Managing Work with Workday Initiatives

Workday Initiatives allows companies to focus on what makes a company Key Features and Benefits
successful: people, time, resources, and work. Workday’s revolutionary • Plan and track work and initiatives

approach to managing work brings together these elements into a single • Utilize work resource pools, work
plans, and work hierarchies
unified system, providing management with important tools that make a
• Integrate to external Project Systems
team or project successful, insight into the areas where the company is such as Microsoft Project Enterprise™
weak or struggling, and ways to improve overall effectiveness throughout • Configure company and work-specific
the entire organization. business process workflows
• Ensure alignment of workforce and
resources to strategic goals
Unlike traditional bolt-on project or work management systems, Workday • Capture time and expenses
Initiatives is seamlessly unified with Workday Human Capital Management • Track overall spend (labor, expenses,
(HCM) and Workday Spend Management. As a result, companies can and procurement) against budget
• Bill customers and recognize revenue
efficiently plan, staff, manage, and analyze what is really needed to
based on project milestones
accomplish their key initiatives.
• Leverage Workday’s advanced built-in
business intelligence capabilities
Plan Work • Give executives insight into alignment,
Workday Initiatives can model project-based work in a way similar to achievement, and potential
• Tie real human cost and impact to
traditional project management software, but Workday Initiatives also
actual business results
supports work types that aren’t “projects”—i.e., client engagements,
marketing campaigns, products, customers, grants, or even job functions.
Workday allows users to build work plans and utilize a
work breakdown structure (WBS) that includes phases,
tasks, and milestones. Workday also gives users the
ability to establish budgets and estimates for any type
of work to be done. To provide an overall view of
major initiatives that includes a summary of status and
costs, multiple work types can be related to each other
through a hierarchy. Individual work areas can be drilled
into for more detail. Work that is connected though a
work hierarchy can also share core attributes, such as
worker roles, security, and business process definitions.
Additionally, Workday Initiatives can be linked to
organizational goals and objectives, enabling “line of
sight” from the highest enterprise goals to the actual
work being done to achieve those goals, the outcomes
of that work, and the performance of individual workers
who contributed to those outcomes.
Staff Work
For many organizations, finding qualified and available
workers is one of the main challenges to effectively
managing work. Workday Initiatives is built on the same
foundation as Workday HCM, which enables staffing to
become a natural part of planning for work. Managers
can evaluate potential team members by viewing detailed
worker profiles or choose from a specific talent pool.
They can also consider contractors or suppliers to fill in
skill gaps. Even vacation schedules can be reviewed to
ensure proper coverage on the work at all times. With
Workday Initiatives, managers can be confident their
team is always well staffed with the best available people
in the company.
Track Work
Another challenge to managing work is accurately
connecting the worker to the work being done. Workday
Initiatives provides flexibility in how work is tracked by
offering self-service timesheets that allow workers to
track their time either by hours or percent allocation.
Workday’s powerful business process framework provides
alerts and notifications to ensure tracking compliance.
Workday also supports integration to external Project
Management tools, such as Microsoft Project Enterprise,
allowing existing project systems to be leveraged where
needed while Workday continues to serve as a central
system-of-record that increases visibility to management
and team members.
Monitor Costs and Progress
Workday Initiatives helps companies increase
transparency of work by providing the tools to monitor
costs against budget and progress of work over
time. Workday Initiatives leverages Workday Spend
Management capabilities to track worker expenses and
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or registered trademarks of their respective holders.
control the full procure-to-pay cycle for both goods
and services, including contingent labor. In addition,
Workday Initiatives can track cost of labor through the
use of internal rates from Workday HCM. With Workday
Initiatives, companies get a comprehensive view of total
costs – all from within a single, centralized system. By
allowing management to proactively modify work plans,
budgets, and worker assignments as needed, Workday
Initiatives ensures corporate goals can be accomplished in
the most effective manner.
Analyze Work Results
By leveraging the Business Intelligence capabilities
included with every Workday solution, Workday
Initiatives enables managers and executives to get insight
into the operational status of key initiatives. Workday
Initiatives provides analytics that can be placed right on
a manager’s homepage to show data such as progress to
plan for initiatives and work, current resources assigned,
and total spend to date. A manager can also be alerted
to specific conditions or thresholds, such as a submitted
timesheet that causes a project to exceed budget. With
this type of insight, real results can be measured and
worker contribution can be individually recognized,
strengthening a company’s ability to pay for performance
objectively. With this invaluable insight, companies can
continually improve operational efficiencies and margins
in the future.
By utilizing Workday as your central system-of-
record for the work being done in your company, you
can increase visibility, improve efficiency, and draw
real connections between goals, initiatives, results,
performance, and rewards.