Camp & Excursion Risk Management Plan ……..

Excursion Details

Date(s) of excursion 2/7,23/7,6/8,15/10 Excursion destination: Onkaparinga National Park and Hallet Cover
BoardWalk

Departure & arrival times Dept -9am Arrival back to school- 11.00am
Hiking- Block Excursions
Proposed activities Water Hazards? Yes/No (If yes please
stipulate in identified risks

Method of transport, including proposed route Bus

Year Level: 11
Class/Student Group: Outdoor Education

Number of children attending excursion 21 Number of educators / 2

parents / volunteers

Key Contacts

Contact No:
Name of excursion leader (teacher-in-charge):
Contact No:
Other Teachers/responsible person attending: TBA

First Aider:
Site Contact Person:
(click here to see policy)

Educator to child ratio, including whether this 1:15

excursion warrants a higher ratio?
Please provide details

Items to take on excursion

 ☐ First aid kit ☐ List of adults participating in the excursion

☐ List of children attending the excursion ☐ Contact information for each adult

☐ Contact information for each child ☐ Mobile phone / other means of communicating with the service & emergency services

☐ Medical information for each child ☐ Other items, please list

In the table below and list any hazards and controls for your sport, adventure, camp, and excursion. The safety requirements outlined in section 8 of the camps and
excursions guidelines identify further hazards and controls that may also need to be considered.

Sports, adventure, camps and excursions risk assessment for additional hazards
Hazard identification Risk controls Residual risk (All controls in place)
(What is the issue of concern?) (What are you doing to eliminate or mitigate
the issue?)
Likelihood Consequence Risk rating
Road Accident -Driver Accreditation Rare Moderate Medium
Drive to conditions
Adhere to road rules and speed limits
-Seat belts worn
Driver to rest every 2 hours & keep log
book
-Vehicle & trailer checked prior to
leaving
-Regular service history
-Supervision on bus

Sunburn/ and or Heat Stroke -Extreme Heat Policy Unlikely Minor Low
-Students are to follow the Sun Smart
strategies- Hat, sunscreen, water
bottle.
Follow the weather alerts addressed to
them by staff.
Staff monitor - groups drinking,breaks
and times of the day walking.
Alter group walking route if necessary.

Hypothermia -Lessons prior to camp re: weather and Unlikely Minor Low
clothing to wear
-Adequate/clothing appropriate for
weather (thermals, wind/waterproof

Allergic reaction to potential death
Inappropriate behaviour towards a child
Snake bite
Displacement of group member
layer)
- Gear check
-Ensure water consumption
- Staff to carry additional clothing
- Weather policy and change activity if
required.
Warm drinks and additional food e.g
soup to assist students who feel cold.
-Students are to follow their set out Unlikely Minor- Moderate Medium
health care plan.
-Clear guidelines around food
sharing/cooking
-Medications carried at all times with
individuals and staff.
-Persons will apply the appropriate first
aid.
-Supervision of students by staff Unlikely Minor Low
-Students are to be hyper-vigilant when
in different environments beyond
school, always stay in groups ( buddy
up), report anything they deem that
makes them feel uncomfortable, are
suspicious of any adult behaviours,
report any unwanted touching.
-Wearing long pants - student Unlikely Moderate Medium
-Distribute gaiters for students to wear
-Walk on tracks where possible ( avoid
long grassed areas)
- Discussion on hot days re:snakes
-
-Adequate map & compass experience Unlikely Insignificant Low
prior to trip
- Students have their phones and staff
contact details.
-Regular check in times
-SAT. phone per group
-Survival kits packed with each student
-Student have created Route plan of
intended route & have hard copy with
them
 - Students understand and opportunity
to discuss and clarify

Rolled ankle- strains and sprains -Appropriate shoes (students checked Possible Medium
prior to camp) Minor
-Strap / ankle brace ankle if previous
injury has occurred
- Stick to tracks
-Students walking in buddies

Dehydration -Adequate water suppliers & more Unlikely MInor Low

frequent breaks.
-Staff check in on group water
consumption.
- Encourage hot drinks and rehydration
at night.
- Staff to have additional water.
 Sports, adventure, camps and excursions risk assessment

Step 1: Identify any hazards.

Step 2: Identify controls to eliminate or mitigate the risk using the Hierarchy of Control below.

The ways of controlling risks are ranked from the highest level of protection and reliability to the lowest as shown
Step 3: Assess the risk of the identified hazard assuming all controls are in place
Step 4: Review the risk descriptors for direction on suitability of the activity and appropriateness of the controls

Emergency Management Plan

1. Provide immediate first aid assistance or care prescribed by an individual health support plan and/or isolate any person with an infectious disease.

2. Call 000 and advise them of the closest vehicle entry point.

3. Ensure communication with emergency services is maintained.

4. Send an employee or volunteer to the point where emergency services will enter the location, if it is safe to do so.
5. Collect the attendance list, individual first aid plans and this plan.
6. Evacuate all people to the nominated emergency assembly point.
7. Once at the assembly point, check all people are accounted for.
 8. Maintain a record of actions/decisions undertaken and times.
9. Report the emergency/evacuation to the site leader of the school or preschool by using the agreed form of communication tool i.e. mobile
phone.
10. Site leader will then notify:
▪ Education Director
▪ Report on IRMS as a notifiable incident.
11. Wait for emergency services to arrive or provide further information/instruction.
12. Teacher in charge to arrange for parents to be informed.

Note method for communicating with the school/preschool contact:

The school/preschool contact must be contactable at all times, have a copy of this risk management form, be aware of the emergency management plan, have the
attendance lists, child/young person health and personal care information, contact numbers of parents/legal guardians, and the itinerary.

Note nearest suitable transport:

Note distance from help and method for obtaining it:

List any additional contingencies (ie in the event a person becomes lost):

Call-in Procedure
 The following process must occur when the camp or excursion is in a remote or isolated location.

1. The teacher-in-charge or delegate must contact a designated person at the site to inform them they have safely arrived; and call prior to
leaving the camp or excursion location with an estimated time of arrival back at the site.

2. The teacher-in-charge must provide a time that the check-in will occur.

3. If the check-in does not occur after 20 minutes of the agreed time, the site designated person must phone the teacher-in-charge or an
alternative contact.

4. Once 2 unsuccessful attempts have been made to contact the teacher-in-charge or alternative contact within 30 minutes the designated
person at the site must inform the site leader and call 000 for police assistance.

Emergency management map for remote or isolated destinations

The below map is not required in built-up residential areas. It is only required when an ambulance station is not within 30kms of the camp or excursion location. You must include as
indicated in your emergency management plan the emergency vehicle access point and the emergency assembly point.

GPS coordinates
Plus code: ; or
Latitude: Longitude:

Remote or isolated location:

Note: Obtain your site map through Google Maps by searching for your destination; press “Alt + PrtScn” buttons on your keyboard (this will copy the map to your clipboard); click the sample map
above and press “Ctrl + V” to insert your new map.
Use the “text Box” function to identify key points such as “Emergency Assembly Points” and “Activity area” etc.