SITXWHS003 – Implement and monitor work health and safety practices

PROJECT D

Learner assessment guide and evidence

This assessment requires you to:

 Complete a risk assessment.
 Implement and monitor adherence to workplace health and safety procedures.
 Coordinate consultative processes.
 Coordinate WHS training and the maintenance of records.
 Demonstrate management practices that must be implemented for compliance with WHS.

You are required to do the following.

 Complete Task1 – Task 11

 You are to provide answers to each of the questions in a separate document using MS Word or
similar word processing tools. Your document should be professionally formatted with question
retyped and answered,
 You must answer all questions satisfactorily to achieve competency in the unit. The extent of
responses required will vary by question
 Your answers should be in your own words, not copied or plagiarised from any person or source
except where appropriate such as a definition, in which cases you should reference the source.
 Re-assessment: If you do not achieve the required standard, you will be given the opportunity to
be re-assessed by our Assessor. Arrangements will be made on an individual basis. If you are
deemed to be NS (Not Satisfactory), your assessor will either ask specific questions orally, and
record them with you using the supplementary evidence sheet or you will be asked to resubmit
your responses in full.

Task 1: Complete a risk assessment

 You are required to complete a risk assessment in your workplace or a simulated workplace.
 You are required to identify risks in the workplace related to the following situations:
 Evacuation of staff and customers.
 Security management of cash, documents, equipment, keys or people.
 Handling chemicals and hazardous substances.
 Workplace accidents.
 Hazard identification and reporting.

 You are then required to complete a risk assessment matrix based on these risks to assess the
risks from most important to least important to address.

 Complete the Risk Assessment template.

 Place the risks you identified on the risk assessment matrix and prioritise at least three of these in
order from most important to least important to address.
 Submit your template to your assessor when completed.

STUDENT NAME AND ID

RISK ASSESSMENT TEMPLATE

Task 1
Potential hazard Who is at risk? Existing control measures Preventative measures Responsibilities

Stairs are slippery due to All staffs and any Any fluid or items dropped on the floor
Ensure whatever you carrying are secure,
staff member has drop other person should be mopped or place cone All staffs members
Mop up or place safety cones
stock using the area advising staffs of wet floor

No lights in the cool room Staffs member Maintenance to check area every
removing or place morning or any issues report to
food items in the Maintenance department,
cool room

STUDENT NAME AND ID

Risk matrix

Very high severity

4

Stairs are slippery

High severity No lights in the due to staff
3 cool room member has drop
stock
CONSEQUENCES

Medium severity
2

Low severity
1

Very high
Low likelihood Medium likelihood High likelihood
likelihood
1 2 3
4

LIKELIHOOD

STUDENT ID
Risk rating template

Risk Risk assessment equation Risk rating

1. Stairs are slippery due to

2x3=6
staff member has drop stock

2. No lights in the cool room 1x3=3

3.

4.

5.

6.

7.

8.

STUDENT ID
Task 2: Question and answer
Q1: What tasks do you complete when organising a risk assessment?

Q2: What steps are involved in a risk assessment according to your organisation’s procedures?

Q3: Who is involved in a risk assessment in your organisation?

Q4: Explain any new preventative measures that you would implement for the three areas you identified
in your risk assessment.

Task 3: Action plan

You are to create three new workplace health and safety procedures based on the risk assessment you
completed in Task 1.
 These need to be related to:
 evacuation of staff and customers
 security management of cash, documents, equipment, keys or people
 handling chemicals and hazardous substances
 workplace accidents.
 hazard identification and reporting.
 You need to complete an action plan for the three new WHS procedures.
 You need to include information about:
 the new procedure.
 who is responsible for implementation
 areas and team members involved
 timeframe for roll-out of new procedures
 any training to educate team members on the new procedures
 when the new procedures will be reviewed for effectiveness.
 Complete the action plan for the new WHS procedures you are implementing in your workplace.
 Submit your template to your assessor when completed.

STUDENT ID
ACTION PLAN TEMPLATE

Date of plan: Name of person completing plan:

New WHS procedure Who is responsible Areas and team Timeframe for roll- Training Review
for implementation? members involved out Provide a description and When will the new
Include anyone who When will new timeline for WHS training. procedure be reviewed
will need to assist and procedures need to be for effectiveness?
their job role. fully rolled out?
1.

2.

3.

STUDENT NAME AND ID

Task 4: Communicate new procedures

 You are to run a team meeting outlining the three new procedures you identified in Task 3.
 You will organise a suitable time for the meeting with your assessor and your team members.
 During the meeting you must include the following.
 Explanation of new WHS procedures.
 Any changes to WHS policies as a result of this.
 Any changes to hazard identification, risk assessment or reporting.
 Ask for input from team members about the new WHS procedures.
 Outline how the team’s ideas can be applied to the new WHS procedures.
 Outline when and how the new procedures will be rolled out to all team members.
 Explanation of how the new procedures comply with WHS legislation or hospitality industry
safety codes of practice/standards.
 Explanation of where documents of the new procedures can be accessed.
 Explanation of any training that will be provided to team members.
 You need to organise a meeting agenda and meeting invitations (as required in your organisation).
 You need to use appropriate tools and documentation during the meeting, for example, a PowerPoint
presentation, technological equipment (laptop, projector, etc.), handouts.
 Copies of the agenda, PowerPoint presentations and handouts are to be given to the assessor prior
to the meeting.
 Conduct your team meeting.
 Your assessor will use the provided checklist to assess your performance during the meeting.

STUDENT NAME AND ID

 Have you
completed
You must complete the following tasks for this assessment this task?
Yes No

Organised and distributed agenda.

Explained three new WHS procedures.

Used oral communication skills to explain WHS procedures and information on safe
work practices.

Consulted with staff about new WHS procedures.

Listened to and used team feedback to identify ways to improve WHS procedures.

Provided an opportunity for staff members to contribute their views on current and future
WHS management practices.

Outlined how and when the new WHS procedures would be rolled out.

Explained how the new procedures comply with WHS legislation or industry codes of
practice/standards.

Explained any training that team members will undergo for the new procedures.

STUDENT NAME AND ID

Task 5: Question and answer
Q1: Did your team have any concerns or issues with the new WHS procedures you are implementing?
Briefly explain.
Q2: How could these issues be overcome?
Q3: What legislation or industry standards do your new procedures comply with?
Q4: What issues did you identify during the consultation process and what action did you take to
resolve the issues?
Q5: Describe any feedback you’ve provided to management during or after the completion of your
consultation activities in Task 4.
Q6: Did you have to alter your plan to accommodate changing needs of the workplace or employees? If
so, describe how.
Q7: Were the consultative processes effective in identifying issues and communicating with staff? What
improvements would you make for the future?

Task 6: Monitor WHS procedures

 Implement the three WHS procedures that you identified in Task 3.

 Monitor work operations and the use of the three new procedures in your area of responsibility over a
one-week period.
 Report on issues of non-compliance with the new WHS procedures and work health and safety
legislation, procedures and safe work practices.
 Document any action you intend to take as a result of your observations (hazards identified through
staff processes, which you will notify or consult with, training needs identified, reports to be
completed, etc.)
 Briefly comment on the effectiveness of existing procedures in maintaining the health, safety and
security of personnel and any recommendations for change.
 Complete and submit your template to your assessor when completed.

STUDENT NAME AND ID

MONITORING TEMPLATE

Date Issue identified Intended action Effectiveness? Recommendations

How do the existing procedures maintain the Are there any recommendations for change?
health, safety and security of team members?

STUDENT NAME AND ID

Task 7: Question and answer
Q1: What action do you need to take as a result of your monitoring?
Q2: How will you implement these actions? Include information about timelines.
Q3: Is there another area of WHS that you are concerned about after completing your monitoring
activities? Explain. How will you respond to this?
Q4: How do you monitor the day-to-day effectiveness of WHS practices in maintaining the health,
safety and security of personnel?

Task 8:Training evaluation

 Select an area in relation to work health and safety.

 Observe, monitor and analyse an employee’s proficiency in completing the required tasks over a
week.
 Document your observations in a training needs analysis and make recommendations for further
training required.
 Organise and implement the appropriate training.
 Complete the information regarding the training needs of the employee you have monitored and
submit your template to your assessor when completed.

STUDENT NAME AND ID

TRAINING NEEDS ANALYSIS
Employee: ___________________________________
Job role: ____________________________________

Task breakdown or Employee skills/knowledge displayed Competency demonstrated Further training required?
skills/knowledge required to in this task? Yes/No
perform task (Yes/No) (Include details)

STUDENT NAME AND ID

Task 9: Question and answer
Q1: Research two possible providers for the training needs you identify. Include information on training
costs and arrangements.
Q2: How long does it take to arrange and complete the training from the time the training need was
identified?
Q3: Has training improved the employee’s work practices? If so, explain what you have observed. If
not, describe what action you plan to take.
Task 10: Compliance

 Source and collect the following completed documentation in your workplace. If you are unable to
source them in your workplace, complete research online and locate them.
1. WHS consultation form
2. Hazard identification form
3. WHS incident/accident notification form
4. Risk control forms
5. Training action plans

 Your assessor will ask you about the purpose that each one is used for.
 Print the 5 above documents and submit them to your assessor.

Task 11: Question and answer

Q1: Explain the conventions you should follow to complete these forms.
Q2: Which WHS legislation or codes of practice did you need to refer to or comply with when
implementing and monitoring the WHS procedure in Tasks 3,4 and 6? Explain.
Q3: What data can you collect in your workplace to see the effectiveness of WHS procedures?
Q4: How often should WHS documents be referred to, to check the effectiveness of WHS procedures?
Q5: You notice that some team members are not stacking the shelves correctly and according to work
safety procedures in the storeroom. You have just seen some heavy items stored on top. What is your
response? When would you deal with this issue?

Q6: You are looking through the WHS incident reports and notice that many of the forms are difficult to
read due to the illegibility of the handwriting. It is really important for anyone to be able to read
these documents in order to analyse the information in them. How and when would you deal with
this issue?
Q7: What action can you take to minimise the use of printed materials and reduce waste when
organising WHS documentation?
Q8: Explain the scheduled hazard identification activities that are required to be completed in your
workplace according to workplace legislation.
Q9: WHS legislation specifies that hazard identification should occur in which situations? List four.

STUDENT NAME AND ID

Assessor checklist
To be completed by the assessor.

Learner’s name: Learner’s I.D.

Completed
Did the learner successfully demonstrate evidence of their ability to do the following?
Yes No
Explained relevant WHS information to personnel.

Coordinated the consultative processes.

Provided opportunity for staff members to contribute their views on current and future WHS
management practices.
Participated in risk assessments.

Implemented workplace health and safety procedures in three real or simulated situations.

Monitored adherence to three workplace health and safety procedures.

Completed a risk assessment.

Identified WHS training needs based on staff monitoring.

Coordinated risk assessments, WHS training and the maintenance of records in relation to
three situations specified.

Monitored the effectiveness of the WHS system and identified:

 required adjustments
 staff training needs.
Demonstrated management practices that must be implemented for compliance with state or
territory occupational health and safety (OHS) or WHS legislation during the three situations.
Knows the purpose of data and reports to provide reliable and timely input into the
management of workplace health, safety and security.

Assessment Outcome
Result Satisfactory Not Satisfactory
(Please Circle)

Student Signature:

Assessor’s Comment:

Assessor’s Signature:

Date:

STUDENT NAME AND ID