III.

Group O
Table of Contents

Content Page #
A. Fill out New Product Form III:2 – III:4
B. User Guide III:5

Learn more about:

 Group O: An outside Fulfillment house that stores marketing materials as well as completes other projects such
as printing and kitting. Visit https://staples.groupo.com for more information.
 3A. Fill out New Product Form

 Go to https://staples.groupo.com/Home.aspx and login using username/password.

o For information on website/getting a login see Appendix I.
 Click “Add New Product” to the Right of the Easy button on the homescreen.

New Product Form Instructions-

Product Information

*Required fields

(1) Arrival Date: Date items will begin arriving at Group O

(2) Available Date: Date items should be made available for order on the site

(3) *Removal Date: Date items will be disposed of at Group O

(4) *Product Name: Name of item (ie 2010 Staples Catalog.) Please be as specific as possible and identify Staples or
Staples CE if applicable.

(5) *Product SKU: Use Six-digit SKU# if applicable. If an item does not have SKU #, please use 6 letters to appropriately
name the item.

(6) Product Owner: Your name is automatically filled in - please change if you will not be the owner.

(7) Product Owner Email: Your email is automatically filled in - please change if you will not be the owner of the item.

(8) Product Description: Add any applicable information that you think will help people identify how this item should be
used. Will the product be reprinted? Is it versioned? Will a new version be coming out? Staples or Staples CE?

(9) Disposal Instructions:

(10) View on The Web - No/Yes: Most items should be viewable on the web – select YES if so.

(11) Replenish – No/Yes: Select YES only if you are going to send additional quantities of this exact product.

(12) Fulfillment Project – No/Yes: Most items are not a fulfillment project – selected YES if you are working on a kitting
project where multiple pieces are being combined.

Product Quantity

(13) *Incoming Quantity: # of items arriving at Group O.

(14) Low Qty. Alert: When inventory reaches this #, you will be notified in order to replenish items.

(15) Product Cost: Cost is usually 0 (zero) – if not, please identify price of item

(16) *Available in increments of: # of items in one box (ie 10 catalogs).

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Order Recommendations

(17) *Min. Order QTY: Your minimum order cannot be less than your Qty per package. For example if a catalog comes in
boxes of 10, the minimum order should be set at 10 or a multiple of 10.

(18) *Max. Order QTY: Must be a multiple of your Qty per package. For example if the Qty per package is 10, the
maximum # of a catalogs for a person to order might be 40.

Product Categories

(19) *Asset Type: Select what kind of asset item is.

(20) Line of business: Select line of business associated with item if applicable.

(21) Initiative: Select initiative associated with item if applicable.

Product Images

(22) *Browse: Attach an image of incoming item.

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New Product Form Image –

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 3B. User Guide

WELCOME

 http://staples.groupo.com/ - enter login & password

o Click “New User” if you do not have a user name
o Click “Forgot Password” if you have forgotten your password
HOMEPAGE

Staples Store

 Search for materials by Asset type, Line of Business and Initiative

 Look for a specific item by name below “Find what you’re looking for”

Search

 Search for a specific item or a general topic under “Find what you’re looking for”
Add New Products

 Click “Add New Product” by the Easy button to fill out a new product form (Also see “New Product Form” under
Your Profile)
Checkout

 Review the items you have selected to order, and the quantities you have selected by viewing your shopping
cart
o When you are done shopping, click the “Checkout Now” button
New Items

 View/click on the latest items to arrive at Group O

Dashboard

 View the most recent order processed at Group O

Your Profile

 Click here to view/edit personal information and history.

o My Profile: view/edit contact information
o Address Book: view/edit addresses that you use frequently and save to your personal address book for
future use
o Completed Orders: view/edit past completed orders
Admin

 Click here to manage a project, do reporting or add a new product form.

o Inventory Management: view/edit your New Product Forms – update removal dates, disposal
instructions, destroy items, incoming qty etc.
o *New Product Form: fill out a new product form to alert Group O that materials will be arriving (see
“2010 Group O New Product Form Instructions” for more details)
o Project Management: Manage the details/check on the status of a kitting project
o Reports: reports can be run based on criteria which include region, product, user, shipping method, date
and shipping cost

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