Office of Student Affairs

TEC 104, Ground floor, GET Building

Matina Campus, Maa, Davao City
Telefax: (082)244-3400 Local 104

LETTER TO UM STUDENTS AND PARENTS/GUARDIANS ON R.A. 9165

Dear UM students and parents/guardians:

In compliance with the R.A. 9165, DDB No. 3 series of 2009, DDB No. 6 series of 2003, and CMO 18 series of 2018 , the University of
Mindanao informs you on the conduct of MANDATORY RANDOM DRUG TEST as stated in R.A. 9165, otherwise known as an “Act
Instituting the Comprehensive Dangerous Drugs Act of 2002, repealing republic Act No. 6425, otherwise known as the Dangerous
Drugs Act of 1972, as amended, Providing Funds Therefore, and For Other Purposes. ” Further, this letter also serves as orientation on
the following provisions:

Whereas, RA 9165 Sec. 3 Dangerous Drugs Test and Record Requirements, c) Students of Secondary and Tertiary schools states
“Students of secondary and tertiary schools shall, pursuant to the related rules and regulations as contained in the school’s
student handbook and with notice to the parents...”

Whereas, DDB No. 6 series of 2003, D. Procedures in the Conduct of Random Drug Testing, #1.b. states “All students and their parents
shall be notified in writing on the process and manner by which the random drug testing shall be conducted. Such notification may
be sent at any time during the school term…” Further, UM shall follow the procedures stated in #3. Selection of Samples provision,
and the Random Drug Testing flow chart of activities that are integral parts of the said regulation.

Whereas, DDB No. 3 series of 2009, H. Enforcement of Compliance states “Student who refuse to undergo random drug testing
shall be dealt with in accordance with the rules and regulations of the school; provided that at no time refusal to undergo
testing shall not give rise to a presumption of drug use or dependency...”

Whereas, CMO 18 series of 2018, Rule VI Drug Testing of Students in All HEIs, states “All HEIs are mandated to implement a mandatory
random drug testing of their students, consistent with these implementing guidelines and other relevant rules and regulations,
after observance of consultation and other similar requirements.” (Sec. 8., Pursuant to Section 36 (c) of RA 9165)

Whereas, CMO 18 series of 2018, Rule VIII Sanctions, states “The refusal of the student to undergo drug testing under this CMO
shall be subject to appropriate actions in accordance with the schools’ Student Handbook, provided that in no case shall
such refusal to undergo drug testing give rise to a presumption of drug use or dependency.” (Sec. 20.)

With these, the CHED, through the Selection Board and UM OSA hereby informs you and your parents/guardian of the conduct of
the Mandatory Random Drug Testing among the UM students of this school year 2020-2021. Following the DDB No. 3 series of 2009,
these procedures shall be followed:
1. The Selection Board shall randomly select the students to be tested from the enrolled list of students this school year.
2. Once selected, you shall be notified. You are expected to be present at the drug testing area. You shall be then be oriented
on the process of drug testing and other frequently asked topics.
3. You shall be asked to accomplish a drug testing form, and a specimen bottle shall be given.
4. You shall be accompanied by a specimen collector (of same gender) to the collection site. Hygienic procedures shall be
done, and a body search may also be done when necessary.
5. Urine sample shall be collected and be submitted to specimen collector, if the amount of urine collected is acceptable.
6. If sample is acceptable, you shall then affix your signature, date and time of collection on to the sealing tape, at the
presence of the specimen collector with this sign on it.
7. You and the specimen collector shall affix your final signature on the drug testing form attesting to the validity of the
procedures done.
8. The results will be forwarded to CHED and to the University. If confirmed positive, the laboratory shall forward a sealed
copy to CHED to ensure confidentiality.
9. You and your parents/guardian shall also be informed about the result and the appropriate intervention to be taken, if
positive.

Therefore, this letter is hereby served as a notification and orientation that the University of Mindanao adheres to the statutory and
regulatory laws pertaining to the conduct of Mandatory Random Drug Testing (RDT) to its students. As stated above, UM follows the
mandated procedures in its conduct of RDT to ensure validity and reliability of the drug test results. Refusal to undergo the RDT
procedure shall be dealt with in accordance with the rules and regulations of the University.

We highly appreciate your adherence and conformity.

Very truly yours,

(SGD)MARIANNE P. AFRONDOZA
Director, OSA

(Please print and fill-out completely. Kindly submit this letter to UM Office of Student Affairs-Main)

I, John Lloyd P. De Vera (name of student), completely understand and shall abide by the provisions stated in R.A. 9165, DDB No. 6 s
2003, DDB No. 3 s 2009, CMO 18 s 2018 . Affixed are my signature and the signature of my parent/guardian, attesting our full
compliance and obedience to the policies of the University of Mindanao.

John Lloyd P. De Vera Emeliana P. De Vera

Signature above Name of Student Signature above Name of Parent/Guardian
(For inquiries, please feel free to contact us, or send to osa@umindanao.edu.ph or at UM OSA Facebook page.)
 Office of Student Affairs
TEC 104, Ground floor, GET Building
Matina Campus, Maa, Davao City
Telefax: (082)244-3400 Local 104

LETTER TO STUDENTS AND PARENTS/GUARDIANS ON R.A. 11053

Dear UM students and parents/guardians:

In compliance with the statutory and regulatory laws, the University of Mindanao informs you the
provisions of R.A. 11053, otherwise known as the
“Act of Prohibiting Hazing and Regulating Others Forms of Initiation Rites of Fraternities, Sororities,
and other Organizations, and Providing Penalties for Violations Thereof” amending for the purpose
R.A. No. 8049, R.A. 11053 Sec. 3 Prohibition on Hazing states
“All forms of hazing shall be prohibited in ... and organizations in schools, including citizens’ military
training and citizens’ army training. This prohibition shall likewise apply to all ….organizations that
are community-based….”

Further, UM OSA informs you of R.A. 11053 Sec.8 Role of Educational Institutions that states
“The responsibility of schools to exercise reasonable supervision in loco parentis over the conduct of
its students requires the diligence that prudent parents would employ in the same circumstance
when disciplining and protecting their children. To this end, it shall be the duty of schools to take
more proactive steps to protect its students from the dangers of participating in activities that
involve hazing.

With these, UM OSA informs you and your parents/guardian that conducting / participating in Hazing to other
individual/s is strictly prohibited in and off-campus (online/offline) of the University. Further, by committing the
act of conducting and/or participating in Hazing, the student/s violated a grave offense against to the policies of
the University of Mindanao that is punishable by either immediate Suspension, Exclusion or Expulsion or
depending upon the gravity of the offense due to Hazing (UM Student Handbook, 2018).

We highly appreciate your adherence and conformity.

Very truly yours,

(SGD)MARIANNE P. AFRONDOZA
Director, OSA

(Please print and fill-out completely. Kindly submit this form to UM Office of Student Affairs-Main)

I, John Lloyd P. De Vera (name of student), completely understand and shall abide by the provisions stated
in
R.A. 11053. Affixed are my signature and the signature of my parent/guardian, attesting our full compliance
and obedience to the policies of the University of Mindanao.

John Lloyd P. De Vera Emeliana P. De Vera

Signature above Name of Student Signature above Name of Parent/Guardian

(For inquiries, please feel free to contact us, or send to osa@umindanao.edu.ph or at UM OSA Facebook page.)