CREATING DISTANCE LEARNING CLASSROOMS

A GUIDE FOR TEACHERS

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WHAT’S IN THE GUIDE?
❏ Reminders before creating a distance learning classroom
❏ Step-by-step guide
❏ FB Group
❏ How to create an FB Group
❏ Essential settings
❏ Organizing posts on FB Group
❏ FB Messenger Group Chat
❏ How to create an FB Messenger group chat
and add participants
❏ Google Suite
❏ Uploading, creating, and sharing content
❏ Google Forms

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WHAT’S IN THE GUIDE?
❏ Helping students navigate FB Group on mobile devices
❏ Using Free Facebook
❏ Finding FB Groups
❏ Exploring FB Group tools
❏ Browsing posts by topic tags
❏ Helping students navigate FB Messenger on mobile devices
❏ Search in conversation
❏ Helping students log into their PHINMA Ed Gmail
and GDrive account

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 THE DISTANCE LEARNING ENVIRONMENT

REMINDERS BEFORE CREATING THE DISTANCE LEARNING CLASSROOM

For FB Group and FB Messenger

❏ Create a new account on Facebook that’s dedicated for your

RAD/Flex classes. This will help you create boundaries between your
work and personal time. This also helps in managing the notifications
you receive through the class FB Group and Messenger.

For Google Suite

❏ Make sure that you are logged into your PHINMA Ed Google account
when accessing, creating, and sharing content using Google Suite.
This helps us secure our data and gives you and your students
access to the files that you need.

* The teacher will be the administrator and the student facilitator may assist in adding
students to the classroom.

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HOW TO CREATE AN
FB GROUP

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CREATING AN FB GROUP

Step 1:
On the left panel of your
FB Homepage, under
Explore, click Groups.

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CREATING AN FB GROUP

Step 2:
On left panel of the
Groups page, click the
blue +Create Group
button.

Note:
If you have existing
groups, you will see them
listed here as well.

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 CREATING AN FB GROUP

Step 3:
A Create New Group
window will pop-up. The
important parts to
complete are the group
name, privacy settings,
and pin to shortcuts.

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 CREATING AN FB GROUP

Step 4:
Complete the following:
● Group name
should be Course title,
Block #, Sem #, School
Year
● Set privacy settings to
Private but make the
group Visible
● Tick the box to Pin to
Shortcuts

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CREATING AN FB GROUP

Your FB Group has been

created! You’re now
ready to build your
distance learning
classroom.

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CREATING AN FB GROUP

When you go back to

your FB homepage, your
FB group is just one click
away under Shortcuts.

Watch Tutorial

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ESSENTIAL SETTINGS ON
FB GROUP

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TURNING ON NOTIFICATIONS

Click the Notifications

button below the cover
photo and select All
Posts. This will alert you
on any update or activity
in your FB Group.

Watch Tutorial

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EDITING GROUP SETTINGS

Click the More to show

other options. Click Edit
Group Settings.

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 EDITING GROUP SETTINGS

Group Settings
can be changed
anytime. In this
section, these are
the important
parts to complete:
● Group name
● Group type
set it to
General
● Description

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 EDITING GROUP SETTINGS

In this section,
these are the
important parts to
complete:
● Web Address
click
Customize
Address to
change what
appears on the
FB Group link
● Hide Group
set it to Visible

Note: Since Privacy

has been set when
you created the
group, this can no
longer be changed.
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 EDITING GROUP SETTINGS

When you click

Customize Address, this
pops up. Just type what
you want to appear as
your FB Group link or
URL and click the
Customize Address button.

This is the link you share

to people you want to
invite to the group.

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EDITING GROUP SETTINGS

In this section, you

just need to make
sure that
Membership
Approval is set to
Only admins and
moderators.

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 EDITING GROUP SETTINGS

In this section, these

are the important
parts to complete:
● Membership
Request from
Pages
set to Don’t
allow Pages…
● Posting
Permissions
set to Anyone
in the group
● Tick the box
beside Posting
Approval

Click Save to apply

the changes you’ve Watch Tutorial
made.

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ORGANIZING POSTS ON
FB GROUP

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 ORGANIZING POSTS ON FB GROUP
Keeping posts on FB group organized helps guide students as they go through
their modules and activities for the day. Here are some tips to help you keep
your posts in order.

❏ FB Group posts appear on the news feed in the order of when they are
posted. Your first post goes to the bottom of the list and it cannot be
rearranged once they are posted. Planning the coverage of the session
ahead of time and identifying what to post and when would make it
easier to keep your news feed organized and the students well
prompted.

❏ Commenting on a post pushes that post to the top of the group’s news
feed. This changes the order of your posts. Managing comments by
identifying the posts where students can comment can help keep your
posts in order. You can turn off commenting on all your posts at the end
of each session. This still leaves the comments for the day available for
everyone to see. Students who missed the session can still review the
posts and ask questions via FB Messenger.

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 ORGANIZING POSTS ON FB GROUP

❏ Group posts by tagging them under the same topic. This makes it easier to
find specific posts. You can group them by session, by activity or by
coverage. You can also tag posts under multiple topics.

❏ Highlight important posts by tagging them as announcements. This puts all

highlighted posts in its own section/tab.

❏ Pin recurring announcements to the top of the news feed. Daily reminders
can be kept at the top of the list, so it’s clearly visible and students don’t
forget them.

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 MANAGING TOPICS

Organize your posts by

grouping them under a
Topic. To do this, click
Manage beside Popular
Topics in Posts.

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MANAGING TOPICS

Watch Tutorial

Topics act as hashtags for your posts. Posts

tagged under a topic will together when the
topic link is clicked. This is helpful in viewing
posts for the same session.

Click +Create Topic to add topic tags.

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TAGGING POSTS

One way to tag a post is

to go to the Add post
topic section when you’re
creating a post. Just type
the tag you want to use
for the post on the space
provided.

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TAGGING POSTS

Another way to tag

a post is to click the
3 dots on the
upper right corner
of a post and click
Edit Post Topic.

Watch Tutorial

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MARKING POSTS AS ANNOUNCEMENTS

Announcements
highlight important
posts and appear first
in the news feed until a
there’s a new post.

To tag a post as an
announcement, click
the 3 dots on the upper
right corner of a post
and click Mark as
announcement.

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PIN AN ANNOUNCEMENT TO THE TOP

To pin an
announcement to the
top, click the 3 dots on
the upper right corner
of a post and click Pin
to top.

This keeps
announcements on the
top of the news feed
even if there are new
posts.

Watch Tutorial

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TURNING OFF COMMENTING

Comments push posts to

the top of the group’s
news feed that changes
the order of your posts.
You can limit what posts
to open for commenting
and you can turn off
commenting on all posts
at the end of the session.

To turn off commenting,
click the 3 dots on the
upper right corner of a
post and click Turn of .

Watch Tutorial

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 SAMPLE FB GROUP CLASSROOM

Here is an example of what a full day’s session in a distance learning

classroom looks like. You can view the posts by joining this group:

https://www.facebook.com/groups/UnderstandingtheSelfRADB1S12021/

Feel free to use different engagement techniques in your posts, but

keep them organized. The sample group shows you what kinds of
posts need to be present at the minimum to help structure the
student’s day and check their progress.

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HOW TO CREATE AN
FB MESSENGER
GROUP CHAT

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CREATING A MESSENGER GROUP CHAT
ON DESKTOP

Step 1:
On the left panel of your
FB Homepage, under
News Feed, click
Messenger.

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CREATING A MESSENGER GROUP CHAT
ON DESKTOP

Step 2:
Click the New Message
button to open a new
chat window

Step 3:
Search for the FB names
of people you want to
include in the group. You
can still add people who
are not part of your
friends list on FB. Adding
people takes time
because you can only
Watch Tutorial
add one person at a
time.

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 CREATING A MESSENGER GROUP CHAT
ON A MOBILE DEVICE

Step 3:
Step 1: Step 2: Click Create a New
Open the Messenger Click the New Group and search for
App on your device. message icon. people you want to
add in the chat.

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HOW TO UPLOAD,
CREATE & SHARE
CONTENT ON GDRIVE

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 ACCESSING GDRIVE FROM GSUITE

You may access Google

Drive through the GSuite
menu. Click the icon to
launch the app.

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UPLOADING & CREATING
CONTENT ON GDRIVE

To upload or create a file

on GDrive, click the
+New button to see the
file format options.

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UPLOADING & CREATING
CONTENT ON GDRIVE

Choose the file format

that you would like to
upload to or create in
Gdrive.

Watch Tutorial

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SHARING CONTENT ON GDRIVE

To see file sharing

options, right click on a
folder or a file to show
this menu. Then click
Share.

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 SHARING CONTENT ON GDRIVE

This window will pop-up to show you who has access to

the file and the kind access they have to the file.

Access to the file

Who has access

Who can open

the link to this
file

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 SHARING CONTENT ON GDRIVE

Choose the who can

open the file when the
file link is shared.

When sharing to
different email domains
in PHINMA Ed, like
swu.edu, au.edu,
phinma.edu, the best
option is Anyone with
the link.

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 SHARING CONTENT ON GDRIVE

Control what people

can do on the file when
they access it by
assigning them roles.
Click this button to
view options.

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 SHARING CONTENT ON GDRIVE

Set specific permissions

given to the viewers,
commenters, and editors
of the file by clicking the
Settings icon.

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 SHARING CONTENT ON GDRIVE

These are the

different
permissions you can
give to people with
access to the file.

Watch Tutorial

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USING GOOGLE FORMS

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USING GOOGLE FORMS
GENERAL FEATURES

❏ How to access Google Forms in GSuite

❏ How to customize a form
❏ How to add and customize items in a form
❏ How to choose different items in a form
❏ How to adjust settings
❏ How to view form responses
❏ How to send the form link to users

USING FORMS FOR QUIZZES

❏ How to set the form as a quiz

❏ How to add feedback
❏ How to do manual review checking for open-ended items

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USING GOOGLE FORMS
How to access Google Forms in GSuite

You may access Google Forms

through the GSuite menu.
Click on the icon to launch the
app.

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 USING GOOGLE FORMS
How to access Google Forms in GSuite

You will see some templates, which you are free to

explore. If the templates do not fit your needs, click on
“Blank” to open a basic form.

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 USING GOOGLE FORMS
How to customize a form

You may edit Palette Icon - to change the

look and colors of the form
the name the
form by Eye Icon - to view how the
clicking on form looks like to a user
these parts.
Sprocket Icon - to adjust
main settings
You may a
description
about your
form.

Watch Tutorial

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 USING GOOGLE FORMS
How to customize a form

Sample item
in a form. You Sidebar
can edit this allows you to
by clicking on customize the
it. questions in
the form

Watch Tutorial

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USING GOOGLE FORMS
How to add and customize items in a from

Click to add a question.

Click to import a question from another form.

Click to add a title and description.

Click to add an image.

Click to add a video.

Click to add a separate section.

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 USING GOOGLE FORMS
How to choose different items in a form

These are the items you can

create using forms. The items Preview Icon
you choose depends on what
you need for your student
surveys, information sheets,
and quizzes.

TRY THIS
Try clicking on the different types of
questions / items. Create sample items and
experiment! To view how they look like to a
user, click on the preview icon on the upper
right part of the screen.

You can also check this article for reference.

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 USING GOOGLE FORMS
How to adjust settings
GENERAL
Adjust the
settings based Settings Icon
on your needs. Click to access
Click the box if Settings
the condition
applies.
Response receipts allows the user to
receive a copy of the form s/he filled
out via email.

Restricts access to users with

PHINMA Google Accounts

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 USING GOOGLE FORMS
How to adjust settings
PRESENTATION
Adjust the
settings based Settings Icon
on your needs. Click to access
Click the box if Settings
the condition
applies.

You can customize the message. Once

a user fills out your form, they will see
your confirmation message.

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USING GOOGLE FORMS
How to view form responses

Once users fill out your form, you can

visit your form template and you will
see the tab “Responses”. Click here to
open responses.

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 USING GOOGLE FORMS
How to view form responses Click on the Sheets icon
to open the answers in a
spreadsheet.
Summary will
show ALL the
responses to
ALL questions
in the form.

Question allows you Individual allows you to

to view answers per view answers per
question. respondent.

Watch Tutorial

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 USING GOOGLE FORMS
How to send the form link to users

Send Button
Send via email Click to share
the form

Send via link

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 USING GOOGLE FORMS
How to set the form as a quiz
QUIZZES

Settings Icon
Click to access
Turn the Make Settings
this a quiz
function on.
This will allow
Google Forms The Release Grades function
to assign points allows users to automatically
to questions see their scores right after they
and auto grade take the quiz.
when possible.
For objective quizzes, this is
easy to set but for quizzes that
have open-ended answers, it is
Watch Tutorial recommended that you
choose the Later, after
manual review function.

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 USING GOOGLE FORMS
How to set the form as a quiz

Continuation of
Quiz Settings

It is recommended that quiz

takers are allowed to see missed
questions, correct answers, and
point values.

The quick feedback will allow

learners to identify how well they
did in your assessment.

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 USING GOOGLE FORMS
How to add feedback

Watch Tutorial
After changing the settings to a Quiz, you will notice that you can
insert an answer key and also select the correct answer.

Click on Answer Key to assign points

and write feedback.

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 USING GOOGLE FORMS
How to add feedback

You can write feedback for both incorrect and incorrect answers. You may even
put a link to an article, image, or video to serve as feedback.

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 USING GOOGLE FORMS
How to add feedback

You can write feedback for both incorrect and incorrect answers. You may even
put a link to an article, image, or video to serve as feedback.

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USING GOOGLE FORMS
How to do manual review checking for open-ended items

In this example, the first question

can easily be assigned a correct
answer but the second question
has many possible explanations.

To make manual review, click on

the item and the answer key.

Watch Tutorial

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USING GOOGLE FORMS
How to do manual review checking for open-ended items

Do not add a correct answer or click on

the box that says Mark all other
answers incorrect.

Edit the feedback by clicking on the

pencil icon. Write a sample answer as
the feedback / correct answer.

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 USING GOOGLE FORMS
How to do manual review checking for open-ended items

Go to Responses

Click on Question so
you can review the
specific item to check.

You can mark each response as

✔ or X and the points will reflect
on the quiz.

Watch Tutorial

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 USING GOOGLE FORMS
How to do manual review checking for open-ended items

To send the results of the quiz to the

students, go to Responses and click
on Summary.

Scroll down (continued to

next page)

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 USING GOOGLE FORMS
How to do manual review checking for open-ended items

Once yousee
Scores, you can
click on release
score to send
the results to
the students’
email
addresses.

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USING GOOGLE FORMS
Links to Online Tutorials / References

TRY THIS

Explore these other tutorials and references online:

❏ GSuite Learning Center offers step-by-step instructions on Getting

Started with Google Forms

❏ GSuite Learning Center offers step-by-step instructions on creating

Quizzes in Google Forms

❏ Techlearning.com offers tips on How to Prevent Cheating on Your

Google Form Quiz

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HELPING STUDENTS
NAVIGATE FB GROUP
ON MOBILE DEVICES

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 USING FREE FACEBOOK

FB Free Mode is available when the user is connected to the internet through mobile
data and the wifi connection is turned off.

To go on FB Free Mode, just Photos and videos on

click the Go to Free button. posts are not
This may vary depending on automatically shown
the cellphone model and when on Free Mode to
network. save on data.

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 FINDING FB GROUPS

Aside from
using the FB
Group link,
you can
also find FB
groups by
clicking this
menu and
go to
Groups.

In Groups, type the name of the

group you are looking for in the
search bar. Press enter to
complete your search.

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EXPLORING FB GROUP TOOLS

To access Tools, click the 3 dots

on the upper right corner of a
group’s homepage. These tools
help the user access and navigate
the FB Group better.

Important Tools
Following - by following the
group, members will see group
activities in their news feed.
Pin - adds a shortcut to the
group on the member’s
homepage
Notifications - members can
choose what notifications about
the group’s activities they want to
receive.

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 BROWSING POSTS BY TOPIC/TAGS

Members can
view posts by
topic/tag by
scrolling to the
end of these
tabs and Clicking the Topics tab will
clicking show the different tags used
Topics. by the teacher on each post.

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HELPING STUDENTS
NAVIGATE FB MESSENGER
ON MOBILE DEVICES

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 SEARCHING IN CONVERSATIONS

Click this Search for

icon to view keywords in
the FB discussions by
Messenger clicking, Search
group chat in
information Conversation
and typing
them in the
search bar.
This will show
all the
messages that
contain the
keywords you
typed.

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HELPING STUDENTS LOG
INTO THEIR PHINMA ED
GMAIL & GDRIVE

76
 LOGGING INTO YOUR PHINMA ED
GMAIL & GDRIVE ACCOUNT

To access your PHINMA Ed

Gmail and GDrive account,
go to gmail.com or
mail.google.com. Use your
complete email address to
log in and enter your
password.

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