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1.0 To access the IIUM E-learning & Online Community Portal, go to the following
website address:

Figure 1: IIUM E-Learning & Online Community Portal

The opening page contains a welcome message, a login panel and other information.

2.0 To log-in, key-in your USER ID and PASSWORD in the login panel (See Figure
2), and then click on the “Login” button. Your USER ID is your IIUM e-mail
username followed by the “@” sign and “”. Your PASSWORD is by
default set to “password”.

For example:
IIUM E-mail =

Figure 2: Login Panel

If you have any problems logging in, please contact the system administrators


1. Azlan Mohamed Zain 03 – 6196 4152
2. Azlan Abdul Aziz 03 – 6196 4153
3. Ahmad Fadzli Nasir 03 - 6196 4059

3.0 If you are logging in for the first time, you will get a message as shown below:

Figure 3: Update personal information message

Click on the “OK” button and fill-in the required fields (*). The rest of the fields
under STEP 2 are optional. When you are done, click on the save ( ) button.
You will see your “DESKTOP” as shown in Figure 4 below.

Figure 4: Desktop
4.0 This is the IIUM online community portal, also known as AIMS (Advanced
Information Management System). Here is where you can change your password.
In the next section, we will show you how to do this.


1.0 To change your password, at the AIMS desktop, click on the “Settings” button (
Settings). You can find the “Settings” button at the top most menu, besides the
“Help” and “Logout” buttons, as shown in Figure 5 below.

Figure 5

2.0 You will get the “User Setting and Information” page, as shown in Figure 6
below. Here you can change your personal information and update your profile.

Figure 6: User Setting and Information page

3.0 Under the “Settings Menu” on the left, click on the “Change Password”, link (See
Figure 7).
Figure 7

4.0 In the “Change User Password” page (Figure 8), key-in your current password
and your new password twice. Then click on the save ( ) button. In the next
section, we will show you how to access the e-learning portal.

Fig. 8


1.0 At the AIMS desktop, click on the “e-Learning” button as shown in Figure 9

Figure 9: E-Learning button

2.0 Again, if this is your first time, you will get “My Profile” page as shown in Figure
10 below. Proceed to fill-in the compulsory fields (*). You have to update your
profile at least once before you can use the e-learning portal.
Figure 10: My Profile page

3.0 When you are done, scroll down and click on the button. Please take
note that, the “Postcode” field accepts numbers only. If you key-in numbers and
alphabets or other symbols, when you click on the “Modify” button, you will get
an error message as shown in Figure 9 below. Re-enter numbers only for the
postcode field and click on the “Modify” button to update your profile.

Figure 11: Invalid postcode data

4.0 If you have successfully updated your profile, you will get the following page, as
shown in Figure 10 below.
Figure 12: Successful profile update page

5.0 Now click on the button at the top menu. You will see the My Desktop
page as shown in Figure 11 below. In the next section we will show you how to
fetch portfolios/courses.

Figure 13: My Desktop page


1.0 If you are assigned to teach a course in a certain semester, you can “fetch” the
course from the ANR database. When you “fetch” a course from the ANR
database, the course/portfolio will appear in your desktop. It will contain the list
of students who are registered for the course. To fetch a course, click on the

button. You will see the “Fetch Course” button (Figure 14)

Figure 14: Fetch Course button

2.0 Click on the “Fetch Course” button. You will get the list of courses you are
assigned to as shown in Figure 15.

Figure 15: Activate to fetch course

3.0 Click on the “Activate” button to activate the course. Once you activate the
course, it will appear on your “Desktop”.

4.0 If however, you have already taught the course before, or if you have fetched the
portfolio before, you will get an error message (see Figure 16).
Figure 16: Fetch course error

5.0 You have two options. You can either create a new course or use the old course. If
you create a new course, a new portfolio will be created on your “Desktop”
together with the list of students registered for the course. If you use your old
course, the old course will be re-activated on your “Desktop”, together with all
the documents, announcements, notes, etc available in the old course. Choose an
option an click on the “Activate” button.

6.0 Now click on the button. The course/portfolio you have just fetched
will appear on your “Desktop”, under the “My Portfolios” column.


1.0 Sometimes, you may need to create your own portfolio from scratch. To do this,

click on the button.

2.0 Then click on the button, next to the “Fetch” button.

3.0 You will see a series of steps to create your portfolio. In Step 1, you are asked to
select your kulliyyah and department (see Figure 17).
Figure 17: New Portfolio: Step 1

4.0 In Step 2, enter your course code and course title (see Figure 18).

Figure 18: New Portfolio, Step 2

5.0 In Step 3, enter a description for the new portfolio. This is optional (see Figure

Figure 19: New Portfolio, Step 3

6.0 In Step 4, you have several options to choose from (see Figure 20):

Figure 20: New Portfolio, Step 4

Portfolio Status – If you want your students to see the portfolio, choose
“Available”. If you are not ready to show it to your students, choose
Moderate Subscriber – If you want to restrict access to your portfolio, choose
“Yes”. By choosing “Yes”, subscribers to your portfolio cannot access the
portfolio until you enable them. If you choose “No”, anyone who subscribes to
your portfolio will automatically have access.

Portfolio Type – Choose “Open” to let students see your portfolio under
“Resources”. If you choose either “Close” or “System”, the portfolio will not be
visible to students.

Major Category – A portfolio can be a course (“Academic”), a club or association

(“Non-Academic”), or a training group (“Training”).

Staff ID / Portfolio Sub Group – Key in your staff number (optional).

7.0 In Step 5, make sure you have filled in all fields correctly and click on the
“Submit” button.

Figure 21: New Portfolio, Step 5.


1.0 To manage your portfolios, click on the button. You will see a list
of your portfolios, with three buttons beside each portfolio, “Manage”, “Modify”
and “Remove”, as shown in Figure 22 below. Click on the “Manage” button to
manage your portfolio.

Figure 22: Manage portfolio

2.0 You will see the of the portfolio information page, which shows the portfolio title,
portfolio code, Kulliyyah, department and portfolio status. On the left-hand side,
you see a menu of the tools available for you to manage your portfolio (see Figure
Figure 23: Manager menu

3.0 Announcements Manager is used to create announcements related to the class. To

create an announcement, click on “Announcements Manager”. Then click on the
button “New Announcement” (see Figure 24).

Figure 24: New announcement

4.0 Follow the following steps to create an announcement (see Figure 25):

A – Fill-in the subject of the announcement

B – Fill-in the announcement details
C – Choose Yes or No to enable the announcement
D – If you have students in different countries, you can choose to us GMT Time
Zone and select the appropriate time zone
E – You can restrict the start and end date the announcement will be displayed
F – Click on “Submit” to create the announcement.
Figure 25: Steps to create announcement