Resignation Procedures

Although we hope your employment with Saint Paul Public Schools will be a mutually
rewarding experience, we understand that varying circumstances do cause employees
to voluntarily resign employment. Should this time come, you are asked to follow the
guidelines below regarding notification and exit procedures.

Procedures

1. Employees are encouraged to provide at least a two-week notice to facilitate a

smooth transition out of the organization. Please refer to the labor agreement
covering your job title for related information.

2. All resignations must be confirmed in writing. Employees should complete a

Resignation Form provided on the Human Resource Department’s web site
http://hr.spps.org/forms and submit this form to their immediate supervisor who
should then authorize and forward the Resignation Form immediately to the
Human Resource Department. This written notice should include the reason for
leaving and the effective date of the resignation. Employees who orally resign
will receive a Confirmation of Resignation notice from the Human Resource
Department.

3. Employees who fail to report to work for three consecutive days without properly
communicating to their immediate supervisor the reasons for their absence will
be deemed to have voluntarily resigned their employment as of the third such
day.

4. Employees may be allowed to rescind a resignation if: a) the employee’s

immediate supervisor approves, and b) if the Executive Director of Human
Resources approves, and c) if the employee’s resignation has not been
submitted to the Board of Education.

5. Resigning employees will be scheduled for an exit meeting with their immediate
supervisor to ensure that all tools and equipment are returned, and to provide an
opportunity to discuss any questions or concerns related to employment with
Saint Paul Public Schools. Employees who fail to return any company property,
including keys, credit cards, tools, uniforms, cellular phones, pagers and other
equipment, will be deemed ineligible for rehire and may be subject to legal
proceedings on behalf of Saint Paul Public Schools. Upon completion of this exit
meeting, supervisors are expected to complete, sign and return the Supervisor
Checklist for Ending Employment Form to the Human Resource Department.
This checklist can be found at http://hr.spps.org/supervisors.

6. Employees are asked to complete an Exit Interview Form available on the

Human Resource Department web site at http://hr.spps.org/exitinterview. This is
voluntary, and names, if provided, will not be identified on any reports. All
responses will remain confidential and will not become part of the employee’s
personnel file.

December 15, 2006

 RESIGNATION FORM

District 625 Human Resource Department

360 Colborne Street Telephone: (651) 767-8200
Saint, Paul MN 55102-3299 Fax: (651) 665-0269
Web site: http://hr.spps.org/forms
AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

Please complete the following, sign and return to your immediate Supervisor who will sign and
forward immediately to the Human Resource Department. Please keep a copy for your
records.

Name: Employee ID:

(Please print)

I hereby resign from Saint Paul Public Schools, effective at the end of the day on

Month Day Year

My job title is: The location of my assignment is:

The reason for my resignation is (check one):

ˆ Retirement – General ˆ Employment in another MN Public School District

ˆ Retirement – Disability ˆ Employment in a MN Private School
ˆ Medical Partial or Total Disability ˆ Employment in a School District out of State
ˆ Career Change (New Profession) ˆ Other (Please explain):

New forwarding address, effective date and phone number (if applicable)

The following items must be returned to your immediate supervisor or his or her designee by your last
day of work: Keys, Uniforms, Credit Cards, Computer, Cell Phone, Pagers, ID Badge, Resource
Books or Materials, Other equipment or property belonging to Saint Paul Public
Schools (e.g. Palm Pilots), Completed final timecard(s), Voicemail and/or computer
access codes.

Please complete and return an Exit Interview (on-line or by paper) to the Human Resource
Department. Please note that this is voluntary. The on-line form can be located at the following
address. http://hr.spps.org/exitinterview. Your comments are of vital importance in helping us
maintain a safe and respectful working environment.

Your Signature Today’s Date

Supervisor’s Signature

FOR OFFICE USE ONLY

Staffing Specialist Date:

 SUPERVISOR CHECKLIST FOR ENDING EMPLOYMENT

District 625 Human Resource Department

360 Colborne Street Telephone: (651) 767-8200
Saint Paul, MN 55102-3299 Fax: (651) 665-0269
Web site: http://hr.spps.org/supervisors
AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

The purpose of this checklist is to assist supervisors with important steps to be completed when a
person’s employment with the District is ended. Please complete this form and return to the Human
Resource Department’s Compensation Unit.

Employee ID Employee Name Location

INSTRUCTIONS:
Please ensure the following items are complete before the employee’s last day of employment:

Submit the employee’s written resignation to the Human Resource Department immediately
upon notification using the Resignation Form available on the HR Web site at:
http://hr.spps.org/forms. The employee’s forwarding address should be included on the form.

In the event that you are discharging an employee, please contact the Human Resource Department
to ensure proper procedures are followed.

Cancel or modify access to software applications, network access and email by contacting the
Director of Educational Technology at (651) 603-4925.

Deactivate voicemail and cancel long distance access by contacting Facility Planning at
(651) 767-3400.

Remove the employee from the authorized signature list(s), where applicable.

Ensure that District property has been returned:

ˆ Keys ˆ Uniforms ˆ Credit Cards ˆ Computer ˆ Cell Phone

ˆ Pagers ˆ ID Badge ˆ Resource Books or Materials
ˆ Other equipment or property belonging to Saint Paul Public Schools (e.g. Palm Pilots)
Obtain the following before the last day of work.

ˆ Completed final timecard(s) ˆ Voicemail and/or computer access codes

Refer employee to the on-line Exit Interview at: http://hr.spps.org/exitinterview or if the employee
prefers a face-to-face Exit Interview, please refer him/her to your Staffing Specialist

Supervisor Signature Date

O:/Forms/Supervisor Checklist-11/2006
 EXIT INTERVIEW
District 625 Human Resource Department
360 Colborne Street Telephone: (651) 767-8200
Saint, Paul MN 55102-3299 Fax: (651) 665-0269
Web site: http://hr.spps.org/exitinterview

AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

We are striving to maintain a safe and respectful work environment and your suggestions, comments and
observations will help us in accomplishing this goal.

Your responses will be summarized and will only be used as part of a general report. You will not be identified by
name on any reports and your responses and comments will not become part of your personnel file.

Name: Job Title:

(Optional)
School/Program:

1. How long have you worked for Saint Paul Public Schools? (check one)

ˆ Less than 1 year ˆ 1-5 years ˆ 6-10 years ˆ 11-15 years

ˆ 16-20 years ˆ 21-25 years ˆ 26-30 years ˆ 31+ years

2. What initially attracted you to employment opportunities at Saint Paul Public Schools?

Check all that apply:

ˆ Types of positions available ˆ Benefits ˆ Salary

ˆ Locations of position(s) ˆ Diversity of students and staff
ˆ Recommendations of family, friends, and/or colleagues
ˆ Other (explain):
`

3. What are the reasons you are leaving Saint Paul Public Schools?

OVER
4. Please rank the top three areas you think we should focus on improving in order to make Saint Paul
Public Schools a better place to work? (1 being the highest, 3 being the lowest).

Benefits Salary Training Opportunities

Feedback about job performance Recognition for employees

Communication across the District Communication at your site

Leadership at your site Leadership across the District

Team building/relationship building at your site

Please answer the questions below using the rating scale provided.
Strongly Agree Agree Neutral Disagree Strongly Disagree Rating
5 4 3 2 1
5. My work experience was what I expected based on the information I received during the hiring
process.
6. I felt that my role was important to the District’s overall mission.
7. I received the necessary training to successfully perform my job.
8. I received the necessary information to successfully perform my job.
9. I had sufficient equipment/resources to successfully perform my job.
10. I received recognition from my supervisor for my work accomplishments.
11. The process used to conduct my performance evaluation was fair and objective.
12. My supervisor provided me with sufficient leadership and support so that I could be successful at my
job.
13. My colleagues treated me with respect.
14. My supervisor resolved problems promptly and decisively.
15. My supervisor created a respectful environment for staff.
16. My overall experience working for Saint Paul Public Schools was rewarding.
17. I would recommend working for Saint Paul Public Schools to a friend/colleague.

In the space below, you may provide any additional comments that you believe will assist us in
maintaining or improving the working environment of Saint Paul Public Schools.
(Attach a separate page if necessary.)

Thank you for completing the Exit Interview!

Please return the completed form by mail or fax to:

Saint Paul Public Schools, Human Resource Department
360 Colborne Street, St. Paul, MN 55102
Fax: (651) 665-0269