Learning

Resource
Portal
User Guide
Ver 1.1 (18 March 2019)
Acronyms Used
ALS Alternative Learning System
CO Central Office
DepEd Department of Education
DM Department Memorandum
DO Department Order
IPR Intellectual Property Rights
LC Learning Center
LGU Local Government Unit
LR Learning Resource/s
LRMDS Learning Resources Management and Development System
MR Media Resource/s
PDM Professional Development Material/s
QA Quality Assurance
RO Regional Office
RD Regional Director
SDO Schools Division Office
SRC School Report Card
TR Teacher Resource
LRE Learning Resource Evaluator

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Introduction
The Learning Resource Portal (LR Portal) is a web based catalogue and repository of learning,
teaching and professional development resources. It functions as a clearinghouse. That is, it provides
information about the location of resources (hardcopy and softcopy) and allows users of the system to
access directly digitized versions of resources that are published and stored within the LR Portal
repository. It is also a quality assurance system providing support to DepED Regions, Divisions and
Schools in the selection and acquisition of quality digital and non-digital resources in response to
identified local educational needs.

System Users
In order to access the LR Portal, users need to register and given access rights and privileges
depending on the role being granted. The following are the different user roles with the corresponding
sets of access rights:

System DepEd Office /

Role Access Rights Designation
Member  Browse and download published resources intended for Registered user with
learners Non-DepEd/Personal
 Update (own) profile Email Address
 Change (own) registered email address
 Change (own) password
DepEd  Automatically acquires the access and permissions of a Registered user with
Personnel Member role DepEd Email
 Access and download all published resources Address
Cataloguer  Automatically acquires the access and permissions of a CLMD Office
Member role Preferably Librarian
 View list of catalogued resources within his/her office
 Catalogue and update resource’ metadata CID Office
 Upload digitized copy of the resource Preferable Librarian
 Save catalogued resources as Draft
 Submit catalogued resources to designated LR Admin for
review.
 Receive notification in email and in LR Portal when the
resource that he catalogued receives a comment from the
user
 Receive notification when Super Admin or Regional admin
unpublished his/her previously catalogued resource.
QA  Automatically acquires the access and permissions of a Subject-area
Member role supervisors / LREs
 View list of resources assigned to him for review
 Tag a resource for review as either passed or failed
 Send comments to a resource that has been tagged as
failed/disapproved
 Receives notification in email and in LR Portal when a
resource is submitted to him for review
Division  Automatically acquires the access and permissions of a PDO II
Admin Member role. Assistance for
 View list of registered users within office uploading/Assigning

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  View list of published resources within office of Roles/portal
 View catalogued resources within office administration
 View list of resources for QA Assignment
 Assign QA to resources submitted to him by cataloguer for EPS
review Assigning of
 Receive notification in email and in LR Portal when a resource Roles/portal
is submitted to him by a cataloguer for QA assignment. administration/select
 Reset user password within the office. QA to review
 Activate and deactivate accounts of registered users submitted LR
 Update user accounts by changing username and/or email
address
 Update user’s profile
 Assign the following user roles:
 Cataloguer
 QA
 Admin (of same or lower level)
 DepED personnel (for DepED personnel with no verified
DepEd emails yet)
 Generate Division-wide reports
 Receives email ticket for all feedback messages sent by
his/her designated users.
 Can post announcements with designated Division Office
Regional  Automatically acquires the access and permissions of a Teaching Aid
Admin Division Admin role on a region-wide scale. Specialist
 Receives notification in email and in LR Portal when a Assistance for
resource from his region is ready for publishing. uploading/Assigning
 Publish and unpublish resources that have passed online of Roles/portal
quality assurance process. administration
 View list of resources for publishing Administrative
 Sends feedback/reason for Cataloguer for every unpublished Assistant
LR User support
 Generate Division-wide reports
 Can post announcements with designated Division Office EPS
Assigning of
Roles/portal
administration/ select
QA to review
submitted LR

Super  Automatically acquires the access and permissions of a System Administrator

Admin Regional Admin role on a national scale.
 Assign another Super Admin role
 Access and update system libraries which includes the
following:
 Curriculum Entries
 Metadata Descriptors
 Site Settings

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Accessing the LR Portal
What to Do Expected Result

1. Open a browser (i.e. Internet Explorer, Firefox, 1. The web browser is displayed.
Chrome, Safari).

2. In the Address bar, type 2. The LR Portal Home page is displayed. See
https://lrmds.deped.gov.ph and press Enter. Figure 1.

Figure 1 – LR Portal Home Page

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How to register in the LR Portal
What to Do Expected Result

1. Click on the Register link located at the upper 1. The LR Portal Registration screen is
right portion of the LR Portal Homepage. See displayed. See Figure 3.
Figure 2.

Click this link to register

Figure 2 – Register link

Figure 3 – LR Portal Registration screen

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2. Fill in the details then click on the
button. Refer to Table 1 on field definition.
Table 1 – Field Definition for Registration Screen
DATA ELEMENT
Full Name (Lastname*,
Middlename, Firstname*)
E-mail Address*
Username*
Password*
Repeat Password*
Birthdate*
Gender*
Affiliation
Region*
Area of Expertise
“I will not distribute the
materials found in the portal
for commercial distribution”*
“I have read and agree to
the LR Portal Terms of
Use”*
“I’m not a robot” *
*denotes required field
2. A message prompt is displayed with
instruction to activate your user account via a
verification message that is sent to your
registered email address. See Figure 4.
DESCRIPTION
User’s Full Name
User’s email address
 Access to learning resources vary depending on the email
address used for registration:
o DepEd email (ex. name.surname@deped.gov.ph) gives
access to all learning resources available in the LR Portal
– K to 12 Learners Materials and Teacher’s Guides, ALS
modules, Professional Development materials, and
Media Gallery
o Personal email/Non-DepEd email gives access to
learning resources available except for resources that are
intended for educators and professional development
User’s preferred login name
 User may opt to use an email address as his/her username
granted that it is the same as the email address used under
the email address input field.
 Otherwise, it will not be accepted by the system.
User’s preferred password to LR Portal
Confirmation of the preferred password
User’s date of birth
User’s gender
User’s affiliation
 Selecting the Affiliation helps the LR Portal administrators to
identify the number of users per school, division, and region.
For school users, you can type the school ID or school name
in the school field in selecting the name of your school.
User’s region of affiliation
User’s area of expertise
Denotes user’s agreement in the use of LR Portal’s materials
Denotes user’s agreement to the LR Portal’s Terms of Use
Captcha’s security check
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 Figure 4 – Activation prompt screen

3. Check your email and open the verification 3. Email message sent by the system is
message. displayed. See Figure 5.

Figure 5 – Email verification message

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 4. A confirmation message is displayed. See
4. Click on the button to Figure 6.
verify your email address and complete the
registration process.

Figure 6 – Confirmation message

5. The LR Portal Homepage is displayed. See

5. Click on the button start using
Figure 1.
the LR Portal.

How to login and logout in LR Portal

What to Do Expected Result

1. Click on the Login link located at the upper 1. The LR Portal login screen is displayed. See
right portion of the LR Portal Homepage. See Figure 8.
Figure 7.

Click this link to login

Figure 7 – Login link

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 Figure 8 – LR Portal Login screen

2. Enter login details (i.e. Username and 2. The LR Portal Dashboard is displayed. See
Password) as authorized user. Then click on Figure 9.
the button.

Figure 9 – LR Portal Dashboard

3. To logout, click on the Logout link located at 3. The system goes back to the LR Portal
the upper left portion of the LR Portal Homepage screen. See Figure 1.
Dashboard. See Figure 10.

Click this link to logout

Figure 10 – Logout link

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Managing (own) User Account
How to reset password
In case when the user forgot his/her password, the system has a facility to reset the password,
update profile, change email address and/or password.

What to Do Expected Result

1. At the login screen, click on the Click here to 1. The reset screen is displayed. See Figure 12.
reset it. link. See Figure 11.

Click this link to reset the password

Figure 11 – Reset password link

Figure 12 – Reset password screen

2. Enter required information. Then click on the 2. A message will be sent to your registered
button. email address. Follow the instructions on how
to reset your password.

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How to update profile
MUST KNOW

 For security purposes, the system does not allow user to update his current level of office, i.e. from
Division to Region and vice versa.

What to Do Expected Result

1. Login to LR Portal. Click on the Profile link 1. The My Profile screen is displayed with
located at the upper left portion of the LR Profile as the default tab. See Figure 14.
Portal Dashboard. See Figure 13.

Click this link to view user profile

Figure 13 – User Profile link

Figure 14 – My Profile / Profile tab screen

2. To update profile, encode/change information 2. Encoded/changed data are saved/displayed.

as required in the field elements.
Click on the to effect the encoded/
changed data.

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How to change email address
MUST KNOW

 New email address has to be verified first before the system accept and save the new email
address. This can be done by going to the inbox of the user’s new email address and find LR
Portal’s automated email message. Click on the verification link to proceed with changes.

What to Do Expected Result

1. Login to LR Portal. Click on the Profile link 1. The My Profile screen is displayed with
located at the upper left portion of the LR Profile as the default tab. See Figure 14.
Portal Dashboard. See Figure 13.

2. Click on the Change Email tab. 2. The Change Email tab screen is displayed.
See Figure 15.

Figure 15 – My Profile / Change Email tab screen

3. Encode/change information as required in the 3. Encoded/changed data are saved/displayed.

field elements. See Figure 16.

A confirmation message prompt is displayed.

Click on the to effect the
See Figure 17.
changed data.

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 Figure 16 – My Profile / Change Email tab screen (with new email address entered)

Figure 17 – My Profile / Change Email confirmation message

4. If the newly entered email has already been

4. Click on the button to effect the used, a system message is displayed. See
changed data. Figure 18. User has to change or enter
another valid email address.

Or, click on the button to disregard

the entered data. If button is clicked, a message
prompt will be displayed. See Figure 19.

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 Figure 18 – My Profile / Change Email system message

Figure 19 – My Profile / Change Email message prompt

5. A system confirmation message is displayed.

5. Click on the button if you do See Figure 20.
not want to proceed with the change of email
request.

Otherwise, open your email (new) and verify

the link provided to proceed with the updates.

Figure 20 – My Profile / Change Email confirmation message

6. Selected action is performed.

6. Click on the button to cancel
the request.

Or, click on the button to disregard.

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How to change password
What to Do Expected Result

1. Login to LR Portal. Click on the Profile link 1. The My Profile screen is displayed with
located at the upper left portion of the LR Profile as the default tab. See Figure 14.
Portal Dashboard. See Figure 13.

2. Click on the Change Password tab. 2. The Change Password tab screen is
displayed. See Figure 21.

Figure 21 – My Profile / Change Password tab screen

3. Encode/change information as required in the 3. Encoded/changed data are saved and a

system message is displayed. See Figure 22.
field elements then click on the
to effect the changed data.

Figure 22 – My Profile / Change Password tab screen

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