JOB DESCRIPTION

Position: Financial Controller

Department: Finance
Prepared by: Shamsher Ali
Approved by: HR
Prepared: 05/01/2016

Purpose of Position: To contribute to the overall success of the organization efficiently and effectively.
By performing a wide range of duties; which includes the managing of financial tasks and processes,
overseeing the budgeting and accounting. By developing accounting strategies, auditing and executing
proper internal control procedures, providing financial management reports and contributing to
decisions regarding finanical strategy.

As Head of IT: Initiate and implement improvements in all areas of IT responsibility. Also to serve as
main point of contact on all IT-related matters assigned.

Reports to: Directors, COO

Responsible for: Assistant Accountant, Administrative Accounts Staff, IT Officer

Functional Relationships: Indent HOD, Operations Manager, Manager Hardware, Manager Timber,
HRM, COO

Authorities: Signatory to company bank accounts, approve online payments, approve supplier payments

Key Result Areas
Financial Management
Control Information
Performance Standard
- Ensure internal control procedures - This to be reported
are in place and misappropriation monthly by 25th
reported
- Ensure Fixed Asset Register are - Monthly management
updated monthly and verified yearly, & verification meeting
no errors in verification by 25th of the month
- Ensure proper records in the register
and system, no errors - Monthly report to
- Ensure that FRCA requirements for Directors
export Department is compliant,
Prepare register and report
- Ensure all Statutory Payments and - Verify deadline
returns are lodged to local authorities checklist monthly 25th
in timely manner. Ensure no late
payments and lodgments.
- All invoices are to be declared - Monthly Report to
accurately for FRCA purposes and C.O.O
incentives to the company

1
 - Verify Export Freight gain/loss and
make recommendation
- Ensure customers are charged
accordingly for documentation and
company cost
- Debtors follow up; 60days account, - Monthly follow up and
payment to be received on time reporting to Director
- Passing write-off of small amount
- Suppliers follow up; 60days account
- No duplication of payments and - Monthly follow up and
passing write-offs reporting to Director
- Ensure to verify Proforma Clearing
outstanding - Monthly to C.O.O

Financial & Management - Ensure monthly management reports - 25th of every month
Reporting are prepared with the assistance of
Asst. Accountant.
- Ensure financial reports are prepared - Draft Financial
half-yearly for management reporting Reports should be
and yearly for external audit ready 28th February &
15 September,
- Overview reporting; Sales accordingly
Department margin verification to - Monthly to Director
ensure targets are met
- Overview Reporting- Stock Category - Monthly to Director
Sales monitor and report to IM for
follow up - Reports to IM &
- To reconcile Stock Variance for all Director
department
- To recommend for OE for all PNL - Monthly to C.O.O
- To action Return Reports
- No. of Returns - Monthly to Director
- Cashier error reports
- Salesman errors - Monthly to C.O.O
- Faulty Issue

Financial Processing - Managing accurate processing of all - G.L reconciled and

( Transactions) entries into general ledger journals & reported 25th of every
reclassification of journal entries. month

- Ensure daily banking and bank - Daily Banking

reconciliations are carried out
- Monitor cashflow daily with cashflow - Cashflow forecast
forecast & authorizing monthly
Maintain forecast list of overseas by 25th
supplier payments

2
Financial Reconciliation - To Reconcile: - Monthly to COO
& Monitoring o Debtors control account
o FC variance
o PO clearing account
o Staff deduction in the
system
- To Monitor vehicle mileage usage and - Monthly to
recommendations Director
- To Monitor all Systems Entries new - Monthly to
accounts, AP, AR Directors
o Staff payroll GL codes
o New stock
o Active codes
o Unused codes
o All system Audit trail

General - To ensure timely Salary/Wages - FC / Accountant

processing and all forms and
procedures of payroll and HR is
followed. All requirements are
met
- Quarterly in-
- Providing coaching, training and house training
mentoring administrative report
accounts staff on regular basis to
ensure Smooth flow of accounts
work Minimum supervision of
accounts staff

- Adhere to all Policies &

Procedures of GMR

- Any other task delegated by

C.O.O./DMD or Board

 This job description is not exhaustive and is subject to review in conjunction with the post holder
and according to future changes/developments in the service.