King Saud University Medical City
Corporate Nursing Services Department
STAFF PORTFOLIO/ SHADOW FILE
1. PERSONAL PROFILE
o Staff Personal Profile
o ID Badge
o Updated CV
o Updated and signed job description
o Passport
o Iqamma copy
o Signed Confidentiality Statement
o Signed Code of Professional Conduct for
Nursing Affairs
2. PERFORMANCE APPRAISAL
o 4th month evaluation (probationary
period)
o Performance evaluation report (annual)
o Nursing Evaluation
o Staff Objectives (short and long term)
3. LEAVES
o Annual leave
o Sick Leave
o Rejoining report
o Time back record
4. MANDATORY COMPETENCIES
o Staff competencies (signed summary)
 General
 Unit Specific
o Basic Life Support ID and certificate
o Advance Life Support ID and certificate
(ACLS, APLS, NRP, ATCN)
o Certification Courses, if applicable
 IV Therapy
 Pain Controlled Analgesia
 Procedural Sedation and
Analgesia
 Fundamental Critical Care
Support
 Chemotherapy and Biotherapy
 Palliative Care
o Result Notification Sheets of the
certification courses attended
o N95 Fit test
o Infection Control Course certificate
o Mandatory Safety Course certificate
o Pharmacy – Medication certificate
Accreditation Requirements 2018| 2020
5. PROFESSIONAL DEVELOPMENT PROGRAM
(PDP)
o Orientation
 General Orientation certificate
 Core Orientation certificate and
result notification sheet
(competencies)
 Unit Orientation Pack
o Annual Assessment
o Staff Development Program Record of
Attendance
o Non-attendance Notification
o Educational Referrals
6. CREDENTIALS
o Saudi Council license (ID and certificate)
o Dataflow
o License from country of origin
o Degree certificates (diploma, BSN,
Masters, PhD)
o Previous job experience (outside KKUH)
7. ACHIEVEMENTS AND TRAINING
o Training certificates
o Symposiums/ seminars attended within
or outside KKUH
8. REPORTS
o Joining notification (Civil to SOP)
o Contract notice and employment
o Notice of disciplinary action/ File note
o Medical Checkup Reports