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ANRS TVED Bureau

Education and Training Core Process

BASIC INFRASTRUCTURE OPERATIONS


NTQF Level I

Unit of Competence: Conduct Local Risk Control


Module Title: Conducting Local Risk Control
LG Code: CON BIO1M03
TTLM Code: CON BIO1TTLM 0816v1
Instruction Sheet Learning Guide #3

This learning guide is developed to provide you the necessary information regarding the
following learning out come and contents coverage.
MODULE CONTENTS:
LO1. Identify hazards
1.1Risk control Application
1.2Inspection of work area.
1.3Understand safety systems information.
1.4Type and scope of hazards.
1.5 Simple Arithmetic Application for Risk Ranking of Hazards
LO2. Assess risk and identify unacceptable risk
2.1Assessment and determination of consequence of risk
2.2Identify criteria and Assess risk against to it
LO3. Identify, assess and implement risk treatments
3.1Risk treatment options
3.2Implementation of the risk treatment.
3.3Review of risk management
LO4. Complete records and Reports
4.1Information communication methods and techniques
4.2 Methods and techniques of reporting
This guide will also assist you to attain the learning outcome and contents stated in the cover
page. Specifically, upon completion of this Learning Guide, you will be able to –
 Conduct of local risk control in resources and infrastructure industries.
 Identifying hazards; assessing risk and identifying unacceptable risk;
 Identifying, assessing and implementing risk treatments; and completing
records and reports.

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.
Learning Instructions:
1. Read the specific objectives of this Learning Guide.
2. Follow the instructions described in number 3 to 15.
3. Read the information written in the “Information Sheets 1”. Try to understand what are
being discussed. Ask you teacher for assistance if you have hard time understanding
them.
4. Accomplish the “Self-check 1” in page. 12
5. Ask from your teacher the key to correction (key answers) or you can request your teacher
to correct your work. (You are to get the key answer only after you finished answering the
Self-check 1).
6. If you earned a satisfactory evaluation proceed to “Information Sheet 2”. However, if your
rating is unsatisfactory, see your teacher for further instructions or go back to Learning
Activity #2.
7. Submit your accomplished Self-check. This will form part of your training portfolio.
8. Read the information written in the “Information Sheet 2”. Try to understand what are
being discussed. Ask you teacher for assistance if you have hard time understanding them.
9. Accomplish the “Self-check 2” in page _16_.
10. Ask from your teacher the key to correction (key answers) or you can request your teacher
to correct your work. (You are to get the key answer only after you finished answering the
Self-check 2).
11. Read the information written in the “Information Sheets 3 and 4”. Try to understand what
are being discussed. Ask you teacher for assistance if you have hard time understanding
them.
12. Accomplish the “Self-check 3” in page _20_.
13. Ask from your teacher the key to correction (key answers) or you can request your teacher
to correct your work. (You are to get the key answer only after you finished answering the
Self-check 3).
14. However, if your rating is unsatisfactory, see your teacher for further instructions or go
back to Learning Activity #4.
15. Accomplish the “Self-check 4” in page _25_

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Identify hazards
Information Sheet-1

1.1 Risk control Application .


 Risk analysis is to be carried out with proper perception of risk and cost involved in
Analysis. Some practical measures of hazards are:
 Keeping workplace clear of waste or flammable materials
 Using of fireproof blankets or other fire suppression methods or equipment
 Removing flammable materials or storing them correctly
 Providing adequate firefighting equipment
 Worker fire fighting training
 Eliminating ignition sources from flammable atmospheres
 Providing shade structures
 Providing protective clothing and sunscreen
 Using of traffic signal people
 Traffic spotters within work zones
 Installing temporary traffic signals
 Using safety signs
 Guarding of rotating plant and hand tools
 Fitting noise suppression to noisy plant and equipment
 All personnel to wear appropriate hearing protectors
 Using gloves, respirators suitable to substance, protective closes.
 Hazardous substances & dangerous goods stored and labeled correctly
 Provide mechanical or other types of ventilation of extraction where necessary.
 Provide appropriate hard hat, safety boots, clothing appropriate
All accidents reduce efficiency and effectiveness. They are furthermore, symptoms that
something is wrong. Because accidents stem from lack of control over workers, materials,
processes, and environment lack of control will inevitably detract from an efficient and
effective operation

A good production supervisor likes to operate on schedule. He wants to know that he has
some one available to handle each job. He wants to know each day how close each job is to
completion. Efficient production demands effective planning.

An accident adversely affects the operation of a system. It is never "Scheduled" and often
happens at the most inconvenient time. It may knock out one of your best producers, or

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damage key equipment. At the very list, It is sure to pull you, the supervisor, away from your
regular responsibility not only to take care of the Injured person, but also to arrange for a
temporary (and see times even permanent) replacement. If equipment has been damaged,
repairs or replacement must be scheduled. Other production and other departments may be
affected. The product may be damaged, and have to be repaired or scrapped. This affects
delivery dates.
Accident and moral
The moral of your people is vital to your success. When they see that the accident rate in the
department is coming down, their attitude will show marked improvement and the old age "
nothing successes like success" certainly applies to this area if your responsibilities as more
and more causes of accidents are eliminated your people will begin to contribute their
suggestion to bring about further improvement.

 Job Hazard Analysis

A job hazard analysis is a technique that focuses on job tasks as a way to identify
hazards before they occur.
It focuses on the relationship between the worker, the task, the tools, and the work
environment.
After uncontrolled hazards are identified, take action to eliminate them or reduce risk.
Performing a job hazard analysis is one of the best methods to develop safe work
procedures for the equipment that is operated.
The JHA can also be used to train employees in the hazards associated with task and
what control measures should be practiced.
 JHA Team
A Job Hazard Analysis requires the cooperation of all parties involved that includes:
Safety Professional
-Technical Advisor
Supervisors-Frontline Personnel responsible for making change
Employee-Person most familiar with job
 Prioritization of JHA

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 Jobs with the highest injury and illness rates
 Jobs that have the potential to cause serious injury
 Jobs in which one simple human error could cause injury
 Jobs complex enough to have written instructions
 Steps for JHA
 Involve Employees
 Review accident history
 Conduct preliminary job review
 List, rank, and set priorities for hazardous jobs
 Outline the steps or tasks
 Involvement of Employees
They have a unique understanding of the job, and this knowledge is
invaluable for finding hazards.
Involving employees will help minimize oversights, ensure a quality analysis.
Get workers to “buy in” to the solutions because they will share ownership
 Outline the Steps
Watch the employee perform the job and list each step as the worker takes it.
Be sure to record enough information to describe each job action without getting overly
detailed.
Avoid making the breakdown of steps so detailed that it becomes unnecessarily long or so
broad that it does not include basic steps.
 Identifying the Hazards
A job hazard analysis is an exercise in detective work. Your goal is to discover the
following:
o What can go wrong?
o What are the consequences?
o How could it arise?
o What are other contributing factors?
o How likely is it that the hazard will occur?

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 Common Hazards in the Workplace

Stressor Hazard Type Hazard Type Hazard Type

Chemical Corrosive Fire Toxic


Explosion

Electrical Shock Short Circuit Fire-Static

Mechanical Moving Parts Failure Noise


Pressure

Ergonomic Strain Human Error Fatigue

Stressor Hazard Type Hazard Type Hazard


Type
Radiation Ionizing Non
Ionizing
Contact Struck By Struck Against Caught In
Environment Temp. Visibility Weather

Misc. Slips Trips Falls

 Controlling the Hazards


 The order of precedence and effectiveness of hazard control is the following:
1. Engineering controls.
2. Administrative controls.

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3. Personal protective equipment.
 The most effective controls are engineering controls that physically change a
machine or work environment to prevent employee exposure to the hazard.
 The more reliable or less likely a hazard control can be circumvented, the better.
 If this is not feasible, administrative controls may be appropriate.
 This may involve changing how employees do their jobs.
 Engineering Controls
 Engineering controls include the following:
 Elimination/minimization of the hazard
 Substitution of equipment or process to decrease hazard
 Isolation of the hazard with interlocks, machine guards, blast shields, or other
means; and

 Administrative Controls
Administrative controls include the following:
o Written operating procedures, work permits, and safe work practices;
o Exposure time limitations (used most commonly to control heat stress
and ergonomic hazards);
o Monitoring the use of highly hazardous materials;
o Alarms, signs, and warnings;
o Buddy system; and training
 PPE
Personal Protective Equipment is acceptable as a control method in the following
circumstances:
o When engineering controls are not feasible or do not totally eliminate the hazard;
o While engineering controls are being developed;
o When safe work practices do not provide sufficient additional protection; and
o During emergencies when engineering controls may not be feasible.

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1.2 Inspection of work area

The site is the permanent working place for masons, concrete workers and others. While
masons and concrete workers are permanently on one site from the beginning to the end other
trades as painters, plasterers and tile layers are more or less short time workers and will leave the
site after their work is done.
With working place or area including equipment, machines, storerooms and places in meant.
Apart from the general working place there is the personal working place, where somebody is
laying a cobble stone for instance. Space is a rare good on the site. All material and equipment has
to fit in a limited area. Therefore it is crucial necessary to keep strong order on site.

A neat and tidy site safes time, eases the work, avoids accidents. If things like not used tools,
battens, boards, stones, cables, steel bars etc. are laying around somebody may trip up and fall
down.
Achieving a positive health and safety culture in our organization is fundamental to managing
health and safety effectively. We have to know and understand what influences the health and
safety culture of our organization.
Key points:
1. We will develop a personal understanding of the influence different levels of management have
on the organizational climate of an organization.
2. We will make sure that all managers are committed to promoting health and safety.
3. We will develop an open and honest organization, which is as receptive to bad news as it is to
good news.
4. We know that improving ‘worker health and safety motivation’ is fundamental to improving
safety. I must ensure this phrase is understood and we all take action to ensure it happens. I must
convince key groups such as supervisors of their importance to our safety culture.
5. Corporate social responsibility principles tell me that it makes sound business sense to manage
all business risks effectively.

Make sure that health and safety is not viewed as a separate function, but as an integral part of
productivity, competitiveness and profitability and that our health and safety risks are recognized
as part of our business risks.

Our performance measures show how well we are controlling our major hazards. Health and
safety performance is an important element of performance reviews. Managers are accountable for
the health and safety performance of their departments. They have specific and reasonable
responsibilities

1.3 Understand safety systems information

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Successful businesses increasingly encourage active participation of the workforce in the
management of health and safety. We will ensure that we are tapping the knowledge of how to do
things better, more simply and more safely, that resides in the large number of people who work
for us. This includes our contract force and workforce representatives.
Employees must:
 take care of the health and safety of themselves and other workers
Follow the safety rules
 use personal protective equipment
 understand emergency procedures of Injury/Incidents/ Hazards
Safety policy deals with the followings-
 Arrangement of training at all levels,
 particular attention to the key workers i.e.,
 safflowers & crane operators whose mistake is especially dangerous for others
 Safe method & system for hazardous operations.

1.4 Type and scope of hazards


Types of Risks:
 Traffic hazards
 Consequential Risk- Loss of production
 Generation of and exposure to excessive noise
 Contact with chemicals or other substances
 Falling of stationery objects
 Persons Fall from height
 lose your balance
 Caught between crushed
 Overstress, collapse
 Biological hazards
 Plant or vehicle overturn
 Construction material Risk
Major types of environmental risk associated with the impacts include:
• Earth-moving, removal of vegetation, filling of wetlands, and similar activities can severely
degrade habitat.
• Runoff from dewatering and storm water can erode the site, and can cause downstream
degradation of water resources.
• Heavy equipment exhaust can degrade air quality through fine particulates and ozone
precursors.
• VOC emissions through paint and cleaning solvents and other materials can also help
create ground-level ozone.
1.5 Simple Arithmetic Application for Risk Ranking of Hazards

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Accident is an event which is unplanned, undesired, unexpected and uncontrolled & which
may or may not result in damage to property or injury to person or both in the course of the
employment.
If you have safety questions about any equipment, chemical, or process in the lab, do not hesitate
to ask lab personnel for information.
Hazards can be:
 Chemical hazards
 Physical hazards
Chemical hazards fall into 4 main categories:
 Flammables, Corrosives, Reactive and Health hazards
 Physical includes (but not limited to):
o Compressed gases, Electrical equipment, Lasers, Thermal hazards and Radiation.
- Do not touch any chemicals in a lab.

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Self-Check 1 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the next
page:

1. What is Hazard ? (1 point)


2. What is Controlling of Hazards ?(3points)

3. Written thePersonal Protective Equipment is acceptable as a control method (2point)


4. Written the steps of JHA (5point)
5. Identify the Type and scope of hazards (10 point)
6. List 4 main categories of Chemical hazards (4point)

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Note: Satisfactory rating - 20 points Unsatisfactory - below 20 points
You can ask you teacher for the copy of the correct answers.

Answer Sheet Score = ___________


Rating: ____________

Name: _________________________ Date: _______________

Short Answer Questions


1._________________________________________________________________________
__________________________________________________________________________
2._________________________________________________________________________
_._________________________________________________________________________
3._________________________________________________________________________
__________________________________________________________________________
4._._______________________________________________________________________
__________________________________________________________________________
5._________________________________________________________________________
___._______________________________________________________________________
__________________________________________________________________________
6._________________________________________________________________________
___._______________________________________________________________________
__________________________________________________________________________
_-

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Assess risk and identify unacceptable
Information Sheet-2 risk

2.1 Assessment and determination of consequence of risk


A risk assessment is nothing more than a careful examination of what at work activities
can cause harm to people. It helps you to weigh up whether you have done enough to ensure safe
working practices or should do more to prevent harm. Your risk assessment should be appropriate
to the circumstances of your organization and does not have to be over complex or technical. It
should be carried out by a competent person with a practical knowledge of the work activities
being assessed. For most small businesses, and the self-employed, the hazards will be easy to
identify. Employers who employ less than five people do not have to record their findings, but
they may find it helpful to make some notes.
Project risk is defined as a “combination of probability of an event occurring and its consequences
for project objectives”,
Involving staff in the process of identifying and managing risks is a key aspect of managing health
and safety successfully. We know that there are a number of ways of involving ourselves in
improving our management of health and safety, for example (but not exclusively) using safety
representatives (unionized or non-unionized), safety committees and work councils.
• Use the Risk / Hazard Identifier to recognize known and potential Risk / Hazards in your
work area.
• It is designed to be an aid in situational assessments before you begin a job.
• It is based on the P.E.A.R. model.

• Before beginning a job, select a category and read the questions that identify some risks
and/or hazards that you feel are problems for you on this job assignment.
• Use the Risk/Hazard identifier to classify your answers.
• If you answer NO to all the questions move the wheel of that category to show Zero in the
center window. This means you can NOT identify any of the risks/hazards listed for that
category.

If you answered YES to one question, move the wheel in that category to show (1:Green) in the
center window.
• Select another category, dial in the correct number (1,2,3,4,5) in the center window to reflect
the number of questions you answered with a YES

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2.2 Identify criteria and Assess risk against to it
For this part the questions to the respondent focused on what is being done regarding risk
identification, how it is done and by whom. To get the respondents thinking, the questions were
frequently reformulated during the interviews. Instead of only asking about the risks, questions
regarding ‘what makes you worried’, ‘are there any special difficult events to be conducted’ and
‘what keeps you awake at night in this project’ were put forward.

Risks are identified early in the process, before the bid. It could be all kinds of risks such as
technical risks, environmental risk, in other words anything that could jeopardize the project.
It is quite obvious that if we are unaware of the risks, it’s difficult to manage them, though this
view is limited to the event-type scope of risk management.
Steps to risk assessment

1. .Look for hazards that may result in harm when driving on public roads
2. Decide who might be harmed
3. Evaluate the risk and decide whether existing precautions are adequate or more should be
done
4. Record your findings
5. Review your assessment and revise it if necessary
We often make a choice that will have consequences in our risk environment. Good choices tend
to reduce variability in income without changing the likely level of income received; bad choices
will increase variability for any given level of income, or increase variability and reduce income.
In this sense, we manage risk by making the right choices. But even when we make all of the right
choices, there can still be a bad outcome. How often do we say “If only I had …” with respect to a
choice. We can’t see into the future though, so making a difference means making the right choice
as much as possible – after all, it’s much more likely that we will have a good outcome if a good
choice is made relative to a bad one.
Understanding how risk is manageable means we need an even clearer picture of risk. But what
exactly do we mean when we say a proposition is more “risky” than another?
There are three possible interpretations:
 First, more risk might refer to a higher likelihood or probability of an adverse outcome, a
hazard or peril, or a potential loss,
 Second, it might refer to the magnitude of a loss should it occur,
 Third, risk might refer to a combination of its expected value and loss.
The interpretation of a “risky” outcome is pretty important. Unacceptable risk to the farm
business may come from an event with a low probability of occurrence but the outcome is a huge
loss. For example, a flood that destroys ditches may only occur once every hundred years – but
the loss might wipe out the construction business. To most producers this is a “risky” event
because the loss is large. Fortunately, we might be able to transfer some of the risk using insurance.
Conversely, an unacceptable risk might also result from a relatively modest size of loss that has a
high probability of occurring or even a relatively small loss that is happens frequently.

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Self-Check 2 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the next
page:

1. What is risk assessment ? (1 point)


2. List down Steps of risk assessment?(4points)

3. Identify The three possible interpretations risk (5points)

Note: Satisfactory rating - 10 points Unsatisfactory – below 8 points


You can ask you teacher for the copy of the correct answers.

Answer Sheet Score = ___________


Rating: ____________

Name: _________________________ Date: _______________

Short Answer Questions


1._________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
2._________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3._________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

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Information Sheet-3 .Identify, assess and implement risk
treatments

3.1 Risk treatment options


Risk management systems are used in companies and organizations to ensure the control of
risks in the business process.
Risk management is generally a part of other management systems such as quality, environmental
or work environmental management systems.
The current focus on risk management should be regarded as a complement and a development of
the already implemented quality management systems used by companies. Either way, risk
management is a crucial part of the total project management system regardless of the focus on
quality, environment or work environment. Risks related to the work environment are highly
regulated by laws and regulations.
The risk management process in its simplest approach has been chosen. The risk process
consists of the risk analysis followed by the risk response. Risk analysis refers to the inclusion of
identification and assessment,
Risk identification has the least systems and tools related to it. Still, it may be the most important
and time-consuming step in the above process
Implementation of the risk treatment
After the risks have been identified, they must be evaluated in terms of the probability of
occurrence and impact. An understanding of the possible effects on project objectives is needed:
since most projects have only a limited amount of resources to use for risk management,
concentration on only the major risks is essential. Reliable estimates of likelihoods and
consequences are needed for prioritization. Risks can be assessed either using a quantitative or
qualitative analysis
 Assess likelihood and possible severity of injury
 Determine how to best minimize risk
 Address high risk hazards first
 The same hazard could lead to several outcomes
 Consider likelihood of each possibility
 Prioritize

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3.2 Implementation of the risk treatment.
Risk treatment options
Risk management systems are used in companies and organizations to ensure the control of
risks in the business process.
Risk management is generally a part of other management systems such as quality,
environmental or work environmental management systems.
The current focus on risk management should be regarded as a complement and a
development of the already implemented quality management systems used by companies. Either
way, risk management is a crucial part of the total project management system regardless of the
focus on quality, environment or work environment. Risks related to the work environment are
highly regulated by laws and regulations.
The risk management process in its simplest approach has been chosen. The risk process
consists of the risk analysis followed by the risk response. Risk analysis refers to the inclusion of
identification and assessment,
Risk identification has the least systems and tools related to it. Still, it may be the most important
and time-consuming step in the above process
Implementation of the risk treatment
After the risks have been identified, they must be evaluated in terms of the probability of
occurrence and impact. An understanding of the possible effects on project objectives is needed:
since most projects have only a limited amount of resources to use for risk management,
concentration on only the major risks is essential57. Reliable estimates of likelihoods and
consequences are needed for prioritization. Risks can be assessed either using a quantitative or
qualitative analysis.
3.3 Review of risk management
Risk management is one of the most critical project management practices to ensure a project to
be successfully completed.
“Experience has shown that risk management must be of critical concern to project managers, as
unmanaged or unmitigated risks are one of the primary causes of project failure.”
Risk management is thus in direct relation to the successful project completion. Project
management literature describes a detailed and widely accepted risk management process, which
is constructed basically from four iterative phases: risk identification, risk estimation, risk response
planning and execution, often managing the risk management process are included.
Risk management courses for all construction project parties to increase the level of knowledge of
formal risk management processes and understanding its benefits would increase the willingness
to invest in risk management and capabilities to do it.
Risk management requires statistical techniques. It involves multi-disciplinary approach. Risk
manager should look into overall view of the risk.

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Co-ordinate with various line managers to get the same.
So we have got these risks, we think of some ways to deal with (manage) the risks, Suppose we
divide our potential responses (tactics) into four different groups
 Avoidance
 Reduction
 Transfer and
 Assumption.
Let’s talk about each of these in turn.
1. Avoidance- Planning activities or structuring the business so that risks are avoided.
2. Reduction- Taking action to reduce the uncertainty. It is a process of reducing the
probability of occurrence for the outcome.
3. Transfer- The act of shifting risk to another. We have to make a decision about the risk we
are willing to transfer, and should be cognizant of what it costs us, both directly in terms of
a fee and indirectly in terms of a foregone opportunity, to do so.
4. Assumption- Recognizing and accepting risk that would have been borne by another party.
Recognizing and accepting risk that would have been borne by another party.
What risks are present in our business environment? Five different categories for describing risk:
production risk, market risk, legal/institutional risk, human relations risk and financial risk. All
those risks have either positive or negative sides.

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Self-Check 3 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the next
page:

1. What is risk management ? (1 point)


2. What the risk process consists of? 4points)

3. List down the risks, we think of some ways to deal with (manage) the risks, Suppose we
divide our potential responses (tactics) into four different groups ? (5points)
4. Identify the Risk treatment options.?(5point)

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Note: Satisfactory rating - 10 points Unsatisfactory – below 8 points
You can ask you teacher for the copy of the correct answers.

Answer Sheet Score = ___________


Rating: ____________

Name: _________________________ Date: _______________

Short Answer Questions


1._________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
2._________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
3._________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
4._________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

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Complete records and Reports
Information Sheet-4

4.1. Information communication methods and techniques


Information can be transmitted through: Telephones, Letters, e-mail etc.
Channel of communication:
Verbal Communication Channels
 Face-To-Face meetings,
 Telephones,
 Video Conferencing
Written Communication Channels
 Letters,
 e-Mails,
 Memos,
 Reports.
Strengths and Weaknesses
Verbal Communication:
Strength-Role of Body Language.
Weakness - Not possible to give long list of directions
Written Communication:
Strength- A proof of a communication
Weakness- Written words does not show a person’s actual feelings.
The Engineer will produce as necessary technical reports and position papers dealing with
technical matters arising during the project. In particular, for each major design change, the
Engineer shall prepare a detailed design review report containing:
(a) The data on which the original as-tendered design was based
(b) A complete record of all new design data relevant to the design review
(c) An as-built record showing the location and detailed dimensions of all work carried out to date
under the contract
(d) A copy of all previously approved Change Orders and Contract Addenda
(e) A copy of the Contractor's bid, including all the tendered unit prices and detailed unit price
analyses
(f) A description of the design assumptions adopted where these differ in any way from the
standards adopted for the project
(g) Drawings clearly showing both the original design and the proposed revised design
(h) A rescheduled list of quantities and costs, relevant to the proposed revised design and
(I) Drawings showing the exact location of the proposed design changes can be reported.

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Employees shall report any suspected illegal or unethical conduct connected with the business of
your organization. The following summarizes a sample’s Reporting of Illegal or Unethical
Conduct Policy:

 Any employee who observes any activity which he or she believes is illegal or unethical
shall advise his or her supervisor and the appropriate controlling department.

 If a supervisor receives such a report, the supervisor must quickly advise the Internal
Auditing Department, Human Resources Department, the Law Organization or the
Business Integrity Office.

 The Internal Auditing Department, Human Resources Department or the Law


Organization shall investigate the allegations quickly and take necessary and appropriate
action.
 If requested by the employee source, the organization will treat the employee’s identity and
the alleged illegal or unethical conduct as strictly confidential information.

 No employee shall be discharged, disciplined, or otherwise disadvantaged in his or her


career or suffer any other form of reprisal as a result of having reported in good faith
suspected illegal or unethical conduct by others under this policy
4.2 Methods and techniques of reporting
All employee accidents must also be reported. Accidents must be reported to the Risk
Management Department immediately by telephone. The supervisor will complete an "Employers
First Report of Injury" and submit the original to the Risk Management Department with the
Accident Investigation Report within two days of the reported accident. Report can be presented
by:
Oral report (with little short note)
Written report (totally written)
The report of all the accidents must inc1ude the following details:
1. Name of organization and department of working
2. Date of accident,
3. Name of injured person.
4. Home address of the employee,
5. Time of the accident.
6. Name of the supervisor.
7. First aid given
8. (a) Details about previous disability of working .
(b) If yes, whether investigation about accidents conducted
(c) Report of investigation
9. Name of person who first reported about the accident along with witness
10. Investigation report.

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11. Certificate about disobedience to follow the safety rules on the part of management and
worker
The Engineer will prepare a comprehensive final Completion Report for each of the three
construction contracts which reach a stage of substantial completion during the period of the
services. These reports which must be submitted immediately after the Taking Over of each
contract shall summarize the method of construction, the construction supervision performed, and
recommendations for future projects of similar nature to be undertaken by the Employer. The
Engineer will then summarize and consolidate in a single Team Final Report the key information
from the three supervision Final Completion Reports.
Finally, this report prepared should be signed by appropriate authority.

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Self-Check 4 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the next
page:

1. Write the Communication Channels(4point)


2. List down verbal communication channels and written communication channels (5point)
3. Identify The following summarizes a sample’s Reporting of Illegal or Unethical Conduct
Policy(10point)

Note: Satisfactory rating - 10 points Unsatisfactory – below 8 points


You can ask you teacher for the copy of the correct answers.

Answer Sheet Score = ___________


Rating: ____________

Name: _________________________ Date: _______________

Short Answer Questions


1________________________________________________________________
__________________________________________________________________________
2_________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3_________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
_________________________________________________________________________
.

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