Menu, Functions and Security Profile

Oracle HRMS Functional Document

Jobs and Positions Setup's
(SIT’s & EIT’s)
Part 4
Note: This Document is created only for Class Room Training Purpose

By
Regintala Chandra Sekhar
ora17hr@gmail.com

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 Menu, Functions and Security Profile

Table of Contents

JOB's .................................................................................................................................................................................................. 3
(a). Changing the Default Job Group: we can change our Default Job Group .................................................... 3
(b). Creating Job ....................................................................................................................................................................... 3
Special Information Types aka SIT (Jobs) ........................................................................................................................... 4
(a). Using Seed Special Information .................................................................................................................................. 4
(b). Creating the SIT for Job ................................................................................................................................................. 7
Extra Information Type (Jobs): ............................................................................................................................................... 9
POSITIONS ................................................................................................................................................................................... 12
Position Type 1 : Single Incumbent................................................................................................................................ 12
Position Type 2 : Shared .................................................................................................................................................... 13
Position Type 3 : Pooled..................................................................................................................................................... 14
Position Type 4 : None ........................................................................................................................................................ 15
Creating Position Hierarchy: ................................................................................................................................................ 16
Special Information Type (SIT's) for Position ................................................................................................................ 17
Extra Information Type (EIT's) for Position ................................................................................................................... 18

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 If you have any queries regarding this document please see the part1, 2 and Part 3 documents .
Set the Date: 01-Jan-2013 and check the Payroll Process Result if you have any runs roll back it

JOB's

(a). Changing the Default Job Group: we can change our Default Job Group
Query (Ctrl + F11) the existing job group and create new one and save it Navigation Path

(b). Creating Job

Navigation Path: Work Structure Job Description Enter Job Department and Job Name and Save it and
Click on New and Enter New Job Department and Job Name and Save it and Click on New

Save it and click on New

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Examples
Job Dept Job Name
Corp MD
Corp CFO
Corp COO
Finance Manager
Finance Supervisor
Finance Account
HR Manager
HR Supervisor
IT Manager
IT Analyst
IT Developer
etc..

Special Information Types aka SIT (Jobs)

Special Information Types or SIT's are commonly used in Oracle Human Resource module to capture
additional information for employees, jobs and positions.

(a). Using Seed Special Information

Step 1: Assign the Seeded Flexfield for the SIT for JOB: Languages
Create your own Special Information Type: The Specific Source of the SIT is coming from a Specific Key
Flexfield called Personal Analysis Flexfield. Query the Key Flexfield and create the desire structure and the
desired segments

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Step 2: Assign this enable SIT to the Job:
Navigation : Work Structure Job Description-Find Manager and click on requirements then a diag box

Step 3: Check the Job Requirements you will find your SIT’s which is Seeded One
Find any Job Requirement and Click on Requirements

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Step 4: Set the SITs which you have enable it
Navigation : Work Structures Job Description Requirements Special Information Types
Language Skills

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(b). Creating the SIT for Job
Customization of SIT
The specific source of the SIT is coming from a specific Key Flexfield called Personal Analysis Flexfield
Navigation : Application Flexfield Segments
Step 1: Query the Personal Analysis Flexfield (Ctrl + F11)

Step 2: Query the Existing (Personal Analysis Flexfield) and Enter the Structure code and Title and Click
on Segments and Enter the details which you want to capture for Job

Note: Check the Allow Dynamic Insert and Freeze Flexfield Definition and Compile it

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Step 3: Enable sit and assign it to the Job
Set the Responsibility to BG, Assign it and Check the Job required Check box and save it

Step 4: Find any Job details and Click on requirements and select your SIT and you will find the
segments which we have created

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Extra Information Type (Jobs):

Steps:
1. Set the request group to the responsibility
2. Query the Specific DFF (Extra Job Information)
3. Unfreeze
4. Create the Desired segment and structures
5. Run the process Register Extra Information Type (EITS)
6. Enable the EIT
7. Assign the EIT to the Job

Step 1: Query the Existing DFF

Navigation : System Administrator ApplicationFlexfieldDescriptiveSegmentQuery (Extra Job
Information) And Make sure the title (Extra Job Information) or click on the down arrow till you get the
(Extra Job Information)
Note: The segments for the Extra Job Information will be JEI_information1, JEI_information2
Create a segment (JEI Information1)

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Step 2: Create Structure and Segments and save it

Freeze it and Compile it

Step 3: Go back to the Business Group and Submit a Request for EITS
Navigation : Process & Reports- Submit Process & Report  Select  Register Extra Information Type—
Process Name: Register Extra Information Type

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Step 4: Enable EIT for the BG
Navigation: Security  Information Types Security Query your BG Resp and Information Type find%
SKY_EIT_JOB%--> Select it and Save It

Step 5: Assign to Job: Check it Extra information

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POSITIONS

Note: To define a Position called CEO or any Position which is going to be associated with the business group.
The Business Group has to be set the classification as HR Organization.

Position Type is used to specify the No of incumbent.

I. Single incumbent can associate only one person like CEO of the Company
II. Shared: You can specific the type how many people are going to share the position. Eg: Night
and Day shift of Single position in Hospital
III. Pooled: we can find mostly in public sectors. One position like in automobile industry we will
be has Sale officers or Executives. Position is only one Sales Officers but it will be filled by many
people
IV. None: If you don’t need to record position type then you can select it as NONE.

Position Type 1 : Single Incumbent

Step 1: Creating Position and Position Type: Single Incumbent

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Step 2: Click on the Hiring Information and Full-time equivalent
Head Count: This position is shared by how many members and Enter Work Terms and save it

Position Type 2 : Shared

Step 1: Creating Position and Position Type: Shared

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Step 2 : Click on Hiring Information
FTE(Full Time Equivalent ): 1 Head Count:(it indicates how many persons going to share this position)

Position Type 3 : Pooled

Step 1: Creating Position and Position Type: Pooled

Step 2 : Click on Hiring Information

FTE(Full Time Equivalent ): 1 Head Count:(it indicates how many persons going to share this position)

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Position Type 4 : None
Step 1: Creating Position and Position Type: None

Step 2: Click on Hiring Information

FTE(Full Time Equivalent ): 1 Head Count:(it indicates how many persons going to share this position)

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Creating Position Hierarchy:
You need to define each and every position in the Organization to create Organizational Hierarchy
Step 1: Enter the Hierarchy Name (Sky_Position_Hierarchy) and Check the Primary Check box

Step 2: Query the Hierarchy and Click on Open Editor

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Special Information Type (SIT's) for Position

Step 1: The Source of the SIT of Position is same as the source of SIT of Job. Personal Analysis Flexfield
Navigation : Other Definitions  Special Information Types Check the Required box

Step 2: Customization of Position SIT: Table Name: (PER_ANALYSIS_CRITERIA_KFV)

The specific source of the SIT is coming from a specific Key Flexfield called Personal Analysis Flexfield
Switch to system administrator
Navigation : Application Flexfield-- Segments-- and Query the Personal Analysis Flexfield (Ctrl + F11)

Save it and Click Allow Dynamic Insert and Freeze Flexfield Definitions and compile it

Step 3: Enable the SIT for the Position: check the Position checkbox

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Step 4: Assign the customized Position SIT to the Position
Navigation : Work Structure Position DescriptionFind the Position and Click others -Position
Requirements and select the customized one and save it

Extra Information Type (EIT's) for Position

Step1,2, 3: Query the Existing DFF(PER_POSITION_EXTRA_INFO1_DFV)

Navigation : Sys AdminApplicationFlexfieldDescriptiveSegmentQuery (Extra Position Information)
And Make sure the title (Extra Position Information) or click on the down arrow till you get it
Note: The segments Columns for the Extra Position Information will be POEI_Information1, POEI_Information2
Create a segment (POEI_Information1)

Freeze it and Compile It

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Step 4: Go back to the Business Group and Submit a Request for EITS
Navigation : Process & Reports Submit Process & Report  Select  Register Extra Information Type

Step 5: Enable the EIT for the BG

Navigation : Security  Information Types Security Query your BG Resp and Information Type find%
RCSUK1_EIT_POSITION%--Select it and Save It

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Step 6: Assign to Position
Navigation : Work Structure Position Description Find Click on Others Extra Informationyou will
find it

Thank you.......
Regintala Chandra Sekhar
You can get more documents on my blogger: http://ora17hr.blogspot.com
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