INTEGRATED MANAGEMENT SYSTEM (IMS)

WHAT IS INTEGRATED MANAGEMENT SYSTEM?
WHAT CAN BE INTEGRATED?
WHAT ARE THE BENEFITS OF IMS

Management System 
System 
- System to establish policy and objectives and to achieve those objectives.
- Six common elements
o  Policy

o
Planning
o   Implementation and Operation
o  Performance Assessment
o  Improvement
o  Management Review
- There are no national or international standards for integrated manageme
management
nt systems.

What Is An Integrated Management System?

= QMS + EMS + SMS + EnMS + FSMS + ISMS etc
IMS = 

An Integrated Management System (IMS)  integrates all of an organization’s systems and and  processes in to one
complete framework, enabling an organization to work as a single unit with unified objectives.
Organizations often focus on management systems individually, often in silos and sometimes even in conflict. A quality
team is concerned with the QMS, often an EHS manager handles both Environmental and Health and Safety issues, etc.

 An integrated management

management system is a
management system that integrates all or part of an
organization's systems and processes in to one
complete framework, enabling an organization to
work as a single unit with unified objectives.

Integrated Management is relevant to any organization,

regardless of size or sector, looking to integrate two or more of their management systems into one cohesive syste
system
m with a
holistic set of documentation,
documentation, policies, procedures and processes.

Typically, organizations most

most receptive to this product will be those who have maturing management
management systems and who wish
to introduce other management systems to their organization with the benefits
bene fits that those bring.

What can be integrated?

QUALITY MANAGEMENT SYSTEM ENVIRONMENT MANAGEMENT SYSTEM

SAFETY MANAGEMENT SYSTEM ENERGY MANAGEMENT SYSTEM

FOOD SAFETY MANAGEMENT SYSTEM INFORMATION SECURITY MANAGEMENT SYSTEM

ONE SYSTEM FOR IMPROVING CONTROL

 

QUALITY MANAGEMENT SYSTEM

-  A management
management system to direct
direct and control an organization
organization with reg
regard
ard to quality ISO 9000:2000.Th
9000:2000.Thee ISO
9000 family of standards was revised in December 2000,
2000,
and comprises of:
o  ISO 9000 Quality Management
Management Systems fundament
f undamentals
als and vocabulary installation and servicing
o  ISO 9001 Quality Management Systems requirements

o  ISO 9004 Quality Management

Management Systems guidelines for performance improvemen
improvementt
o  ISO 19011Guidelines on Quality and Environment
Environment Management Systems Auditing

ENVIRONMENT MANAGEMENT SYSTEM

- ISO 14001 Environmental Management Systems

-  An Environmental
Environmental Management
Management System (EMS) determines
determines and co
continuously
ntinuously improves
improves an organizations’
organizations’
environmental position and performance.
- ISO 14001 Revision 
- ISO 14001, the world’s most popular standard for environmental management,
management, is now under review, with an
updated version due to be available mid 2015.

- Environmental Management for SMEs  

- ISO 14001 suits companies of all sizes. Discover how you can make the most of your environmental
management system.

SAFETY MANAGEMENT SYSTEM

- OHSAS 18001 Occupational Health and Safety Management

Management Systems
- is an international occupational
occupational health and safety management system specification. It comprises two parts,
18001 and 18002 and embraces a number of other publications. It is intended to help an organizations to
control occupational health and safety risks. It was developed in response to widespread demand for a
recognized standard against which to be certified and assessed.
- What are the benefits of BS OHSAS 18001?  
- Occupational health and safety management
management paves the way for the best possible working conditions in your
organization. It provides guidelines on how to identify hazards and put in place the correct controls to manage
them. This helps you to reduce workplace accidents
accidents and illness, cutting out related costs and downtime, as well
as prioritizing the welfare of your staff. And better, safer working conditions lead to better performance.

ENERGY MANAGEMENT SYSTEM

- ISO 50001 Energy Management System

- Using energy efficiently helps organizations save money as well as helping to conserve resources and tackle
climate change. ISO 50001 supports organizations in all sectors to use energy more efficiently, through the
development of an energy management system (EnMS).  
 

FOOD SAFETY MANAGEMENT SYSTEM

- ISO 22000
- ISO 22000 is a truly international standard suitable for any business in the entire food chain, including inter-
related organizations such as producers of equipment, packagin
packagingg material, cleaning agents, additives and
ingredients.
- ISO 22000 is also for
f or companies seeking to integrate their quality management system, for example ISO
example ISO 9001, 
9001, 
and their food safety management system.
- The food safety standard combines generally recognized key elements to ensure food safety along the food
chain, including:
- Interactive communication
communication
- System management
- Control of food safety hazards through pre-requisite programs and HACCP
and HACCP plans
- Continual improvement and updating of the t he food safety management system
- ISO 22000 Food Safety Management Systems 
- First published in 2005, Food Safety Management Systems (ISO 22000) is an international standard that
specifies the requirements for Hazard Analysis Critical Control Point (HACCP)
HACCP) in organizations involved in the
production, processing,
processing, transport or distribution of food products. This type of certification is suited to
businesses which require international recognition of their food safety management system.
-
-

INFORMATION SECURITY MANAGEMENT SYSTEM

- ISO 27001 
-  An ISMS is a systematic
systematic approach
approach to managing
managing sensitive company
company information
information so that it remains secure.
secure. It
includes people, processes
processes and IT systems by applying a risk management
management process.
- It can help small, medium and large businesses in any sector keep information assets secure.
- The ISO/IEC 27000 family of standards helps organizations
organizations keep information assets secure.
- Using this family of standards will help your organization manage the security of assets such as financial
information, intellectual property, employee details or information entrusted to you by third parties.
ISO/IEC 27001 is the best-known standard in the family providing requirements for an information security
- management system (ISMS).
- ISO/IEC 27001 Information Security Management  
- Securing informational assets are critical to an organization's success.
success. When properly managed it allows you to
operate with confidence. Information security management gives you the freedom to grow, innovate, and
broaden your customer-base with the knowledge that all of your confidential information will remain private.

ONE SYSTEM FOR IMPROVING CONTROL

PAS 99 (Publicly Available Specification)

- it can be used as a framework for an integrated management sys
system.
tem.
- Organizations
Organizat ions with more than one management system can view PAS 99 as an aid to achieving a
single holistic management system.
- takes account of the six common requirements for management systems standards outlined in ISO Guide
72; guidance document.
 

BENEFITS OF IMS

Strategy execution and alignment

Improving the bottom line by making the right decisions
Comply with a growing number of regulations
Meeting customer expectations,
expectations, now and in the future

 Align all management

management practices with strategic objectives
objectives
 –
 – Strategy
 Strategy management obtains a complete and accurate overview
Improve execution of management practices
 –
 – Ability
 Ability to provide and manage performance objective
objectivess for each management
management area
Facilitate better risk identification
 –
 – Your
 Your business objectives and the way you do things define what risk and regulatory compliance
mandates affect you
Provide multiple drivers for process improvement
 –
 – No
 No longer process improvement
improvement from just a performance point of view: also risk, compliance and quality
drive process improvement
Improve communication and insight
 –
 – Once
 Once system, one systematic approach
Optimize your ability to achieve objectives
 –
 – By
 By integrating and aligning all relevant components of managing your business into one coherent system
 –
 – By
 By ensuring a cross-functional execution of business management practices

 –
 – By
compliance Byand
providing
quality a systematic and consistent approach for managing strategy
strategy,, performance, process, risk,
 –
 – By
 By providing decision makers
makers with easy access to all the information they need to improve the decisions
they make
Reduce duplicative work and therefore cost
Reduce time and cost related to audits
 –
 – By
 By providing auditors (risk, regulatory and quality compliance) with a single point of access to all the
information they need
Involve your employees
 –
 – By
 By providing them with one, easy to use system that identifies their role in achieving the objectives of the
organization and allows them to take part in the process

•Be consistent within the organization.

•Improve internal and external communication.
•Avoid duplication and gain cost savings.
•Reduce risks.
•Expose conflicting objectives.
•Identify and rationalise conflicting responsibilities and relationships.
•Gain a structured balance of authority/power.
•Focus organization onto business goals.
•Create a formalisation of informal systems.
•Harmonise and optimise practices.
•Identify and
•Identify and facilitate staff training and development.

A word of caution on IMS

  Before looking at integrated management,
management, you should consider the management structures and styles within which
•

it must be embedded.
•  You need, therefore, to assess how effectively and efficiently the organization is currently managed in a general
sense.
 

•  There are many factors which affect how it operates.

Considerations for the Integrated Management Process

  The extent to which integration
• i ntegration should occur.
  The political and cultural situation within the company.
•

  The levels of competence

• competence necessary.
  Legal and other regulatory requirements.
•

  Clear objectives for the integration project.

•

10 Step Approach to IMS Certification

 Awareness Training
Training
Policy & Objectives Finalization
Gap Analysis / Risk Assessment / Impact identification
Documentationn / Process Design
Documentatio
Documentationn / Process Implementation
Documentatio
Internal Audit
Management Review Meeting
Shadow Audit
Corrective –
Corrective  – Preventive
 Preventive Actions
Final Certification Audit