POWERPOINT

HANDOUTS
PowerPoint – is a powerful tool for creating applications. It is the most
commonly used software for presentation design because of its simplicity
and enhanced features.

A PowerPoint Presentations – is a collection of slides, handouts speaker’s note,

and the outline all in one file. It consists of series of slides. Each slide
contains different elements, including text, clipart, photograph and or a
chart.

PowerPoint provides a variety of ways to deliver it. You can show the
presentation on the computer using animated transition effect as you move
from one slide to the next. You can include sound in your presentation. You
can also automate the presentation for display or you can convert it to
overhead transparencies.

PowerPoint gives you the ability to print the presentation in various ways to
distribute to your audience. You can print one slide per page, or you can
print miniature version of each slide and can choose between two, or three,
or six slides per page. You can prepare speaker’s note for yourself. You can
also print the entire presentation in an outline form.

Important Terms

Slides – are individual pages of the presentation. Slides can have titles, text,
graphs, drawn objects, shapes, clipart, drawn art, and visuals created with
applications and more.
Handouts – are hardcopies of the presentation that will serve as the audience
guide.
Speaker’s notes – is a small image of slide on each notes page together with any
notes you type that are shown during the presentation.
Outline – a type of presentation in an outline form. In an outline, your text and
main text appear, but it does not include art or the text typed with text
tool.
Object – an object can be a text, graphic, clipart, shapes and drawn art that is
considered an individual element of the slide.
Placeholder – a location in a slide that holds objects such as text, charts, shapes
and clipart.

Important Parts and toolbars of PowerPoint Window

1. Title bar – displays the program name, Microsoft PowerPoint with the
maximize, minimize and close icons seen at the upper part of the
screen.
 2. Menu bar – contains the name of the PowerPoint menus that tell what
actions are to be done.
3. Standard toolbar – shows button that allows you to enhance text.
4. Formatting toolbar – consists of buttons that allows you to edit or format
the text.
5. Slide View – shows slide in full screen presentation that enables you to
create, change print, and show the presentation.
6. Drawing toolbar – shows buttons that helps you create your desired
drawing for the presentation.
7. Scroll bars – are located at the right and bottom edges of the window.
PowerPoint has vertical and horizontal scroll bars used for
viewing and moving around an image.
8. PowerPoint Views – display the different ways of viewings viewing
PowerPoint presentation.

Different PowerPoint Views

Slide View – displays a list of slide titles and their contents in a classic format.
This view is used to organize a presentation and quickly develop its content.
Slide-sorter –view – is used to set slide transitions, hide slides and create and
build slides. It enables the user to see a small view of each slide in order
that appears in created presentation.
Outline View – shows the presentation in outline form. You can see all of the
text on every slide, but you cannot see the graphic elements that may be
present on the individual slides.
Slide show view – shows the slides as full screen electronic presentation.
Notes pages view – shows a small view of a single slide along with a large
textbook in which you can type notes. It is very useful in preparing for the
actual presentation. Each notes page contains copy of the slide and a
placeholder.

How To Start A Program

 Click the start button from the windows desktop
 Position and click to Programs
 Click on the Microsoft PowerPoint icon
 Click the OK button and you will be presented with the New presentation
dialog box
How to Create a New Presentation
 Click the file menu and then click New
 Click the Tab to display the options you want to use to begin your
presentation
 Click the Icon you want to use for your presentation
 Click OK
Kinds of Presentation

AutoContent Wizard – is the fastest way to create an effective presentation. It

provides a collection of professional styles that guides you in designing
presentation.
Template – creates slides with a pre-designed format. It provides you with
designed formats, color, scheme, and font of text you want.
Blank Presentation – in this option you have the full control on own your
presentation will look like. You have options to select the background
values for color, scheme, fonts and other types of presentation.

How to save A presentation

 From the file menu, click on save option
 With the save in: box, click on the dropdown arrow button then choose the
drive where to save the new presentation
 Click the file name text box, enter the filename of your presentation
 Click on the save option
How to close the presentation
 Choose the file menu
 Click the close command
How to quit from PowerPoint
 Close all the presentations that are open using the close command from the
file menu
 Click on the Exit command from the File menu again
How to open a Presentation
 From the file menu click on the Open option
 Click the file Open dialog box
 Click on the Down-arrow button at the right side of the Look in: text box
How to Add a New Slide Using Insert Menu
 Choose the Insert Menu
 Select the new slide command. The new slide dialog box appears on the
screen
 Choose the Layout you want from the Auto Layout window
How to Add A New Slide Using the Standard Toolbar
 Click the Insert New Slide button on the Standard Toolbar
 Click on the Layout that provides the layout you need
 Click the OK button
How to Apply an Auto Layout
 In slide view, display the slide you want to change
 Click the slide Layout button on the standard Toolbar
 Select the auto layout you want
 Click on the apply button
How to Add a text label Outside the text holder
 Click the text tool from the Drawing Toolbar
 Position your mouse Pointer inside the slide where you want to add a text
 Drag the mouse pointer diagonally to create a text box
 Type your text
How to view slides
 Choose the view menu
 Click the Slide Show command
 Select the Show button from the Slide Show window
How to Print Slide
 Choose the file menu, and then click Print
 Click the Ok button from the Print dialog box
How to Add a Bulleted List
 Click the bulleted text placeholder in the slide view
 Click the selected bulleted from the New slide window on your screen and
click OK. Type the first bulleted item.
 Press enter and PowerPoint automatically bullets the next line
 Type the next item and continue until you have completed the list
How To Move a Text to a New Location
 Position the mouse Pointer to the Text that you want to move
 Press the left mouse button and drag the text to its new location
 After moving the text, release the left mouse button
How to Copy a Text to a New Location
 Position the mouse pointer to the text that you want to copy
 Click the Edit menu and click copy, move the mouse pointer to the new
location
 Press the Edit menu and then click paste
How to change the text color
 Choose the text you want to change
 Click the format menu and click font
 From the dialog box, click the down-arrow of the color box
 From the list select the color you want

Different Slide Auto Layout

1. Title Slide 5. Text and Chart 9. Text and chart
2. Bulleted List 6. Chart and Text 10. Clipart and
text
3. 2 Column Text 7. Organization Text 11. Title Only
4. Table 8. Chart 12. Blank

TRANSITION AND ANIMATIONS

Transitions – control the way in which one slide moves off the screen and the next
slide appears. Transitions are created through the slide transition command in the
slide show menu. The drop down lists box enables you to choose the transition
 effect. Slides may move on to the next screen from the left or right, be uncovered
by horizontal or vertical blinds, fade, dissolve and so on. The dialog box also
enables you to set the speed of the transition and or to preview the effect.
Animation Effects – vary the way in which objects on a slide appear during the
presentation. An animation effect can be applied to any object on a slide
although it is used most frequently with bulleted text. You can create special
effect by animating another object, such as apiece of clipart or a chart. Point to
the object, click the right mouse button to display a shortcut menu, then click the
custom animation command to display a dialog box in which you choose the
desired effects.

CREATING SLIDE TRANSITION

 Click slide show, then choose slide transition
 To change the effect, click the arrow down and choose the desired transition style
 Change the transition timing from the slow, medium and fast
 Customize the way the slides shift from one to the next by selecting between mouse
click or automatically change after specified number of seconds.
 Add sound to the slide transition
 Click apply tab

CREATING ANIMATED SLIDES

 To set up all the animation effects for a slide; click slide show menu, then choose
custom animation
ANIMATION EFFECTS
 Set text appear in the form of a letter, a word or a paragraph
 Click the graphic images and other objects to appear gradually
 Change the order in which objects appear on slide, and set timings for each object

EDITTING THE SLIDE

Moving a Slide (Arranging slides)

 In Slide Sorter View, drag and drop the slide you want to move
Deleting A Slide
 In Slide Sorter View, click the slide you want to delete then press Delete
key or
 Click the slide and select Edit Menu and then Delete slide
Duplicating A Slide
In Slide Sorter View, click the slide you want then do any of the following:
 Select Edit menu then Duplicate
 Press control + D

Formatting your Presentation

APPLYING TEMPLATE
 Click on the Apply Design Template from the Format menu. The apply Design
Template Dialog box appears on the screen.
  From the Name List box, select the filename of the presentation Template you want to
replace
 Click on the apply button
WORKING WITH COLOR SCHEME
 To change the slide color scheme: right click the slide and select Slide Color
Scheme.
 Click apply or apply to all
Note: Apply means to apply the format to that particular slide
Apply All means to apply the format to all the slide.
APPLYING BACKGROUND
 From the file menu click the format menu and select background.
 From the background dialog box click the down arrow to select more colors for
background or fill effects to create more designs for background like pictures, gradient,
texture and pattern.
 Click apply
Changing the Slide Background of a slide/s
 Right click on the slide and select Background then select a color from the
dropdown color list.
 Click Apply or Apply All
Using Fill Effects:
 Open the Background dialog box, select the Fill Effects options from the
drop-down color list
 Click the Fill- Effects tab and specify the fill effect.

WORKING WITH CHART

Two parts of Chart Layout
1. Datasheet looks like a spreadsheet grid rows and columns that contains your
data.
2. The Chart is a graphical representation of columns and rows of numbers. It
interprets information easily, analyze and compare data clearly.
Important terms
 Chart Objects- are individual elements that make up a chart. It consists of
an axis, legend, or data series.
 Plot Area- is a bordered area where the data are plotted.
 Chart Area- is the area between the plot area and the Microsoft Graph
Object selection box.
Creating a Chart On an Existing Slide
 Display the slide where you want to insert a chart.
 Click the Insert Chart button on the Standard Toolbar
 Type the actual data in the cells of the data sheet to replace the old data
 Click anywhere outside the datasheet. Anew chart is displayed in your
screen

Types of Chart

Bar Chart- consists of series of bars wherein each bar is representing a value. It is
used to compare related data at a given time.
Column Chart- consists of vertical columns that show variations over a period of
time. It compares the relative size of two or more items
.
Line Chart- allows you to display trends and changes in data over a period of time.
The line and point represent data category and the data’s value at a given
time.

Pie Chart- allows you to compare the percentage of sum that represents several
numbers. It is a comparison of two or more values from one another, which
is represented by pie slices.