Profiling For SAP - Analysis and Redocumentation of SAP ERP

Overview of the solution offering “Profiling for SAP®”
for the analysis, re-engineering and re-documentation of

SAP® ERP systems
TransWare Software Solutions AG
Scenarios and Use-Cases
Release change and • Identify customer modifications in SAP systems

functional SAP upgrades • Eliminate or replace not used customized SAP objects like transactions or reports
• Consolidate different SAP systems or clients

System consolidation • Customizing and usage comparison of SAP systems or clients
• Process analysis for identification of Best-Practice processes
EhP-upgrades und • Analysis of system usage and customer modifications

• Identification of process bottlenecks
process optimization
BPO - business process • Re-documentation of processes to be outsourced

outsourcing • Identification of process interfaces
• Functional and organizational analysis

Splitting of SAP systems • Process analysis of system usage
AMS - application • Reverse engineering of system usage

management services • Re-documentation of SAP systems
• Review of SAP authorization management

Access control and company • SoD analysis and reviews
compliance • Monitoring of SAP access
SAP® Services Partner delivering expertise for SAP ® Solution Manager and SAP
Page  2 NetWeaver® technologies with ASAP, Run SAP and BPM methodologies
Some typical questions of an SAP® person in charge
? ? ?
 Who is actively using SAP®, and in which way?

 Is the current number of existing, customer-specific “Z”
transactions and reports actually needed?
 Which areas should I focus my training efforts on?
 Do we have to update our customer-specific transactions
and reports to the latest SAP® release?
 Do I have a problem with authorizations concerning
Segregation of Duties (SoD)?
 Where shall I concentrate my validation efforts?
 Where I can increase efficiency of corporate SAP® usage?
 In the context of a system consolidation, which processes
from individual SAP® systems are to be used in the future
as Best Practice processes in the new SAP® system?
The aspects of SAP® analysis, re-engineering and re-
documentation with Profiling for SAP®
Technical Functional & Process
analysis org. analysis analysis
TransWare AG has developed a comprehensive software solution for

process and configuration analysis based on business intelligence, SAP ®
NetWeaver, SAP® Solution Manager and SAP® methodologies:
1) Technical analysis
 Customer transactions and reports, user exits, development object modifications
 Authorizations management (roles, profiles, authorization objects, customizing,…); analysis of
arbitrary SAP® configuration data
2) Functional and organizational analysis

 Functional usage of the SAP® system (transactions, reports, RFC calls (from portals, external
applications), document types)
 Configuration of the technical organization levels, HR info types
3) Business process analysis

 Capture of the customer-side SAP®-supported business processes
 Creation of SAP® Solution Manager Blueprint descriptions (projects)
Analytic reports as work results of Profiling for SAP ®
Output formats of the analyses:

Vergleiche
 Web-based reports, Excel reports, business charts
 Blueprint projects in SAP® Solution Manager
Profiling für SAP®  BPM modeling format
Content-related examples of analyses:

 Which transactions and reports are used within the
organizations most frequently?
 Usage of customer-specific Z, Y transactions and reports
 Organizational and authorization analyses
 Comparison of the system usage and configuration across
several SAP® clients, system roles and systems
 Activity of the SAP® users, in view of license usage
monitoring and optimization
Use and benefits through Profiling for SAP®
 Lower costs through automated procedure, as compared to manual documentation

 Cost reduction in the creation of an SAP® development object inventory, analysis of transaction usage,
customer-specific transactions and reports, user authorizations, document type usage, …
 Cost reduction for As-Is process documentation including the semi-automatic creation of SAP® Business
Blueprints for process modeling, analysis and optimization
 Reduced expenditure of time for data capture; quicker results
 Automated inventory list creation instead of conventional approach with audits and workshops
 Creation of process models from existing SAP® reference models out of the SAP® BPR, scoping of the
models by means of the inventory list data
 Via precise snapshots of the inventory, profiling of the temporal development are possible
 Higher quality; reproducible results
 Accurate usage data for transactions, reports and RFC-enabled function modules; comprises Y, Z, and
customer namespace objects, customer extensions and exits
 Accurate information on the customizing status of transactions, reports, rights configuration
 Inclusion of authorization roles, profiles, user accounts permits Governance-Risk-Compliance (GRC)
analyses like access control or 4/6-eye-principle checking (SoD)
 Easily repeatable steps with maximum reproducibility of the results
Improving the software support and maintenance of SAP®
TECHNICAL ANALYSIS
Overview: Technical analysis
Technical analysis delivers basic statements in the profiling of SAP ® systems.

SAP® development objects like programs, function modules, classes,
transactions etc. are read out from SAP®. In addition, the entire
authorizations management including roles, profiles, authorization objects
and user accounts is read from SAP® into the profiling SQL database.
The data baseline from the technical analysis permits a comparison of different
SAP® systems in the context of system consolidations, or to check the
configuration of individual SAP® system roles like production, test and
development.
Further analyses permit the optimization of authorizations for the streamlining
of the authorizations management, access checking as well as SoD
analyses.
Overview of the SAP® modifications of an SAP® system
as a 3D chart
Analysis of the miscellaneous adoptions of the SAP® system’s development objects:

 Z, Y, /customer-namespace/ for SAP® transactions and reports
 SAP® modifications
 User exits
Example of an SAP® ECC 6.0 Modification types

with SAP ® modifications:
Anzahl
SAP® module
Modification types for a given SAP® module
Distribution of the SAP® modification types for a given module like e.g. SAP® MM
Critical code modifications

without modification assistant
Drill-down into object types like e.g. “programs modified”
Critical, modified
program objects
SAP® modules for a given SAP® modification type
SAP® SD
Distribution of e.g. critical SAP® code modifications
“Program changes without modification assistant”
Drill-down into object types like e.g. “programs modified”
Critical, modified
program objects
SAP® modules
Analysis of authorizations management including the use
of SAP® transactions
Analyses on different levels:

 Anonymous analyses (without user account reference)
 Analyses with SAP user account reference
Call count
SAP® objects like transactions including descriptions
Authorization objects (roles and profiles, hierarchy)
Improving the efficiency and utility of SAP®
FUNCTIONAL & ORG. ANALYSIS

Overview: Functional and organizational analysis
Functional and organizational analysis utilizes the data from the technical
analysis, and combines them with data on the usage of transactions,
reports, RFC function modules, document history and document flow,
organizational levels (of technical org units) as well as (optionally) HR info
types.
SAP® usage can be correlated with accounts, authorizations or organizational
units. Further, modifications of the standard can be identified with reference
to SAP® usage. Hence detailed statements arise as to the system usage
characteristics of the organization, as well as to license optimization.
A comparison of the usage with the customizing of SAP® across the time
frame investigated provides detailed assertions concerning the real use of
adapted objects. This way, the deconstruction of customized objects is
facilitated, as well as the upgrade of systems.
Functional and organizational analysis:
“What is used within SAP®, and by whom?”
Detailed usage analysis of SAP®

transactions on an organizational level
like e.g. business areas
Usage frequency of SAP® objects like

e.g. transactions and reports per
SAP® module
Savings potential with functional SAP® upgrades
 355 customer-specific transactions, 312 thereof

unused (about 88% unused)
 2.783 customer-specific reports, 2376 thereof
unused (about 85% unused)
 Estimation for the “functional upgrade” scenario:

Reduce by up to 50% of unused transactions and
Reduce
reports
 0.5 days needed for upgrade & validation per

transaction; 0.25 days per report; EUR 800.- per day
 Typical cost reduction:

50% (312 / 2 + 2376 / 4) * 800 = EUR 300,000.-
License optimization
168 users have been

inactive within the
analysis timeframe
Detailed analysis of
SAP® usage in different
contexts like org. units,
roles, user accounts
Minor (or no) usage
e.g. usage with reference to

module and user account
Pre-configured reports for the analysis of all aspects of
transactions, organizational levels, document types, etc.
Statistics, analytical reports Master data and organizational data
Document types, doc. flow and history
Optimizing SAP® business processes
PROCESS ANALYSIS
Overview: Process analysis of SAP®
Process analysis is based on the data from the functional and organizational
analysis, in combination with business process reference models. Those
reference models may be customer-specific, or originate from the SAP®
reference model or from Blueprint projects in SAP® Solution Manager.
By means of a specified methodology, the quality of the generated process
models – according to the SAP® systematic – is improved via workshops
with process owners.
Through an interface, the process models and their associated SAP ®
transactions can be loaded into the SAP® Solution Manager process
repository which is structured into projects. These process models, as a so-
called SAP® Business Blueprint, form the basis of a detailed documentation
of the customizing of an SAP® solution.
SAP® Solution Manager Blueprint Project including
the used SAP® Transactions
 The Process Analysis has 3 sub-phases:

1. SAP® analysis and re-engineering to upload
SAP® Transactions to SAP Solution Manager
1) Analysis & 2) As-Is / to-be 3) To-be 2. As-Is Process Documentation, the business
Reengineering Process Models Blueprint process analysis for the optimization of to-be
business processes
3. Mapping the to-be processes to SAP Objects
for the SAP® Blueprint
 The Profiling for SAP® solution is a part of the

initial analysis phase and delivers the input for
the following process documentation and
optimization phases
 Transactions are loaded into the SAP® Solution
Manager project with a structure based on
existing Blueprints or Reference Models
 Profiling for SAP® comes with a methodology to
SAP® Solution Manager Blueprint Project with improve generated process maps
Business Scenarios, Processes and Process-Steps
including assigned Transactions
Profiling for SAP® for the process documentation and
blueprinting with SAP® Solution Manager (SSM)
(1) Re-engineering and (2) As-Is and To-Be (3) To-Be SAP® Blueprint
analysis processes models
SAP landscape
SAP® As-Is
Profiling for SAP® As-Is business
process maps SSM Blueprint To-Be models
process models project with SAP® objects
Development
template:
SSM As-Is project Optimized To-Be Optimized SSM

process models Blueprint project
SAP® business process capability maps
Corporate business processes on the basis

of the SAP® system specifications (excerpt)
Business scenario level
Process level
Unused process Active process in

with respect to the company
SAP® standard
Process level with process steps (activities) and assigned
SAP® transactions (capability map)
Process steps (activity executed)
Transaction (inactive)
Process steps (activity

SAP® module not executed)
Transaction (active)
Roles or
profiles
Modeling methodologies, Best Practice and governance
for BPM in SAP® projects
Modeling methods
 are compliant with SAP® standards and conventions
 are aligned to the SAP® process meta-model
 safeguard the compliance of the SAP® Solution Manager repository business logic
“BPM Best Practice” for BPM
 employs SAP® reference models from the SAP® Business Process Repository (BPR)
 describes the connection between SAP® processes and end-to-end business processes
 specifies the application of business process architectures within SAP® projects
BPM governance
 assures BPM project progress as well as the workflows among the actors
 defines the end-to-end process of modeling using SAP® Solution Manager
 matches the BPM procedure to the course of action within the SAP® project
Profiling for SAP® for a comprehensive configuration, usage
and process analysis of complex SAP® landscapes
TECHNICAL CONFIGURATION
Solution components and information flow
SAP® system landscape SAP® Solution Manager
Profiling for SAP®

SAP® Business Process
Results Repository, reference models
Business intelligence, BPM tool SAP® Solution Manager

web-based reporting
SQL
SAP® projects and

Reporting templates Process models process repository
Three alternatives for the execution of Profiling for SAP®
for system landscape analysis
Variant 1: Execution of a job Variant 2: Execution of Profiling Variant 3: Profiling as
on the SAP® systems on SAP® Solution Manager a SaaS offering
No SAP® Solution Manager is used. ABAP 700 application server is used. Within this variant, the Profiling solution
Installation of an ABAP report and Profiling installed on a central server, is used as Software as a Service (SaaS).
execution as a job on the SAP® system analysis of the satellite systems via The analysis takes place across a
RFC. SAP® Router connection.
External service
provider
Solution Manager
Customer – SAP®
Customer – SAP®
landscape
SAP ECC 5.0, 6.0 R/3 4.6, 4.7, ECC, CRM, SCM, ... R/3 4.6, 4.7, ECC, CRM, SCM, ...
Summary
 Safety, simple use
 Central installation of the analysis software needed on an SAP ® application server >700
 No software installation needed on the productive SAP ® ERP systems
 Variety of supported target systems: R/3, ECC5, ECC6 as well as new SAP ® modules (CRM, SCM,
PLM, SRM, ...)
 Access to the full potential of the SAP® system

 Support for a migration towards SAP® standards, employing the latest SAP ® reference models
 Employment of automatically created process models where they are actually needed (SAP ®
Business Blueprints in the Solution Manager, SOLAR01), in implementation/upgrade projects
 Easy processing and publishing of inventory data and process models

 BI analysis tools for the inventory data catalogs; publishing as MS Excel, HTML, etc.
 Creation of process models in the BPM format, for subsequent processing in BPM tools and viewing
by users from a business process perspective
 Access to SAP® usage, process, and configuration data without the need for technical SAP ®
knowledge
Solutions by TransWare
TransWare Software Solutions AG

Fritz-Wunderlich-Str. 49
66869 Kusel
Germany
Phone: +49-(0)6381-916-0
Email: info@transware.de
Web: www.transware.de
All product, service and company names mentioned herein are for identification purposes only and may be
trademarks or registered trademarks of their respective owners

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Overview of the solution offering “Profiling for SAP®”

for the analysis, re-engineering and re-documentation of

Release change and • Identify customer modifications in SAP systems

• Consolidate different SAP systems or clients

EhP-upgrades und • Analysis of system usage and customer modifications

BPO - business process • Re-documentation of processes to be outsourced

• Functional and organizational analysis

AMS - application • Reverse engineering of system usage

• Review of SAP authorization management

 Who is actively using SAP®, and in which way?

TransWare AG has developed a comprehensive software solution for

2) Functional and organizational analysis

3) Business process analysis

Output formats of the analyses:

Content-related examples of analyses:

 Lower costs through automated procedure, as compared to manual documentation

Improving the software support and maintenance of SAP®

Technical analysis delivers basic statements in the profiling of SAP ® systems.

Analysis of the miscellaneous adoptions of the SAP® system’s development objects:

Example of an SAP® ECC 6.0 Modification types

Critical code modifications

Drill-down into object types like e.g. “programs modified”

Drill-down into object types like e.g. “programs modified”

Analyses on different levels:

SAP® objects like transactions including descriptions

Authorization objects (roles and profiles, hierarchy)

Improving the efficiency and utility of SAP®

FUNCTIONAL & ORG. ANALYSIS

Detailed usage analysis of SAP®

Usage frequency of SAP® objects like

 355 customer-specific transactions, 312 thereof

 Estimation for the “functional upgrade” scenario:

 0.5 days needed for upgrade & validation per

 Typical cost reduction:

168 users have been

Minor (or no) usage

e.g. usage with reference to

Statistics, analytical reports Master data and organizational data

Document types, doc. flow and history

Optimizing SAP® business processes

 The Process Analysis has 3 sub-phases:

 The Profiling for SAP® solution is a part of the

SSM As-Is project Optimized To-Be Optimized SSM

Corporate business processes on the basis

Unused process Active process in

Process steps (activity executed)

Process steps (activity

Profiling for SAP®

Business intelligence, BPM tool SAP® Solution Manager

SAP® projects and

 Access to the full potential of the SAP® system

 Easy processing and publishing of inventory data and process models

TransWare Software Solutions AG

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