Cash Receipts Entry

How to Enter Cash Receipts into Epicor

1. Non AR Cash Receipts

Go to Accounts Receivable - Non AR Cash Receipts - Non AR Cash Receipts Entry

Step 1

1) Add a New Item, a new Batch Control Number will be generated

2) Put in Description – “Non A/R Deposit (Wire) MM/DD/YYYY”

3) Enter the cash receipt date as the Apply Date ( either the deposit date or the wire
date)

4) Click Edit to add new Non AR Cash Receipts Entries into the batch

Step 2

1) Add a New Item, a new Receipt Control Number will be generated, Entry Date
will be set as of the date of entry, Apply Date will be the batch’s apply date

2) Non-AR Reference – “Non AR D (W) MMDDYY”

3) Enter the Payer Customer Code, Cash Account Code is defaulted as “11010-00-
0000-00”

Note: Once entered, the Payer Customer Code cannot be changed

4) Description – Payer, Purpose, Period, except for SSI checks, enter “SSI – Name –
MMM YY”

Note: This line will be shown in the General Ledger, please be as descriptive as
possible

5) Payment Method: Deposit – DEP, Wire – WIRE

6) Document Date - Same as the Apply Date

7) Document Number - Check Number, if the cash receipt entry is for multiple
checks, enter “Non AR D (W) MMDDYY”

8) Line Items:

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Cash Receipts Entry

Description – If the cash receipt entry is for one check, enter the same description as
above. If the cash receipt entry is for multiple checks, enter the specific info (e.g.
Purpose, Name, or Period) for each check.

Revenue Account – Enter account number

Reference Code – Enter reference code (required for 56-6249, 67-6202, 67-6205, 67-
6207, 67-6208, 67-6210)

Amount – Enter check amount

9) Make sure the Net Amount equals the check amount

10) Save and close the entry

11) Repeat 1)-10) to enter more cash receipts into the open batch

Step 3

1) After entering all the Non A/R cash receipts for that day, exit the entry screen and
go back to the batch screen

2) Make sure the Control Count and Total equal the Actual Count and Total

3) Save the batch

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Cash Receipts Entry

2. Cash Receipts

Go to Accounts Receivable - Cash Receipts - Cash Receipts Entry

Step 1

1) Add a New Item, a new Batch Control Number will be generated

2) Put in Description – “A/R Deposit (Wire) MM/DD/YYYY”

3) Enter the cash receipt date as the Apply Date ( either the deposit date or the wire
date)

4) Click Edit to add new Non AR Cash Receipts Entries into the batch

Step 2

1) Add a New Item, a new Control Number will be generated, Entry Date will be
set as of the date of entry, Apply Date will be the batch’s apply date

2) Enter the Payer Customer Code

3) Description – “A/R Deposit (Wire) MM/DD/YYYY”

4) Payment Method: Deposit – DEP, Wire – WIRE

5) Document Number – “A/R Dep (Wire) MM/DD – 1,2,…” if there are multiple
A/R cash receipts

6) Amount – Enter the amount (Enter the total amount of all the cash receipts from
the same customer)

7) Document Date - Same as the Apply Date

8) Check Auto Display on the right side, and click Details to see all the outstanding
invoices for the customer. For each invoice to be applied, check the Apply box,
and enter the payment amount into This Payment box. Make sure that correct
amount is applied to the correct invoice.

Note: In rare cases, the payment is more than the amount of the corresponding
invoice(s), then check Put On Account box besides Undistributed Amount after
exiting the invoice details screen to leave it open.

9) Click OK to save the application

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Cash Receipts Entry

10) Save and close the entry

12) Repeat 1)-10) to enter more cash receipts into the open batch

Step 3

1) After entering all the Non A/R cash receipts for that day, exit the entry screen and
go back to the batch screen

2) Make sure the Control Count and Total equal the Actual Count and Total

3) Save the batch