FL TCBC August 6, 2020, Materials

MEETING AGENDA
9:00 a.m. to 11:30 a.m., (ET)

Thursday, August 6, 2020
Zoom Webinar
By Tuesday, August 4th, materials will be available at:
http://www.flcourts.org/administration-funding/court-funding-
budget/trial-court-budget-commission/
Welcome and Roll Call
I. Approval of the June 23, 2020, Meeting Minutes
II. FY 2020-21 Budget
A. Salary Budget and Management

B. Positions Vacant More than 180 Days
C. State and Court Revenues and Court Trust Funds
D. New Resources
E. COVID-19 Related Resource Needs
F. Other Issues
III. Personnel Committee Update
IV. FY 2021-22 Legislative Budget Request (LBR)
A. LBR Timeline
B. Issues for Consideration
1. Backlog Reduction Plan
2. COVID-19 Response Needs
TCBC Agenda
August 6, 2020
Page 2
IV. FY 2021-22 Legislative Budget Request (LBR) – Continued

3. Online Dispute Resolution Pilot Project Continuation Funding
4. Courthouse Furnishings
C. Priority Ranking of LBR Issues
V. Workgroup on Continuity of Court Operations and Proceedings During and

After COVID-19
VI. Report from Chief Justice Designee to Florida Clerks of Court Operations
Corporation Executive Council
VII. Other Business
Adjourn
Next Meeting:
Friday, December 4, 2020 (Zoom Webinar)

Agenda Item I.: Approval of the June 23, 2020,
Meeting Minutes
Materials for this agenda item will be provided as

a supplement in advance of the meeting.
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Agenda Item II.: FY 2020-21 Budget
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Agenda Item II.A.: FY 2020-21 Budget – Salary
Budget and Management
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Agenda Item II.A.: Salary Budget and Management
FY 2020-21 Trial Courts Salary Budget

General Revenue and State Courts Revenue Trust Fund
Start-Up 2020
07.01.20
1 Projected Full Employment Payroll Liability through June 30, 2021 328,087,496
2 Projected DROP Liability through June 30, 2021 722,560
3 Projected Law Clerk Below Minimum Pay Plan Liability through June 30, 2021 46,048
4 Projected Law Clerk Incentives Pay Plan Liability through June 30, 2021 85,664
5 Judicial Assistant Incentive Liability through June 30, 2021 20,099
6 Projected Overtime Liability through June 30, 2021 (Based on three year average) 68,991
CIRCUIT
7 Projected Court Interpreter Below Minimum Pay Plan Liability through June 30, 2021 38,825
8 Projected Court Interpreter Incentives Pay Plan Liability through June 30, 2021 39,707
9 Chief Judge Discretionary Funds -
10 Total Projected Payroll Liability through June 30, 2021 329,109,389
11 Estimated Salary Appropriation (322,474,486)
12 Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment 6,634,903
13 Projected Leave Payouts (Based on three year average) 1,273,643
14 Final - Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment 7,908,546
COUNTY

19 Projected Liability OVER/(UNDER) Salary Appropriation @ Full Employment 666,380
20 Projected Leave Payouts (Based on three year average) 222,919
21 Final - Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment 889,299
24 Projected Law Clerk Below Minimum Pay Plan Liability through June 30, 2021 46,048
25 Projected Law Clerk Incentives Pay Plan Liability through June 30, 2021 85,664
Trial Court Summary

27 Projected Overtime Liability through June 30, 2021 (Based on three year average) 68,991
28 Projected Court Interpreter Below Minimum Pay Plan Liability through June 30, 2021 38,825
29 Projected Court Interpreter Incentives Pay Plan Liability through June 30, 2021 39,707
30 Total Projected Payroll Liability through June 30, 2021 428,702,095
32 Projected Liability OVER/(UNDER) Salary Appropriation @ Full Employment 7,301,283
33 Projected Leave Payouts (Based on three year average) 1,496,562
34 Final - Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment 8,797,845
*Projected DROP liability for all participants was $1,931,581 ($1,409,956 Circuit and $521,625 County). The DROP
liability has been reduced by $1,001,426 ($687,396 Circuit and $314,030 County) due to participants that intend
to stay throughout the fiscal year. Please note the additional liability of $1,001,426 will be incurred in the fiscal
year that the participants who stayed exit the Judicial branch.
Prepared by the OSCA Office of Budget Services

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Administrative Trust Fund
Start-Up 2020
07.01.20
1 Projected Full Employment Payroll Liability through June 30, 2021 278,585
2 Projected Overtime Liability through June 30, 2021 (Based on three year average) 767
3 Court Interpreter Certification Liability 1,452
4 Total Projected Payroll Liability through June 30, 2021 280,803
5 Estimated Salary Appropriation (296,595)
6 Projected Liability OVER/(UNDER) Salary Appropriation @ Full Employment (15,792)
7 Projected Leave Payouts (Based on two year average) 4,196
8 Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment (11,596)

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Federal Grants Trust Fund
Start-Up 2020
07.01.20
2 FY 2019-20 Current Contract Amount (Attachment A) (6,652,532)
3 Estimated DROP Liability 0
4 Projected Liability OVER/(UNDER) Salary Appropriation @ Full Employment 133,418
5 Projected Leave Payouts (Based on three year average) 61,627
6 Adjusted Liability OVER/(UNDER) Salary Appropriation @ Full Employment 195,045

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Agenda Item II.B.: FY 2020-21 Budget –
Positions Vacant More Than 180 Days
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Trial Court Budget Commission
August 6, 2020
Zoom Webinar
Agenda Item II.B.: Positions Vacant More than 180 Days (as of August 2, 2020)
Cost Position DAYS VACANT

Circuit CLASS TITLE FTE BASE RATE
Center Number VACANT DATE
02 257 011392 TRIAL COURT STAFF ATTORNEY 1.00 206 01/10/2020 $48,925.20
07 217 009420 ADMINISTRATIVE ASSISTANT I 1.00 184 02/01/2020 $32,092.80
11 122 010263 ADMINISTRATIVE ASSISTANT II 1.00 429 06/01/2019 $34,981.08
11 122 011723 COURT PROGRAM SPECIALIST II 1.00 223 12/24/2019 $36,115.32
11 131 010353 COURT INTERPRETER 1.00 276 11/01/2019 $60,000.00
11 210 001543 ADMINISTRATIVE SERVICES MANAGER 1.00 399 07/01/2019 $61,906.08
11 210 010325 COURT OPERATIONS MANAGER 1.00 665 10/08/2018 $57,235.68
12 430 010928 MEDIATION SERVICES COORDINATOR 1.00 189 01/27/2020 $45,303.72
13 729 010513 COURT REPORTER II 1.00 945 01/01/2018 $52,917.60
13 729 010516 COURT REPORTER II 1.00 751 07/14/2018 $52,917.60
15 210 009448 TRIAL COURT TECHNOLOGY OFFICER 1.00 184 02/01/2020 $91,636.08
16 430 011161 ADMINISTRATIVE ASSISTANT II 1.00 212 01/04/2020 $34,981.08
16 430 011450 MEDIATOR-CIRCUIT/FAMILY 1.00 1606 03/11/2016 $45,303.72
16 129 010741 DIGITAL COURT REPORTER 1.00 182 02/03/2020 $31,780.92
20 024 011213 HEARING OFFICER 0.75 322 09/16/2019 $84,722.64
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Agenda Item II.C.: FY 2020-21 Budget – State
and Court Revenues and Court Trust Funds
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August 6, 2020
Video Conference
Agenda Item II.C.: FY 2020-21 Budget – State and Court Revenues and Court
Trust Funds
General Revenue Fund June 2020 Report
On July 27, 2020, the June 2020 General Revenue Report was released. Fiscal Year 2019-20 ended
underestimate by nearly $1.9 billion, down 5.7 percent from the expectations held in January when
the last forecast was made. Of the total loss, 84.7 percent came from the Sales Tax distribution,
which was down 6.1 percent from the anticipated level. Through March 2020, overall collections
posted a gain of $202.4 million to the estimate. Over the next three months (April, May and June,
the last quarter of the state’s fiscal year) the coronavirus pandemic impact began to materialize,
with a total loss for the quarter of nearly $2.1 billion across all sources. April provided the greatest
loss (42.1 percent of the total for the period), followed consecutively by May (37.4 percent) and
June (20.5 percent). Note that June collections represent May sales tax receipts since there is a one-
month lag in collections.
The July General Revenue Report will be released in late August, and the General Revenue
Estimating Conference, which will develop current and future year estimates, is scheduled for
August 14, 2020. Additionally, the long-range financial outlook, a constitutional requirement that
sets out fiscal strategies, major workloads, and revenue estimates, must be issued by the joint
Legislative Budget Commission annually, in advance of September 15, to assist the Legislature in
making budget decisions.
The $4.6 billion federal CARES Act funding is currently restricted to COVID-19 related
expenditures and does not allow the use of funds to offset losses in revenues.
Article V Fees and Transfers Revenue Estimating Conference1
On July 20, 2020, revenue collections for Article V Fees and Transfers during the 2019-20 fiscal
year came in below the estimates adopted by the Revenue Estimating Conference (REC) held on
December 19, 2019. The shortfalls across the judicial system (County Court, Circuit Court, Family
Court, and Traffic Court) and the clerks were widespread, leading to a combined loss across all
categories and revenue recipients of $48.3 million ($6.5 million due to the State Courts Revenue
Trust Fund loss). This loss was largely induced by the impact of the pandemic on court operations,
the Statewide Safer at Home order regarding essential services, and actions to provide forbearance
on delinquent payments and foreclosures.
Since some of these effects are still ongoing, the new forecast for Article V Fees and Transfers has
been revised downward relative to the previous forecast. Adjustments have also been made to
account for changes enacted during the 2020 legislative session. The forecast was further adjusted
1
Revenue Estimating Conference Article V Fees & Transfers Executive Summary July 20, 2020
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to incorporate the courts’ reopening plans and other factors related to the pandemic (Attachment
A).
Cumulatively, the Article V revisions resulted in negative changes to the overall forecast, with all
years showing reductions to the prior estimates. The State Courts Revenue Trust Fund was
decreased by -$4.8 million in FY 2020-21 and by -$3.3 million in FY 2021-22.
State Courts Revenue Trust Fund
Based on the actual revenue received in FY 2019-20, the estimated revenue to be received in FY
2020-21 from the July 20, 2020, Article V REC, and including the new appropriations received in
FY 2020-21 Attachment B shows the trust fund cash balance through June 30, 2020, and the
estimated cash balance on June 30, 2021, assuming the full appropriation is spent and revenues
come in as expected.
Decision Needed
No decision needed. For informational purposes only. The Office of the State Courts
Administrator will continue to monitor the General Revenue Fund and the State Courts Revenue
Trust Fund and will provide updates, as needed.
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Agenda Item II.C.: State and Court Revenues and Court Trust Funds - Attachment A
Article V Revenue Estimating Conference

Revenue Projections by Source
State Courts Revenue Trust Fund
FY 2020-21 and FY 2021-22
(in Millions)
July 20, 2020 REC Estimates
FY 2020-21 Percent of FY 2021-22 Percent of

Source Projected Total Projected Total
Revenues Revenue Revenues Revenue
$5 Civil Traffic Assessment $7.5 9.2% $8.6 10.5%
$25 Speeding Fine Increase $4.5 5.5% $5.0 6.1%
Real Property/Foreclosure Revenue: $770
$8.0 9.9% $6.7 8.1%
Portion of the Total $1,900 Filing Fee
$50 Administrative Fee for Timeshare Foreclosure
$0.3 0.3% $0.3 0.3%
Procedures
$115 Increase in Probate $8.4 10.4% $8.0 9.7%
$195 Redirect/Increase in Circuit Civil
$28.2 34.8% $28.7 34.9%
(Excluding Foreclosures)
$95 Redirect in Family $6.9 8.6% $7.4 9.0%
Appellate $50 Filing Fee $0.3 0.3% $0.4 0.4%
$195 County Civil between $15,001 - $30,000 $4.9 6.0% $5.2 6.3%
$10 County Civil Claims (Evictions) $1.4 1.8% $1.3 1.6%
$15 County Civil Claims $3.1 3.8% $3.1 3.8%
$1 Circuit and County Proceedings $1.0 1.2% $1.0 1.2%
$25 Application for Marriage License $3.5 4.3% $3.6 4.3%
$100 for Attorneys appearing pro hac vice in Circuit $0.2 0.2% $0.2 0.2%
Court Ordered Mediation Services $2.9 3.6% $2.9 3.5%
1
Total $81.0 100.0% $82.4 100.0%
1
Totals may not be exact due to rounding.
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Agenda Item II.C.: State and Court Revenues and Court Trust Funds - Attachment B

Zoom Webinar
August 6, 2020
STATE COURTS REVENUE TRUST FUND

Estimated Cash Balances
FY 2019-20 and FY 2020-21
As of June 30, 2020
1 Ending Cash Balance June 30, 2019 22,283,315
FY 2019 - 20
2 Beginning Balance July 1, 2019 22,283,315
1
3 Add: FY 2019-20 Revenues 78,828,793
4 Add: Cost Sharing 3,695,347
2
5 Less: Expenditures (76,650,603)
6 Less: GR Service Charge³ (6,841,774)
7 Estimated Ending Cash Balance June 30, 2020 21,315,077
FY 2020 - 21
8 Beginning Balance July 1, 2020 21,315,077
1
9 Add: FY 2020-21 Projected Revenues 81,000,000
10 Add: Cost Sharing 3,695,347
11 Less: Estimated Expenditures⁴ (83,617,656)
12 Less: Estimated GR Service Charge³ (6,219,625)
13 Less: Estimated 5% Reserve⁵ (3,739,019)
14 Estimated Ending Cash Balance June 30, 2021 12,434,124
¹ Based on actual revenues and refunds received through June 30, 2020 and July 20, 2020, Article V Revenue
Estimating Conference.
2
Total budget authority is $79,035,714 ($77,320,948 staff salary expenditures, $1,679,766 operating categories,
plus $35,000 refund of state revenues). Expenditures include $10,464 in prior year certified forwards for a total of
$79,046,178 in expenditures.
3
The GR service charge is based on revenues collected/projected for the last three months of the prior fiscal year
and the first, second, and third quarters of the current year.
⁴ Represents estimated FY 2020-21 base budget authority for staff salary expenditures and estimated refunds. The
total budget authority is $83,617,656 ($80,688,261 staff salary expenditures, $2,894,395 in operating
expenditures, remaining fixed capital outlay amounts, and $35,000 refund of state revenues). Amounts include
estimates for supplemental appropriations such as employee benefit changes and salary increases.
⁵ The estimated 5% reserve is calculated on the July 20, 2020 Revenue Estimating Conference projection for FY 20-
21 less the 8% GR service charge.
Prepared by Office of Budget Services

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Agenda Item II.D.: FY 2020-21 Budget – New
Resources
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August 6, 2020
Video Conference
Agenda Item II.D.: FY 2020-21 Budget – New Resources

At its May 12, 2020, meeting, the Executive Committee discussed the new FY 2020-21 trial court
appropriations for resources to provide timely resolution of cases, court interpreting services, early
childhood court coordinators, digital court reporting equipment, and courthouse furnishings. The
committee decided to not start the process for allocating the resources, but instead hold until more
information is known about the state of the FY 2020-21 budget.
At their June 23, 2020, meeting, the TCBC decided to hold resources at the state level until more
information is known about the state of the FY 2020-21 budget. The FY 2020-21 General
Appropriations Act (HB 5001 Enrolled) was presented to the Governor for action on June 17, 2020,
and he approved it on June 29, 2020. The Governor did not veto any of the items listed below.
The Executive Committee discussed the new resources at its June 30 and July 7, 2020, meetings.
Due to the uncertainty on the future of Florida’s economy and the estimated $1.883 billion loss to
the state’s general revenue fund through June 2020, the Executive Committee confirmed the need to
continue to monitor the state of the FY 2020-21 budget and not begin the process to allocate
resources until more information is known. The decision by the full TCBC at its June 23, 2020,
meeting not to allocate new resources remains in effect.
New Resources Appropriated FY 2020-21

Recurring/
Funding Non-
Amount Type Source recurring Comments
Timely Resolution of Cases
Law Clerks, Case
21.0 FTE funded out of 157.0
Managers, Mediators,
21.0 FTE GR Recurring FTE requested. All circuits
Operations/Administration
represented in request.
Support
$50,000 Mediation Contractual GR Recurring 5th Circuit request.
Online Dispute Resolution $79,560 is currently funded
Non-
$175,180 Pilot Project Continuation SCRTF from trial court reserve general
recurring
Funding revenue.
Court Interpreting Services
Court Interpreters,
ASL Interpreters, 37.5 FTE funded out of 40.5
37.5 FTE GR Recurring
VRI Interpreters, FTE requested.
Operations/Administration
OCO – Expenses Over Non-
$6,000 SCRTF 2nd Circuit request.
$5,000 recurring
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New Resources Appropriated FY 2020-21
Recurring/
Funding Non-
Amount Type Source recurring Comments
Court Interpreting Services (continued)
$8,000 Contracted Services GR Recurring 5th Circuit request.
$278,420 Due Process Contractual GR Recurring Multiple circuits’ requests.
(Regular, Sign, and VRI)
$1,130,512 VRI Bandwidth GR Recurring Fully funded based on double
capacity for each circuit.
$108,100 Statewide Call Manager GR Recurring $108,100 is currently funded
from trial court reserves general
revenue.
Non- 2nd, 5th, 9th, 10th, 19th, and 20th
$272,600 VRI Workstations - OCO SCRTF
recurring circuits’ requests. Fully funded.
Early Childhood Court
Community Coordinator Not all circuits have ECC’s.
20.0 FTE for Each Participating GR Recurring Some circuits have multiple
Circuit ECC’s.
Digital Court Reporting Equipment
Non-
$35,000 Refresh SCRTF 11th Circuit request.
recurring
Courthouse Furnishings
New or Renovated Non-
$118,177 SCRTF 5th Circuit request.
Courthouse Furnishings recurring
New or Renovated Non-
$144,136 SCRTF 14th Circuit request.
Courthouse Furnishings recurring
Decision Needed
For discussion only.
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Agenda Item II.E.: FY 2020-21 Budget –
COVID-19 Related Resource Needs
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August 6, 2020
Video Conference
Agenda Item II.E.: FY 2020-21 Budget – COVID-19 Related Resource Needs

Background
In FY 2019-20, the Trial Court Budget Commission (TCBC) approved a total of $4,212,790
resource needs critical to court operations during the COVID-19 pandemic.
On June 30 and July 7, 2020, the Executive Committee of the TCBC discussed the anticipated
need for current year COVID-19 related expenditures. The Executive Committee approved a
policy advising circuits to look to their respective counties for funding for all COVID-19 related
expenditures, with the understanding that circuits will need to consider each county’s availability
of resources in developing their requests and work cooperatively with the county in prioritizing
items the county is willing and able to fund. The direction was provided, in part, in recognition
that counties have received substantial funding under the CARES Act and may be in a posture to
address needs. If funds are not available from the counties, the circuits are permitted to use their
existing state operating allocations to fund COVID-19 related expenditures, including
technology (equipment such as laptops; bandwidth; software; licensing; conference lines; etc.).
The following guidance was provided to assist the circuits in their decisions for purchases:
The allocations are provided and purchases are to be made to support continued
operation of the state courts system and to protect the public health during the
Coronavirus Disease 2019 (COVID-19) pandemic, for which the Governor has declared
a state of emergency and the Surgeon General and State Health Officer has declared a
public health emergency. The allocations are necessary to help mitigate the effects of
COVID-19 on the courts, court participants, and the general public. Further, these funds
are intended to provide direct and flexible support for any circuit needs, including
technology, that are required to ensure the court system is operating in the safest
possible manner, while ensuring that litigants’ due process rights are met.
Circuits were reminded that any emergency purchases should meet the intent of the language
above, specifically purchases that “help to mitigate the effects of COVID-19 on the courts, court
participants, and the general public.”
In addition, circuits were notified that if they are unable to fund their COVID-19 related needs
from their counties or their own funds, some Personal Protective Equipment (PPE) may be
available from the Office of the State Courts Administrator (OSCA). However, if county funds,
their current state operating allocation, or the OSCA supply of PPE do not meet all of their
needs, the TCBC will need to consider accessing its limited trial court reserves or consider
repurposing existing allocations for COVID-19 related expenditures.
1. Survey Results on Current COVID-19 Related Resource Needs

As part of its cooperative work with the Workgroup on the Continuity of Court Operations and
Proceedings During and After COVID-19, the Trial Court Budget Commission Executive
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Committee directed OSCA staff to survey the circuits on their respective counties’ resource
needs to mitigate the impact due to the COVID-19 pandemic as it relates to:
• personal protective equipment (PPE);

• technology needs to support remote appearance and teleworking; and
• other resources.
The survey requested the circuits identify their anticipated current year needs and the possible
funding source for those needs, including county, OSCA supply of PPE, their current state
operating allocations, or unknown. This information was also requested to identify possible
requests or reimbursement from the federal CARES Act funding or any additional opportunities
for grant or other source funding.
The following tables depict the circuits’ current year COVID-19 related resource needs:
Personal Protective Equipment (PPE) Needs

State
OSCA Operating
County Supply Allocations Unknown Total
PPE
Hand sanitizer, masks, sneeze guards,
gloves, face shields, disposable $44,219 $181,760 $140,545 $222,956 $589,480
fingerprinting strips, and other
general PPE
Technology Needs to Support Remote Appearance and Teleworking

County State Total
Bandwidth $36,250 $8,000 $44,250
Equipment
Jury audio upgrades, laptops for staff,
surface pros, zoom kiosks, printers,
$279,300 $634,456 $913,756
monitors, polycom carts, docking
stations, cameras, additional technical
equipment
OPS Staff $141,000 $572,586 $713,586
Court/Hearing Room $468,860 $653,250 $1,122,110
VRI Resources $0 $167,750 $167,750
Virtual Meeting Licenses $39,620 $158,763 $198,383
Other
Laptops, zoom kiosks, printers, $80,000 $80,500 $160,500
wireless keyboards
Grand Total $1,045,030 $2,275,305 $3,320,335
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Additional Resource Needs
County State Total
Other
Health screeners, temperature scanners,
signage, cleaning contracts, automatic $933,133 $250,000 $1,183,133
doors, deep cleaning capability, jail kiosk,
other PPE, sanitizers
The circuits’ survey responses indicate that they plan to request or have requested/received a
total of $1,978,163 COVID-19 related expenditures from their counties in the current fiscal year.
Additionally, the circuits are anticipating receiving a total of $181,760 PPE from the OSCA
supply and purchasing an additional $140,545 from their operating allocations. The remaining
reported need for PPE, technology, and other resources of $2,748,261 will need to be funded
through some other source.
Decision Needed
No decision needed until an additional funding source is identified.
2. Emergency Decisions on Bandwidth and Continuation Funding for FY 2020-21
Per the TCBC Operational Procedures, the Executive Committee can decide matters that require
immediate action. On June 30, 2020, the Executive Committee determined that an emergency
decision for continuation funding for the 7th Circuit’s bandwidth, provided as part of last year’s
emergency allocations, and three other circuits in the same situation, was needed prior to July 1,
2020. The decision to fund the first two months of the fiscal year for bandwidth was approved
for the 1st, 3rd, 7th, and 14th circuits, at a total cost of $18,947.
According to the procedures, these decisions must be reviewed by the full commission at its next
meeting and either endorsed or overturned. However, due to the timing of the payment and the
date of today’s meeting, it is impossible for the commission to overturn the decision. Therefore,
the action taken by the Executive Committee is binding. However, a decision is needed for the
remaining FY 2020-21 months of funding.
Decision Needed
Option 1: Approve funding the 1st, 3rd, 7th, and 14th circuits’ bandwidth cost for the remaining 10
months of the fiscal year at a total cost of $94,735.
Option 2: Do not approve.
3. Enterprise Zoom Licenses
As part of the trial court response to the COVID-19 pandemic, the Executive Committee has
been allocating emergency funds to the circuits and spending state trial court budget reserves to
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help address resource needs in order to continue essential trial court operations, while protecting
the health of judges, court staff, court participants, and the general public.
Remote technology is a critical resource that has been funded through these emergency
expenditures. Specifically, OSCA’s Office of Information Technology (OIT) has purchased
statewide video conferencing commercial licenses from cloud provider Zoom Video
Communications (Zoom) for judges and court employees. The Executive Committee previously
funded 3 months of licenses through the fiscal year-end (FY 2019-20) and 11 and a half months
for the next fiscal year (FY 2020-21) for the circuits, using year-end unobligated FY 2019-20
funds. The current statewide contract ends on June 17, 2021. Given the Executive Committee’s
guidance to circuits to look to their respective counties for funding for all COVID-19 related
expenditures, the continued statewide funding of this item beyond the current contract needs to
be considered.
Decisions Needed
Option 1: Extend the current (FY 2020-21) funding for Zoom to the end of the state fiscal year,
June 30, 2021, at a cost of $21,681. Funding for this cost may be distributed across the trial
court reserve, problem-solving court funds, and federal dependency and delinquency funds,
similar to last fiscal year.
Option 2: Extend current year (FY 2020-21) funding for Zoom through the county fiscal year,
September 30, 2021, at a cost of $86,722. Funding for this cost may be distributed across the
trial court reserve, problem-solving court funds, and federal dependency and delinquency funds,
similar to last fiscal year.
Option 3: Do not approve at this time.
4. Videoconferencing Needs for Mediation in the Fifth Judicial Circuit
At their meeting on June 23, 2020, the Trial Court Budget Commission allocated $16,800 in
current year funding from reserves to cover the anticipated expenses associated with the online
dispute resolution pilot project in the Fifth Judicial Circuit. Since that time, the circuit has
terminated their participation in the ODR pilot due to delays and other issues related to
development by a vendor of the ODR online platform.
The Fifth Judicial Circuit has experienced a high degree of success with remote mediation and
would like to continue those efforts. As such, the circuit requests that $4,860 of the remaining
funding initially approved for the ODR small claims pilot for Lake County be reallocated for use
in the circuit-wide small claims real-time Zoom remote mediation program.
The funds will be used to purchase software that facilitates concurrent, multi-party electronic
document signing. This software will save significant administrative time by automating the
current manual tracking of agreement signatures and will be used circuit-wide by small claims
mediators as part of the recently established remote mediation program implemented in response
to the COVID-19 pandemic. The program has been successful in addressing the backlog from
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the pandemic, and the circuit plans to continue offering this form of mediation once normal court
operations resume.
Decision Needed
Option 1: Approve the request to repurpose $4,860 in current year funds for remote mediation
needs in the Fifth Judicial Circuit.
Option 2: Do not approve or develop and alternative.
Page 24 of 62
Agenda Item II.F.: FY 2020-21 Budget – Other
Issues
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August 6, 2020
Video Conference
Agenda Item II.F.: FY 2020-21 Budget – Other Issues

As part of the instructions for developing the FY 2021-22 Legislative Budget Requests (LBR), the
Governor’s Office sent a request for all agencies and the judicial branch to prepare an exercise
showing an 8.5% cut to the current year and a 10% budget cut for FY 2021-22. The instructions
for the reductions indicate the exercise should identify specific programs or issues, and not be an
across-the-board percentage reduction. The 10% cut exercise for FY 2021-22 is a normal request
received each year as part of the LBR instructions. The information is due on October 15, 2020,
and will be submitted branch wide as part of the State Courts System FY 2021-22 LBR.
In order to start the process for the trial courts, OSCA staff have created a spreadsheet showing each
component or element of the budget, including the new resources received (see Attachment A).
Note that the spreadsheet includes the total appropriation of each appropriation activity and
element, but only select base operating categories are shown on the chart for simplicity. Therefore,
the base operating categories will not always sum to the total appropriation column. The trial
courts’ final appropriation that includes the 3% pay raise effective October 1, 2020, has not been
received yet, but, based on the current appropriation, the 8.5% target for the trial courts is
approximately $40.5 million, as indicated in line 69. Accompanying the spreadsheet is a glossary
table with descriptions of the various elements.
Additional data is needed before any decisions can be made on how to submit proposed 8.5% and
10% budget cuts. Information on the amount of the new resources, available cash in the courts’
trust funds, amounts that are typically reverted at the end of the year, and amounts that are typically
spent on travel that will not be spent due to the pandemic will be helpful to the exercise.
Identifying general budget categories may be helpful in starting the process of the cut exercise.
Ultimately, the trial court budget elements could be grouped into these categories to assist with
analysis and evaluation of options. General categories for consideration include: 1) resources that
support mission critical functions, 2) resources that provide operational support to the mission
critical functions, and 3) resources that provide complementary support to the mission critical
functions.
Once the main categories have been identified, a more detailed discussion will be needed in order to
make the decisions on how to reach the 8.5% and 10% budget cut targets.
Decisions Needed
Decision 1
Option 1: Approve general categories of the trial court budget listed above
Option 2: Approve alternative categories of the trial court budget.
Decision 2
Discuss and determine a strategy for moving forward on the budget cut exercise.
Page 26 of 62
Agenda Item II.F.: FY 2020-21 Budget - Other Issues - Attachment A
FY 2020-21 Summary of Circuit Court Appropriations by Activities - General Revenue/State Courts Revenue Trust Fund
Base Operating Categories GR SCRTF
Cost Salaries and Contracted Total
Line Center Appropriation Activities and Elements FTE Benefits OPS Expense OCO Services Appropriation ¹,² Recurring Non-Recurring Recurring Non-Recurring
1 CIRCUIT COURT
2 Governance:
3 000 New Resources-Furnishings/Equipment 158,331 138,982 297,313 297,313
4 210 Court Administration 302.50 27,444,158 262,437 889,646 266,618 246,656 29,120,573 5,332,703 23,787,870
5 Due Process:
6 000 New Resources-Court Interpreting Services 37.50 3,001,615 192,496 6,000 8,000 4,889,643 4,485,248 404,395
7 127 Expert Witness 1.00 117,618 1,095 7,467,173 7,467,173
8 129 Court Reporting 295.25 17,942,122 23,512 734,379 1,200 25,545,292 25,545,292
9 131 Court Interpreting 118.50 9,434,521 146,693 14,012,507 14,012,507
10 729 Court Reporting-Cost Sharing 46.00 3,316,125 3,316,125 3,316,125
11 730 Court Interpreting-Cost Sharing 11.00 932,366 932,366 932,366
12 Mediation:
13 430 Mediation/Arbitration Services 123.50 7,851,378 6,400 278,863 11,279,136 3,427,758 7,851,378
14 Adjudication:
15 000 New Resources-Timely Resolution of Cases 21.00 1,538,648 87,276 1,851,104 1,800,725 50,379
16 110 Judges-Circuit 601.00 146,495,813 47,407 1,513,811 64,600 148,155,212 148,155,212
17 111 Judicial Assistants-Circuit (salaries only) 601.00 41,144,015 41,144,015 41,144,015
18 121 Civil Traffic Infraction Hearing Officers 2,042,854 2,042,854
19 122 Case Management 316.00 19,250,299 42,419 352,707 89,724 19,736,755 19,736,755
20 123 General Magistrates 175.75 15,645,263 22,026 310,710 110,648 16,091,167 445,904 15,645,263
21 257 Post Conviction Law Clerks 34.50 2,546,771 20,760 2,567,531 2,567,531
22 258 Law Clerks 175.00 13,463,036 65,578 249,751 25,897 13,804,262 13,804,262
23 630 Compensation to Retired Judges 2,015,249 2,015,249
24 Problem-Solving Courts:
25 000 New Resources-Early Childhood Courts 20.00 1,825,519 82,220 1,907,739 1,860,659 47,080
26 000 Problem-Solving Courts 10,845,555 10,845,555
27 000 Re-appropriated Unspent FY 19-20 PSC Funds³ 5,261,644 5,261,644
28 000 Juvenile Drug Court Seminole County 260,000 260,000
29 217 Drug Court Case Management 22.00 1,527,799 90,699 1,618,498 1,618,498
30 753 Post-Adjudicatory Drug Court 14.00 772,558 772,558 772,558
31 Complementary Resources:
32 000 New Resources-Community Court Program 136,387 136,387 136,387
33 000 New Resources-The Alternatives Program 300,000 300,000 300,000
34 000 Re-Appropriated Unspent FY 19-20 MAT Funds³ 894,569 894,569 894,569
35 178 Domestic Violence GPS Initiative-18th Circuit 316,000 316,000
36 752 Medication-Assisted Treatment-General 6,000,000 6,000,000 6,000,000
37 755 Medication-Assisted Treatment-Naltrexone 5,500,000 5,500,000 5,000,000 500,000
Prepared by OSCA Office of Budget Services
Page 27 of 62
38 Statewide/Other Operating Items:
39 125 Integrated Case Management System 2.00 215,444 15,000 376,044 376,044
40 134 Florida Bar Dues 100,000 100,000 100,000
41 135 Operating Reserve 95,735 384,825 54,772 913,661 913,661
42 137 NCSC Dues 162,480 162,480 162,480
43 145 Court Reporting OpenCourt 454,000 454,000
44 176 Remote Interpreting Statewide Call Manager 108,100 108,100
New Resources-Court Interpreting Services
45 000 108,100 108,100
(Statewide Call Manager Portion)
46 239 Trial Court Process Improvement 253,200 10,400 263,600 263,600
47 262 State Courts System Network Lines 271,300 369,202 369,202
48 373 Legal Services 50,000 50,000 100,000 100,000
49 661 Statewide Grand Jury 143,310 143,310
50 000 Online Dispute Resolution Pilot (N/R) 79,560 79,560 79,560
New Resources-Timely Resolution of Cases
51 000 (Online Dispute Resolution Project Continuation 175,180 175,180
Portion)
52 CIRCUIT COURT TOTAL 2,917.50 314,465,068 565,514 6,346,242 411,600 13,492,853 381,179,724 321,494,955 6,703,293 51,533,002 1,448,474
Example of 8.5% Reduction (based on FY 20-21 beginning
budget, excluding supplemental appropriations)
53 27,606,234 4,325,982
54 31,932,216
55 COUNTY COURT
56 Adjudication: 0
57 035 Additional Compensation to County Judges 74,900 74,900
58 110 Judges-County 324.00 75,464,514 11,000 2,571,700 238,000 78,310,596 78,310,596
59 111 Judical Assistants-County (salaries only) 324.00 21,460,022 21,460,022 15,904,953 5,555,069
60 Statewide/Other Operating Budget Items: 0
61 125 ICMS 230,000 230,000 230,000
62 136 Operating Reserve 16,066 133,142 15,000 169,308 169,308
63 137 NCSC Dues 162,480 162,480 162,480
64 COUNTY COURT TOTAL 648.00 96,924,536 27,066 2,867,322 15,000 468,000 100,407,306 94,852,237 0 5,555,069 0
65 8,032,047 502,574
66 8,534,621
Page 28 of 62
67 3,565.50 411,389,604 592,580 9,213,564 426,600 13,960,853 481,587,030 416,347,192 6,703,293 57,088,071 1,448,474

68 35,638,281 4,828,556
69 40,466,837
¹ The data excludes statewide operating allocations such as Risk Management, OPS Health Insurance; Human Resource Services, Unemployment Compensation, and Property Insurance.
² The total appropriation column includes other categories such as Civil Traffic Infraction Hearing Officers, Compensation to Senior Judges, Additional Compensation to County Judges, Statewide Grand Jury, Lease Purchase,
Mediation, and Due Process Contractual. For ease of reading, these columns were hidden.
³ The final re-appropriated funding amounts are pending payments of remaining FY 19-20 invoices.³
Page 29 of 62
FY 2020-21 Summary of Circuit Court Appropriations by Activities - General Revenue/State Courts Revenue Trust Fund
Resource Description
New resources provided in the FY 2020-21 General Appropriations Act for: (1) furnishings in the 5th
New Resources-Furnishings/Equipment Circuit related to courthouse expansion projects; (2) replace furniture in the 14th Circuit lost to hurricane
damage; and (3) refresh digital court reporting technology in the 11th Circuit.
Funding received for court reporting and/or court interpreting services cost sharing of staff agreements
Due Process Cost Sharing
with public defenders, state attorneys, and criminal conflict counsel . (s. 29.018, F.S., Ch. 2020-111 L.O.F.)
New resources provided in the FY 2020-21 General Appropriations Act for an initiative to provide litigants
New Resources-Timely Resolution of Cases
with targeted services in the family and civil divisions to resolve their business and personal disputes.
New resources provided in the FY 2020-21 General Appropriations Act to support immediate and critical
New Resources-Court Interpreting Services
needs for the availability of court interpreters both in person and remotely, using technology.
Resources received in FY 2006-07 to address post-conviction workload based on prison population, plus
Post-Conviction Law Clerks
the Second Circuit need for litigation filed against the Department of Corrections.
Funds for treatment services, drug testing, case management, and ancillary services for participants in
problem-solving courts, including, but not limited to, adult drug courts, juvenile drug courts, family
Problem-Solving Courts dependency drug courts, early childhood courts, mental health courts, and veterans courts. Fund may
also be used to provide training and education for multidisciplinary problem-solving court team members
to gain up-to-date knowledge on best practices.
For specific funding items, the FY 2020-21 General Appropriations Act back of bill language provided the
Re-Appropriated Unspent FY 19-20 Funds unexpended FY 2019-20 funds are immediately reverted and re-appropriated in FY 2020-21 for the same
purpose.
Resources received prior to 2004 to specifically provide state-funded case management for drug court
Drug Court Case Management
programs.
Resources received to assist post-adjudicatory drug court programs to divert prison admissions to non-
Post-Adjudicatory Drug Court
prison sanctions.
Provided in the FY 2020-21 General Appropriations Act to be used for community coordinators for Early
New Resources-Early Childhood Courts
Childhood Courts. (HB 1105)
Provided in the FY 2020-21 General Appropriations Act to be used for the City of Fort Lauderdale
New Resources-Community Court Program Community Court Program which combines conventional punishments with alternative sanctions, onsite
treatment, and training. (Senate Form 1292)
Provided in the FY 2020-21 General Appropriations Act to be used for the Alternative to Incarceration
New Resources-The Alternatives Program
Program, a pre-trial release, intervention, and diversion program. (HB 2197)
Provided to the Eighteenth Circuit to continue its program to protect victims of domestic violence with
Domestic Violence Global Positioning Satellite (GPS) Initiative
Active GPS technology.
Provided for medication-assisted treatment of substance abuse disorders in individuals who have a high
Medication-Assisted Treatment-General likelihood of becoming involved in the criminal justice system, or individuals who are in court-ordered,
community-based drug treatment.
Page 30 of 62
Resource Description
Provided for naltrexone extended-release injectable medication to treat alcohol- or opioid-addicted
Medication-Assisted Treatment-Naltrexone individuals who have a high likelihood of becoming involved in the criminal justice system, or individuals
who are in court-ordered, community-based drug treatment.
Provided in the FY 2020-21 General Appropriations Act to be used for the Juvenile Drug Court in Seminole
Juvenile Drug Court
County. (Senate Form 1954)
Trial court statewide funding to provide ongoing programming, maintenance, and support for the
Integrated Case Management System (ICMS)
Integrated Case Management System, an in-house Case Application Processing System (CAPS).
Trial court statewide funding to provide payment of bar dues for positions that are required to be a
Florida Bar Dues
member of the Florida Bar as a condition of employment.
Operating Reserve Funding held at the statewide level for emergencies and other critical requests.
National Center for State Courts (NCSC) Dues Provides for access to the NCSC information clearinghouse and other resources.
Trial court statewide funding to provide ongoing support for the OpenCourt in-house solution as an
Court Reporting OpenCourt
alternative to systems with costly maintenance agreements.
Trial court statewide funding to provide network bandwidth and on-going maintenance and support for
Remote Interpreting Statewide Call Manager
the in-house supported statewide call manager.
Funding for trial court process improvement related items including training and committee/commission
Trial Court Process Improvement funding for Jury Instructions, Trial Court Budget Commission, and Trial Court Performance and
Accountability Commission.
Funding to support network access to court services such as the Judicial Inquiry System, Time and
State Courts System Network Lines
Attendance System, and Due Process services.
Legal Services Provides for expenditures associated with litigation involving the trial courts.
Provides for expenditures associated with the impanelment of statewide grand juries as ordered by the
Statewide Grand Jury
Supreme Court.
Provided from trial court reserve funding to cover a portion of the cost not covered by local funds to
Online Dispute Resolution Pilot
implement a pilot to study the application of online dispute resolution for court-connected cases.
Page 31 of 62
Agenda Item III.: Personnel Committee Update
There are no materials for this agenda item.
Page 32 of 62
Agenda Item IV.: FY 2021-22 Legislative Budget
Request (LBR)
Page 33 of 62
Agenda Item IV.A.: FY 2021-22 Legislative
Budget Request (LBR) – LBR Timeline
Page 34 of 62
Agenda Item IV.A.
FY 2021-2022 Legislative Budget Request (LBR) Timeline

Trial Courts
Tuesday, June 23 Approval of LBR plan for new issues; Trial Court Budget Commission
meeting
Zoom Meeting
Thursday, July 2 Notice of LBR timeline and instructions (if applicable) distributed to
Chief Judges and Trial Court Administrators
Thursday, July 23 Circuit specific issues due to the OSCA Office of Budget Services (if
applicable)
Wednesday, July 29 Approval of preliminary LBR recommendations; TCBC Funding

Methodology Committee meeting
Zoom Meeting
Thursday, August 6 Approval of final LBR recommendations; Trial Court Budget Commission
meeting
Zoom Meeting
Tuesday, August 11 Notice of TCBC Final LBR decisions distributed to circuits
Friday, August 21 LBR issue appeals, if any, due to TCBC

(10 days following Notice of
TCBC Final LBR decisions)
Thursday, September 3 Joint meeting of leadership materials sent out via email
Wednesday, September 9 Joint meeting of leadership with the Chief Justice, District Court of Appeal
Budget Commission, Trial Court Budget Commission, JQC, Judicial
Conference Chairs, and OSCA to review the LBR recommendations
3:00 p.m. to 5:00 p.m. – Zoom Meeting
Thursday, September 10 Final LBR recommendations distributed to the Supreme Court for Court
Conference
Wednesday, September 23 Approval of LBR recommendations by the Supreme Court
Wednesday, October 14 Public Hearing

Location TBD
Thursday, October 15 Submission of the Legislative Budget Request to the Legislature
Page 35 of 62
Agenda Item IV.B.1.: FY 2021-22 Legislative
Budget Request (LBR) – Issues for Consideration
– Backlog Reduction Plan
Page 36 of 62
August 6, 2020
Video Meeting
Agenda Item IV.B.1.: FY 2021-22 Legislative Budget Request (LBR) – Backlog

Reduction Plan
Background
State courts across the country significantly curtailed operations in mid-March 2020 due to the
COVID-19 pandemic. While some courts transitioned quickly to a remote working environment,
including offering telephone and videoconferencing platforms for many hearings and status
conferences, physical courthouses were generally closed for in-person proceedings, including jury
trials.
The Florida state courts have taken measures to mitigate the effects of the pandemic on the judicial
branch and its participants. In particular, the Chief Justice has issued several administrative orders
implementing temporary procedures and measures essential to the administration of justice and the
conducting of court proceedings during the pandemic. The orders outline four phases of court
operations, including for the trial courts, as part of the planned transition to normal operations.
They are:
• Phase 1 – in-person contact is inadvisable, court facilities are effectively closed to the
public, and in-person proceedings are rare;
• Phase 2 – limited in-person contact is authorized for certain purposes and/or requires use
of protective measures;
• Phase 3 – in-person contact is more broadly authorized and protective measures are
relaxed; and
• Phase 4 – COVID-19 no longer presents a significant risk to public health and safety.
Although the operational status of each judicial circuit varies and is dependent on circumstances
unique to the individual circuit and its community, as of July 20, 2020, 11 of the 20 judicial circuits
were in phase one, five in phase two, and four have counties within their circuit that are a mix of
phase one and two. The circuits in phase one represent approximately 71% of the statewide filings
(This includes the circuit civil, county civil, circuit criminal, county civil, probate/guardianship,
family/domestic relations, and civil traffic division).1 Depending upon changes in community
health conditions, trial courts may experience some transition back and forth between phases (e.g.,
reverting to phase one after being in phase two).
Due to the COVID-19 pandemic, the trial courts have experienced a sharp decline in statewide
filings starting in March 2020. In the first month of the pandemic, circuit court filings dropped by
52%, county court filings dropped by 60%, and civil traffic filings dropped by 76%.2 Since then,
gains have been slow and somewhat volatile. The longer the trend below normal continues, the
greater the impact to the court system when more normal operations resume.
1
According to Comprehensive Case Information System (CCIS) – July 18, 2018 through June 19, 2019.
2
Based on Florida Court Clerks and Comptrollers 2020 Case Type Counts – July 28, 2020.
Page 37 of 62
CIRCUIT FILINGS
CIVIL CRIMINAL FAMILY PROBATE
7,000
6,000
5,000
4,000
3,000
2,000
1,000
WEEK OF:
COUNTY FILINGS
CIVIL CRIMINAL CIVIL TRAFFIC
60,000
50,000
40,000
30,000
20,000
10,000
WEEK OF:
Page 38 of 62
There is an expected surge of some types of civil cases in the coming months due to the economic
impact of stay-at-home orders in most states. There is currently federal and state foreclosure and
eviction moratoriums in place. An estimated one-third of renters in the United States failed to pay
rent in April. The Florida Bar Foundation reported that an estimated 530,000 eviction filings could
occur in Florida over the next four months.3 U.S. home-mortgage delinquencies climbed in May to
the highest level since November. Further, consumer debt hit a high of $14.3 trillion, just as the
pandemic hit the United States.
3
The Florida Bar Foundation COVID-19 Legal Aid Emergency Fund Update.
Page 39 of 62
According to data from the Comprehensive Case Information System (CCIS) provided by the
Florida Court Clerks and Comptrollers, approximately 1,890,000 cases are pending statewide, as of
June 2020. This is a 28.4% increase in pending caseload compared to June 2019. Approximately
1,180 criminal and civil jury trials have been delayed statewide since March. In addition,
approximately 185,000 cases from March through June 2020 were not filed due to the pandemic but
are expected to be filed as operations return to normal. All these factors continue to grow each
month and will contribute to the backlog.
Despite the efforts to keep the work of the court system moving, including through extensive use of
technology to conduct proceedings remotely, the trial courts anticipate a significant backlog as they
return to full operations. Addressing these backlogs is one of the greatest challenges that court
officials face.4 In order to address the anticipated backlog that is being created due the pandemic,
the Trial Court Budget Commission (TCBC) directed the Funding Methodology Committee (FMC)
to develop a FY 2021-22 Legislative Budget Request Backlog Reduction Plan for consideration at
the TCBC’s August 6, 2020, meeting.
The following chart generally illustrates the five different stages of court system activity that will be
considered in order to estimate the backlog that is expected to be generated: normal activity,
COVID-19 impacted activity, reopening of the court system activity, economic impact activity, and
returning to normal activity.
4
National Center for State Courts – Steps to Shrink Pandemic Related Backlogs July 22, 2020.
Page 40 of 62
The anticipated backlog is expected to be generated from three sources:
1) Existing cases on hold/delayed due to COVID-19;

2) New cases not currently being filed due to COVID-19 but may be filed in the future; and
3) Anticipated extraordinary cases that may be filed as a result of COVID-19 or a possible
recession.
In addition to these backlog sources, specific case events like jury trials will further affect projected
workload increases.
To identify what types of temporary resources are needed to address the anticipated backlog, the
FMC distributed a brief survey to the Chief Judges and Trial Court Administrators of the judicial
circuits. The results are as follows:
FY 2021-22 Legislative Budget Request

Backlog Reduction Plan
Number of Circuits Indicating Interest in Resources
18 17
16
16 15
14 13 13
12
12 11
10 10
10
8 6
6
4 3 3
2
0
Similar to the Foreclosure Backlog Reduction Plan, developed in April 2013, the trial courts
indicated adjudicatory and case support categories as the most important types of resources needed.
The development of the resource needs will focus on those two categories, with the understanding
that due process costs needs could be met with the existing resources received as part of the new
appropriation in FY 2020-21, and technology needs will be considered in a separate legislative
budget request. The remaining categories received smaller amounts of interest from the circuits and
will not be considered as part of the Backlog Reduction Plan.
Current
Human resources above current staffing levels are critical to address the significant workload facing
the courts from the building backlog. Temporary resources such as senior judges, OPS general
magistrates, civil traffic infraction hearing officers, OPS case managers, OPS staff attorneys, and
mediation contractual are needed to effectively manage and immediately address the backlog.
These temporary resources support the following goals:
Page 41 of 62
• Get cases that require judicial attention in front of a judge as soon as possible.
(Adjudicatory)
• Triage pending cases by separating less complicated cases from more complicated ones,
resolving the less complicated ones quickly so that the more complicated ones can get the
attention they need. (Case Support)
Adjudicatory
According to the National Center for State Courts, expanding judicial assignments is one
mechanism to reducing backlog. The judicial circuits requested the following types of temporary
adjudicatory resources to address the three sources of case backlog: senior judges, OPS general
magistrates, and civil traffic infraction hearing officers. Seventeen of the 20 judicial circuits have
requested senior judges. Half of the judicial circuits have requested OPS general magistrates. A
combination of these resources will target areas that are experiencing pressures from delayed cases,
new cases, and extraordinary cases.
In order to further support adjudicatory functions, expense dollars will be needed to support senior
judge travel.
Case Support
There is a need for active case management to reduce backlog. One type of case management is
triage, which refers to the early assessment of party and case needs in order to assign appropriate
resources to resolve a case. When routine case support is delegated to court staff supported by
technology, judicial officers can dedicate their time to matters that require their experience and
authority.5 The judicial circuits recognize OPS case managers, OPS staff attorneys, and mediation
contractual resources as preferred resource types to provide case support and complement the
adjudicatory functions.
Case support refers to the entire set of actions that a court takes to monitor and control the progress
of cases, from initiation through trial or other disposition, as well as completion of all post-
disposition work, to ensure that justice is administered promptly and cost effectively. 6
OPS case managers will be utilized to perform such services as reviewing the file to ensure that all
required documents have been submitted by the parties prior to the hearing, checking service of
process, flagging any issues requiring the judge’s attention, monitoring case progress to determine
readiness for summary judgment hearings, obtaining hearing dates, assisting with coordination of
telephonic hearings, confirming copies of final judgments once signed by the judge, and many
similar tasks.
OPS staff attorneys are needed to assist and advise circuit court judges and thereby helping with
resolution of litigation and related issues; drafting memorandum, opinions, orders and reports;
conducting legal research; and reviewing briefs and case files. Providing additional OPS staff
5
Umbrella Triage: Backlog and New Filings – Resource form National Center for State Courts June 2020
https://nationalcenterforstatecourts.app.box.com/s/olwa4lxt4g2ul0vn24ej037kx4jbokrs.
6
Eleventh Judicial Circuit Civil Case Management Manual January 2018.
Page 42 of 62
attorneys may not only increase the quality of functions by providing direct assistance and research
to a judge through making legal determinations in writing opinions, but also increase the quantity of
the cases being addressed or more efficiently manage docket time.
Mediation contractual resources will be used to assist in the coordination and scheduling of civil
cases that are referred to mediation, thereby optimizing litigant participation in the resolution of
cases and resulting in more effective use of judicial resources.
Amount of Temporary Adjudicatory and Case Support Resources

In order to determine the amount of temporary resources needed to address the potential backlog
facing the trial courts, estimates of the additional workload needs to be determined from the
pending cases on hold that existed as the pandemic hit, new cases that came in but are on hold, new
case filings that were delayed but will ultimately be filed, and additional case filings above normal
that are filed as a result of an economic downturn or pandemic related litigation.
Assumptions were needed in order to develop a backlog estimate that could be used to determine
workload, and in turn, the amount of resources needed to dispose of the backlog and return the trial
courts to a normal amount of pending cases. The following assumptions were made:
1) Consistent with the National Economy forecast adopted by the Florida Economic Estimating
Conference, assumed that a vaccine will be developed and widely distributed by the third
quarter of calendar year 2021, allowing the court system to fully operate and return to
normal operations. Therefore, holding all other areas constant, filing and disposition levels
would return to normal on July 1, 2021.
2) Normal pending cases occurred as of June 2019.
3) Delayed filings would return July 1, 2021.
4) Extraordinary case filings (filings above normal due to economic conditions or pandemic
related litigation) would be filed July 1, 2021.
5) The moratorium on foreclosure and eviction cases will be lifted before July 1, 2021, but
currently filed and delayed eviction filings will need to be resolved before July 1, 2021.
However, extraordinary eviction case filings will be included in the backlog.
6) Jury trial restrictions will continue in a phased-in approach (July-September 2020: 2% of
trials; October-December 2020: 10% of trials; January-March 2021: 25% of trials; April-
June 2021: 40% of trials).
Attachment A provides a statewide analysis by specific divisions of court and case types that will
contribute to the expected backlog of 992,074 cases, and is shown as “Pending Cases Above
Normal” as of July 1, 2021, in Column I. This represents a 67% increase in pending cases
compared to a normal time period. Note: the backlog number of cases and percent assumes that
most eviction cases may be disposed before July 1, 2021. Additionally, it is estimated that there
will be an additional 4,987 criminal and civil cases that will go to a jury trial for disposition as a
result of the pandemic.
Attachment B provides the statewide need for additional temporary resources in order to handle the
anticipated increase in workload from the backlog produced from the pandemic (senior judges or
OPS). The current judicial case weights were used and adjusted in order to estimate the amount of
time needed to dispose of the number of pending cases above normal. Based on the estimated
backlog and adjusted case weights, an estimated additional 307.3 full-time, temporary judicial or
Page 43 of 62
quasi-judicial positions are needed to address the cases that will be generated as a result of the
pandemic. Additionally, corresponding case support resources will also be needed to assist the
judicial and quasi-judicial officers. Note that the estimate does not include the significant impact
and need for substantial resources to handle an expected 4,987 jury trials that have been delayed due
to the pandemic.
During the foreclosure crisis, the State Courts System requested $35 million in temporary resources
for three years. The legislature ultimately provided $25 million in temporary resources in support
of the Foreclosure Backlog Reduction Plan to be used over a two-year time period. The backlog
from the foreclosure crisis remained in the court system for many years past the funding. Based on
the total workload and positions needed indicated in Attachment B, it is estimated that the resources
would need to be received over a three-year time period, due to the level of resources needed,
physical constraints with available courtrooms, and availability of senior judges, general
magistrates, and other staff.
The charts below represent one year of a three-year funding plan that will be needed to ensure
sufficient resources are available for the full time period to work through the backlogged cases.
Decision One: Adjudicatory Resources

Annual Amount of
Type of Resource Costs* Resource Total Cost
Option 1: Senior
Judges $83,515 22,575 days $8,602,004
OR
Option 2: OPS
General Magistrate $108,644 103 Positions $11,190,332
*Benefits included if applicable.
Option 3: A mix of resources based on circuits’ needs.
Decision Two: Case Support Resources

Option 1: One Option 2: Two Option 3: Three
Annual Amount of to One Ratio to One Ratio to One Ratio
Type of Resource Costs* Resource Total Cost Total Cost Total Cost
Option 1: OPS Court 103/52/35
Program Specialist II $55,893 Positions $5,756,979 $2,906,436 $1,956,255
OR
Option 2: OPS Trial 103/52/35
Court Staff Attorneys $68,888 Positions $7,095,464 $3,582,176 $2,411,080
OR
Option 3: Mediation 103/52/35
Contractual $65,215 Positions $6,717,145 $3,391,180 $2,282,525
*Benefits included, if applicable.
Option 4: A mix of resources based on circuits’ needs.
Page 44 of 62
Funding Methodology Committee Recommendations
On July 30, 2020, the FMC decided to not quantify the significant workload related to the estimated
4,987 backlogged jury trials and the substantial resources that will be needed to conduct the trials,
due to the uncertainty and variations across the state in trial lengths and procedures needed to
conduct remote or in-person jury trials. The FMC recognized the significant workload associated
with the building backlog in the trial courts and recommended to request funding over a three-year
time period. Additionally, the FMC recommended to cost out the request based on a mix of
resources which will give the circuits flexibility, as indicated in Option 3 for the adjudicatory
resources and Option 4 for the case support resources. Finally, the FMC recommended a ratio of
two judicial or quasi-judicial officers to one case support resource, as indicated in Option 2.
Decisions Needed
Option 1: Approve FMC recommendations and permit OSCA staff to work with the circuits to
determine the mix of resources (including expense dollars for senior judge travel) for development
of the legislative budget request.
Option 2: Approve an alternative.
Additional Information Related to Today’s Decisions
Adjustment for New Resources Appropriated for FY 2020-21
FY 2020-21 new resources received but currently not allocated (Timely Resolution of Cases 21.0
FTEs and $50,000 mediation contractual; Court Interpreting Services 37.5 FTEs and $278,420 due
process costs; and Early Childhood Court 20.0 FTEs) should be considered during the legislative
process.
Page 45 of 62
Agenda Item IV.B.1.: FY 2021-22 Legislative Budget Request - Backlog Reduction Plan - Attachment A
Backlog Reduction Plan Workload Estimates

Statewide as of June 30, 2021
A B C D E F G H I J K
Expected % Increase
Filings Expected Total Pending in Pending COVID-19
Total Total from July Dispositions Pending Cases Cases from Delayed
"Normal" Pending 2020 to Delayed Extraordinary Total from July Cases as of Above "Normal" Jury Trials
Pending Cases as of June Filings Cases Over (B+C+D+ 2020 to June June 2021 "Normal" to June as of June
SRS Case Types Cases1 June 2020 2021 Returning Normal E) 2021 (F-G) (H-A) 2021 2021
Circuit Criminal
Felony 51,273 61,761 89,316 0 151,077 70,677 80,400 29,128 57% 2,868
Circuit Civil
Professional
Malpractice/Product Liability 2,632 3,458 2,208 310 0 5,976 1,257 4,719 2,087 79%
Auto and Other Negligence 50,520 67,643 46,267 605 0 114,515 28,326 86,189 35,669 71%
Condominium 1,039 1,280 1,068 294 0 2,642 798 1,844 805 77%
Contract and Indebtedness 56,761 64,633 49,955 19,025 33,358 166,971 35,967 131,004 74,243 131%
761
Eminent Domain 225 354 282 0 0 636 137 499 274 122%
Foreclosure/Real Property 31,292 30,689 26,664 34,294 18,390 110,037 25,969 84,068 52,776 169%
Other Civil 23,112 26,948 21,970 4,638 0 53,556 16,522 37,034 13,922 60%
Other 11,526 14,255 15,108 3,151 0 32,514 9,717 22,797 11,271 98%
Appeals from County Court 2,362 2,604 1,487 1,172 0 5,263 892 4,371 2,009 85%
Domestic Relations/Family
Dissolutions 39,663 50,005 81,595 11,722 0 143,322 63,798 79,524 39,861 101%
Domestic Violence 9,700 12,787 70,293 0 83,080 70,828 12,253 2,553 26%
Child Support/UIFSA 13,858 16,778 17,166 9,284 13,858 57,086 11,775 45,311 31,453 227%
Other 25,745 30,624 35,337 11,735 0 77,696 26,898 50,799 25,054 97%
Delinquency 11,198 12,462 20,141 0 32,603 22,018 10,586 -612 -5%
Dependency 4,411 3,805 11,914 8,685 0 24,404 13,398 11,006 6,595 150%
Probate/Guardianship
Probate 45,529 60,016 56,561 7,542 0 124,119 37,725 86,394 40,865 90%
Guardianship 4,361 7,134 10,883 0 18,017 10,738 7,280 2,919 67%
Trust 725 991 1,284 236 0 2,511 1,002 1,508 783 108%
Baker/Substance Abuse 4,496 6,168 49,898 0 56,066 50,011 6,056 1,560 35%
Other Social 4,353 7,455 7,664 0 15,119 5,210 9,909 5,556 128%
Page 46 of 62
Agenda Item IV.B.1.: FY 2021-22 Legislative Budget Request - Backlog Reduction Plan - Attachment A

A B C D E F G H I J K
Expected % Increase
Filings Expected Total Pending in Pending COVID-19
Total Total from July Dispositions Pending Cases Cases from Delayed
"Normal" Pending 2020 to Delayed Extraordinary Total from July Cases as of Above "Normal" Jury Trials
Pending Cases as of June Filings Cases Over (B+C+D+ 2020 to June June 2021 "Normal" to June as of June
SRS Case Types Cases1 June 2020 2021 Returning Normal E) 2021 (F-G) (H-A) 2021 2021
County Civil
Small Claims 238,889 339,362 344,717 9,746 0 693,825 260,255 433,570 194,681 81%
Civil 79,146 87,981 78,479 40,683 46,513 253,656 61,882 191,775 112,629 142%
Non-Monetary Civil 5,353 6,101 6,048 1,234 0 13,382 4,362 9,020 3,667 69% 76
Replevins 669 1,035 1,555 24 0 2,614 46 2,568 1,899 284%
Evictions2 30,336 31,001 75,348 78,791 17,828 202,968 154,804 48,164 17,828 59%
County Criminal
Misdemeanor 80,213 99,867 207,740 0 307,607 184,667 122,940 42,727 53%
Criminal Traffic 104,286 139,371 224,073 0 363,444 199,510 163,934 59,648 57%
1,282
Municipal Ordinance 6,788 8,009 17,922 0 25,931 15,700 10,230 3,442 51%
County Ordinance 11,907 16,757 24,669 0 41,426 22,095 19,331 7,424 62%
Traffic
Civil Traffic Infraction 519,006 679,052 1,134,763 0 1,813,815 1,125,449 688,366 169,360 33%
Total 1,471,373 1,890,385 2,732,374 243,172 129,947 4,995,878 2,532,432 2,463,447 992,074 67% 4,987
1
Normal represents pending cases as of June 30, 2019.
2
This assumes that eviction cases will be disposed during FY 2020-21 as a priority once the moratorium is lifted.
Page 47 of 62
Agenda Item IV.B.1.: FY 2021-22 Legislative Budget Request - Backlog Reduction Plan - Attachment B
A B C D
COVID-19 Pending,
Pending Delayed Jury Delayed, and
Cases Above Case Trials (as of Extraordinary
SRS Case Types "Normal" Weights June 2021) Cases FTE
Circuit Criminal
Felony 29,128 88 2,868 16.6
Circuit Civil
Professional Malpractice/Product
2,087 474 7.3
Liability
Auto and Other Negligence 35,669 97 22.7
Condominium 805 20 0.1
Contract and Indebtedness 74,243 50 40.9
761
Eminent Domain 274 92 0.2
Foreclosure/Real Property 52,776 20 13.6
Other Civil 13,922 92 11.0
Other/Business Disputes 11,271 229 21.3
Appeals from County Court 2,009 275 5.7
Domestic Relations/Family
Dissolutions 39,861 72 24.1
Domestic Violence 2,553 26 0.4
Child Support/UIFSA 31,453 16 5.6
Other 25,054 59 14.1
Delinquency -612 47 0.0
Dependency 6,595 271 26.7
Probate/Guardianship
Probate 40,865 18 5.6
Guardianship 2,919 101 1.9
Trust 783 116 0.8
Baker/Substance Abuse 1,560 6 0.1
Other Social 5,556 18 0.6
County Civil
Small Claims 194,681 16 25.4
Civil 112,629 29 44.9
Non-Monetary Civil 3,667 21 76 0.8
Replevins 1,899 21 0.3
Evictions 17,828 10 2.8
County Criminal
Misdemeanor 42,727 16 5.3
Criminal Traffic 59,648 14 6.7
1,282
Municipal Ordinance 3,442 16 0.4
County Ordinance 7,424 16 0.9
Traffic
Civil Traffic Infraction 169,360 0.22 0.3
Total 992,074 4,987 307.3
Page 48 of 62
– COVID-19 Resource Needs
Page 49 of 62
August 6, 2020
Video Conference
Agenda Item IV.B.2.: FY 2021-22 Legislative Budget Request (LBR) – Issues

for Consideration – COVID-19 Response Needs
As referenced in Agenda Item II.E.: FY 2020-21 Budget – COVID-19 Related Resource Needs,
the Trial Court Budget Commission Executive Committee directed staff of the Office of the State
Courts Administrator (OSCA) to survey the circuits on their respective counties’ resource needs
to mitigate the impact due to the COVID-19 pandemic as it relates to:
• personal protective equipment (PPE);
• technology needs to support remote appearance and teleworking; and
• other resources.
The survey requested the circuits identify their anticipated current year needs and the possible
funding source for those needs, including county, OSCA supply of PPE, their current state
operating allocations, or unknown. This information was also requested to identify possible
requests or reimbursement from the federal CARES Act funding or any additional opportunities
for grant or other source funding.
The current year needs could be used to develop a FY 2021-22 legislative budget request (LBR),
excluding those needs identified as being funded by the county.
The following tables depict circuits’ responses:
Personal Protective Equipment (PPE) Needs

PPE Total Cost
Hand sanitizer, masks, sneeze guards, gloves,
face shields, disposable fingerprinting strips, $545,261
and other general PPE
Technology Needs to Support Remote Appearance and Teleworking

Total Cost
Bandwidth
$8,000
Equipment Total Cost

Jury audio upgrades, laptops for staff, surface
pros, zoom kiosks, printers, monitors, Polycom $634,456
carts, docking stations, cameras, additional
technical equipment
Page 50 of 62
Total Cost
OPS Staff
$572,586
Total Cost
Court/Hearing Room
$653,250
Total Cost
VRI Resources
$167,750
Total Cost
Virtual Meeting Licenses
$158,763
Other Total Cost

Laptops, zoom kiosks, printers, wireless $80,500
keyboards, etc.
Total Cost
Grand Total
$2,275,305
Additional Resource Needs

Other Total Cost
Health Screeners, temperature scanners,
signage, cleaning contracts, automatic doors,
$250,000
deep cleaning capability, jail kiosk, other
PPE and sanitizers
Based on the above results, the judicial circuits have identified a total amount of $3,070,566, as
follows:
• PPE = $545,261;
• Technology Needs to Support Remote Appearance and Teleworking =
$2,275,305; and
• Additional Resource Needs = $250,000.
Decision Needed
Option One: Assuming the judicial circuit’s COVID-19 response needs continue into the next
fiscal year (2021-22), approve the full amount.
Option Two: Assuming the judicial circuit’s COVID-19 response needs continue at a reduced
level into the next fiscal year (2021-22), approve a partial amount.
Page 51 of 62
Option Three: Assuming that a vaccine will be developed and widely distributed by July 1,
2021, allowing the court system to fully operate and return to normal operations, do not approve.
Source of Funding
If the Commission approves filing this issue in part or in whole, it may want to consider
requesting State Courts Revenue Trust Fund authority for non-recurring items. The amount of
non-recurring items will need to be determined through further analysis of the survey results.
Decision Needed
Option One: Allow OSCA staff to determine the total cost of non-recurring items and develop
the LBR to be split between trust authority and General Revenue.
Option Two: Request total cost from General Revenue only.
Page 52 of 62
– Online Dispute Resolution Pilot Project
Continuation Funding
Page 53 of 62
August 6, 2020
Video Conference
Agenda Item IV.B.3: FY 2021-22 Legislative Budget Request (LBR) – Issues

for Consideration – Online Dispute Resolution Pilot Project Continuation
Funding
Background
In May 2018, the Supreme Court requested an assessment of online dispute resolution solutions
and the anticipated impact of implementing this technology in court-connected alternative
dispute resolution services in Florida. Online dispute resolution (ODR) involves litigants
progressing through a series of questions and steps in an online platform designed to assist the
litigants with bringing the case to resolution. The Online Dispute Resolution Workgroup was
created jointly under the Commission on Trial Court Performance and Accountability and the
Committee on Alternative Dispute Resolution Rules and Policy. In 2018, the Workgroup
developed the report, Online Dispute Resolution in Florida’s Trial Courts, which advanced the
following three recommendations to the Court:
1) Authorize a pilot to study the application of ODR in Florida’s trial court small claims
cases;
2) Communicate to the trial court chief judges and clerks of court the scope and intent of the
ODR pilot and emphasize the need for continued compliance with existing court rules and
statutes governing court-connected mediation; and
3) Direct a legal analysis of ODR as a method of dispute resolution for court-connected cases.
The Court approved the recommendations from the initial report in October 2018 and requested
that the ODR Workgroup be reconvened to oversee the establishment of a pilot to study the
application of ODR in a variety of case types including, but not limited to, small claims, family,
and civil traffic. They requested that the Workgroup report back to the Court with a pilot
implementation plan. In June 2019, the Court approved the Online Dispute Resolution Pilot
Project Plan for Florida’s Trial Courts and requested that the Workgroup move forward with its
implementation with the recommended six participating pilot circuits.
The staff of the Office of the State Courts Administrator (OSCA) consulted with the six
participating circuits to identify the case types in which ODR would be tested in their circuit and
to determine the case processing sample and associated costs (per-case processing and set-up
costs). The primary costs associated with ODR stem from the per-case processing fees charged
by the vendor. At its June 25, 2019, meeting, the Trial Court Budget Commission (TCBC)
approved non-recurring funding from FY 2019-20 statewide reserves for the pilot of $124,680.
At their June 23, 2020, meeting, the TCBC authorized $79,560 non-recurring funds to cover the
remaining portion of the pilot.
Page 54 of 62
August 6, 2020
Video Conference
The ODR Workgroup will provide a report on their findings and recommendations for the future
applications of ODR in Florida to the Supreme Court in January 2021.
Current Issue
At this time, the Commission is being asked to consider a legislative budget request for FY
2021-22 funding for online dispute resolution. The request is based on the initial cost of the pilot
($124,680) but acknowledges that the cost estimate may need to be revised based on the outcome
of the Court’s action on the ODR Workgroup report.
Decision Needed
Option 1: File the legislative budget request as drafted, with the understanding that a
supplemental legislative budget request may need to be filed.
Option 2: Propose an alternative.
Option 3: Do not file the legislative budget request.
Page 55 of 62
– Courthouse Furnishings
Page 56 of 62
August 6, 2020
Video Conference
Agenda Item IV.B.4: FY 2021-22 Legislative Budget Request – Courthouse

Furnishings
Background
On June 23, 2020, the Trial Court Budget Commission (TCBC) considered possible issues for the
trial court’s FY 2021-22 Trial Court Legislative Budget Request submission. The circuits were
notified of the issues to be considered at the TCBC meeting on August 6, 2020 and were asked to
review their individual needs for new or renovated courthouse furnishings in non-public areas. Past
TCBC action included approval of furniture requests related to new, expansion, or courthouse
renovation projects only. Other furniture needs not meeting these criteria were recommended to be
funded through year-end spending plans.
Three circuits submitted requests for non-recurring funding for courthouse furnishings. All items
submitted were reviewed for compliance with provisions in section 29.008, Florida Statutes, and
with the Department of Financial Services and the Governor’s Office of Policy and Budget
guidelines. The total of all requests submitted for new or renovated courthouse related furnishings
total $449,577.
A. First Judicial Circuit Furnishings Request for New Courthouse - $179,545

The First Judicial Circuit is requesting funding for furnishings for the new Santa Rosa County
Courthouse. The courthouse is estimated for completion in November 2021. The non-public
areas of the courthouse will include eight judicial chambers, 30 offices for judicial assistants
and court administration, and three conference rooms.
B. Ninth Judicial Circuit Furnishings Request for Renovation of Courthouse - $170,320

Three floors of the Orange County Courthouse were left unfinished when the building was
opened in 1997. Orange County has approved a capital project to build out the three floors to
include four courtrooms and eight judicial chambers. The construction will begin in October
2020 with an estimated completion date of July 2021. The new space will allow the business
court division to move back from the juvenile courthouse after their relocation due to lack of
chamber space. The new space will also include chambers for appellate judges and senior
judges. The Ninth Judicial Circuit’s request will furnish eight judicial chambers and eight
judicial assistant offices.
C. Fourteenth Judicial Circuit Furnishings Request for New Courthouse - $99,712

The Fourteenth Judicial Circuit is requesting funding for furnishings for the new Juvenile
Courthouse/Court Administration Building located in Bay County. The courthouse is estimated
to be completed in October/November 2021. The non-public areas of the courthouse will
include four judicial chambers, 24 offices for judicial assistants, magistrate, hearing officer, and
court administration.
Options:
1. File issue as requested.
2. Propose alternative option.
3. Do not file the issue.
Page 57 of 62
Agenda Item IV.C.: FY 2021-22 Legislative
Budget Request (LBR) – Priority Ranking of
LBR Issues
Page 58 of 62
August 6, 2020
Video Conference
Agenda Item IV.C.: Priority Ranking of LBR Issues
Chapter 216, Florida Statutes, requires the judicial branch (and all state entities) to list the
request for operational expenditures in excess of the base operating budget, by order of priority.
Schedule VIIIA of the Legislative Budget Request (LBR) is the means by which this
prioritization is provided.
The chart below reflects the Fiscal Year 2021-2022 LBR issues presented to the Trial Court
Budget Commission for approval. For those issues approved, please rank the priority order.
ISSUE PRIORITY #
Backlog Reduction Plan

COVID-19 Response Needs
Online Dispute Resolution Pilot Project Continuation
Furnishings for Non-Public Areas of New or Renovated Courthouses
Other
Page 59 of 62
Agenda Item V.: Workgroup on Continuity of
Court Operations and Proceedings During and
After COVID-19
Page 60 of 62
Agenda Item VI.: Report from Chief Justice
Designee to Florida Clerk of Court Operations
Corporation Executive Council
Page 61 of 62
Agenda Item VII.: Other Business
Page 62 of 62

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MEETING AGENDA

9:00 a.m. to 11:30 a.m., (ET)

By Tuesday, August 4th, materials will be available at:

Welcome and Roll Call

I. Approval of the June 23, 2020, Meeting Minutes

II. FY 2020-21 Budget

A. Salary Budget and Management

III. Personnel Committee Update

IV. FY 2021-22 Legislative Budget Request (LBR)

IV. FY 2021-22 Legislative Budget Request (LBR) – Continued

V. Workgroup on Continuity of Court Operations and Proceedings During and

VII. Other Business

Friday, December 4, 2020 (Zoom Webinar)

Materials for this agenda item will be provided as

FY 2020-21 Trial Courts Salary Budget

18 Estimated Salary Appropriation (98,926,326)

26 Judicial Assistant Incentive Liability through June 30, 2021 28,089

Prepared by the OSCA Office of Budget Services

FY 2020-21 Trial Courts Salary Budget

Prepared by the OSCA Office of Budget Services

FY 2020-21 Trial Courts Salary Budget

Prepared by the OSCA Office of Budget Services

Cost Position DAYS VACANT

Article V Revenue Estimating Conference

July 20, 2020 REC Estimates

FY 2020-21 Percent of FY 2021-22 Percent of

Trial Court Budget Commission

STATE COURTS REVENUE TRUST FUND

1 Ending Cash Balance June 30, 2019 22,283,315

Prepared by Office of Budget Services

Agenda Item II.D.: FY 2020-21 Budget – New Resources

New Resources Appropriated FY 2020-21

For discussion only.

Agenda Item II.E.: FY 2020-21 Budget – COVID-19 Related Resource Needs

1. Survey Results on Current COVID-19 Related Resource Needs

• personal protective equipment (PPE);

Personal Protective Equipment (PPE) Needs

Technology Needs to Support Remote Appearance and Teleworking

No decision needed until an additional funding source is identified.

2. Emergency Decisions on Bandwidth and Continuation Funding for FY 2020-21

Option 2: Do not approve.

3. Enterprise Zoom Licenses

Option 3: Do not approve at this time.

4. Videoconferencing Needs for Mediation in the Fifth Judicial Circuit

Option 2: Do not approve or develop and alternative.

Agenda Item II.F.: FY 2020-21 Budget – Other Issues

Option 2: Approve alternative categories of the trial court budget.

Prepared by OSCA Office of Budget Services

Prepared by OSCA Office of Budget Services

Example of 8.5% Reduction (based on FY 20-21 beginning

Prepared by OSCA Office of Budget Services

There are no materials for this agenda item.

FY 2021-2022 Legislative Budget Request (LBR) Timeline

Wednesday, July 29 Approval of preliminary LBR recommendations; TCBC Funding

Tuesday, August 11 Notice of TCBC Final LBR decisions distributed to circuits

Friday, August 21 LBR issue appeals, if any, due to TCBC

Wednesday, September 23 Approval of LBR recommendations by the Supreme Court

Wednesday, October 14 Public Hearing

Thursday, October 15 Submission of the Legislative Budget Request to the Legislature

Agenda Item IV.B.1.: FY 2021-22 Legislative Budget Request (LBR) – Backlog

1) Existing cases on hold/delayed due to COVID-19;

FY 2021-22 Legislative Budget Request

Amount of Temporary Adjudicatory and Case Support Resources

Decision One: Adjudicatory Resources