Group 1

Project Management Tools and Techniques

Project Charter
Project Name Laboratory development project

Develop a Project Charter for your chosen project. Use the table below

# Area Description
1 Problem/ Dr. Michael Lipsett intends to reorganize and consolidate some of his
Challenge/ lab space / researchers / facilities from 2 labs into a single new lab.
Opportunity

2 Project To plan the setup of a new laboratory in the Mechanical Engineering

Goal building, room number 1-38. This includes transporting equipment and
infrastructure from room numbers MEC E 2-22 and 2-14. Emphasis
Use the SMART will be placed on facilitating a coordinated and optimized movement of
formula lab resources in the most efficient way possible. The disturbance to the
ongoing work/studies in the building will be kept to a minimum.

Laboratories affected by the migration process need to be thoroughly

inspected and a tentative layout of the new lab in MEC E 1-38 needs to
be prepared. Discussion with students, researchers, faculty members
and administrative staff directly affected is to be undertaken and their
feedback incorporated in the project plan. The migration process will be
conducted after the conclusion of the 2011 Winter term.

3 Project 1. An intermediate report outlining the work in progress (outline of

Deliverables requirement specification, (review templates)).
2. Final Report containing the migration plan.

3. A contract clearly outlining the objectives of this project.

4 Imperative
1. Flexible layout for future changes, as well as additional open
space for future expansion.

2. Segregated laboratory consisting of two sections for analytical

work and hands-on experimentation.

3. Infrastructure support for assistance in emergency situations

(First-aid, Communication modes, Alarms etc.).

4. Proposed laboratory must meet Alberta codes / standards /

regulations in every respect.

5 Desirables 1. Relocation of the slurry pipeline in MEC E 2-14 to the new

 # Area Description
laboratory.

2. A balanced environment with space allocated for a quiet area, a

working space, and an active lab space.

3. Collapsible furniture to increase the labs functionality and

adaptability.

6 Assumptions 1. MEC E department/administration will not propose any major

changes during the latter stages of project.

2. UWS internet connectivity will be available within the new

laboratory (MEC E 1-38).

3. Power supply shall be provided and will be interruption free during

equipment functionality testing.

7 Constraints 1. A minimum impact or disturbance to current research as well as any

other academic activities within the Mechanical Engineering building.

2. The budget is limited to $10000.

3. The existing labs must be vacated in order to accommodate the needs

of other professors and students according to their timeline.
8 Stakeholders # Stakeholder name Needs and Expectations
1 Project Owner Dr. Lipsett needs a smooth transition to
(Dr. Lipsett) the new laboratory. He needs the
complete plan for the new laboratory to
be finished by the end of the winter term.
He expects no disruption to existing
research projects.
2 Project Manager Project manager needs timely
achievement of project goals within the
approved budget. She expects
improvement in her professional growth
path.
3 Project Team Project team needs a good environment
where they can apply their skills to the
project in the best manner. They expect
augmentation in their skill set as well as
experience.
4 University of University requires a fully functional
Alberta laboratory compliant to the relevant
technological and safety standards. It
expects introduction of a new laboratory
to provide more experimentation options
to the professors, students and
researchers.
 # Area Description
5 Students in MEC Students who are not directly affected by
E department the move need the migration to cause
minimum disruption to them. They
expect that the new laboratory will be
useful to them.
6 Students affected Students need a well equipped laboratory
by the move which allows them to experiment and
conduct analysis in an ambient
atmosphere. They expect that the new
laboratory will not be unfamiliar to them.
7 Technicians Technicians need clear guidelines and
relevant timelines about the migration
process. They expect to acquire good
exposure and new skills during the
migration process. They also expect the
project to fit in their ongoing schedules
and commitments.
8 Dr. Glen Thomas Dr. Thomas’ need is to get a clear idea of
what is required of him so that he can
check the availability and plan
accordingly. His expectations are to be
notified well before of any discrepancies
in the facilities.
9 Roger Marchand Mr. / Dr. Marchand’s need is to know
well in advance specifics relating to the
logistics / scheduling of the moving of
the large mill. He expects the scheduling
will not affect his ongoing commitments
and activities.
10 Professors The affected Professors’ need minimum
affected by the disruption to their ongoing research and
move lab activities. Their expectation would be
that the project team coordinates with
them so that all lab movements are not
undertaken at the same time. (limited
hallway size).
11 Guests/Visitors Future students and their families as well
as potential investors and alumni still
able to tour and visit the affected areas
while the relocation is under way.
9 Success Criteria 1. Fully functional and operational laboratory in MEC E 1-38.

2. Successful commissioning of equipment and other laboratory

infrastructure.

3. Approval of the functioning of new laboratory by Dr. Lipsett.

4. No major incidents occur with respect to injury, no damage to any of

the equipment of facilities, and no disruptions to any academic
activities.