WEBSITE PROJECT 1

Running head: WEBSITE PROJECT

Website Project

Brenda Mok, Ben Chheuth,

David “Toby” Meyers and Ray Hernandez

Professor Edward Drummond

CMGT-410/ Project Planning and Implementation

March 16, 2009

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Introduction

Bona Fide Natural Foods (BFNF) is a relatively new and independent natural food store

that specializes in organic produce, vegan, vegetarian, and alternative products. BFNF has

shown much success on the local level, and they are seeking to expand their market to

neighboring cities. One of their major goals is to reach consumers through the web. They

believe that having a web presence will help their business grow. In order to accomplish this,

they plan to create a website fully capable of serving multiple needs of consumers. BFNF has

contacted Chipmunk Designs to complete this goal.

BFNF has provided a set of requirements that the project must meet. Among these

requirements are:

- A roll out date before Christmas.

- An overall budget of less than fifteen thousand dollars.

- A design congruent with contemporary trends

- Inclusion of particular company information

- Database of all products accompanied with complete nutritional value

- Online ordering capability

- Web 2.0

- Flash Navigation

- Security

- Complete web optimization and compliance

- Maintenance & Troubleshoot plan

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The deliverables include end-of-the-week reports indicating progress made on each phase of

the project. Indicated on the Gantt chart, reports will also include screenshots of coding and

layout of necessary and releases of the site available for demo.

Chipmunk Designs Representatives

Signature of agreement: x _______________________________________

Signature of agreement: x _______________________________________

Signature of agreement: x _______________________________________

Signature of agreement: x _______________________________________

Bona Fide Natural Foods Co. Representatives

Signature of agreement: x _______________________________________

Signature of agreement: x _______________________________________

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CCB

We had a Change meeting to talk about an idea that the stakeholder had in mind that should

improve the website. One idea that the stakeholder had in mind is to add recipes and meals into

their website. Under recipes and meals, some ideas that are: 15-minute recipes, tips, techniques

and recipes. This will give customers ideas on what to cook throughout the week. Give tips on

beef/steak, fish and cutting, recipe search if customers are interested in cooking a specific meal. By

adding recipes and meals into the website, customers would be able to have better ideas on what to

cook, which makes customers buy more of ‘Bona Fide Natural Foods' products.

Assumptions

In the website that 'Chipmunk Designs' prepared for 'Bona Fide Natural Foods', customers

should obtain convenience in viewing the website. Customers should be able to view products with

pictures; products should also have nutritional facts. Pricing should be available for each product.

The more you shop at Bona Fide Natural Foods the more gas rewards you get.

Project Organization

Team Functions Qualifications Responsibilities Capabilities

Member
Background & • Writing • Presenting • Project

Ray Scope Statement • Communicating case to client manages

• Sharing ideas • Develop • Sales

charter and • Marketing

• Reviewing
plan
ideas
• Identifies
• Critiquing ideas
processes,

product, and
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services
Ben CCB & • Math • Time • Accounting

Assumptions • Organizing manages • Finance

• Time • Accounting manages

• Finance • Purchasing

manages
Brenda Projection • Coordinating • Personal • Personal

Organization • Organizing manages manages (HR)

(HR) • Organizing
• Time manages
• Time • Coordinating
• Structuring
manages
• Personal
• Organizing
manages
• Structuring
• Designing
• Coordinating

Toby Task/ • Technical • Technical • Technical

Responsibility supporting supporting supporting

Matrix • Sharing ideas • Information • Designing

systems
• Reviewing
manages
ideas
• Designing
• Critiquing ideas
Ray’s qualification is on writing and communicating, so he is responsible for sales and

marketing proportion. In this new project, Ray is presenting ‘Chipmunk Design” to giving

updates to our clients regarding their website.

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Ben’s qualification is on accounting and finance, so he responsible for accounting and

finances manages. In this new project, Ben is managing budgets and change control. If our

client (Bona Fide Natural food) has any change regarding to the website, Ray needs to work

with Ben to have a new contract and budget updated and approved.

Brenda’s qualification is on organizing and personal manages, so she responsible for

HR and coordinating. Since Brenda possesses a background in graphic design, she will also

support Toby on web designing as well.

Toby’s qualification is technical, so he is responsible for technical support, training and

researching information. In this new project, Toby will respond on creating website.

In visual representation on the preceding page:

TASK/RESPONSIBILITY MATRIX

Ray Ben Toby Brenda

Manpower X X
Software X

Available
Website layout X
Navigation X X
Product page X X
Nutrition page X X
Online ordering X X

page
Privacy page X
Term of use X

page
Site map page X
Membership X X
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page
Approval X X
Kick off X X X X

meeting
Database page X
Web 2.0 X
Customer data X
Credit data X
Transaction X X

data
Prototype X X X X

testing
Final approval X X X X
Public release X
Maintenance X
Close project X X
Evaluation X X X X

As the above schedule shows, we are dividing tasks according to normal web site

creation steps.
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According to our Cost Plan, we are paying hourly wages according to how many hours

it takes to fulfill tasks. See attached file. The Gant Chart shows our activities for 185 days. Our

report continues below.

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WBS:

The Work Breakdown Structure shows our tasks linked to the Public Website Release

of Bona Fide Natural Foods. The orange-colored section is the first level or end result. The

blue-colored section is the second level or major tasks. The red-colored section is the third

level, or the detailed tasks. The green-colored section is the fourth level, or the sub tasks. The

black-colored level is the fifth level, or the work packages. Each task with the same color

belongs on the same level of the hierarchy.

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The Critical Path on this project is to make compliant the optimizations in less than two

days.
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15,000 Budget Christmas

roll out date

14,950 Actual cost

Product
finished
on
12/2/09

Estimated cost and roll

out date

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Money

Time

Performance as measured according to task efficiency. Task managers reported start,

finish dates and compared them against the estimated project timeline. The visual

representation of that is in the enclosed document. The outcome of the analysis; the project

used its time wisely, taking opportunity to start projects as early as possible and thereby
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coming out ahead of schedule. This came out in the proposed budget and in 168 days

instead of 185, bringing the project in 17 days early.

PROJECT TERMINATION

Closing Checklist
1. Beta-Test passed for release
2. Project Auditing
a. Verify all functions are complete
b. Create final presentation
c. Close all accounts
d. Archive work
3. Celebration
4. Meeting with Clients
a. Review Design (Presentation)
i. Specifications Auditing
ii. Approval
iii. Formal Transfer to Company
1. Schematics
2. Design Copies
3. Codes
4. Hardware
b. Review Finance Report
i. Cost Analysis
c. Billing
d. Acknowledge Contributions
e. Website Public Release
5. Maintenance & Troubleshoot Training/Plan
6. Follow-up Discussion
a. Discuss Future Plans
7. Evaluation
a. Analyze Performance
i. Cost
ii. Human Resources
iii. Etc.
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Summary of Lessons Learned

In our project, we encountered various hurdles, expected and unexpected, which

provided insight into future methods of project management. We found that in the contract,

cost estimation and schedule estimation, there should be ample room for overages. Since we

fell over our budget, disclosing this information earlier would be more beneficial to both

parties. Furthermore, we found that particular websites that require databases require much

attention to time. In our efforts, scheduling time with the store and employees was difficult.

This knowledge could prove useful for future projects that involve similar features in the site.

Ultimately, estimation and scheduling should prompt more creativity and consideration for all

resources involved.

This project meets the requirements of the customer in accordance within budgeted time.

Therefore, this was a profitable and timely project with solutions to unforeseen problems by

taking opportunity to use the extra time wisely.