INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

FOR
MARSHALLING SUPPORT SERVICES TASK ORDER IMPLEMENTATION UNDER
VEHICLE AUCTION AND SUPPORT SERVICES CONTRACTS
-2008-

Background and Objectives

Statement of Need:

The U.S. General Services Administration, Heartland Region, Fleet Management

Division, herein after known as “GSA Fleet” has the need to procure vehicle marshalling
support services for vehicles located throughout the four and a half (4 ½) state
geographical area of operational control (Missouri, Kansas, Nebraska, Iowa, and
Southern Illinois) for calendar year 2008.

GSA Fleet needs vehicle marshalling support services for acceptance of new vehicle
deliveries and the new/sale vehicle exchange process in specific areas throughout the
entire region. As new vehicles are delivered, they are exchanged for the sale eligible
vehicles currently assigned to GSA customers. The GSA Fleet Management Centers do
not have the facilities or personnel to accomplish this function. Services are needed
within a fifty (50) mile radius of the following areas where GSA Fleet has large
concentrations of vehicles: Kansas City Greater Metropolitan area; St. Louis Greater
Metropolitan area; Council Bluffs, IA / Omaha, NE area; Springfield, MO area.

The U.S. General Services Administration, Office of Motor Vehicle Management has
established an Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task and
Delivery Order program for Vehicle Auction and Support Services. The method of
procuring the marshalling support services needed by GSA Fleet will be accomplished
by utilizing these contracts already in place and issuing task orders against these
contracts.

The method for procuring these services has been utilized for the past seven (7) years in
GSA Fleet under the current and prior IDIQ Multiple Task and Delivery Order program
contracts. It has proven to be the most efficient and time conscious method for
procuring these services and has also allowed for maximum flexibility in the process.

Sources/Competition/Contractors Considered:

All contractors who received a contract under solicitation FFFR-TT-030001-N Vehicular

Auction and Support Services are considered. Should additional contractors be added
in the locality, they shall be evaluated under future IGCEs.
Applicable Conditions:

The vehicles to be marshalled are managed by GSA Fleet Management Centers with
operational control within the four and a half (4 ½) state areas of Missouri, Kansas,
Nebraska, Iowa, and Southern Illinois.

GSA Fleet requires the following line items, as defined in the Statement of Work in the
contract, to be performed under any task order awarded.

Required Line Items of Services:

Line Item 2. Transportation Charges

a. Drive-away Method (Flat rate per vehicle – 50 mile radius)

Group 1 Type 1 Vehicles Type 2 Vehicles

Two (2) day & Five (5) day Two (2) day & Five (5) day

b. Drive-away Method (Per mile, per vehicle basis)

Group 1 Type 1 Vehicles Type 2 Vehicles

Two (2) day & Five (5) day Two (2) day & Five (5) day

c. Carrier Method (Per mile, per vehicle basis)

Group 1 Type 1 Vehicles Type 2 Vehicles

Two (2) day & Five (5) day Two (2) day & Five (5) day

d. Carrier Method (Flat rate per vehicle – 50 mile radius)

Group 1 Type 1 Vehicles Type 2 Vehicles

Two (2) day & Five (5) day Two (2) day & Five (5) day

Line Item 4. Reconditioning

b. Reconditioning

Group 1 Type 1 Vehicles Type 2 Vehicles

Line Item 7. AutoIMS Services

Line Item 8. Marshalling Services

Group 1 New Vehicle Marshalling (Per vehicle)

Group 1 Used Vehicle Marshalling (Per vehicle)

Note: Body repairs, glass, mechanical repairs, and fuel for marshalled vehicles are not authorized under this
procurement.
Costs:

The total estimated dollar value for this IGCE is $143,000.00. This figure includes an
estimated dollar value for new vehicle deliveries, old vehicle exchanges, vehicle
reconditioning for seasonal use vehicles if necessary, transportation costs associated
with new vehicle deliveries, and transportation costs for marshalled vehicles between
contractor facilities (if contractor has multiple facilities).

Kansas City Greater Metropolitan Area 460 New vehicles scheduled for delivery
St. Louis Greater Metropolitan Area 361 New vehicles scheduled for delivery
Council Bluffs, IA / Omaha, NE Area 258 New vehicles scheduled for delivery
Springfield, MO Area 5 New vehicles scheduled for delivery

Estimated Fees – Marshalling Services 2008

Number of Vehicles
New vehicle orders 1084
Seasonal use Vehicles 17

Line Item 2. Transportation

455F.FE32.F0632101.FE761.210.A01 $3,000.00
455F.FE32.F0632104.FE761.210.A04 $3,000.00

Subtotal: $6,000.00

Line Item 4. Reconditioning

455F.FE32.F0632101.FE761.527.A01 $4,000.00
455F.FE32.F0632104.FE761.527.A04 $4,000.00

Subtotal: $8,000.00

Line Item 7. AutoIMS

455F.FE32.F0632101.FE761.516.A01 $4,500.00
455F.FE32.F0632104.FE761.516.A04 $4,500.00

Subtotal: $9,000.00

Line Item 8. Marshalling Services

455F.FE32.F0632101.FE761.516.A01 $60,000.00
455F.FE32.F0632104.FE761.516.A04 $60,000.00

Subtotal: $120,000.00

FY2007 Actual plus 2.85% Total: $143,000.00

Delivery of Performance Period Requirements:

The dates of performance are January 1, 2008 or date of award (whichever is later)
through December 31, 2008. This period of performance is subject to change contingent
upon factors external to GSA Fleet’s control. This IGCE is being established prior to
need of performance of vehicle marshalling support services. GSA Fleet anticipates
establishing a task order immediately after approval has been received, as new vehicle
orders are being placed at this time.

Plan of Action

Sources and Competition:

All contractors who received a contract under solicitation FFFR-TT-030001-N Vehicular

Auction and Support Services are considered.

Budgeting and Funding:

GSA Fleet has requested and received funding approval for this acquisition. Pegasys
document PR200801100004 is provided. Funding approval for the period of October 1,
2008 through December 31, 2008 will be requested at the beginning of the new fiscal
year.

Contract Administration:

Contract administration for vehicle marshalling services will be delegated to Contracting

Officer Representatives (CORs) within GSA Fleet. These individuals will be specifically
listed in the task orders.

Identification of participants in acquisition plan preparation:

Michael A. Gauntt
Fleet Services Branch (6QMDA)
Heartland Fleet Management Division
Federal Acquisition Service
1500 East Bannister Road
Kansas City, MO 64131
(816) 823-2403
mike.gauntt@gsa.gov

__________________________ __________________________
Requesting Official Date Accepting Official Date
U.S. General Services Administration U.S. General Services Administration
Heartland Region Heartland Region
Fleet Management Division Acquisition Operations Division