Info Guide Plunet BusinessManager

1 Backing up the MySQL database ......................................................................2

2 Archiving old quotes/orders ..............................................................................3

1. Backing up the MySQL database:

In order to perform a full online backup of the database, the command

"mysqldump.exe" needs to be executed at the server. The following parameters
should be entered in the command line to do this:

C:\Program Files\MySQL\MySQL Server 5.0\bin>

”mysqldump.exe --opt --user=root --password=xxxx plunet > backup_plunet.sql”

Key:

xxxx This is the MySQL password which was specified

during installation.

plunet This is the name of the database.

> This arrow indicates that a backup file is to be created.

backup_plunet.sql This is the name of the backup file.

It is also possible to back up the database using commercially available backup

software (e.g. Symantec Backup Exec). However, the software must be able to
save open files as well.

The easiest way to back up the database is to copy it to the file level from the
directory (…\DATA). However, the service (Apache Tomcat) needs to be shut
down before this can be done, as the database must not be accessed during the
copying process.

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2. Archiving old quotes/orders:

Archiving status:

An archiving status can be assigned to the project here. If the archiving status
"Archivable" or "Archived" has been selected then it is no longer possible to
make any changes to the data record. If you find that you still need to make
changes, you will first need to manually switch over the archiving status. This
function prevents new folders and/or files from being created for quotes which
have already been archived, as this could cause complications for some
archiving methods.

Recommended procedure for archiving Plunet BusinessManager data

In order to provide you with a clearer understanding, here is a brief overview of

the folder structure in BusinessManager:

(e.g. C:\Plunet\)

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Next steps:

Once an order is completed, we recommend zipping up the entire folder for the
order (e.g. O-31100) and then deleting the folder. The ZIP file can then be stored
in a location of your choice.

The same approach applies to quotes, invoices etc. and their folders.

Plunet recommends including the archived directories in the data backup.

To restore the data, simply unzip the backed-up archives, for example into the
quote, order or invoice folder of Plunet BusinessManager.

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