Records

1. When I shall become obliged, as an employer, to keep records and files related to the
workers?
If the employer employs (5) workers or more … wording of the article (53).

2. Shall my non-commitment to keep records and files related to the workers is deemed a
contradiction to the articles of labor law?
Yes… and that if employer employed (5) workers or more .. wording of the article ( 53).

3. Is there a difference in the type of records and files that shall be committed to by me as
an owner of establishment if the number of workers decreases, or increases?
Yes, if you employ five workers or more, you shall be committed to the clause (53) which
includes the following:
- A file related to each worker in which his name , his profession or occupation , age ,
nationality , place of residence and his social status , shall be mentioned.
- Each worker shall have a card of leaves, which are divided into three sections:
annual leaves, sick leaves, and the other leaves.
In case you employ fifteen workers or more, you shall be committed to the following
records, which are provided for by the article (54):
Fees record – work injuries record – statement of the basic system of work – statement of
penalties.

4. What are the details that shall be mentioned in each of the fees record – work injuries
record – statement of the basic system of work – statement of penalties?
There are details which shall be mentioned as per the article ( 54) , as the fees record shall
contain workers' names according to their date of joining
the service with fixing the daily , weekly , or monthly salary with its details or the fees per
piece or commission for each of them , days of his work and date of his final departure from
the work.
- Work injuries record, in which What happen to the workers from work injuries,
occupational diseases shall be recorded, and that shall be as soon as he has knowledge about
the same.
- Statement of the basic system of work, in which particularly shall be mentioned the daily
work timings, holidays and weekends, leaves of holidays and precautions that shall be
adopted in order to avoid work injuries and risks of fire. This statement shall be put in an
outstanding place at the work site, and effect of this statement shall be subject to What
occurs on it from the labor office during 30 days as from date of submitting it to the labor
office
- Statement of penalties, which shall be put in apparent place at the work site, in which the
penalties that shall be imposed on the contraveners, conditions and situations of its
imposing and effect of this statement shall be subject to What occurs on it from the labor
office during 30 days as from date of submitting it to the labor office.

5- Is there any difference between statement of the basic system and statement of penalties?
There is a difference, as the details which shall be mentioned in each of them are difference
from each other as it is mentioned in the article (54).

6- Is the statement of the basic system of work the same as the regulatory statement put by
the employer to regulate process of work in the establishment? Consequently, is he
obligated to approve the latter from labor office?
No, as the regulatory statement put by the employer is more detailed than the statement of
the basic system of the work, but finally all the regulatory statements shall be in compliance
with the provisions of the labor law and he is not obligated to approve it … as regarding the
statement of the basic system, the employer shall approve it from the competent labor
department.

7- Which is the competent department concerned with approving each of the statement of
the basic system and statement of penalties?
(The legal affairs).

8- Is the period of (30) days obligatory on both of the labor office and owner of the
establishment to approve the statements, and is non-commitment to the period considered a
contravention to the labor law?
It is obligatory, but approval may take less than the 30 days aforementioned in the article
(54).