Examinee Edition Manual

QuizAide: Anti-cheating Software for Online Proctored Exams

Description

QuizAide ​is an anti-cheating software designed to provide security measures for the
instructors to maintain online exams and quizzes as fair as possible in order to defend the
rights of the examinees and support moral aspects of education and grading.***

QuizAide ​has two editions, the ​CodeGenerator ​and the ​Examinee edition​. These editions
are designed to work in sync, one by the instructor, the other by the examinees or students.

CodeGenerator is designed for the use of the instructor and available at ​Microsoft Store as
QuizAide CodeGenerator​.

Examinee edition ​is designed for the use of the examinees or students and also available at
Microsoft Store as ​QuizAide​.

These are designed so the instructor would prepare an exam and store exam-related
information in an encrypted code. This code is then shared with and used by the examinees
to access the online exam on their own personal computers with Windows however controlled
and proctored by the program.
Instructions
1. On the exam day

a. Start the QuizAide Examinee Edition

The ExamCode and the PassCode will not be decryptable until the day of the exam. For that
reason they may not be tested until then.

b. Copy the ExamCode and the PassCode provided by your instructor and paste
into the ExamCode and Passcode sections, respectively.

Start testing the code as many hours as possible before the exam but within exam date. This
will provide enough time to address issues if any.

Press Enter or click OK to decipher the code. If the code is deciphered the next
window will appear. Otherwise an error message will be shown.

You may exit by clicking the “Leave exam early” button and return for the exam at
a later time as long as the exam has ​not started​.

2. Before the exam

a. Make sure you are ready for the exam at least 15 to 30 minutes prior to the start
of the exam.

b. Make sure you have a viable internet connection. This is necessary to start the
exam.

A viable internet access is necessary only to start the QuizAide Examinee edition. Internet
connection problems during the exam are not affected by the Examinee edition, except the
browser.

c. If a video surveillance will be used,

i. Listen to the instructions and rules dictated by the proctors.

ii. Assert that the webcam and microphone are working.

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 Make sure the video conference system is set to reconnect upon disconnection
since QuizAide would not allow the examinee to access it even during a
disconnection issue if the blocking is ON.

d. Enter the ExamCoded and PassCode as mentioned above and click “OK”.

e. Follow the time left to the beginning of the exam via the progress bar at the top of
the window.

f. The QuizAide may allow late entries for a ​predetermined amount of time as long
as this is allowed by the instructor.

3. Starting the exam

a. The instructor does not need to take any action for the exam to start. When exam
time arrives, at least the first exam action will be available. Click the exam actions
and follow the instructions on the web page.

b. Follow the time remaining via the progress bar at the top of the window.

c. Once the exam time arrives, you may no longer leave the exam unless the late
entry period is up.

4. During the exam

a. Once the exam starts, use the action buttons at the bottom of the window to
access respective sections of the exam.

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 b. Upon clicking the action buttons, an action predefined by the instructor will be
performed and an informative text will be available in the infobox on the right of
the window. These actions may

i. Load a specific web site defined by the instructor,

ii. Run a process defined by the instructor on the terminal,

iii. Run a javascript code on the focused frame of the web page loaded,

iv. Exit QuizAide,

v. Deliver a message to the examinee on the infobox on the right of the

window,

vi. Kill a specific process running in the background.

c. Which and in what order these actions will be performed are predetermined by
the instructor.

d. Please follow the instructions and informative text that may pop up in the infobox
throughout the exam.

5. After the exam

a. The Examinee edition will close down automatically when the time is up, and no
more action will be required.

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 b. If you have completed the exam before the time is up and after the late entry
period, and an ExitCode is provided by the proctor you may exit QuizAide by
clicking the “Leave exam early” button and entering the ExitCode into the prompt
box. The “Leave exam early” button will not be available until the late entry period
is up. This period is predetermined by the instructor.

6. Troubleshooting

a. No internet connection:

Make sure there is a viable internet connection by accessing ​www.google.com in the default
browser. Use network troubleshooting of the Microsoft Windows.

b. Web page not loading:

Try installing Chrome and opening the urls used in the exam. Install required plug-ins if
necessary.

c. QuizAide Examinee edition not closing or PC hangs up:

Not all exam action combination possibilities are tested nor can be tested for QuizAide. For that
reason, there may be unforeseen issues and hang-ups. If any is encountered, the only
unintended method to close the QuizAide Examinee edition requires turning off the PC. If this
problem persists try to change the exam action that is causing the hang-up.

d. QuizAide Examinee does not start:

The QuizAide Examinee edition may not be starting up due to a number of reasons.

If the remote access applications could not be closed for unknown reasons. In such a situation a
warning message will be shown requesting the examinees to close these applications manually.
Alternatively, restarting the PC is advised.

This issue may also be caused due to missing packages. NET 4.7 is required for QuizAide to
run. Try to install from Microsoft’s website.

e. ExamCode can not be decrypted:

The ExamCode and PassCode pair may not be decrypted if these codes are not entered
correctly or entered in a different date then the intended date. Please make sure the
CodeGenerator is run on a PC with correct local time settings.

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Also refrain from using “ | ” and “ ` “ symbols in the exam actions and parameters. These
symbols are reserved for parsing of the code by the QuizAide Examinee edition.

f. The QuizAide Examinee edition main window is black

As a security measure the main window is allowed to show only on the main screen. Move the
window to the main screen.

7. Case example: Exam

a. Start QuizAide Examinee Edition 15 to 30 minutes before the scheduled time.

b. Enter the ExamCode and PassCodes and click OK.

c. Wait for the exam to start. When Exam starts, click on the exam actions made
available below.

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d. Follow the instructions on the webpage(s) opened in the browser.

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 e. When time is up QuizAide will exit automatically. If the exam is complete before,
use the “Leave exam early” button and enter the ExitCode provided by the
proctor to leave.

8. Notes

*** Neither QuizAide nor Avokado cannot be held responsible for defrauding by the users. It is
designed to hinder cheating as much as possible however, it would not be possible to
completely avoid it even in a controlled environment such as a classroom.

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 9. Glossary

ExamCode: A varying length of characters list in which the information about the exam is
encrypted.

PassCode: A varying length of characters list required to decrypt the ExamCode.

ExitCode: A varying length of characters list required to leave the QuizAide Examinee edition
before the total time allotted for the exam.

Examinee edition: This is one of the two editions of the QuizAide. Examinee edition is intended
for the use by the Examinees during the exam and by the Instructor for testing purposes.

CodeGenerator: This is one of the two editions of the QuizAide. The CodeGenerator edition is
intended for the use by the instructor to generate an ExamCode and a PassCode to be used
during a single exam.

Video conference application: Any software with the intention the carry on a video conference
with the intention to proctor the examinees through webcam and microphones during the exam.
Currently QuizAide does not include this function.

Remote access application: Any software that is capable of passing the control of the PC to
another user through network connection.

Exam action: The QuizAide is capable of performing certain functions defined by the instructor,
such as opening a web page, starting certain programs, etc. However these functions must be
triggered by the examinees during the exam by clicking the labels associated with each action.

Blocking: The QuizAide aims to prevent the use of other applications and access to the desktop
during the exam on the examinees’ PCs. This functionality is referred to as Blocking.

Process: a process is a type of an exam action where a particular command line may be called
on the command prompt at the examinee PC.

Action label: The label of an exam action that will be presented to the examinees before and
during the exam.

Click count: The maximum number of times an exam action may be activated during an exam
by an examinee.

Late entry: The maximum amount of time period since the beginning of the exam during which
new examinees are allowed to start the exam.

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 10. Privacy Policy

QuizAide does not collect, store or transmit any personal information. The only information
accessed is the list of processes running at the background during the exam.

The applications, websites or programs accessed by the QuizAide is determined by the users
(ie. instructor) and Avokado cannot be held responsible for the use of QuizAide to access
criminalizing, banned or infringing content, or running or accessing any ransomware, malware
or any vulnerability exploiting software.

Avokado cannot be held responsible for any variation of this software obtained by reverse
engineering its executables or modifying its source code no matter how they are obtained. It is
the users’ responsibility to obtain QuizAide through legal and intended methods and providers.

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