Beruflich Dokumente
Kultur Dokumente
PURPOSIVE COMMUNICATION
Module
July 4, 2020
Dear Students of GenEd Purposive Communication:
Once and foremost, let me tell you that I am happy and excited to handle
this subject. In this subject, you will gain insights based on the drawings or cartoons
presented and have relevant to the topics which are engaging. This concern about
theories and issues on how the learning is taught that studying this course is really
an enriching experience.
We are fortunate that on the first day of the opening of classes on October 5,
2020 we were graced by our two great leaders from their own hearts and minds
that we may be protected by the Farther Almighty about this CoVID-19 pandemic,
and I quote, “May this School Year be marked with strong hopes and optimisms that
effective learning will take place even amidst the odds and challenges. I wish you all the
best in your academic journey at mabuhay kayong lahat,” President Rodrigo R. Duterte.
“Today, we celebrate a great victory. We declare our victory over CoVID-19 , the
destroyer of our lives, the destroyer of our economy and of our way of life and society. But
we will not allow CoVID-19 to destroy our children’s education and their future, ” Dr.
Leonor Briones.
So, give your best play. As one Alexander Gray’s epigram says – “A little
learning is a dangerous thing, drink deep, or taste not the Pierian Spring.” Adopted from
AFC Bautista.
The last but the best, I want you to know that I am the author and the editor
of this instructional module, illustrated by Ms. Cherilyn M. Ambos and Ms.
Catherine P. Chan which are luckily to have. I rest assured that you will have the
best participation and cooperation.
REFERENCES
Book . . . . . . . . . . 85
Journal . . . . . . . . . . 85
Periodical . . . . . . . . . . 85
Wikipedia and Online . . . . . . . . . . 85
Government Document . . . . . . . . . . 86
GRADING SYSTEM
1.00 96-100 Excellent
1.25 94-95 Very Good
1.50 92-93 Very Good
1.75 89-91 Good
2.00 87-88 Good
2.25 84-86 Good
2.50 82-83 Fair
2.75 79-81 Fair
3.00 75-78 Passed
5.00 Failed
Inc. Incomplete
Drp. Dropped
Final grade will be computed: Midterm + Final = /2 = GPA consistent with the thrust of
promoting academic integrity and honesty. Any form of cheating will justify an automatic grade
of 5.0 or failed, besides the imposition of any proper disciplinary action. Only 3 absences of fifty
four (54) contact hours are allowed for each student. Each absence shall be translated to a
corresponding grade, to wit:
1 absence =1.25
2 absences =1.50
3 absences =2.00
4 absences =2.25
5 absences =2.50
6 - 7 absences =3.00
8 or more absences =5.00
Successive late/tardiness of thirty (30) minutes shall mean one (1) absence; unless there
is prior consent from the professor has been sought by the student.
ACADEMIC INTEGRITY: It is wisely to call yourselves in the university exercising your academic
excellence and intellectually right.
Course Description
The knowledge, skills, and insights that student gain from this course may be
used in their other academic endeavors, their chosen disciplines, and their future
careers as they compose and produce relevant oral, written, audio-visual and/or
web-based output for various purposes.
LEARNING OUTCOMES After the end of the course, the students shall be
able acquire:
Skills (kasanayan)
1. Convey ideas through oral, audio-visual, and/or web-based
presentations for different target audiences in local and global settings
using appropriate registers
2. Create clear, coherent, and effective communication materials
3. Present ideas persuasively using appropriate language registers, tone,
facial expressions, and gestures
4. Write and present academic papers using appropriate tone, style,
conventions, and reference styles
21st Century Skills was the most popular buzz word phrases in the world of
education. The most common or often referred to as the 4 C's. It includes
communication, collaboration, critical thinking and creative thinking. Now there
are actually a lot of people who dislike the phrase 21st century skills. In talking with
them, I found several reasons for this. Some feel that by emphasizing the need for
new skills, or implying that education has not been working.
Oliver Schinkten (December 21, 2015). Communication is critical to student
success. A variety of technology tools available to 21st century educators expand
your ability to give students fast and effective feedback, saving classroom time and
accelerating student achievement. Throughout this course, Oliver Schinkten
explores how teachers can use Internet-based tools such as video and audio
conferencing, learning management systems, and social media to communicate
more effectively with students, parents, and other educators. In addition to
covering basic theories of communication, Oliver also gives power tips for essential
collaboration tools like Google Drive, Gmail, Google Hangouts, and Collaborize
Classroom.
However, the way that we go about these skills has changed dramatically
over the past 10 to 15 years. What is the main reason? The internet. One of the
most pivotal inventions in history. Let's consider communication. Although there
has been the need to communicate, it wasn't until recently that we had options
such as smartphones, texting, tweeting, Skype calls, emails, Snapchat, Facebook,
LinkedIn, Google Hangouts and more. The methods we have available to
communicate have changed to the digital age. David Christian – “Narrates a
complete history of the universe, from the Big Bang to the Internet, an
enlightening, wide-angle look at complexity, life and humanity, set against our slim
share of the cosmic timeline.” Ted.com/playlists/77.
The goal of the TED is to foster the spread of great ideas. It also provide a
platform for thinkers, visionaries and teachers, so that students around the globe
can gain a better understanding of the biggest issues faced by the world, and feed
a desired to a better future. Many factors can amplify the power of ideas: mass
media, technology and market forces and create sustainable change in areas such
as global public health, poverty alleviation and biodiversity.
Objectives
David Sorokin said we are living in the Information Age, and there has never
been as apt a name for a particular period of human history. Digital technologies
have revolutionized communication in the modern world -- a revolution so rapidly
integrated into our lives that we can scarcely remember how we used to make a
phone call or exchange messages back in the analog days. The Internet and cell
phones are two of the most prominent examples of the influence of the
Information Age, but there are many other types of digital communication
technologies. Take this as a few examples:
1. The Internet and Email
2. Cell Phones
3. High-Definition Television
Activity 1. Send your story through e-mail or in a messenger using your laptop or
cellphone to your professor a good lesson from the following taglines
below. Better if you can accessed from a blogger or resource person
from a youtube as your source of references.
1. Source. The sender (encoder) carefully crafts the message. The sender
may be anyone: an author of a book, a public speaker in a special
occasion or even a traffic enforcer.
2. Message. The message is the reason behind any interaction. It is the
meaning shared between the sender and the receiver. Messages take
many forms like poem, songs, essays, news articles, road signs and even
symbols.
3. Channel. The channel is the means by which a message is conveyed.
When we answer a phone call, the phone is the channel. On the other
hand, when your parents receive a notification of your absences from
school, the channel is a letter. It is the responsibility of both the sender
and the receiver to choose the best channel for the interaction.
4. Receiver. The receiver is the person who receives the transmitted
message. The receiver is expected to listen or read carefully, to be
aware of different kinds of sender to jot down information when
needed, to provide response and to ask questions for clarification.
5. Feedback. In any communication scenario, a feedback is essential to
confirm recipient understanding. A simple nod for a question of
verification is considered a feedback. Thus, feedbacks may be written,
spoken or acted out.
6. Environment. The place, the feeling, the mood, the mindset and the
condition of both sender and receiver are called the environment. The
environment may involve the physical set-up of a location where
communication takes place, the space occupied by both the sender and
the receiver, including the objects surrounding the sender and the
receiver.
7. Context. Context involves the expectations of the sender and the receiver
and the common or shared understanding through the environmental
signals.
8. Interference. Interference is also known as barrier or block that prevents
effective communication to take place, e.g.: Psychological barriers are
thoughts that hamper the message to be interpreted correctly by the
receiver; Physical barriers include competing stimulus, weather and
climate, health and ignorance of the medium; Linguistic and cultural
barriers pertain to the language and its cultural environment. Words may
mean another in different cultures; and Mechanical barriers are those
raised by the channels employed for interpersonal, group or mass
communication. These include cellphones, laptops, and other gadgets
used in communication.
Osborn (2009) claims that communication must meet certain standards for
effective communication to take place and clarity with the following:
1. Respect audience - the only thing your audience want from you is to connect
with you and your message. Connecting really is everything and the way to do so
is by treating your audience with the utmost respect. As you set about doing so
make sure you:
• Smile
• Make eye contact
• Be honest
• Be open
• Tell them stories
• Be authentic
• Be passionate
People’s background and experiences influence their view of the world and
the values, beliefs and behavior patterns assumed to be good. The following are
possible cultural barriers to effective communication in a global environment:
• Value traditions
• Foster long-lasting relationship
• Rely on non-verbal signs such as tone of voice, facial expressions, body
language, and soon
• Tend to be non-confrontational and more in-direct.
• Rejection is to be interpreted from non-explicit communication
• Are more collectivism
• The identity lies with the group
• Value group harmony
• Have stronger boundaries, i.e. one belongs with a certain group
• Are slow to change
Feedback
2. Schramm’s Model of Communication
Encodes Decodes
Telepathy, is Greek tēle (far away), patheia (perception or feeling). This was
popularized by Frederic W. H. Myers. Causing someone to think or feel something
by use of one's mind; communication using means beyond the standard physical
senses. One who has such abilities is a “telepath” (which is technically different
from “psychic,” who calls on and communicates with spirits rather than the minds
of the living). The abilities themselves are described as “telepathic.” An older term
still found in the literature is "thought transference," mostly of "thought
impressions." This is sometimes also referred to as a spiritual source, natural
source or divine source. All living beings are born with a natural telepathic ability.
Many people are unaware of how to use it though, hence why there are so few
people who do actually communicate in this way. Lack of belief is also a big block,
with many people remaining skeptical. By learning how to tune into the correct
frequencies and wave lengths, it is possible for everyone to use telepathic
communication.
Activity 2. Do Self-Meditation
√SAQ 1
1. Has English become the sole language of communicating discoveries in science and
technology in research journals?
2. To what extent do you support the idea of integrating English culture in your English
language classroom?
3. How might one distinguish between intercultural communication and intercultural
learning?
4. Are there any lessons from social science that would allow non-Muslims to reach out to
the Muslim Community Worldwide?
5. Will cross-cultural communication assume a new dimension in the context of
multiculturalism?
√ASAQ 1
1. Has English become the sole language of communicating discoveries in science and
technology in research journals?
English has accepted words/terms from almost all languages of the world.
Scientific discoveries published in languages other than English are not globally read and
appreciated.
If you want your paper to be read by many scientists from all over the world, you
have to write it in English. I am an Estonian, if I would write my paper in Estonian, then
who would read it? Our population is only 1.3 million... Of course, many other languages
are more widely spoken than Estonian (Mandarin, Spanish, German, French, Russian,...)
but still, many scientists don't speak these (or know a couple of words or phrases... not
enough to understand a scientific article) and they most probably won't be interested in
paying somebody to translate such articles to English or their own language. Tiia Vissak,
October 4, 2013
2. To what extent do you support the idea of integrating English culture in your English
language classroom?
It is said that language and culture are inseparable and learning language is void
without achieving an awareness of its culture. Language is the carrier of culture and
without culture language is of nonsense. On the other hand, many communities consider
learning a foreign culture as a kind of cultural invasion and prefer to expose their children
to foreign language but not to its culture. What do you think we as EFL teachers should
do in our classes? And should our teaching of English be culture-free or culture oriented?
Every language offers a look at the world so that when you learn another
language, you also open another door to see the world. Ruth Galve, December 2018
People communicate interculturally all the time....but that doesn't mean that they
learn anything from each other. There has been so much written about this concept, but
it remains obstinately Eurocentric: for all that he tried to break down barriers, and I
believe his approach was genuine.....he still wrote from a Northern European point of
view. An Argentine colleague of mine pointed out, very correctly, that the vast majority
of intercultural manuals are written from the vantage point of the USA-American or the
Northern European. If the book were written from the standpoint of a Central American,
the conclusions would be much different, and far less optimistic. As a matter of fact, if the
manuals were written by a lower-middle class USA-American, they would also be less rosy
and optimistic. Culture is a major factor in relations, but class looms large. And the
majority of supposed cross-cultural specialists overlook that point.
Are there any lessons from social science that would allow non-Muslims to reach
out to the Muslim Community Worldwide?
Currently, some political candidates in the United States have done their best to
further alienate the world-wide Muslim Community. What can we do as social scientists
(and U.S. citizens) to neutralize the effects of crazy candidates like Donald Trump?
Donald Trump does not represent all Americans, the extremists don't represent
all Muslims, I wonder why it needs to be emphasized so much. It’s not that complicated.
I really loved the way Pres. Obama expressed his concern on the issue during his recent
visit to a mosque, that's how other enlightened social scientists can reach out as well.
Fatima Sajjad, February 5, 2016.
Will growing multiculturalism all over the world increasingly affect cross-cultural
communication? What possible forms can this influence take? Will it be mostly positive
or negative for different cultures? Could we possibly foresee any potential drawbacks of
this process and try to avoid or prevent them?
With the multifarious information from the internet, books, and other
reading resources that will help you finish your academic research papers, it is
paramount that we recall how you can avoid using somebody’s words or ideas as
your own.
Quoting is copying the words of the author and intertwining these words to
your own. Quoted statement, which are incorporated at the beginning, middle, or
end part of your paragraph are enclosed in quotation marks and are identified with
the author’s family name, year of publication, and page number of the journal or
book where the quoted statement was lifted from.
This module is great for first-time authors or for those looking to improve
their manuscript writing skills. Starting with the basics, it builds up with expert tips,
a great sample, and engaging quizzes and tests to guide you through each step. If
also points out the writing red flags to watch out for and ends with a handy checklist
to ensure you don’t miss out on important points when creating an effective
introduction for your research.
Objectives
Writing on papers should show two things on the part of the writer: care
and courtesy. Care for the paper itself – its presentation, style, organization, ideas,
evidence of revision – and demonstrable courtesy.
During a conversation with a friend, you ask question such as, “where did
you hear that?” or “who said that?” it is only natural to know the source of the
speaker’s information. When you are writing a research paper, you are required to
support and credit sources in much the same way. In other words, you document
other writer’s or speaker’s words that are not your own original ideas so that your
reader will know “who said that?” or “where did you read that?”
Let’s begin with a print book, one of the simplest sources to cite:
MLA
Gordin, Michael D. The Pseudoscience Wars: Immanuel Velikovsky and
the Birth of the Modern Fringe. Chicago: University of Chicago
P, 2012. Print.
APA
Gordin, M.D. (2012). . The pseudoscience wars: Immanuel Velikovsky
and the birth of the modern fringe. Chicago, IL: University of
Chicago Press.
There are several methods that provide the documentation you will need as
you prepare your research paper, such as APA – American Psychological
Association; MLA – Modern Language Association; OSCOLA - Oxford Standard for
the Citation of Legal Authorities; Turabian Chicago, etc. However, not all of these
are used at the same time in the same paper.
e.g.: Vice President Leny Robredo recalled that her husband was
one of the benefactors for free education to poor but
deserving student in Naga City.
Paraphrase:
Ask of which style of citation for research you want to use. If there is no
preference, you can use any or follow guidelines:
Book
Davies, R. (2005). What’s bred in the bone. Markham, Ontario,
Canada: Penguin.
King, S. (2015). The bazaar of bad dreams. New York, NY:
Scribner.
Journal
Allen, D. E., & Idlebird, J. L. (2014). Depreciation’s effect on capital
budgeting metrics needs more educator focus. American
Journal of Business Research 7(1), 45-51. Retrieved from
https://www.questia.com/
Video
Saint Mary’s University, Twickenham (2012, July 5). Research methods for educational
enquiry: methodological approaches for small-scale research [Video file].
Retrieved from https://www.youtube.com/watch?v=rXIjnAgijS0
Website
French revolution. (2009). Retrieved from
http://www.history.com/topics/french-revolution
In-text citation (Author, year of publication, page number)
Students have difficulty computing capital recovery of
investments (Allen and Idlebird, 2014).
Book
Davies, Robertson. What’s Bred in the Bone. Markham,
Ontario, Canada: Penguin, 2005.
Davila, K. (Moderator). (March 11, 2019). “Harapan” senatorial town hall debate 2019
[Television special coverage]. South Triangle, Quezon City: ABS-CBN.
Author [Screen name]. (month date year). Title of video [video file]. Retrieve from
http://www.youtube.com.
There are two golden rules for the citation of legal authorities: 1)
consistency, and 2) consideration for the reader.
Legal writing is more persuasive when the author refers to legal materials in
a clear, consistent and familiar way. When it is easy to identify and to find the
author’s sources, it becomes easier for the reader to follow the argument. OSCOLA
is designed to help the author to achieve consistency and to make life easier for
the reader.
Footnote:
Stella Cotroll. The Study Skills Handbook. (Palgrave McMillan 2013).
Bibliography:
Cotrell, S. The Study Skills Handbook. (Palgrave McMillan 2013).
1
Human Rights Act 1998, s. 2.
(1) A court or tribunal determining a question which has arisen in connection with
a convention right must take into account any—
The difference between Street Art and Grafitti, thus, the tag is
the core of graffiti writing. A graffiti writer might be insulted to be
called a “graffiti artist” or “street artist.” Within this subculture there
exists one main delineation between graffiti writers and street artists,
and that delineation is marked by the intention of the artist. Street art
is a subset of graffiti writing. Although there is a distinct difference
between the two, they are closely related and there is a great deal of
crossover between the genres. Because graffiti writing has a bad
public reputation as a destructive and vandalistic behavior, many
artists prefer to be called “street artists.” Conversely, many graffiti
writers, specifically “taggers” are out to destroy and vandalize public
property. They find the term “art” offensive and are happy to be
known as “saboteurs” (Lewisohn).
Tip: Keep track of where you found your most compelling research;
it’s not crazy to start building a works cited page in MLA or
an APA reference page this early. It just means that once you
are ready to write your thesis statement, you’ll already have
everything you need to build an outline for the rest of your
paper.
(The topic is "dogs make wonderful pets" and the controlling idea is
"because they help you to live longer.")
Remember that topic sentences set the tone for the paragraph
and should relate back to the thesis or the main idea of the paper.
Summary
TEST: If you can answer yes to all of the following questions, your thesis
statement is ready.
√ Could someone reasonably dispute your thesis?
√ Is your thesis provocative or compelling?
√ Interesting ideas make reading more fun.
√ Is there enough research to support your argument?
√ Is your thesis statement simple to understand?
√ If your statement is too long or meandering take some time to
edit down to a more basic version.
Key to Assessment
Instructions:
I. Introduction
A. Provide a topic sentence for each paragraph. This states the main idea of
the paragraph and transitions from the paragraph before it. Topic
sentences always connect back/expands on/argues.
III. Conclusion
Tip: This answers the “So what?” question. Why does your
paper matter? What relevance does it have to the larger audience?
Activity 4. Select 1 topic inside the box and write essay.
The way we listen the gospel from the priest during Sunday Masses
are divine, hence our formation of wisdom always repeatedly read to us and
have been taken from the four evangelists: Matthew, Mark, Luke, and John.
These four witnesses of Christ’s life on earth gives meaning that we should
follow on top of our decisions and before anything else we should share love
to our parishioners.
12. Subject line. Is a device used by the writer if s/he wants the reader
to know in advance the subject matter of the message. It is written two
spaces below the salutation.
e.g.: The Chair
Women’s Civic League
234 Mendiola St. Metro Manila
Attention: Ms. Sol Laredo
Subject: Beautification Campaign
13. Carbon copy notation (copy furnished). This device is used by the
writer when s/he sends duplicate copies of the letter to people other than
the addressee. The notation cc is written below the reference initials and is
indicated on all copies of the letter.
cc: Mr. George delos Santos
Atty. Angelito Almario
14. Blind carbon copy notation. The writer uses this notation when
s/he sends copies of the letter to other people other than the addressee.
The notation bcc is written only on the duplicate copies but never on the first
page of the addressee because the writer does not want the addressee to
know that s/he is furnishing copies of the letter to other persons.
16. Postscript. This device is used by the writer when s/he forgets to
include an important point in the message. It is abbreviated P.S. in the letter.
The postscript is a time-saving device. Instead of retyping the entire letter,
the writer can just include the important portion of the message after the
closing.
MAGIC SQUARE
Directions: Select from the numbered statements the one that relates best to each of
the learning style elements. Put the number in the proper space in the magic box. The
total of the number will be the same across each row and down each column. Three foil
items are included.
A B C D
E F G H
I J K L
M N O P
Lesson 3. Business Letter Form Arrangement and Punctuation Styles
Objectives
After studying this module, you should be able to:
1. follow the prescribed format in writing a letter;
Just about all the everyday things that we use are available in a wide variety
of styles or models. You may select from among six commonly used style of
arrangement and forms of punctuation pattern. There is no standard by which the
appropriateness or inappropriateness of specific style can be firmly established.
However, some companies adopt one particular arrangement and punctuation
style; and in such instances, as an employee would be expected to conform.
Modern business correspondence has assumed several formats as
acceptable styles. Each of these formats has its own individual characteristics and
a preferred punctuation pattern. Frequently, companies will adopt a certain style
as a matter of general policy; this make certain letters from that firm easily
recognizable. At present, these forms of letter are popularly used:
1. Full-block (also called block or extreme block)
4) The full block letter uses either the open or the standard
punctuation or the mixed punctuation style.
OCEAN PARK &RESORT
Davao del Sur
Telephone No. 569-2061/email add www.oceanparkresort@yahoo.com
We at the Ocean Park and Resort are planning a seminar workshop for next
month and considering the Star Lodge and Hotel as an ideal venue of the
said activity.
2. Simplified
Recently, administrators and managers concerned with office efficiency have paid considerable attention to
reducing the time taken up in typing correspondence. The simplified letter is the result of their efforts. Because it has
fewer and less complex internal parts, the simplified letter is gaining popularity as the letter format of choice in many
businesses.
Special features:
1) All lines begin at the left margin, paragraphs are not indented.
3) The subject line, which serves to summarize the message is used. It is flushed with the left margin,
under the salutation. It is completely capitalized and unheaded.
Star Lodge and Hotel
General Santos City
Telephone 662-1961 & email address www.slh.com
I am happy to know that you are considering the Star Lodge and Hotel as a possible venue for your training.
To answer your questions we can offer you the following discounted rate of 5 percent for a group of more than
35 for one room per day.
Four hundred pesos standard charge for three meals a day and we can make arrangement for more or less
expensive meals for your executive participants if you wish.
We have one larger meeting room with 100 seating capacity and three small rooms good for 50 persons. One
of these small rooms would probably meet your purpose. There is no extra charge for use of the telephone and
internet if within the town proper only
Finally, we have a large stage with complete facilities like overhead projector, sound system, backdrops, and
,500.00 per day.
Please don’t hesitate to call me at the above number if you have further queries.
Gina S. Agasang
GINA S. AGASANG
Manager
Special features:
1) The date line, the complimentary closing, and the signature block are aligned with one another. They
may also be placed flush with the right margin or centered on the page. The reference line (if used) is
blocked directly above or below the date line, or centered on the page.
2) All other letter parts are blocked, flush with the left margin.
3) Any optional letter part (or parts) may be used; if included, the part is blocked, flush with the left margin.
4) The block letter uses either the open or the mixed punctuation style.
Zaragoza Tiles and Furniture Products
Aquino St., Taguig City
Our company is interested to be one of the wholesale distributors of your products in Taguig City.
Although this area is occupied by big commercial establishments, your products are excellent and
can compete with other products already in the local market.
We are an accredited wholesale and retail distributor for Mariwasa tiles made in China and locally-
made furniture products intended only for local customers in the Taguig City.
Based on our survey, most of the contractors for 15 years now need additional high quality
products. Thus we are planning to extend our sales and services of these products to the provinces
outside Luzon and have identified middlemen as sub-distributor in those provinces.
Arlene S. Zaragosa
ARLENE S. ZARAGOSA
Manager
Special features:
1) The date line, the complimentary closing, and the signature block are aligned with one
another. They may also be placed with the longest line this letter parts flushed with the right
margin. The reference line, if used is blocked directly above or below the date line, or centered
on the page.
2) The first line of each paragraph and the postscript (if used) are indented five spaces from the
left margin. Optional indentation is three to eight spaces, but five is preferred.
3) The subject line (if used) is typically centered on the page and occurs after the salutation.
Open punctuation may be used, but it is not preferred.
Camp City and Village Resort
Juan Luna St., Marikina City
From your catalogue we selected item No.10, model No. 50 for our purchase of chairs for
which you are giving a 2% discount. We need 5,000 made wooden chairs of durable materials which
can compete with those made abroad.
We would prefer it if you can deliver the items on site. Please include the applicable sales
tax and handling cost and the official receipt.
Dylyn S. Longcop
DYLYN S. LONGCOP
Manager
5. Indented
The indented letter, though never used in business letter in the United States, may still be found
in use among some European firms. It is included here as an example for correspondents who may
encounter this letter format in communication with foreign firms.
Special features:
1. The date line ends flushed with the right margin. The reference line, if used, is blocked directly
above or below the date line.
2. The first line of the inside address is flushed with the left margin. Subsequent lines are
indented five spaces more than the preceding line.
3. The subject line (if used) is centered on the page and is placed after the salutation.
4. The first line of each paragraph and the postscript (if used) are indented five spaces from the
left margin. All other lines are flushed with the left margin.
5. The signature block is indented five spaces beyond the complimentary closing, which begins
at page center.
6. Other optional letter part or parts may be used; if included the part is blocked flushed with
the left margin.
I would like to inform your company that some items delivered yesterday have been found defective.
It appears that 93 out of the 100 units CCTV were discovered defective and substandard made in China instead
of US.
We will appreciate it if these defective items will be replaced “ASAP” and the collectible balance
will be given upon delivery.
Please check the delivery receipt I have noted and personally witnessed by your delivery agent.
Cordially yours,
Dorotea S. Dacuno
DOROTEA S. DACUNO
Manager
Special features:
1. The date line, the complimentary closing, and the signature block are aligned with one another, with the
longest of any of these letter parts flushed with the right margin.
2. The first line of each paragraph and the postscript (if used) are flushed with the left margin. Subsequent
lines in each paragraph and in the postscript are indented five spaces.
3. Other optional letter part (or parts) may be used; if included the part is blocked flushed with the left
margin.
4. The hanging-indented letter uses either the open or the mixed punctuation style.
At 52 Home Depot and Supply
Tugbok District, Davao City
Tele Nos. (035)370-7461 – (035)222-5292
We appreciate your opinion against our product. We noticed through your representative your
suggestions regarding the color, size, and fixtures of the material only yesterday. You also
reminded that this did not pass through the quality control and standard procedure. This
means that we are overly lenient to our employees before the actual delivery.
Our personal apology to you for the inconvenience. We will require our technical experts at the
marketing department to visit your place and conduct an inspection whether or not the
specification indicated in your original requisitioned was followed.
Please, feel free to call us again in cases like this or email us at our official website.
Domingo S. Monticalvo
DOMINGO S. MONTICALVO
Manager
When you correctly match the size of the envelope to the size of the stationery, folding
the letter attractively and inserting it easily into the envelope is simple.
1. For standard-size letters in No. 9 or 10 envelopes; executive or monarch size No. 7 envelopes;
half-sheet or baronial in No. 6 ¾ envelopes:
Place the complete letter, pages in order, on your desk face up. Fold the lower third of
the all the pages together up over the message. Then fold the upper third of all the pages together
down to meet the folded edge of the pages. Insert the letter so that the final fold faces the closed
bottom of the envelope.
Place the complete letter or form, pages in order, on your desk face up. Fold the top third
of the letter back so that the inside address and return address are in correct position for the
envelope window. Then fold the bottom third of all the pages together up over the message so
that the bottom edge of all pages meets the folded edge of the pages. Insert the folded sheet so
that all the necessary information is visible through the envelope window(s).
3. Fold letters based on the size of the paper and the envelope. Small sheets of paper need be
folded once; larger pieces must be folded in third, as shown in the diagram below.
Letter Letter
Letter Folded Once Folded Twice
OVERVIEW
Remember to always give examples of your talents and describe how you can
make a difference. This way, the recruiter can visualize you collaborating brilliantly with
the team you’d be working with.
Whether you’re about to apply for a job or you’re preparing for an interview, the
tips and advice from recruiters and hiring managers will help you stand out.
1. Language skills.
In addition to English, fluency in one of the following languages will be beneficial:
German, French, Dutch, Russian and Arabic. In 2017, we hired people who
spoke more than 50 languages, where their language communication skills were
essential to their role. There is an abundance of opportunities to work on global
projects using your native or second language skills to communicate.
2. Software and internet skills.
We hire entry-level people to work in service delivery roles like customer
experience, collections (finance), digital marketing and content review. To
manage your workload efficiently, good communication, data entry, email and
internet skills will help you keep everything in check. As an intermediate to
advanced user of Microsoft Office, you’ll find yourself easily mastering your role.
3. Growth mindset.
If you’re the type of person who’s always willing to grow and learn, and you give
100 percent when attempting new tasks, you could be the star talent we look for.
Even if you feel unsure, or think you’re not naturally great at something, you don’t
let that stop you. You’re a tryer; you don’t give up easily. You embrace the
famous proverb: “If at first you don’t succeed, try, try again.”
4. Innovation skills.
The business landscape is continuously changing, and innovation can make a
big impact on your career. An innovation approach helps you to think creatively
and critically, manage risks, solve problems, collaborate and adapt to changing
situations. Embracing innovation is a key quality that can help you develop
solutions and successfully navigate complex business environments.
5. Positive attitude.
A positive attitude is key to achieving your goals, no matter what challenges you
meet along the way. Obstacles in life and in work are only natural. If you can
organize your thoughts positively and communicate professionally, you’ll charge
ahead. Staying positive will also improve your energy levels and productivity—
and will help you meaningfully contribute to the great culture around you.
6. Teamwork.
It’s essential to the success of the team that each new hire is able to work well
with their fellow colleagues. This means listening to and taking guidance from
those who are more experienced. If you’re someone who reacts well to
constructive feedback and you enjoy being part of a team and a larger collective,
you could be the right fit.
7. Decision-making ability.
Rather than overthinking a scenario and procrastinating for long periods of time,
it’s vital that you are able to confidently make decisions when needed.
Throughout our day, each one of us are faced with hundreds of micro-decisions,
from deciding what to eat to how to respond to an email. Confident decision-
making is a sign of efficiency and responsibility.
I am applying for the position of assistant records supervisor that is now open at
the San Miguel Corporation in Makati.
Since, I was a student in your office practice class, where I had excellent filing
instruction, I would like to ask permission to use your name as a reference.
Thank you for talking with me yesterday about the vacancy in your credit
department. You gave me a very good picture of what should be expected of anyone who
fills this position
I am very much interested in the job you have available and feel that my
experience with the Layons Automobile Company during the past two years would prove
a definite asset in fulfilling the duties.
I hope that you will consider my application favorably. Please let me know if I
may provide you with any additional information. Thank you.
Thank you for offering me the position of junior stenographer in your law firm.
It would have been a pleasant experience working with you and the other fine people
there.
Just two days before receiving your offer though I accepted another job, I
appreciate the time and effort your people spent in considering me.
Lesson 5. Thank You Letter (the same with a letter of accepting the position)
The persons you have written reference letters for you undoubtedly helped
you obtain a position. You should be courteous enough to let them know that you
have accepted the position. You might write:
Thank you for the recommendation you sent to the Mason Corporation. This is
to inform you that I am already employed as secretary to Mr. George D. White,
Advertising Manager.
Until I see you in person to express my gratitude, let me assure you that I do
appreciate your help.
Lesson 6. Letter of Resignation
Occasionally, you may need to write a letter resigning from a position. (Of
course, you should discuss your resignation with your supervisor before writing a
letter.) Regardless of your reason for resigning, your letter should be friendly in tone
and tactful. Some day you may want your employer to give you a reference and you
want him to remember you favorably. For example:
I have enjoyed my work in your company, but I accepted a position with the
McKin Insurance Company.
Thank you for the many kindness that have made my work here for the past two
years such a pleasant and worthwhile experience.
This typical example of preparing an application letter was delivered during the career
orientation seminar for all graduating students of the University of Eastern Philippines, School
Year 2003-2004.
Home Address
Date
Dear Sir/Madam:
Tell where you get the information about the opening of the job, and why you
have selected their company. Arouse the employer’s interest by mentioning briefly
something you are preparing that relates to the job you are applying for.
Here, you use your skills of reading between the lines. Use your decoding process
by checking the following requirements stating in the ads. If you have work experience,
be sure to mention pertinent data or accomplishment to show that you have specific
qualifications in this field or for this particular type of work. Refer the employer to your
résumé. Expand on anything in it that relates to the job or employer. Indicate that you
are willing to provide additional data. If possible mention your personal reference.
The closing paragraph should suggest your eagerness to arrange an interview and
to include courteous “participial phrases.”
Resume
TOR
Your résumés and cover letter (Bently, 1991) are your first line of attack in getting the job
you want. How do you write them to describe your abilities to potential employers?
Too often people are rejected by prospective employers due to sloppy, silly-looking
résumés. Bear in mind that the résumés is meant to be a list of your qualifications; it is your first
opportunity to convince a prospective employer that you are worth hiring; therefore, a good
résumé is one that gets read by the personnel concerned for hiring.
Lesson I. The Importance of Writing Resume
Keep in mind that the job objectives should be written and targeted for each
company you apply to if they are in different fields (i.e., one job objective for a PR
company).
Do not include: A five year plan for your life, ambitions, and any appeals
to emotion, (i.e., “I need a job to support my starving family”).
5. The highlights of your qualifications: You have to convince whoever reads your
resume that you are qualified for the job (with relevant experience, credentials, and basic
skills) and especially talented for it. This means you read the want ad carefully and check
for what the company wants, then key your résumé to focus on the skills and experience
the company needs.
7. A chronological work history that lists both paid and volunteer jobs. Include
your job title, the name and address of the company, and a brief job description.
Do not include references, reasons for leaving previous jobs, and salary
rates here.
8. A listing of relevant education and training, which includes a list of schools you
attended (from high school onwards) and the relevant dates, what degrees you earned,
and honors you earned.
Cutesy graphics. The overly elaborate fonts and layouts. You want to be seen
as a professional, not a child. The point is to get the résumé read! There are
many good sample résumé layouts online.
Gigantic photos of yourself. You are trying to get hired, not sneered at; if your
photo is particularly silly, you may find it scanned and posted on the Internet.
Fancy paper. (colored, scented, textured, etc.); clean white bond paper is the
best for readability.
The use of all caps (i.e., “PRESIDENT of the Glee Club”) or the unnecessary
capitalization of certain letters and intercapping (Secretary of The Student
CounCil). It’s not a text message.
√ Your career goal(s), and how they match up with the company you are
applying for;
√ Your competencies, so that employers can match them with the position
you are applying for; and
√ Key phrases and words that reflect the qualities the employer is seeking,
and which appeared in the classified advertisement for the job opening(s).
But then the objective statement can be a place to shine. An applicant who submits an
objective statement that complements a potential employer’s mission and vision may find an
edge over others. For example, an applicant for an editor-in-chief position in newspaper industry
can include an objective statement like, “Writing is my strength, and I believe that, given
the commitment to excellent content that your company has, I can reach my
potential as a writer while giving my best services, and find that this works in both
proving my great competence.”
The following are samples of the objective statements
For Career Objective
To utilize all the skills, knowledge and learning that I have acquired during my long time
experience as a marketing student. To contribute and exercise all the capabilities that I possess in order
to serve the current and potential customers of the market.
Guest Bambino
For Professional Objective
To work in a challenging and stimulating environment with opportunity to use my current
experience and to enrich my knowledge and enhance my experience.To contribute towards the
achievement of organizational objective by applying my professional skills.
Experience
Your position, name of agency/company, complete address, month and year
Seminar-Workshops Attended
Name and title of seminar, sponsored by, complete address, month and year
Recognition/Appreciation/Award
Name of particular occasion, sponsored by, complete address, month and year
Membership in Organizations
Your position, name of organization, complete address, month and year
Eligibility
Name of examination, given by, complete address, month and year
Personal Reference
Title and name, position, name of agency, complete address; Title and name, position, name of agency,
complete address.
e.g.: Cong. (complete name), House of Representatives, Constitutional Hills, Quezon City;
Gov. (complete name), Governor, Province of Northern Samar, Brgy. Dalakit, Catarman, Northern
Samar and Hon. (complete name), Mayor, Catarman, Northern Samar
BULLETIN
Vacant Position
In the
GOVERNMENT
(1) Nurse 1: SG-10; Item # ADH 183-30; Bachelor of Science in Nursing; RA 1080.
(1) Records Officer II; SG-14; PGO 14-1; Bachelor’s degree; 1 year of relevant
experience; 4 hours of relevant training; Career Service Professional.
(Sgd.)ANTONIO A. CARDENAS
PHRMDO
Applicants must be graduates of relevant course, with PRC license (if applicable),
have teaching and industry experience, possess excellent verbal and written
communication skills and of good moral character.
Looking for female waitress with pleasing personality, ages 18 to 25 years old
with or without experience, can work with flexible hours
Qualifications:
☞Female at least 5'3 in height, 18-25 yrs old
☞Pleasing personality & good looking
☞At least high school level
☞Fast learner and trainable
☞Flexible and can perform multi tasking
☞Willing to be assigned around Metro Manila areas
☞Preferably near Marikina area
Good luck!
JOBS DIRECTLY RELATED TO YOUR DEGREE
Example: BSHRM graduate
The Pino Restaurant at Tsai Hotel Residences, Wilson St., Lahug, Cebu City published in the
Philippine Star’s Classifinder dated October 3, 2019 the following job positions:
Accommodation Manager
Catering Manager
Chef
Conference Centre Manager
Fast Food Restaurant Manager
Hotel Manager
Applicants are required to submit updated resume and transmittal letter, with the following
qualifications:
Most of us have experienced one-on-one interviews where the recruitment officer asks
questions and we answer them as best we can. But did you know that, depending on the position
you are applying for and your entry level, you might encounter other forms of interviews? Let
me share with you some of the most popular types of interviews so that you can come to any
interview prepared, and you won’t get shocked if all of a sudden, you are asked to do something
else other than just answer questions.
√One-on-One Interview. A recruitment officer will conduct testing and interview you
as a first step. Once, you pass this, you will then be called in for a second interview which is
usually conducted by the supervisor or manager you will be working with. Depending on the
hiring policy and procedure of the company, you may then be asked to return for a third
interview. Otherwise, if your qualifications are suitable and the supervisor or manager gives the
go-signal for hiring, you will meet the recruitment officer and receive a job offer. Some
companies have two to three series of interviews with different formats, but there have been
cases where applicants are hired on the spot by smaller companies where you deal directly with
the boss.
√Phone Interview. Increasingly becoming popular, phone interviews are done as a
screening method before an actual face to face interview. Some recruitment officers prefer to
ask questions during the first phone call so that they can see if you are applying for the
appropriate job and if your circumstances suit you for the job. This saves them time and effort.
When they see that the basics are covered, they will then schedule a face-to-face interview for
you in that same call. This is used to eliminate biases as they will not immediately see your
appearance and mannerism.
√Job/Career Fair Interview. Most career fairs are used by companies to collect
resumes. However, there are some instances wherein you will be given a chance to undergo a
screening interview wherein the Human Resource representative will allot 2-5 minutes for you.
If you do well, you may be called in for a more in-depth interview. Since time is limited, you will
have to take care to make a good first impression. So be sure to dress properly for job fairs; you
never know when you might just get a quick interview right there and then. When you are
interviewed, be sure to smile. Listen attentively and give concise but informative answers. Thank
the interviewer for his or her time and before you go, tell the interviewer that you would be
available for a more in-depth interview anytime and that you are really interested in their
company. Do this confidently and not desperately.
√Group Interview. There are cases when you will be interviewed and tested with two
or more candidates who are all vying for the same position. There could be two reasons for this,
either there is only one job opening and the interviewer wants to see candidates prove
themselves or there could be several job openings for the same position and the interviewer
wants to see how well you can collaborate with other people. Testing your competence for
collaboration is usually done in technology industries where employees work in teams to find
solutions.
√Panel Interview. There are also instances wherein you will have to face three or more
members of the organization. These may be the management committee or representatives of
different departments that you will be closely working with. This type of interview is usually done
in academic institutions or for senior level positions. It is somewhat similar to your college thesis
defense. It can be a bit nerve-wracking, so you will need to trust in yourself and believe that you
can do it. The reason why this is done is because it saves time and effort for everyone, but more
importantly, it also tests your ability to face a group of people, how well you can address their
concerns, and perform with grace under pressure.
√ Audition Interview. For careers that require public speaking such as even hosting
and training, or on-cam jobs like acting, singing, or entertainment performance, you will most
likely have to undergo an audition or screen test. You will be given a series of public speaking
exercises, reading lines, and impromptu tests. This is to see how well you are able to
communicate with an audience, whether you are prepared or not. You will also be asked
questions and it may feel like an interrogation, but it is a necessary part of an audition.
Remember, when you are faced with this type of interview, just have fun, enjoy it, and bring out
the star in you. You are being asked questions because they are interested in how you
communicate with an audience or in front of a camera. These are just some of the types of
interviews that we normally use as Human Resource practitioners. In fact, in our recruitment
seminar, we further examine interview styles and questionnaires so that we find the best person
for the job. As a job seeker, it is important for you to know what to expect and take time to
mentally prepare for these types of interviews since some companies use several of these
formats in their recruitment process. I hope this helps you job seekers prepare for and enjoy
your interview.
Going for an interview with sufficient industry knowledge is important; however the
manner you present your knowledge can make or break you. Here are some tips on how to be
ready for an interview in an ideal career preparation and it takes diligence and a cool head to
step up to the role as an interviewee.
Every job interview is different, but there are some general guides and principles for any
kind of interview and for any job you apply for. The most common question every interviewer
asks is “Introduce yourself”. While answering this question and others, keep the following points
in mind, so that your interviewer will really begin to consider you as a possible asset to the
company.
1. Be the solution – companies hire on vacant position only. In other words, when a
company feels they cannot work efficiently with their current staff they announce
they need to fill. In this way, you are the need of the business, let him feel as you are
the person he needs. If your interviewer feels that you are already skilled or
possessed experience in the field you want, you have better chance than novices or
those without background.
3. Demonstrate your willingness to learn – teamwork skills are also fairly important to
discuss when attending an interview. Tell your interviewer of any past experiences
with team work, what kind of work it was, and what tasks you had to accomplish.
4. Show off your portfolio – a portfolio is a collection of works (art, writing, etc.) you
have accomplished in the past. Some careers requires this, while others do not.
Architectural work, for example, usually requires a portfolio of structures you have
designed previously. Journalists and graphic designers also require portfolios. When
showing off your portfolio, remember to explain any drawings or images to the
interviewer, so they have some idea of what they are looking at. Remember to display
your biggest accomplishments the most proudly. For example, if designed a new logo
for a popular or widely-known business that business popularity alone can make you
look more credible and therefore more likely to stand out against other applicants.
5. Prepare to talk about your resume – a resume is a brief outline of your background
and capabilities. At the very least, it should include your higher education, contact
information, skills and job history. Whenever possible, do not lie on your resume.
Sooner or later, you will get found out, and the consequences of that could be losing
your job, or worse. Often, the interviewer will ask you questions regarding your
resume. Answer truthfully and thoroughly.
6. Be positive – do not complain about your past work to the interviewer or give them
any blame. Even if you truly believe your last employer was incompetent or stupid,
complaining about it only makes you look childish. Do not make excuses as to why
you have been fired or why you quit. Most importantly, trust and believe in yourself.
Part of your job includes conversing about everyday topics with your colleagues
for the sake of team-building so that your interviewer will appreciate your ability to transit
from business to casual conversation. The interviewer is most of the time asking you
some polite questions, such as: What do you consider…?, May I ask…?, Could you tell…?,
So, you are interested…?, What do you consider your greatest strength…?, What do you
consider your greatest achievement…?, Could you tell me what job you are doing…?, May
I ask, are you married? As your interview draws to a close, part with a firm handshake
and a light-hearted exchange of your conversations.
OVERVIEW
Memos have a twofold purpose: they bring attention to problems and they
solve problems. They accomplish their goals by informing the reader about new
information like policy changes, price increases, or by persuading the reader to take
an action, such as attend a meeting, or change a current production procedure.
Objectives
After studying this module, you should be able to:
The tone of the memorandum is influenced also by the position held by the writer in
relation to that held by the person to whom s/he is writing. Obviously, a person writing to the
company president is less likely to be casual and breezy than if s/he were writing to an equal in
rank. However, the personality of the individual receiving the memorandum is what actually
determines its tone. The president may like informality, for example, where a minor executive
might insist on complete objectivity and an impersonal writing style.
Most companies have their own memorandum forms.
Letterhead
______________
Date
MEMORANDUM
No. 1, s. ______
To: ______________
From: ______________
Subject: ______________
_________________________________________________________
1. Message/paragraph
2. Message/paragraph
3. Message/paragraph
Assume that you are the manager of your own business establishment (name)
located in Catarman, Northern Samar. Write a memorandum to your employees remind them about negligence to
duty and reporting to work not in uniform.
Chapter VI
HOW TO CONDUCT A MEETING
OVERVIEW
Meetings are an important way to keep your team in sync and your initiatives
running smoothly. Whether you need to share information, gather feedback, or
make decisions, there are a plethora of positive effects of having weekly staff
meetings.
So, what makes a meeting effective? According to a leadership
lesson presented by the Association of American Medical Colleges, “Effective
meetings allow for open conversation that draws upon each members' knowledge,
skills, and perspectives to solve problems and to support one another in achieving
the collective goals.” This may seem like a simple definition, but it takes skill to
consistently run meetings that fit that description. The better your leaders are
at running effective meetings, the more you will witness the following four benefits
within your organization.
Within an organization, various types of meetings are conducted where
information sharing takes place e.g. for the purpose of problem-solving, planning,
decision making, or a general staff meeting. Such meetings serve as an important
means for coordination between teams and constitute a significant part of the life
of every organization.
Good meeting management skills also ensure valuable contribution by all
team members, which helps in finding the optimum solutions for issues at hand.
Meeting management also plays an important role in improving communication,
interpersonal relationships, teamwork, as well as employee morale and
satisfaction.
Therefore, if meetings are so important, so is the ability to manage them
effectively. Cost efficiency serves as the primary importance of meeting
management skills. The more organized a meeting is, the lesser time will be wasted
by employees, resulting in increased productivity and revenues for the
organization.
Objectives
Proper preparations by the chair and members before the meeting will
ensure that the meeting progresses without a glitch. The following measures will
help to make a meeting successful:
1. At the exact time mentioned the agenda, the chair should call the
meeting to order.
4. Once the quorum is ascertained, after roll call, the chair will read
out the agenda and have it approved by the meeting. The meeting will then
proceed according to the agenda.
A motion is a proposal for action by the officers and members of the organization. They
need to decide on what to do the agenda presented in a meeting. Having a motion will serve the
meeting into a right direction, decision, and even conclusion that the purpose is properly done.
It is suggested that a chair or the presiding officer should follow the level of parliamentary
procedure by using the Robert’s Rules of Order.
There are four main steps in addressing the motion: 1) Making the motion, 2)
Seconding the motion, 3) Discussing the motion, and 4) Voting on the motion.
The chair uses the gavel as a sign of leadership that helps the members to
understand what is happening or how they would participate in the meeting. The
gavel should be tapped on a block or table in a firm, concise manner to symbolize
authority and firm leadership on the part of the chair. The chair might calls out for
actions in random order. In using the gavel, the proper form and the correct number
of taps should be exercised, e.g.:
a) Two (2) taps give a signal to call the meeting to order;
b) Three (3) taps give signals the members to stand during the opening
and closing ceremonies; and
c) One (1) tap to adjourn the meeting. And one which is optional, a
sharp tap or series of taps to restores order.
Seconding the motion – please take note, that the motion is made and seconded.
In stating the motion does not mean the seconder agrees with the motion. But seconded
means the motion is worthy for consideration. Any one of the members can make a
second by simply saying, “I second the motion.” The seconder may not obtain the floor,
but of being heard of the chair and members that someone is seconding. If in case, the
chair cannot recognize any second, the chair will says, “the motion will not be
considered.” It seems awkward if no one agrees the motion. According to Robert’s Rules
of Order, please avoid using the phrase, the motion “dies for lack of a second.” But we
should respect everyone’s time and move on to next business. After the motion is
seconded, that main motion will be discussed by the members with a focus. Remember,
motion is debatable, means can be argued; amendable, means can be changed; and it
requires a major vote.
Discussing the motion – the chair is responsible that all comments are made
thoroughly and the debate is controlled to ensure fairness, balance, and efficiency. Once
the chair feels has sufficient discussion made regarding the motion, the chair will call for
the voting on the motion. It’s up to the chair to protect the rights of the attendees, on
their right to speak, making a motion, advocating a position, and by voting the motion.
Voting on the motion – there are different types of voting, e.g., voting by
acclamation as it says, “aye, or nay,” voting by raising the hand, voting by roll call, and
voting by ballot. But the most common is by a show of hands, and voting by secret ballots
are rare in the meeting, but may be used in areas of confident reality or sensitive matters.
Once the vote is taken, the chair will announce the motion verbally by restating the
motion, as “carried or approved.” Therefore, the meeting is properly conducted and
motions have accomplished objectives, fairly and efficiently.
Voting, means “more than half” of those votes cast. Majority is based on
those voting not those present. If there are 40 votes, 21 is a majority. The Bylaws
should state what vote is required to elect. If 50 are present, (and majority is
based on those present), majority is 26 votes. Or they could say: majority of
membership. If there are 75 members, majority is 38 votes. Please study the table
in determining the two-thirds vote:
A majority vote, means more than half of the votes cast (not including
members who abstain) at a legal meeting with a quorum being present.
A two-thirds vote, means at least two-thirds of the votes cast (two out 3
equal parts) not counting members who abstain) at a legal meeting with a quorum
being present. Members who abstain at a meeting are those who choose not to
vote.
A tie vote, means equal number of affirmative and negative votes, and the
motion is not adopted since it is not a majority (or two-thirds). To use the table,
find the number of votes cast and then read the majority or two-thirds vote to the
right to determine if the motion is adopted. An initial rising vote (division of
assembly) is used when voting on motions requiring a two-thirds vote to pass.
Lesson 2. Sequence in the Conduct of a Meeting
The president of the organization, together with the members, is responsible
for preparing the order of business for the association’s regular business meeting.
This is a basic schedule which is followed for the systematic transaction of business
at a meeting. “Business” in this context refers to any subject matter that is critically
examined and discussed at a meeting. Associations or organizations have
constitutions, by-laws or standing rules that determine the order of business for
conducting a meeting. However, if the by-laws do not provide for a set of rules or
specific order, parliamentary practice has established the following sequence:
1. Meeting Called to Order. The Presiding Officer stands and says, “the
meeting will please come to order.” If the meeting has been called specially, he
should also briefly state the purpose of the meeting: why it has been called.
2. Roll Call by the Secretary and Response by the Members. Each member
responds by saying: “Present” when his/her name is called, or by giving some other
suitable response.
3. Reading the Minutes of the Previous Meeting. These are read by the
secretary, and are then open for corrections. Any member may make a correction
by standing and addressing the chair. Or the President may simply tell the secretary
what changes to make. The secretary then makes the corrections; if there are many
of them, the minutes are re-read as corrected. It is always wise to keep as accurate
and as complete minutes as possible. Minutes are the record of business
proceedings. As such, it is often necessary to refer back to the minutes of a meeting
to find out what was decided about one or another important question.
4. Approval of the Minutes. If correct, the president may say, “the minutes
stand approved as read (or as corrected).” Or a motion to accept the minutes may
be duly made and seconded from the floor, then voted upon.
Four Ways of Voting
7. Unfinished Business. This includes any business left over from the
previous meeting.
8. New Business. Any new business to be taken up may be presented: (1) in
the form of a resolution or (2) as a simple motion from the floor. Such a motion
must be duly seconded, and is the open to discussion before a vote is taken. It is
always well to give careful consideration to the wording of a motion or resolution
on new business. State the facts clearly and briefly. Otherwise, the question may
not be fully understood, and decisions delayed.
9. Motion to Adjourn. This motion must be made and seconded like all other
motions, but it is not debatable. The meeting is not adjourned until the motion is
duly voted on and the president announces that it has been carried. He then says,
“the meeting is adjourned.” Alternatively, instead of a motion, the chair can ask if
there is any further business. If no response, the chair can say, "since there is no
further business, the meeting is adjourned."
Members and the chair will follow a few principles while expressing
themselves during the meeting.
1. Permission to speak is obtained by raising hand. Member who first
raises his hand should be recognized and given the opportunity to talk first
by the chair.
It is imperative that the formal meeting procedures are followed to the letter
at all times. A meeting is convened with a specific purpose geared towards certain
goals. To obtain the desired result requires a conscious, concerted effort on the
part of the chairman and participating members. The chair should be aware of how
to chair meetings effectively and all those present should have an elementary
knowledge of different types of formal meeting motions to guide them through the
meeting to its successful culmination.
It should serve the needs of the organization, not only the decisions
(motions) but also the flow of discussion points, so that the rationale for
decisions may be clear in the future. The amount of such detail in minutes
depends on the nature of the group and its custom. Similarly, the minutes
of many groups include comments and humorous remarks; while not
technically correct; the “spirit of the group” may be enhanced and nourished
by giving a personality to the minutes. Normally a secretary or recorder is
designated to prepare the minutes.
1) Authentication of Minutes
Minutes Proceedings
√ Choose your tool: Decide how you will take notes, i.e.
pen and paper, computer, etc.
√ Make sure your tool of choice is in working order and
have a backup just in case.
√ Use the meeting agenda to formulate an outline.
OVERVIEW
In law, resolution is a written motion adopted by a deliberative body. The
substance of the resolution can be anything that can normally be proposed as a
motion. For long or important motions, though, it is often better to have them
written out so that discussion is easier or so that it can be distributed outside the
body after its adoption. An alternate term for a resolution is a resolve. Resolutions
are commonly used in corporations and houses of legislature.
Objectives
After studying this module, you should be able to:
1. know the importance of writing a resolution;
The draft resolution should be clear and concise. Consequently, the better the substance
of a draft resolution is researched the higher success of passing it within the committee session.
Depending on the committee, its topic discussed and the goal of the delegates drafting and
sponsoring a resolution the content will be more specific or more general.
Others will make suggestions and give their opinion (we’re good at that!) and make
changes so the group in attendance can vote and pass the resolution and let it be an example of
the precinct’s idea. It is very important that all resolutions be clearly worded so that their
intention is unmistakable, please follow the rules:
“RESOLUTION CALLING FOR THE APPROVAL AND IMPLEMENTATION OF THE MODERNIZATION OF REGISTRARS’
SERVICES IN STATE UNIVERSITIES AND COLLEGES”
Whereas, the SUCs be responsible to the call of modernization and information technology;
Whereas, the Office of the Registrar as the showcase and frontline of the institution is
strongly recommended to be modernized in their services through the following:
MA. JUNE S. CARLOS, TSU, President ADORACION M. MACALANDA, PhilSCA, VP for Luzon
LICERA F. TRABADO, WVSU, VP for Visayas FE V. NAKILA, NMSIST, VP for Mindanao
LEILANI M. LIZARDO, BulSU, Secretary VIOLETA Q. GREFALDE, SSPSC, Assistant Secretary
CORAZON N. BAZAR, BU, Treasurer ROSA MARIA E. CORTEL, BSC, Assistant Treasurer
HELEN M. MABANTA, PSU, Auditor ADELA L. REYNO, ISU, Business Manager
MIGUEL V. ORTEZA, MPSC, Public Information Officer LUZVIMINDA F. GANAS, CVST, Board Member
LINDA N. MARISCAL, VSCA, Board Member MARILYN A. ORDONEZ, BSC, Board Member
ELPIDIO R. BAUTISTA, USM, Board Member VIRGINIA R. DUGAT, BSU, Board Member
ROBERTO D. ENSOMO, SSCT, Board Member REYNALDO M. IGNACIO, MSC, Board Member
HJA. KALSUM B. SARAHADIL, MSU-Tawi-Tawi, Board Member
If what you see by the eye doesn’t please you, then close your
eyes and see from the heart. Because the heart can
see beauty and love more than the
eyes can ever wonder.
REFERENCES
Book
Abulencia, Efren F. (2014) Fundamentals of Business Communication. Manila: Rex
Book Store.
Zimmer, Kenneth., et al. (1968). English for business. New York: McGraw-Hill, Co.
Wakat, Geraldine S., et al., (2018). Purposive Communication. Lorimar Pub., Inc.,
Quezon City.
Journal
Grande, Eric Jouyce. (January-December 2009). Reading-writing interface
among UPLB English I students. UPLB Journal, Vol., VII.
Periodical
Cirera, Blessie. (Marso 9-11, 2004).“Por your information.”Hataw. Philippines.
Cubillo, Eugene. (May 14, 2008) Manila Bulletin, BB-3, Vol. 425 No. 14.
Hermosa, Nemah. (November 27, 1994). “Do you know your child’s learning
style?” Manila Chronicle.
Gan-So, Jhoanna O. (January 19, 2011). “Job hunting 101 for graduating
students.”Manila Bulletin.
Government Document
Beikert, Irina J., Secretary General VIMUN. (February 2006). “United Nations
Youth and Student Association of Austria - Academic Forum for Foreign
Affairs.”
CSC-Bulletin. (April 30, 2003). R.A. 7041 Civil Service Commission, Northern Samar
Provincial Field Office, Catarman, Northern Samar.
Science is organized knowledge and wisdom is organized life. Life without you is like a
broken pencil, there is no point. Growing old is mandatory; growing
up is optional. Love begins with a smile, grows with a
kiss, and ends with a teardrop. An apple
a day keeps the doctor away,
and a day without sunshine
is a day without
you.
Thank you