Section Ii Particular Instructions To Applicants (Pita) : Design - Build Road Project

Ethiopian Roads Authority
Bole Junction-Weterdino Horticulture andBole-Abomsa Design - Build Road Project

Section II: Particular Instructions to Applicants (PITA)
SECTION II
PARTICULAR INSTRUCTIONS TO APPLICANTS (PITA)
Ethiopian Roads Authority 2- 1

The PITA below is formatted for post qualification related to a single (individual) contract.
GITA
Sub- These particular instructions and related Information Forms (IF) are intended to complement,
Clause amend, or supplement the provisions in the GITA. In the event of conflict or ambiguity, the
Referen provisions in the PITA shall prevail over those in the GITA.
ce
1.1 The Employer is: Ethiopian Roads Authority.
Name of Project: Bole Junction-Weterdino Horticulture and Bole-Abomsa Design - Build Road
Project
Description of the Works:
The project work is the design and construction of DC5 road surfaced with Asphalt Concrete
(AC). The road will have a carriageway width of 7 m (two lanes of AC each 3.5m width) and
having an approximate length of 30.5km project length; the width of shoulder is 1.5m for flat
and rolling and 0.5m for mountainous and escarpment sections, except in expansive road
stretches which will be paved with a double bituminous surface treatment. In Woreda and
Kebele Seats, the respective typical road cross sections and pavement layers as indicated in
the typical drawings and Employer’s Requirement will be applied.
Bridges and culverts shall be constructed as new with reinforced concrete. Culverts shall have
Inlet and out let structures together with erosion protection as recommended on appropriate
sections.
The sub-base course shall be natural, screened or crushed material or an approved blend of
these materials that meet the requirements of the Specifications. The base course layer shall
be constructed from crushed aggregate which should meet the specification requirements.
The riding surface shall be treated with Asphalt Concrete meeting the requirements of the
specifications.
All required ancillary works, including those specified in ERA standard Technical Specifications
2013 should also be constructed.
1.2 Source of Fund: The Government of the Federal Democratic Republic of Ethiopia (FDRE)
1.3 Bidding Documents: The Bidding documents are as mentioned in the “Bidding documents”.
Types of Contract: is Lump Sum contract for the entire project. Part of the major activity
completed can be paid as payment for Design and Engineer’s Facility Provision, Clearing and
Earth Works, Structures Works, Pavement Works, Road Furniture, Protection Works and
Environmental works as approved by the Supervision Consultant/Employer’s Representative
according to the payment schedule attached in the Bidding Document, Volume I, and Section
VII.

Method of payment: Direct through the Contractor’s Bank Account.
Price is: Adjustable as per the SCC
Time for completion is: 30months (910 Calendar days) including 3 months of mobilization.
2.1 General
The bidder shall also provide the requested documentary evidences listed under Volume I,
Section III, Particular Information to Instruction to Bidders, Sub clause 3.1 with the post
qualification application.
2.2 Nominated Subcontracting

Not Applicable

2.3,2.4 Subcontracting by Applicant

Qualification and Compliance Requirements of subcontracting:
Qualification Criteria Compliance Requirements

Requirement Single Entity Joint Venture
All Parties Each Party One Party
Combined
a) Any proposals for subcontracting elements of the
works such that the total elements of the works
such that the total of subcontracting is at least
20% of the contract price; The portion of Has to meet Have to include N/A N/A
subcontracting work shall be earthworks and/or requirement information
sub base, road base, and gravel wearing course
and/or bituminous and road base. A minimum of
two domestic subcontractors who have no or
completed construction contracts or having only
one ongoing construction projects or working
only on maintenance and bridge projects with
category of GC-5/RC-5 to GC-3/RC-3 inclusive shall
be employed by the contractor with a minimum
of 10% of the contract price for each
subcontracting.
b) detail proposals for subcontracting any highly

specialized elements of the works to named
specialist subcontractors
Has to Have to include N/A N/A
include information
information

2.7 General Construction Experience

(a) Time period in the Construction Business:

Subject Requirement Single Entity Joint Venture
Combined
i. For Local bidders

(individual firms or
Joint Venture):
Must meet N/A Must meet N/A
Two (2)years work requirement requirement
experience in
General construction businesses
Construc ii. For Foreign
tion bidders (individual firms
Experien or Joint Venture):
ce
Five (5) years work Must meet N/A Must meet N/A
experience in requirement requirement
construction businesses
Note: The general experience of the Contractor shall be considered after the signing of the Company’s first contract.

(b) Required annual turnover: in the last five years (2011/12-2015/16 inclusive):

Subject Requirement Single Entity Joint Venture
Combined
i. For Local bidders (individual
firms or Joint Venture):
Peak annual construction Must meet Must meet JV Partner/s Lead Partner
turnover of ETB151 Million requirement requirement other than must meet
(Ethiopian Birr: One Hundred the Lead 40% of the
Fifty One Member requirement
Million) calculated as total Must meet
certified payments received for 25% of the
contracts in progress or requirement
completed within the last Five (5)
Annual years.
Construction ii. For Foreign bidders (individual
Turnover firms or Joint Venture):
Average annual construction

turnover of ETB 375 Million
(Ethiopian Birr: Three Hundred
Seventy Five
Million) calculated as total Must meet Must meet JV Partner/s Lead Partner
certified payments received for requirement requirement other than must meet
contracts in progress or the Lead 40% of the
completed within the last Five (5) Member requirement
years. Must meet

25% of the
requirement
iii. For a Joint Venture of Local N/A Must meet  For a Non-  If lead
and Foreign bidders: requirement leading JV partner of JV
partner of is Local firm,
Average annual construction Local firm, its peak ACT
turnover of ETB 282,000,000.00 its peak for the last 5
(Ethiopian Birr: Two Hundred Ei Average years Must
Million) calculated as total Constructi meet 40% of
certified payments received for on the
contracts in progress or Turnover requirement
completed within the last Five (5) (ACT) for  If lead
years. the last 5 partner of JV
years Must is Foreign
meet 25% firm, its
of the Average ACT
requireme for the last 5
nt years Must
 For a Non- meet 40% of
leading JV the
partner of requirement
Foreign
firm, its
Average
ACT for
the last 5
years Must
meet 25%
of the
requireme

nt
Note:
 During Evaluation, the average Annual Construction Turnover of a Joint Venture (JV) bidder’s “All
parties Combined” shall be determined as follows:
 First, Each JV Partner’s ACT for the respective year will be “summed up” to obtain the Total ACT
of “All Parties Combined” for each year of the last five years;
 Then, the average of each Year’s Total ACTs of “All Parties Combined” (in the last 5 years) will be
taken for the evaluation.
 The value of total certified payments received in each year (i.e. ACTs) shall be adjusted for inflation of
Birr value through multiplying by Cn/Co factor, where Cn is value of 1 US Dollar in Birr on the date 28
days prior to bid submission date and Co is the value of 1 US Dollar in Birr computed using the exchange
rate prevailing on the last date of the respective fiscal year.
 The basis of computing US Dollar value of Birr shall be the selling exchange rate issued by the National
Bank of Ethiopia.
 For foreign bidders, while converting Annual Construction Turnover (ACT) indicated in other currencies
to equivalent amount in ETB, the applicable exchange rate should be the selling exchange rate of
National Bank of Ethiopia for the date ending of each Fiscal Year.
 If a bidder was awarded and/or recommended for award any works/maintenance contract/s by ERA
since August 01, 2016 inclusive, the qualification criteria for Annual Construction Turnover will be the
aggregate of the criteria of the subject project and criteria of the awarded contract/s and/or those to be
recommended to be awarded.
 Annual financial statements shall be prepared by certified auditors but not by an accountant or
accounting firms. Financial statements prepared by accounting firms will not be accepted.
 The audit financial statement prepared by an independent auditor shall be authenticated by Addis
Ababa Chamber of Commerce for local bidders and by appropriate public notary for foreign bidders.
Unauthenticated financial statement will not be accepted.

Particular Construction Experience
(a) Required number of Road Projects completed or at least 70% completed for local bidders
and 80% completed for foreign bidders: in the last ten years, (i.e. 2007 – 2016inclusive):
Particular
Requirement
I/ Constructio
No. n
Local Bidders Foreign Bidders
Experience
i. Number of One Minimum two
projects
ii Value of the A minimum of One any type of A Minimum of Two (2) Asphalt
projects Asphalt (DBST/ TST/ AC) road Concrete road construction or
construction or upgrading or upgrading or rehabilitation project
rehabilitation project with a each with a value of at least ETB Four
value of at least ETB Three Hundred Sixty Nine Million (ETB 469
Hundred Twenty Nine Million Million) Within the last ten (10) years
(ETB 329 Million) ; or (DBST/ that has been successfully and
TST/ AC) road construction or substantially completed (80%
upgrading or rehabilitation Completed).
project each with a value of at
least ETB One Hundred Sixty
Four Million (ETB 164 Million)
within the last ten (10)years
that has been successfully and
substantially completed (70%
Completed);
iii Nature, Any type of asphalt road Asphalt Concrete (AC) road
Complexity construction/upgrading construction/upgrading projects.
& Similarity projects.
of projects
Note:
 For bidders who have participated as joint ventures or sub-contractors, the amount of
experience will be taken considering their shares accordingly;
 Specific Experience of a bidder obtained through sub-contracting, which is not
authenticated by the project Owner/Employer (Not the prime contractor) will not be
considered. Alternatively, if a bidder has obtained experience by sub-contracting in
projects, it should attach all payment receipts certified by the prime contractor and
also the Tax payment Certification issued to the Ethiopian Revenues and Customs
Authority (ERCA).
Moreover, for specific experience obtained as a prime contractor with Clients other

than ERA, in addition to the Certificate of Specific Experience (Certificate of
substantial completion), the bidder should attach all payment receipts certified by the
project owner and also the Tax payment Certification issued to Ethiopian Revenues
and Customs Authority (ERCA).
An experience which is not supported by the above documents will not be

considered.
 Moreover, if the bidder is a joint venture formed between local and foreign firms, it
is the Specific Construction Experience criteria set for foreign bidders that shall be
met collectively by “All Parties combined”.
Financial Capabilities
2.9
Liquid assets, unencumbered real assets, lines of credit, and other financial means, net of
current commitments, available to meet the total construction cash flow demands of the
subject contract amounts ETB 47Millionfor local Bidders and ETB 63Millionfor foreign
bidders.
2.12 Personnel Capabilities
Bidder shall provide the following:
1. Organization Chart for the Head Office Staff who would be directly concerned with the
Contract.
2. Organization Chart for Site management and key technical supervisory staff,
3. Organization Chart for Design works or sub-contracting proposal
4. Commitment or evidence that proofs the proposed personnel will be availed to work on
the project
A schedule of administrative and other technical staffs positions to be appointed on Site.

Total Exp. for
Total In Similar
Proposed
Position Experience Works Qualification
Position
(Years) (Years)
(years)
Personnel Requirement for the Construction Crew
1. Project Manager 8 4 3 B.Sc in Civil Engineering
2. Material/Pavement 6 4 2 B.Sc in Civil Engineering

Engineer

6 4 2 B.Sc in Civil Eng.
3. Construction Engineer
6 4 2 B.Sc in Civil /Structural Eng.
4. Structural Engineer
8 5 3 Diploma from
5. Chief Surveyor
TechnicalSchool
8 5 3 Diploma from Tech. School
6. Lab. Technician
Personnel Requirement For the Design Crew
8 6 3 B.Sc in Civil Engineering
7. Highway Design Engineer
8. Material /Pavement
Engineer
9. Bridge and Structure 8 6 2 B.Sc in

Civil/Bridge/Structural
Design Engineer
Engineering
8 6 2 B.Sc in Civil Engineering or
10. Senior
Hydraulics
Hydrologist/Hydraulic
Engineer
8 6 2 B.Sc in Civil Engineering or
11. Geotechnical Engineer in related field

12. CAD Engineer
10 8 2
Diploma from Technical
13. Chief Surveyor
School
Note:Foreign personnel employment is allowed only for works type that could not be covered
by local personnel as per the Ethiopian Ministry of Labour and Social Affairs Directives (January
2011).
2.13 Equipment Capabilities
No. Equipment type & Capacity Minimum Required

1 Bulldozer – (300Hp and above) 5
2 Bulldozer – (200Hp -300Hp) 2
3 Wheel Loader /Traxcavator, 2.5 m3 6
4 Motor grader (130 – 140 HP ) 4
5 Vibratory sheep foot roller 4
6 Vibrating rollers 3
7 Water truck (12000 – 14000 lts.) 5
8 Dump Truck (12-14 m3) 25
9 Pneumatic Tired Roller 2

10 Asphalt Plant 1
11 Asphalt Finisher electronic sensor 1
12 Mechanical broom 1
13 Chain Loader (2.7m3) 2
14 Crushing and plant (min. 100 ton/hr) 1
15 Truck Mounted Concrete Mixer 2
16 Excavator with Jack Hammer 1
17 Concrete mixer (500 lts.) 4
18 Excavator 4
19 Truck Mounted Crane 1
20 Asphalt Distributer 1
20 Asphalt Distributer 1
2.14 Litigation History

All pending litigation shall in total not represent more than Thirty Percent (30%) of
the Bidder's net worth and shall be treated as resolved against the Bidder.
2.15 Add History of Non-Performing Contracts

as Sub-Clause 2.15
i.) Nonperformance of a contract did not occur within the last Five (5) years prior
to the deadline for Qualification submission based on all information on fully
settled disputes or litigation. A fully settled dispute or litigation is one that has
been resolved in accordance with the Dispute Resolution Mechanism under the
respective contract, and where all appeal instances available to the Bidder have
been exhausted. In addition to the submitted information, the Employer
reserves the right to obtain any records of non-performance of the Bidders in
the past 3 years from official records within or outside of Ethiopia as a basis for
qualification.
ii.) If a bidder is not performing to the satisfaction of the Employer on the already
awarded contracts with the Employer, then ERA may use its performance
record in the assessment of the Bidders’ qualifications. Besides, if the Employer,
based on full documentary evidence, establishes poor performance by any
other Bidders engaged in similar works in Africa and other developing
countries, on any contracts carried out over the last 5 years, then the Employer
may use this information in the assessment of the Bidders’ qualifications.
iii.) Any Contractor’s performance shall be evaluated based on the ERA’s

contractor’s performance assessment framework and rated accordingly. The
minimum acceptable performance on ongoing contract shall be revised to
reflect the actual situations. The minimum acceptable performance on
ongoing contracts is set from time to time by ERA BOARD.

iv.) If ERA found None performance or poor Performance history of a Bidder at
any stage of the tendering process before signing of the contract agreement
(except for ERA’s Monthly Contractor’s performance assessment frame work,
the result of which is considered only for preceding month before submission
of bid), the bidder will be rejected from the proceeding stage of the
tendering.
3.2 Clarification of Applications
Amend 3.2 as follows:

(i) The joint venture must satisfy collectively the criteria of Clause 2. For this
purpose the following data of each member of the joint venture may be added
together to meet the collective qualifying criteria:
(a) General construction experience for the period of years stated in Sub-
Clause 2.7(a),
(b) Average annual turnover (Sub-Clause 2.7[b] );
(c) Particular experience (Sub-Clause 2.8[a]) and key production rates (Sub-
Clause 2.8 [b]);
(d) Construction cash flow (Sub-Clause 2.9);
(e) Personnel capabilities (Sub-Clause 2.12); and
(f) Equipment capabilities (Sub-Clause 2.13).

(ii) Each partner must satisfy the following criteria individually;
(g) Adequate sources to meet financial commitments on other contracts

(Sub-Clause 2.10),
(h) Financial Soundness (Sub-clause 2.11) and,
(i) Litigation History (Sub- clause 2.14).
(j) History of Non-Performing Contracts (Sub- clause 2.15).
(k) documentary evidences listed under Volume I, Section III, Particular

Information to Instruction to Bidders, Sub clause 3.1
In accordance with the above, the application shall include all related information
required under Clause 2 for individual partners in the Joint Venture.
Note:1) For all qualification requirements; If the bidder is a joint venture formed
between local and foreign contractors, it is the criteria set for foreign bidders that
shall be met by the combined parties in case the criteria is a “joint venture must
satisfy collectively, 3.2(i) above”. Otherwise if the criteria is a “Each partner must

satisfy 3.2(ii) above”, a member of the joint venture which has foreign origin shall
meet the requirement of the criteria set for foreign bidders whereas a member of
the joint venture which has local origin shall meet the requirement of the criteria
set for local bidders.
2) For all qualification requirements the following compliance Requirement shall be

used:
Qualification Compliance Requirements

Criteria
No. Subject Single Entity Joint Venture
Combined
1
Major Has to meet Have to meet N/A N/A

Equipment requirement requirement
2 Key Has to meet Have to meet N/A N/A
Personnel requirement requirement
3 Proposal of Has to Have to include Must meet N/A

Work include information requireme
Methods information nt
and
Programs
Current Contract Commitments
i Provision of Must meet Must meet N/A N/A

information requirement requirement
on current
contract
commitment
s
ii Cash flow Must meet Must meet N/A N/A
requirement requirement requirement
iii General Must meet N/A Must meet N/A
Construction requirement requireme
Experience nt
3.4 Joint Ventures

Partner Limitation: The limit in the number of partners in a joint venture is up to
maximum of 3 (three).

The same bidder may form a joint venture with not more than one bidder.
4 Award of Multiple Projects
The following criteria will be used for award of multiple contracts:
Criteria Additional Qualification Requirement for Award
of Multiple (two or more) Contracts floated
concurrently
1. Annual Construction Must meet the aggregate/Sum of the annual
Turnover construction turnover requirements of all
concurrent projects applied for
2. Financial Resources Must meet the aggregate/Sum of the cash flow
(cash flow) requirements of all concurrent projects applied for
3. Specific Experience The bidder must fulfill the specific experience
requirements of all projects
4. General Experience No change with the requirement of single contract
5. Equipment Has to meet the aggregate of requirements for
each component project
6. Personnel Has to meet the aggregate of requirements for
each component project
5 Bidders as part of their post qualification document shall submit all the following
information as per Volume-II: Section XI: Qualification of the bidding documents
and forms provided thereto:
a) Signed Qualification application submission form by the authorized person
b) Power of attorney for signatory of the document.
c) Joint venture (JV) agreement or a letter of intent to form a joint venture if
the bid is submitted as JV.
d) Copies of original documents defining the constitution or legal status, place
of registration and principal place of business.
e) Total annual turnover in the civil works construction business expressed as
the sum of payments certified for work performed in each of the last five
years.

f) Performance as prime contractor, management contractor, or
proportionately as member of a joint venture or subcontractor, on works
of a similar nature and complexity over the last Ten years, and details of
other works in hand and present contractual commitments.
g) Major items of contractor’s equipment proposed for carrying out the
Contract
h) The qualifications and experience of key personnel proposed for
administration and execution of the Contract, both on and off site.
i) Any proposal for subcontracting elements of the works where the total
value to be subcontracted is more than 10 percent of the Bid price.
j) Detailed proposals for proposed subcontracting of any highly specialized
elements of the works to named specialist subcontractors.
k) Reports on financial standing of the bidder including profit and loss
statements and auditor’s reports for the past five years.
l) Authority to seek references from the bidder’s bankers.
m) Information regarding any litigation or arbitration resulting from contracts
executed by the bidder in the last five years or currently under execution.
The information shall include the names of the parties concerned, the
disputed amount, cause of litigation, and matter in dispute; and present
status of the dispute resolution.
n) Proposed work methods and program in sufficient detail to demonstrate
the adequacy of the bidder’s proposals to meet the Employer’s
requirement and the completion time.
 Post qualification application submitted without Signed Qualification
Application submission form by the authorized person will be rejected.
 The post qualification application document shall not contain any financial
information of the bid.
6 Post Qualification Evaluation
1. After identifying the successful Bidder by evaluation the bid documents
against the criteria set forth in this Bidding Documents the Public Body shall

conduct post qualification evaluation to establish the current qualification
of the successful Bidder where it feels that it has to be ascertained.
2. Such post qualification evaluation of the successful Bidder may relate to
submission of the documentary evidence specified in Section II: Instruction
to bidders& Section III: Bid Data Sheet and Section XI: Post Qualification
Document, unless satisfactory documents are already included in the Bid,
concerning its current legal, professional, technical, and financial standing
and conformity to the requirements stated in this Bidding Documents.
3. If the successful bidder fails to provide this documentary proof within 7
calendar days following the Public body’s request or if the successful bidder
is found to have provided false information its Bid shall be disqualified, in
which event the Public body shall proceed to the next lowest evaluated Bid
to make a similar determination of that Bidder’s capabilities to perform
satisfactorily.

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Ethiopian Roads Authority

Bole Junction-Weterdino Horticulture andBole-Abomsa Design - Build Road Project

PARTICULAR INSTRUCTIONS TO APPLICANTS (PITA)

Ethiopian Roads Authority 2- 1

Description of the Works:

Ethiopian Roads Authority 2- 2

2.2 Nominated Subcontracting

Ethiopian Roads Authority 2- 3

2.3,2.4 Subcontracting by Applicant

Qualification Criteria Compliance Requirements

b) detail proposals for subcontracting any highly

Ethiopian Roads Authority 2- 4

2.7 General Construction Experience

Qualification Criteria Compliance Requirements

i. For Local bidders

Ethiopian Roads Authority 2- 5

Qualification Criteria Compliance Requirements

Average annual construction

years. Must meet

Ethiopian Roads Authority 2- 7

Ethiopian Roads Authority 2- 8

Ethiopian Roads Authority 2- 9

An experience which is not supported by the above documents will not be

3. Organization Chart for Design works or sub-contracting proposal

A schedule of administrative and other technical staffs positions to be appointed on Site.

1. Project Manager 8 4 3 B.Sc in Civil Engineering

2. Material/Pavement 6 4 2 B.Sc in Civil Engineering

Ethiopian Roads Authority 2- 10

9. Bridge and Structure 8 6 2 B.Sc in

8 6 2 B.Sc in Civil Engineering

2.13 Equipment Capabilities

No. Equipment type & Capacity Minimum Required

Ethiopian Roads Authority 2- 11

2.14 Litigation History

2.15 Add History of Non-Performing Contracts

iii.) Any Contractor’s performance shall be evaluated based on the ERA’s

Ethiopian Roads Authority 2- 12

Amend 3.2 as follows:

(b) Average annual turnover (Sub-Clause 2.7[b] );

(d) Construction cash flow (Sub-Clause 2.9);

(e) Personnel capabilities (Sub-Clause 2.12); and

(f) Equipment capabilities (Sub-Clause 2.13).

(g) Adequate sources to meet financial commitments on other contracts

(h) Financial Soundness (Sub-clause 2.11) and,

(i) Litigation History (Sub- clause 2.14).

(j) History of Non-Performing Contracts (Sub- clause 2.15).

(k) documentary evidences listed under Volume I, Section III, Particular

Ethiopian Roads Authority 2- 13

2) For all qualification requirements the following compliance Requirement shall be

Qualification Compliance Requirements

Major Has to meet Have to meet N/A N/A

3 Proposal of Has to Have to include Must meet N/A

i Provision of Must meet Must meet N/A N/A

3.4 Joint Ventures

Ethiopian Roads Authority 2- 14

Ethiopian Roads Authority 2- 15

Ethiopian Roads Authority 2- 16

Ethiopian Roads Authority 2- 17

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