Procedure for ONLINE Admission and Enrolment of New Students

Flowchart of procedures Remarks Time

Frame
Enrolment
 Acceptance of applications
START CHECK AND VERIFY APPLICATIONS  Checking and verification of applications
 Sorting of applications
(Testing Services)  Distribution of applications to colleges
according to first course priority of applicant
(Until July 29)

 Acceptance of application forms forwarded by

Testing Services/Guidance Service Office
FIRST COURSE PRIORITY  Contact applicant for interview
A
(College)  Identify qualified applicants (Until August 10)
 Inform qualified applicants that they are
admitted
 Inform applicants who are not admitted that
the college they selected as their second
course priority will get in touch with them
 Forward application form of applicants who
are not accepted to applicant’s second course
priority

 Acceptance of application forms forwarded by

college selected as first course priority but
SECOND COURSE PRIORITY
were not admitted
(College)  Contact applicant for interview
 Identify qualified applicants (Until August 13)
 Inform qualified applicants that they are
admitted
 Inform applicants who are not admitted that
the Guidance Services Office (GSO) will get in
touch with them or the applicant may also
directly contact the GSO for career guidance
 Forward application form of applicants who
are not accepted to the Guidance Services
Office for career guidance

 Accept application forms of applicants

NO CAREER GUIDANCE who are not admitted to their first and
Accepted? (Guidance Services second course priorities
Office)  Contact applicant for career guidance
YES  Forward application form to the
applicant’s college of choice
A
*Applicants may also get in touch with
the Guidance Services Office through
the following numbers:
Ms. Aubrey Lou Belaras – 0945 246 9867
Ms. Rizza Joy Cabunot – 0961 820 2620

SUBMIT Fill out Scholarship Form (Google Form) posted from

REQUIREMENTS and the College’s or Scholarship Grants and Financial
YES
Assistance Services Social Media Pages (i.e. Facebook)
Scholar? SECURE APPROVAL
OF SCHOLARSHIP Prospective scholar shall email scanned copies of 10 mins.
NO (OSEA-SGFAS) documentary requirements to sgfas@unp.edu.ph

OSEA-SGFAS shall submit verified list of scholars to the

Registrar’s Office

SUBMIT VERIFIED LIST OF
APPLICANTS/REGISTRATION FORM
(Office of the Registrar)
5 mins.
With the approval of the Dean, the College shall submit
official list of applicants/enrollees (Excel Format) and
required attachments to the Registrar’s Office.
The Registrar Staff-in-charge shall consolidate and

ENROLMENT VALIDATION
(Registrar/Cashier)
SUBMIT LIST OF ENROLLED
STUDENTS AND PHOTOCOPY OF
VALIDATED ENROLMENT FORMS
(Office of the Registrar)
NOTIFICATION OF ENROLLED
STUDENTS
(Respective College)
Post Enrolment (During the Semester)
SEND PHYSICAL COPIES OF
DOCUMENTS
(Office of the Registrar)
PAY STUDENT COUNCIL and
MANDATED ORGANIZATION FEES
(Respective College)
prepare the list of enrollees/applicants/scholars for
manual entry/encoding in the Student Information and
Accounting System (SiAS).
Double check the spelling of name, course and subjects
enrolled in the submitted list against student record in
the Student Information and Accounting System (SiAS).
In case there are errors, contact the college and have it
rectified immediately.
The Registrar Staff-in-charge encodes student
information in the Student Information and Accounting
System (SiAS).
Cashiering Unit Authenticates/Validates students for
enrolment (Officially Enrolled Status). 2 mins.
Consolidate officially enrolled student list for creation of
Identification Card and submit list to OPAS.
Photocopy Enrolment Form (and Official Receipt)
Registrar Staff-in-charge shall submit to the College
Clerk the generated list of Officially Enrolled Students
and Photocopies Enrolment Forms, Assessment of Fees,
list and schedule of Subjects Enrolled.
Registrar Staff-in-charge shall also submit to the MIS
Office the generated list of Officially Enrolled Students
for the creation of their institutional email. The
institutional email is the student’s gateway to access 2 mins.
the University LMS (UNP-OLS) and other online
productivity tools to aid them in flexible learning.
Upon creation, the MIS Office shall submit the list of
institutional email and relevant credentials to the
College for dissemination to students.
*The MIS Office can send the credentials to students’
emails through batch processing
The College shall notify enrolled students via Social
Media (College’s FB Page) and email.
When notifying the student via email, the College shall
attach enrollment forms (list of subjects, schedule),
assessed fees, institutional email credentials, details on 2 mins.
the conduct of Flexible Learning, and other pertinent
documents.
END
PROVISION
Send the following Documentary Requirements via
Courier to the Registrar’s Office
 UNP-CAT Result
 Form 138 UETA
 Cert. of Good Moral Character
 Cert. of Live Birth (PSA)
 Acceptance Slip from the Dean
 Appraisal Sheet (initial evaluation)
5 mins.
Pay required Student Council and Mandated
Organization fees.
The Student Council and Local Councils of the different
academic units may opt to apply for a Landbank
account to facilitate online transactions via Landbank’s
 ePayment Portal.

https://epaymentportal.landbank.com

Reminder to settle students’ outstanding balances via 5-7 mins

College’s Social Media Page (i.e. Facebook) or direct
PAY REQUIRED FEES message to student (i.e. Call or Text, Messenger or
Email) through the College
(Cashiering Unit)
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.

Student can pay outstanding balances online thru:

1. Landbank ePayment Portal

1.1 Via Web Browser

 https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
 Screenshot/picture of successful transaction
 Screenshot/picture of Reference number
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

2. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

3. GCash to UNP Landbank Account

4. On-site Payment at the Cashiering Unit

5. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.
 FREE TUTION FEE FOR ALL STUDENTS EXCEPT
FOR RLE
 Present validated enrolment form to claim your
CLAIM VALIDATED AND REGISTERED
validated and registered identification Card.
ID CARD 2 mins.

Note:
 Procedure for Online Admission and Enrolment of Old Students
Flowchart of procedures Remarks Time
Frame
Pre-Enrolment
Reminder to settle students’ outstanding balances via
College’s Social Media Page (i.e. Facebook) or direct
SETTLE OUTSTANDING/PENDING message to student (i.e. Call or Text, Messenger or
BALANCES Email) through the College
(Cashiering Unit)
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.

Student can pay outstanding balances online thru:

6. Landbank ePayment Portal

1.2 Via Web Browser

 https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
 Screenshot/picture of successful transaction 5-10
 Screenshot/picture of Reference number mins
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

7. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

8. GCash to UNP Landbank Account

9. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.

Enrolment
 FILL OUT REGISTRATION FORM
START
(Respective College)
Secure and completely fill out Registration Form
(Google Form) via the link provided. The links of
registration forms shall be disseminated via the official
social media pages of the University and the different
academic units. A shareable link shall be disseminated
to concerned colleges.

Indicate subject code, subject, descriptive title, etc…

CCIT and other teams in charge of consolidating the list

generated by the Google Forms shall submit the list of
applicants and enrollees in Excel format to the different
Colleges for verification of enrollees/applicants and
approval of subjects to be enrolled.

PROVISIONS:
 Student must scan all documentary 15 mins.
requirements and send them as email
attachments to registrar@unp.edu.ph

 The student may send all physical

documentary requirements via courier to the
Registrar’s Office

 Student council and mandated organization

fees will be collected later.

 If student wishes to rectify certain details

about his/her, he/she can do so via a separate
Google Form (i.e. change of last name because
of marriage, change of permanent address).
The Registrar Staff-in-charge shall act on the
request/s.

SUBMIT Fill out Scholarship Form (Google Form) posted from

REQUIREMENTS and the College’s or Scholarship Grants and Financial
YES
Assistance Services Social Media Pages (i.e. Facebook)
Scholar? SECURE APPROVAL
OF SCHOLARSHIP Prospective scholar shall email scanned copies of 10 mins.
NO (OSEA-SGFAS) documentary requirements to sgfas@unp.edu.ph

OSEA-SGFAS shall submit verified list of scholars to the

Registrar’s Office

Submitted Registration Forms shall be verified by

Faculty-in-charge of Admission.
APPROVAL OF SUBJECTS
(Respective College) For irregular students, the College must have a 5 mins.
mechanism to rectify indicated subjects by students
against Report of Rating/school records.

With the approval of the Dean, the College shall submit

SUBMIT VERIFIED LIST OF official list of applicants/enrollees (Excel Format) and
APPLICANTS/REGISTRATION FORM required attachments to the Registrar’s Office.
(Office of the Registrar)
The Registrar Staff-in-charge shall consolidate and
prepare the list of enrollees/applicants/scholars for
manual entry/encoding in the Student Information and
5 mins.
Accounting System (SiAS).

Double check the spelling of name, course and subjects

enrolled in the submitted list against student record in
the Student Information and Accounting System (SiAS).
In case there are errors, contact the college and have it
rectified immediately.

HAVE ENROLMENT VALIDATED and
PHOTOCOPY ENROLMENT FORM
(Registrar/Cashier)
2 mins.
The Registrar Staff-in-charge encodes student
information in the Student Information and Accounting
System (SiAS).
 Cashiering Unit Authenticates/Validates students for
enrolment (Officially Enrolled Status).

Consolidate officially enrolled student list for creation of

Identification Card and submit list to OPAS.

Photocopy Enrolment Form (and Official Receipt)

Registrar Staff-in-charge shall submit to the College

Clerk the generated list of Officially Enrolled Students
ENROLMENT VALIDATION
and Photocopies Enrolment Forms, Assessment of Fees,
(Office of the Registrar) list and schedule of Subjects Enrolled.

Registrar Staff-in-charge shall also submit to the MIS

Office the generated list of Officially Enrolled Students
for the creation of their institutional email. The
institutional email is the student’s gateway to access 2 mins.
the University LMS (UNP-OLS) and other online
productivity tools to aid them in flexible learning.

Upon creation, the MIS Office shall submit the list of

institutional email and relevant credentials to the
College for dissemination to students.
*The MIS Office can send the credentials to students’
emails through batch processing

NOTIFICATION OF ENROLLED The College shall notify enrolled students via Social
Media (College’s FB Page) and email.
STUDENTS
(Respective College) When notifying the student via email, the College shall
attach enrollment forms (list of subjects, schedule),
assessed fees, institutional email credentials, details on 2 mins.
the conduct of Flexible Learning, and other pertinent
documents.

END

Post Enrolment (During the Semester)

PROVISION
SEND PHYSICAL COPIES OF
DOCUMENTS Send the following Documentary Requirements via
(Respective College) Courier to the Registrar’s Office
 UNP-CAT Result
 Form 138 UETA
 Cert. of Good Moral Character
 Cert. of Live Birth (PSA)
 Acceptance Slip from the Dean
 Appraisal Sheet (initial evaluation)

Pay required Student Council and Mandated

PAY STUDENT COUNCIL and
MANDATED ORGANIZATION FEES
(Respective College)
Organization fees.
The Student Council and Local Councils of the different
academic units may opt to apply for a Landbank 5 mins.
account to facilitate online transactions via Landbank’s
ePayment Portal.

https://epaymentportal.landbank.com

Reminder to settle students’ outstanding balances via 5-7 mins

College’s Social Media Page (i.e. Facebook) or direct
PAY REQUIRED FEES message to student (i.e. Call or Text, Messenger or
Email) through the College
(Cashiering Unit)
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.

Student can pay outstanding balances online thru:

10. Landbank ePayment Portal

1.3 Via Web Browser

  https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
 Screenshot/picture of successful transaction
 Screenshot/picture of Reference number
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

11. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

12. GCash to UNP Landbank Account

13. On-site Payment at the Cashiering Unit

14. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.

Present validated enrolment form to claim your

CLAIM VALIDATED AND REGISTERED validated and registered identification Card.
2 mins.
ID CARD
(Entrance Gate – South Wing)

Procedure for Online Admission and Enrolment of Shifting Students

 Flowchart of procedures
Pre-Enrolment
SETTLE OUTSTANDING/PENDING
BALANCES
(Cashiering Unit)
Enrolment
SECURE PERMISSION TO SHIFT
START (Present College)
Remarks Time
Frame
Reminder to settle shifting students’ outstanding
balances via College’s Social Media Page (i.e. Facebook)
or direct message to student (i.e. Call or Text,
Messenger or Email) through the College
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.
Student can pay outstanding balances online thru:
1. Landbank ePayment Portal
1.4 Via Web Browser
 https://epaymentportal.landbank.com
1.2. Landbank Mobile Banking App
 iOS
 Android
Use the following details:
Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees
Send the following as proof of payment via direct
message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
5-10
 Screenshot/picture of successful transaction
mins
 Screenshot/picture of Reference number
 Optional message
*A relative or representative’s account can be used
to pay for student’s fees. Indicate in the optional
message.
2. Cash Deposit/Fund Transfer from other Banks to
UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit
3. GCash to UNP Landbank Account
4. PASABAY (Payment thru representatives via
REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala
PROVISIONS:
 Shifting student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.
10 mins.
Request appraisal sheet from the Adviser.
 Secure Permit to Shift from the Dean.
Present permission to shift and Appraisal Sheet to the
SECURE ACCEPTANCE SLIP Program Head of the course you intended to enroll.

Program Head interviews and evaluates appraisal of 15 mins.

student.

Dean issues Acceptance Slip

FILL OUT REGISTRATION FORM
(Respective College)
Secure and completely fill out Registration Form
(Google Form) via the link provided. The links of
registration forms shall be disseminated via the official
social media pages of the University and the different
academic units. A shareable link shall be disseminated
to concerned colleges.

Indicate subject code, subject, descriptive title, etc…

CCIT and other teams in charge of consolidating the list

generated by the Google Forms shall submit the list of
applicants and enrollees in Excel format to the different
Colleges for verification of enrollees/applicants and
approval of subjects to be enrolled.

PROVISIONS:
 Student must scan all documentary 15 mins.
requirements and send them as email
attachments to registrar@unp.edu.ph

 The student may send all physical

documentary requirements via courier to the
Registrar’s Office

 Student council and mandated organization

fees will be collected later.

 If student wishes to rectify certain details

about his/her, he/she can do so via a separate
Google Form (i.e. change of last name because
of marriage, change of permanent address).
The Registrar Staff-in-charge shall act on the
request/s.

SUBMIT Fill out Scholarship Form (Google Form) posted from

YES REQUIREMENTS and the College’s or Scholarship Grants and Financial
SECURE APPROVAL Assistance Services Social Media Pages (i.e. Facebook)
Scholar?
OF SCHOLARSHIP
Prospective scholar shall email scanned copies of 10 mins.
NO (OSEA-SGFAS) documentary requirements to sgfas@unp.edu.ph

OSEA-SGFAS shall submit verified list of scholars to the

Registrar’s Office

Submitted Registration Forms shall be verified by

APPROVAL OF SUBJECTS Faculty-in-charge of Admission.
(Respective College)
For irregular students, the College must have a 5 mins.
mechanism to rectify indicated subjects by students
against Report of Rating/school records.

5 mins.
With the approval of the Dean, the College shall submit
SUBMIT VERIFIED LIST OF official list of applicants/enrollees (Excel Format) and
APPLICANTS/REGISTRATION FORM required attachments to the Registrar’s Office.
(Office of the Registrar)
The Registrar Staff-in-charge shall consolidate and
prepare the list of enrollees/applicants/scholars for
manual entry/encoding in the Student Information and
Accounting System (SiAS).

Double check the spelling of name, course and subjects

enrolled in the submitted list against student record in
 the Student Information and Accounting System (SiAS).
In case there are errors, contact the college and have it
rectified immediately.

The Registrar Staff-in-charge encodes student

ENROLMENT VALIDATION information in the Student Information and Accounting
(Registrar/Cashier) System (SiAS).

Cashiering Unit Authenticates/Validates students for

enrolment (Officially Enrolled Status). 2 mins.

Consolidate officially enrolled student list for creation of

Identification Card and submit list to OPAS.

Photocopy Enrolment Form (and Official Receipt)

SUBMIT LIST OF ENROLLED Registrar Staff-in-charge shall submit to the College

STUDENTS AND PHOTOCOPY OF
VALIDATED ENROLMENT FORMS
(Office of the Registrar)
Clerk the generated list of Officially Enrolled Students
and Photocopies Enrolment Forms, Assessment of Fees,
list and schedule of Subjects Enrolled.
Registrar Staff-in-charge shall also submit to the MIS
Office the generated list of Officially Enrolled Students
for the creation of their institutional email. The
institutional email is the student’s gateway to access 2 mins.
the University LMS (UNP-OLS) and other online
productivity tools to aid them in flexible learning.

Upon creation, the MIS Office shall submit the list of

institutional email and relevant credentials to the
College for dissemination to students.
*The MIS Office can send the credentials to students’
emails through batch processing

NOTIFICATION OF ENROLLED The College shall notify enrolled students via Social
Media (College’s FB Page) and email.
STUDENTS
(Respective College) When notifying the student via email, the College shall
attach enrollment forms (list of subjects, schedule),
assessed fees, institutional email credentials, details on 2 mins.
the conduct of Flexible Learning, and other pertinent
documents.

END

Post Enrolment (During the Semester)

PROVISION
SEND PHYSICAL COPIES OF
DOCUMENTS Send the following Documentary Requirements via
(Respective College) Courier to the Registrar’s Office
 UNP-CAT Result
 Form 138
 Cert. of Good Moral Character
 Cert. of Live Birth (PSA)
 Acceptance Slip from the Dean
 Appraisal Sheet (initial evaluation)

Pay required Student Council and Mandated

PAY STUDENT COUNCIL and
MANDATED ORGANIZATION FEES
(Respective College)
Organization fees.
The Student Council and Local Councils of the different
academic units may opt to apply for a Landbank 5 mins.
account to facilitate online transactions via Landbank’s
ePayment Portal.

https://epaymentportal.landbank.com

Reminder to settle shifting students’ outstanding

balances via College’s Social Media Page (i.e. Facebook) 5-7 mins

PAY REQUIRED FEES

(Cashiering Unit)
 or direct message to student (i.e. Call or Text,
Messenger or Email) through the College

Fees to be paid are fees not covered by the Free Tuition

Law (R.A. 10931) Kindly refer to posted list of fees.

Student can pay outstanding balances online thru:

5. Landbank ePayment Portal

1.5 Via Web Browser

 https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
 Screenshot/picture of successful transaction
 Screenshot/picture of Reference number
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

6. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

7. GCash to UNP Landbank Account

8. On-site Payment at the Cashiering Unit

9. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Shifting student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.

Present validated enrolment form to claim your

CLAIM VALIDATED AND REGISTERED validated and registered identification Card.
2 mins.
ID CARD
(Entrance Gate – South Wing)
Note:
 Procedure for Online Admission and Enrolment of Old Transferees

Flowchart of procedures Remarks Time

Frame
Pre-Enrolment
Reminder to settle shifting students’ outstanding
balances via College’s Social Media Page (i.e. Facebook)
SETTLE OUTSTANDING/PENDING or direct message to student (i.e. Call or Text,
BALANCES Messenger or Email) through the College
(Cashiering Unit)
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.

Student can pay outstanding balances online thru:

1. Landbank ePayment Portal

1.1 Via Web Browser

 https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
5-10
 Screenshot/picture of successful transaction
mins
 Screenshot/picture of Reference number
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

2. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

3. GCash to UNP Landbank Account

4. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Shifting student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.
Enrolment

START REPORT FOR VIRTUAL INTERVIEW
(Respective College)
Virtual interview conducted with the Dean of the College
Student shall submit UNP-CAT result and initial evaluation of
credentials and subjects taken via email or any other 15 mins.
applicable communication to

The Dean issues Acceptance Slip.

FILL OUT REGISTRATION FORM
(Respective College)
Secure and completely fill out Registration Form
(Google Form) via the link provided or email. The links
of registration forms shall be disseminated via the
official social media pages of the University and the
different academic units. A shareable link shall be
disseminated to concerned colleges.

Indicate subject code, subject, descriptive title, etc…

CCIT and other teams in charge of consolidating the list

generated by the Google Forms shall submit the list of
applicants and enrollees in Excel format to the different
Colleges for verification of enrollees/applicants and
approval of subjects to be enrolled.

PROVISIONS:
 Student must scan all documentary
requirements and send them as email 15 mins.
attachments to registrar@unp.edu.ph

 The student may send the following physical

documentary requirements via courier to the
Registrar’s Office: UNP-CAT Result, Form 138, Cert.
of Good Moral Character, Cert. of Live Birth (PSA),
Acceptance Slip from the Dean, Appraisal Sheet
(initial evaluation)

 Student council and mandated organization

fees will be collected later.

 If student wishes to rectify certain details

about his/her, he/she can do so via a separate
Google Form (i.e. change of last name because
of marriage, change of permanent address).
The Registrar Staff-in-charge shall act on the
request/s.

SUBMIT Fill out Scholarship Form (Google Form) posted from

REQUIREMENTS and the College’s or Scholarship Grants and Financial
YES
Assistance Services Social Media Pages (i.e. Facebook)
Scholar? SECURE APPROVAL
OF SCHOLARSHIP 10 mins.
Prospective scholar shall email scanned copies of
NO (OSEA-SGFAS) documentary requirements to sgfas@unp.edu.ph

OSEA-SGFAS shall submit verified list of scholars to the

Registrar’s Office

With the approval of the Dean, the College shall submit

SUBMIT VERIFIED LIST OF official list of applicants/enrollees (Excel Format) and
APPLICANTS/REGISTRATION FORM required attachments to the Registrar’s Office.
(Office of the Registrar)
Registrar Staff-in-charge checks requirements and verifies
the subjects credited in the Appraisal Sheet.

The Registrar Staff-in-charge shall consolidate and

prepare the list of enrollees/applicants/scholars for 5 mins.
manual entry/encoding in the Student Information and
Accounting System (SiAS).

Double check the spelling of name, course and subjects

enrolled in the submitted list against student record in
the Student Information and Accounting System (SiAS).
In case there are errors, contact the college and have it
rectified immediately.

2 mins.
HAVE ENROLMENT VALIDATED and
PHOTOCOPY ENROLMENT FORM
 The Registrar Staff-in-charge encodes student
information in the Student Information and Accounting
System (SiAS).

Cashiering Unit Authenticates/Validates students for

enrolment (Officially Enrolled Status).

Consolidate officially enrolled student list for creation of

Identification Card and submit list to OPAS.

Photocopy Enrolment Form (and Official Receipt)

SUBMIT LIST OF ENROLLED Registrar Staff-in-charge shall submit to the College

STUDENTS AND PHOTOCOPY OF
VALIDATED ENROLMENT FORMS
(Office of the Registrar)
Clerk the generated list of Officially Enrolled Students
and Photocopies Enrolment Forms, Assessment of Fees,
list and schedule of Subjects Enrolled.
Registrar Staff-in-charge shall also submit to the MIS
Office the generated list of Officially Enrolled Students
for the creation of their institutional email. The
institutional email is the student’s gateway to access 2 mins.
the University LMS (UNP-OLS) and other online
productivity tools to aid them in flexible learning.

Upon creation, the MIS Office shall submit the list of

institutional email and relevant credentials to the
College for dissemination to students.
*The MIS Office can send the credentials to students’
emails through batch processing

NOTIFICATION OF ENROLLED The College shall notify enrolled students via Social
Media (College’s FB Page) and email.
STUDENTS
(Respective College) When notifying the student via email, the College shall
attach enrollment forms (list of subjects, schedule),
assessed fees, institutional email credentials, details on 2 mins.
the conduct of Flexible Learning, and other pertinent
documents.

END

Post Enrolment (During the Semester)

PROVISION
SEND PHYSICAL COPIES OF
DOCUMENTS Send the following Documentary Requirements via
(Respective College) Courier to the Registrar’s Office
 UNP-CAT Result
 Form 138
 Cert. of Good Moral Character
 Cert. of Live Birth (PSA)
 Acceptance Slip from the Dean
 Appraisal Sheet (initial evaluation)

Pay required Student Council and Mandated

PAY STUDENT COUNCIL and
MANDATED ORGANIZATION FEES
(Respective College)
Organization fees.
The Student Council and Local Councils of the different
academic units may opt to apply for a Landbank 5 mins.
account to facilitate online transactions via Landbank’s
ePayment Portal.

https://epaymentportal.landbank.com

Reminder to settle shifting students’ outstanding 5-7 mins

balances via College’s Social Media Page (i.e. Facebook)
PAY REQUIRED FEES or direct message to student (i.e. Call or Text,
Messenger or Email) through the College
(Cashiering Unit)
Fees to be paid are fees not covered by the Free Tuition
Law (R.A. 10931) Kindly refer to posted list of fees.
 Student can pay outstanding balances online thru:
5. Landbank ePayment Portal

1.2 Via Web Browser

 https://epaymentportal.landbank.com

1.2. Landbank Mobile Banking App

 iOS
 Android

Use the following details:

Merchant’s Name: University of Northern Philippines
Type of Fee: Tuition Fee and other fees

Send the following as proof of payment via direct

message (not via comment or wall post!) to the
Facebook Page of Cashiering Unit @unpcashieringunit
for the student’s transaction to be validated:
 Last Name, First Name, Middle Initial
 Date of Transaction
 Type of Fee/Payment for fee
 Screenshot/picture of confirmation of
transaction
 Screenshot/picture of cash deposit slip
 Screenshot/picture of successful transaction
 Screenshot/picture of Reference number
 Optional message

*A relative or representative’s account can be used

to pay for student’s fees. Indicate in the optional
message.

6. Cash Deposit/Fund Transfer from other Banks to

UNP Landbank Account
*Minimal charges apply
*Refer to the preceding item for required list/proof
of payment to validate student’s transaction
*Student shall message the Facebook page of the
Cashiering Unit to retrieve instructions and UNP
Landbank Account number for Cash Deposit

7. GCash to UNP Landbank Account

8. On-site Payment at the Cashiering Unit

9. PASABAY (Payment thru representatives via

REMITTANCE CENTERS (LAST/NOT AN OPTION)
 Palawan Express
 LBC
 Mhullier
 Cebuana Mhullier
 SMART Padala

PROVISIONS:
 Shifting student may opt to settle
outstanding/pending balances within the
semester via promissory note. This measure
shall only be enacted if student inquires at the
official Facebook page of the Cashiering Unit.

Present validated enrolment form to claim your

CLAIM VALIDATED AND REGISTERED validated and registered identification Card.
2 mins.
ID CARD
(Entrance Gate – South Wing)

Note: