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German Nande New York PAYMENT METHOD

The current method for requesting payment of grant funds is the Phone-Activated
Paperless Request System (PAPRS). Recipients are required to submit the completed
Automated Clearing House (ACH) electronic funds transfer form bearing the original
signature of the authorized official of the recipient's financial institution. The Debt
Collection Act of 1996 states that all eligible recipients of Federal payments must receive
funds electronically. Recipients are reminded to coordinate with their respective financial
institutions for an addendum record which contains payment-related information for their
records. In order for a recipient to receive payments requested, a current Standard Form
(SF-269A) for the grant on which payment is requested must be on file with OJP. If
Progress Reports are required for the grant program, the reports must be current or
requests for payment will be denied.

PAPRS allows grant recipients immediate access to OJP funds through the use of a
touch-tone telephone. The use of electronic means to transfer money from the U.S.
Department of the Treasury (Treasury) became law under the Debt Collection
Improvement Act effective July 26, 1996. Grant recipients should complete and return
the original ACH Vendor Miscellaneous Enrollment Form (Appendix I) included in the
PAPRS information package and return it to the OJP Control Desk. Through the
combined use of PAPRS and ACH, approved requests will be deposited into the grantee's
financial institution within 3 business days of the request. Grantees will receive their
password/personal identification number (PIN) and grant identification numbers by mail
from the Office of the Chief Financial Officer (OCFO), Customer Service Center.

German Nande OTHER ALLOWABLE COSTS

1. Software development. This is an allowable cost and may be expensed in the period
incurred with no dollar limitation.
2. Depreciation. This is an allowable cost and an accelerated method should not be used.
3. Postemployment benefits. These are allowable costs if funded in accordance with
actuarial requirements. Funds must be paid within 6 months of recordation.
4. Technology awards. These are allowable costs and the drawdown of funds may be
prohibited until the State Information Technology Point of Contact person has received
written notification of the project and a GAN has been issued by the awarding agency.
5. Contingency Fee Contracts for Recovery of Improper Payments. In accordance with 2
CFR Part 225, costs of contingency fee contracts incurred by State and local governments
for recovery of erroneous and improper payments charged against Federal programs are
allowable costs. State and local governments may use a portion of the recovered
erroneous or fraudulent payments from Federal programs to pay for recovery contracts.
The portion used to pay for such contingency fees should be claimed as administrative
costs.
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Funding Resource Network Membership Benefits

Welcome to the Funding Resource Network! If you live in a city without a chapter of the
Funding resource Network, you can join the chapter of your choice as a Network
member. Membership entitles you to benefit personally and professionally by connecting
with other Funding Resource Network members in the following ways:
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We work with over 80,000 private and federal funder's who have to give away grant
money to secure there tax benefit for this year. So our program is designed to find a
finding source based on your program, provide you with information on what their
qualifications are and, if desired, submit letters of intent on your behalf. Our services
include Research on what grants are available, qualifying your corporation or self to
maximize your potential award and Writing the actual grant on your behalf.
German Nande New York Instructions for using the PAPRS system will be included in
the package. The information is usually mailed to the Financial Point of Contact (FPOC)
designated by the recipient, within 1 week of the award date of a new grant award. The
password is to be given only to authorized persons of the grantee organization and not
given to subgrantees. The recipient is solely responsible for the security of this access
code.

NOTE: In support of the continuing effort to meet the accelerated financial statement
reporting requirements mandated by the U.S. Department of the Treasury, the Office of
the Chief Financial Officer will not process payment requests during the last 4 working
days of each month. For this reason, OJP strongly suggests that grantees make payment
requests before 10 a.m. eastern standard time, prior to the last 4 working days of each
month.
WITHHOLDING OF FUNDS

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