System Orientation Guide v1.3 - May 2017

Career Experience Program
Navitas Professional Internship Program
Orientation Guide
May 2017
CI-02.03.65D CEP and NPIP System Orientation Guide v1.3 - May 2017 Page 1 of 19
© Navitas Professional is a registered business of Navitas Professional Training Pty Ltd. ABN 25 100 404 199 | RTO: 21663
Navitas Professional – Careers & Internships
System Orientation Guide
Table of Contents
Orientation ...................................................................................... 3
To Do List ........................................................................................ 3
System Login Details ......................................................................... 4

MyNavCV ..................................................................................... 4
Moodle ........................................................................................ 5
SONIA ......................................................................................... 5
MyNavCV – Getting Started ................................................................ 6
Create your Resume.......................................................................... 7

Choosing a Template..................................................................... 8
Resume Builder ............................................................................ 8
Section Data ................................................................................ 9
Editing Information ..................................................................... 10
Changing the Order of Sections .................................................... 10
Saving your Resume ................................................................... 12
Editing your Resume ................................................................... 13
Duplicating your Resume ............................................................. 13
Exporting / Printing your Resume ................................................. 13
Deleting your Resume ................................................................. 13
Hosting your Resume .................................................................. 13
MyNavCareer (Moodle) – Getting Started ........................................... 14
Locate your Course in Moodle ........................................................... 15
Managing your Resume in Moodle ..................................................... 15

Upload your Resume ................................................................... 15
CV Mentor ................................................................................. 17
Download your CV from Moodle .................................................... 17
See Comments made by your CV Mentor ....................................... 17
Edit your Submission .................................................................. 17
SONIA (Internship Placement) – Getting Started ................................ 18

Upload your Final CV in SONIA ..................................................... 18
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Orientation
During your Orientation session, your instructor will show you how to access the systems you need
to complete your program. Those systems are myNavCV (Resume Builder), Moodle (Learning
Management System) and SONIA (generic Internship Placement System). This guide details what
you need to do and the steps to follow to access these systems and to prepare your internship
placement search tools. Step 3 must be complete before commencement of your first workshop.
Instructions are provided in this document to show you how to complete the steps in your To Do
List below. Mark each step off by ticking  the box as you go in order to track your progress.
To Do List
 Create the first draft of your resume in myNavCV. Give your CV the name CV-YourName-
Specialisation-Month Year v1 (i.e. CV-JohnSmith-Marketing-April 2016 v1)
 Export Version 1 of your CV in Word format. Save As in the following file format:
CV-YourName-Specialisation-Month Year v1 (i.e. CV-JohnSmith-Marketing-April 2016 v1)
 Upload Version 1 of your CV to Moodle at https://mynavcareer.pep.navitas.com via the link:

Upload your Resume here in the Orientation toggle.
Note: This step must be completed before your first workshop.
 Version 1 of your CV will then be reviewed by your CV Mentor and feedback will be given to
you to make changes and enhancements.
 Make the changes to Version 1 of your CV as noted by your CV Mentor in myNavCV using the
Edit feature. Change the resume name in MyNavCV to CV-YourName-Specialisation-
Month Year v2 (i.e. CV-JohnSmith-Marketing-April 2016 v2)
 Upload Version 2 of your CV to Moodle at https://mynavcareer.pap.navitas.com via the link:

Upload your Resume here in the Orientation section.
 Version 2 of your CV will then be reviewed a second time by your CV Mentor and further
feedback given to you to make additional changes and enhancements.
 Make the changes to Version 2 of your CV in myNavCV using the Edit feature. Change the
resume name in myNavCV to CV-YourName-Specialisation-Month Year v3 (i.e. CV-
JohnSmith-Marketing-April 2016 v3)
 Your CV Mentor will check your CV for a third and final time and make the changes to finalise
your CV. Your completed CV will then be uploaded to Moodle by your CV Mentor for you to
access. You must then ensure you make the final changes to your CV in myNavCV and Save
As in the following file format: YourName-Specialisation-Month Year – Final (i.e. CV-
JohnSmith-Marketing-April 2016-Final)
 Export the final version of your CV and upload to SONIA. Once this step is completed, your
Internship Placement Coordinator can commence the search for your placement.
System Login Details

You are able to reset your password from any of the Navitas systems you will be accessing
throughout your course.
The details you are required to enter must be the same as those you provided on your application
form. You will need your Student ID number, your surname, your postcode and your email
address.
When you reset your password using any of these systems, the change is made from that moment
on for all Navitas systems.
myNavCV
If you incorrectly enter or if you forget your login details, the following screen will appear:
Click on the Forgotten your username or password? link and follow the prompts to reset
your password.
Moodle
If you incorrectly enter or if you forget your login details in Moodle the following screen will appear:
Enter your Student Number, surname, postcode and email and the Captcha information then click
send.
SONIA
You are also able to reset your password from the SONIA login page. SONIA is the generic Navitas
Internship Placement software where you will upload your final CV. If you forget or if you
incorrectly enter your login details in SONIA, reset using the Forgot password? link shown
below.
Follow the prompts to reset your password.
MyNavCV – Getting Started

Open your internet browser and navigate to:
https://MyNavCV.pep.navitas.com
The following screen will appear:
Your Login ID and Password were sent to you by email when you registered for the course.
Enter those details into the areas provided and press Enter or click Log in.
Create your Resume

myNavCV is a resume engine that will assist you in constructing your resume. In principle, you
enter your data into the sections where prompted and then export to either a Word or pdf
document for printing or uploading. You are able to create, edit, export and delete your resume
from myNavCV.
You are also able to have multiple resumes in myNavCV as long as each has a unique name.
The sections contained in each template are the same. These are divided into Compulsory and
Elective categories and will appear in the following order:
Compulsory Elective
Personal Details
Summary
Career Objective
Employment History
Education
Degree-Related Projects
Publications
Awards and Achievements
Technical Skills
Soft Skills
Additional Qualifications and Licences
Languages
Professional Memberships
Volunteer Work
Referees
Additional Information
Choosing a Template
myNavCV has been built with a number of occupations in mind. You may choose from a template
for Accounting, Engineering, ICT or the generic (marketing) disciplines.
In essence, each of the templates is identical except for the drop down “Tips” you will receive. The
tips give examples relating to each area of study so it is best that you choose the one that will
provide you with the relevant examples along the way.
If you accidentally choose the wrong template, don’t enter any data into it, simply delete it and
start again with the right template.
Resume Builder
Give your resume a name by typing in the relevant box. Use the naming convention specified in
your To Do List to ensure your CV Mentor knows which CV they are reviewing.
myNavCV will automatically name the CV according to the date and time the CV was generated.
Simply click in the box, enter the appropriate name, which will be in the format of either:
or
YourName-Specialisation-Month Year – Final (i.e. CV-JohnSmith-Marketing-April 2016-Final)
Ensure you click on Change Resume Name to make sure changes take effect.
Section Data
Each section of your resume must be entered separately. To enter data into a section, click on the
Add button for that section.
When you click the Add button, the section will expand. When you click the Add button for
Personal Details, the following appears:
Enter your information into the boxes and click Save. You can save the information you have
entered so far, you do not need to complete the entire section to save it. If you click Cancel, the
information you have entered will disappear.
Editing Information
Once you have saved information, you have the opportunity to edit it as many times as you like.
Click on the Edit button to re-open the section.
Clicking Delete will remove all of the data you have typed in that section.
Changing the Order of Sections
To the left of each section name is a symbol showing 3 horizontal lines like this:
This symbol is a handle. Click on the symbol and drag the sections into the order you would like
them to appear.
The pink sections are compulsory and are indicators of the minimum requirement for your resume.
Once these sections have been completed you will receive a message confirming this. You can
continue to add more information and edit existing information once you have received the
message.
The white sections are elective and are provided for you to customise and strengthen your resume.
Tips
Tips are provided in all sections except Personal Details as this section is self-explanatory. When
you click on the Tip button, the section expands to show you an example of what should be
entered into that section. For example, when choosing the Accounting template, the Career
Objective Tip looks like this:
When you add your information, the tip remains open for you to see the example while you are
writing your own:
Saving your Resume
While it is possible to build your resume in one attempt, it is more likely that you will create your
resume over time. At the time you wish to exit the resume builder, click I’m done for now at
the top right of your screen.
This will return you to the Your Resumes page. You will see your resume in the Your Resumes area
In the Your Resumes section, you are able to Edit, Duplicate, Export or Delete the resume you
have just created. Information regarding your resume is available such as the date it was created
and modified, which template the resume is based on, whether or not you are making the resume
available online, the URL of your resume and how many of the mandatory (compulsory) sections
you have completed to date.
Editing your Resume
To edit your resume click the Edit button. You will be returned to the familiar Resume Builder
area where you will be able to edit each section of your resume accordingly. Don’t forget to click
the I’m done for now link to exit the Resume Builder.
Duplicating your Resume
If you are customising your resume for certain jobs that you are applying for, you may wish to
change your resume to suit. You might change the career objective or add/delete relevant
information. Duplicating your resume will give you a copy of the original that you can make
changes to.
This function enables you to keep the original and as many various copies as you would like.
Simply click on the Duplicate button to start the process. You will be prompted for a name for
your new resume. Each name you choose must be unique. You also have the option to change the
template your resume is based on. The format and content of your resume remains unchanged,
however the tips that you receive will be customised to the work discipline you select. This is
particularly handy if you have started a resume but realise it was the wrong template and have
inputted a lot of data. You are able to duplicate your resume and select the relevant template
through using this feature.
Exporting / Printing your Resume
When you are satisfied with your resume you may wish to export to either pdf or Word format.
This will give you a soft copy for printing and uploading. Click the Export button then choose one
of the available styles. The difference is in appearance of the output only. There is no change to
the content. Once you have exported your resume, you are then able to perform other functions –
Save, Save As, Print and Upload to email, your job profile on Seek or similar and/or to job
application sites.
Deleting your Resume
If you no longer wish to have a copy of a resume that you have created, select the Delete button
within the section for the resume you no longer want to keep. This will delete your resume, which
means that all of the data that you entered into the system will no longer be available.
When you select Delete, you will be asked the question: Are you sure you want to delete
this resume? Think carefully before making your choice. Once you have selected Yes your
resume will be deleted and you cannot get it back. If you select No you will be taken back to the
previous screen and your resume will continue to be available.
Hosting your Resume
myNavCV will host your CV which will enable you to send a link to a prospective employer in the
future, rather than sending your CV as an attachment. It is really important that your details are
up to date if you intend to use this feature. Turn the feature On or Off
by clicking the URL switch.
myNavCareer (Moodle) – Getting Started
Open your internet browser (Google Chrome preferred) and navigate to:
https://mynavcareer.pep.navitas.com
The following screen will appear:
Your Login ID and Password were sent to you by email when you registered for the course and are
the same for all Navitas systems. Enter those details into the areas provided and press Enter or
Log in.
Locate your Course in Moodle

When you have successfully logged in, your Moodle home page will appear. The courses you have
access to will appear in a list.
Enter your class by clicking on the Course Name. Your course name appears as course
abbreviation, unit of competency number, commencement date. For example, a CEP course
commencing on 1 May 2017 will appear as follows:
CEP BSBWOR404 1 May 2017
Once your course opens, you will see a number of headings listed there that you will access
throughout your course. The headings are called Toggles within Moodle. Click on the Orientation
Toggle to access the link to upload your resume and to access other reference guides.
Managing your Resume in Moodle

Upload your Resume
Once you have opened the Orientation Toggle, you will see the link to Upload your Resume
here.
Once you click the link you will have the option to Add submission. In this context your
submission is your CV.
Drag and drop your CV onto the box where the large arrow is or upload your CV by clicking on the
folder icon, browse and upload. Click Save changes to complete the upload.
The folder icon appears in the top left corner of the File submissions box below and is rather small.
Here is a larger view:
CV Mentor
All participants enrolled in the Career Experience Program and the Navitas Professional Internships
Program will have their CVs reviewed by a CV Mentor. The CV Mentor will review your draft CV in
accordance with the To Do List instructions detailed at the beginning of this document. The CV
Mentor may leave comments or a marked up copy of your CV for you in Moodle. You may decide
to download your CV to see any comments and changes, and you will need to be able to access
any instructions the CV Mentor has left for you in the Comments area.
Download your CV from Moodle
Click on the Upload your Resume here link. Click on the name of your resume. The resume
will automatically download to the downloads area of your computer.
See Comments made by your CV Mentor
Any comments made by your CV Mentor will appear in the section, Submission comments. In
addition to reading comments left for you, you can also leave comments and questions here for
your CV Mentor.
Edit your Submission
To change the CV you have uploaded into Moodle, click on Edit Submission and upload the
version of your CV you would like the CV Mentor to review in accordance with the instructions in
your To Do List.
SONIA (Internship Placement) – Getting Started

Access SONIA at https://sonia.pep.navitas.com/SoniaOnline/Default.aspx?schoolid=8
Enter the Username and Password details sent to you at the time of your enrolment and click Sign
In.
Upload your Final CV in SONIA
Once you have signed in, select the Documents tab as shown below.
Select +Add new document. The following will appear:
Browse for your final CV - remember it will be saved with a name similar to:
YourName-Specialisation-Month Year – Final (i.e. CV-JohnSmith-Marketing-April 2016-Final).
Adding a Description is optional, but may be helpful to your IPC if you have a particular
specialisation showcased in your CV.
Select the Category: CV
Then click Save.

System Orientation Guide v1.3 - May 2017

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Career Experience Program

Navitas Professional Internship Program

System Login Details ......................................................................... 4

MyNavCV – Getting Started ................................................................ 6

Create your Resume.......................................................................... 7

MyNavCareer (Moodle) – Getting Started ........................................... 14

Locate your Course in Moodle ........................................................... 15

Managing your Resume in Moodle ..................................................... 15

SONIA (Internship Placement) – Getting Started ................................ 18

CI-02.03.65D System System Orientation Guide v1.3 - May 2017 Page 2 of 19

 Upload Version 1 of your CV to Moodle at https://mynavcareer.pep.navitas.com via the link:

 Upload Version 2 of your CV to Moodle at https://mynavcareer.pap.navitas.com via the link:

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System Login Details

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Follow the prompts to reset your password.

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MyNavCV – Getting Started

The following screen will appear:

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Create your Resume

Awards and Achievements

Additional Qualifications and Licences

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CV-YourName-Specialisation-Month Year v1 (i.e. CV-JohnSmith-Marketing-April 2016 v1)

CV-YourName-Specialisation-Month Year v2 (i.e. CV-JohnSmith-Marketing-April 2016 v2)

CV-YourName-Specialisation-Month Year v3 (i.e. CV-JohnSmith-Marketing-April 2016 v3)

YourName-Specialisation-Month Year – Final (i.e. CV-JohnSmith-Marketing-April 2016-Final)

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Changing the Order of Sections

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Saving your Resume

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Editing your Resume

Duplicating your Resume

Exporting / Printing your Resume

Deleting your Resume

Hosting your Resume

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myNavCareer (Moodle) – Getting Started

The following screen will appear:

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Locate your Course in Moodle

CEP BSBWOR404 1 May 2017

Managing your Resume in Moodle

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Download your CV from Moodle

See Comments made by your CV Mentor

Edit your Submission

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SONIA (Internship Placement) – Getting Started

Upload your Final CV in SONIA

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Select +Add new document. The following will appear:

YourName-Specialisation-Month Year – Final (i.e. CV-JohnSmith-Marketing-April 2016-Final).

Select the Category: CV

Then click Save.

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