ECA Health & Safety Manual 2011-12STUDENTS SAFETY HANDBOOK

University of Edinburgh
College of Humanities and Social Science
Edinburgh College of Art
Student Safety Handbook 2011 - 12
APPROVED BY: Art Mr. Alan Murray

Design Mr Stuart Bennett
ESALA Prof. Fiona McLachlan
History of Art Dr. Viccy Coltman
Music Prof. Peter Nelson
R. Allan ECA Health and Safety Advisor
Edinburgh College of Art Health and Safety

Student Health and Safety Handbook 2011 Version 1
Page 1
Issue Date: 10 Sept 2011
Review Date: 10 Sept 2012

Student Disability Service
Disability Statement
A copy of this document can be made available in alternative formats

(Braille, large print, electronic, audiotape), on request from the
Undergraduate Office. Anyone requiring additional support relating to
disability, i.e. note-taking, proof reading, etc., should make a first
approach to their Director of Studies and/or the Disability Office. Contact
the Disability Office: Telephone 0131 650 6828 Email
disability.office@ed.ac.uk. Further information can be found at
www.disability-office.ed.ac.uk.

Page 2

1. Foreword
welcome
Edinburgh College of Art

Welcome to the Edinburgh College of Art
Bienvenue
Willkommen! The College academic and support teams look forward
facilitating your studies here at the University of Edinburgh.
Your health, safety and wellbeing is a primary ambition of the
Bienvenido University.
This handbook is intended as a ‘first stop’ reference which is

Bem-vindo supplemented by local special department rules and University
of Edinburgh Guidance at induction. It states our current
Health and Safety Policy, outlines your responsibilities as a
student, gives you some simple advice on how to avoid
Välkommen accidents, how to assess risk and tells you what to do in the
event of a fire or accident amongst other things. Importantly, it
provides information that will supplement your professional
practices at the University and beyond.
The former Edinburgh College of Art has now merged with the University of Edinburgh to form the new
Edinburgh College of Art. Set within the College of Humanities and Social Sciences the Edinburgh College
of Art now includes History of Art and School of Music thus consolidating excellence in artistic
expression within one centre in the capital city of Scotland, Edinburgh.
It is the ambition of the College of Humanities and Social Sciences to ensure the health, safety and
wellbeing of all students whilst studying at the University of Edinburgh.
To enrich and support the creative experience of students the Edinburgh College of Art has in place safe
systems of work in every area of study and activity. This strategy depends, not only our carefully written
and considered procedures, our excellent academic team and network of specialist technicians but on
your absolute participation/adoption of all our systems.
As members of the University of Edinburgh you are required to adhere to all safety guidance, best
professional practices and work safely with due consideration for your own welfare, those around you and
those you may affect by your activities. This includes having a care and regard for the assets of our
institution and the external environment.
The Edinburgh College of Art will provide the necessary training, supervision and information to ensure
high standards of safety and will take the appropriate actions where students deviate from this
expectation. Monitoring, review and audit of all our activities, systems and procedures will ensure the
continuous improvement of our safety.
No activity is so important that it should be pursued in an unsafe manner. We shall, collectively, always
adopt the best professional practice.

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Section Contents Page
1 Foreword 3
2 Emergency procedures 5
3 Health and safety policy and arrangements 6
4 Risk assessment 9
5 Lone & out of hours working 10
6 ECA buildings 11
7 Work equipment 13
8 Working with computers 14
9 Control of substances hazardous to health (COSHH) 15
10 Lifting and moving objects 17
11 Working at heights 18
12 Personal protective equipment (PPE), local exhaust ventilation and 19

signs & notices
13 Fieldwork and placements 21
14 Estate rules 22
15 Electricity 24
16 Student Wellbeing 26
If you have the electronic version of this document – where you see this sign - click on it – it takes you to
further expert guidance on that subject!
If you have a paper copy the link to further information is given at the end of the section.
Other useful quick links (click on image to access hyperlink)
Edinburgh University Students’ Provides a range of care to the

Association (EUSA) is run by people of Edinburgh, Lothian and
students, for students. EUSA is beyond over ten hospitals sites.
here to help students get the Also - NHS 24 on 08454 24 24 24
most out of their time at http://www.nhslothian.scot.nhs.uk/
Students' Association
university.
http://www.ed.ac.uk/staff-
students/students/student-services/eusa
The Student Disability Service is Student Services have an

a service which supports Student extensive range of facilities and
disabled students.
We also work with the rest of
Services support services for students.
http://www.ed.ac.uk/staff-
Student Disability Service

the University to improve A-Z students/students/student-services/student-
services
access in the widest sense.
http://www.ed.ac.uk/schools-
departments/student
-disability-service/students

Page 4

2. Emergency procedures
The immediate procedures you should make yourself familiar with are our Fire and First Aid procedures – a system
that is common throughout the University of Edinburgh (UoE) campi. Because of the wide range of buildings that
form the estate (from historic ‘A’ Listed buildings to more modern constructs) you are required to examine the ‘Fire
Action Notices‘ in the buildings you visit or study within. In the academic environment your tutor and/or technician
will show you the building, your specific workspaces and their specific arrangements - escape routes and assembly
points. You should ‘walk’ these to become familiar with them
Fire
All UoE Buildings have defined escape routes from all locations.
Although staff and students will have received general
instruction on fire procedures, it is essential that the means of
escape (and alternative routes) from your specific work area and
the appropriate assembly points are identified.
If in doubt contact the Health and Safety Advisor.
Special arrangements and plans can be

provided for those that require particular
assistance in the event of Fire or other
emergency. Please advise your tutor(s) or
technician and they will ensure that the
appropriate evacuation systems are put
in place. If in doubt contact the ECA
Health and Safety Advisor.
First Aid and other Emergencies

Adverse Events
For Emergencies
The UoE operates an on-site, First Aid,
Emergency Defibrillation (ECA main campus
only) and Security provision. Dial 2222
UoE Security
If you require any emergency assistance always contact the Servitors or
your local first aider (Specialist Technician) in the first instance. 0131 650 2222
(external Number)
Lists of local first aiders are posted locally – please make sure you know
who this person is.
Every injury must be reported using the online accident reporting form.

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3. Health and safety policy and arrangements
The Health and Safety at Work etc. Act 1974
This Act and supplementary regulations apply to every workplace and the standards required therein are reflected in
the Edinburgh College of Art’s Health and Safety Policy, approved by the College of Humanities and Social Sciences.
Full copies of the policies are available online and both staff and students should make themselves fully aware of the
contents.
It is a legal duty under the Act for anyone engaged in College activity (or in property owned or controlled by the UoE)
to exercise care in the prevention of injury and ill health to themselves and to others who may be affected by their
acts or omissions. Staff have the additional duty to ensure that those under their supervision receive adequate
information and guidance in relation to safety matters and this will feature heavily in your specific workplace
inductions.
2.1 Arrangements
The Head of School [Principal] is designated the responsible person in terms of overall School health and safety
management. Operationally, heads of subject areas are responsible and accountable for the activities in their specific
areas and are assisted in terms of health and safety by designated safety officers, tutors and specialist technicians.
Safe systems of work and the appropriate assessment of risk have been undertaken to ensure that both staff and
students enjoy a safe working environment.
Responsibility
Who is responsible for what?
Head of School
Post holder (Sept 2011): Dr. Chris Breward
Heads of School and managers of other equivalent autonomous units are responsible to the University Court for the
management of health and safety matters within the area of the University under their control.
Heads of Subject Areas
Post holders Art Mr. Alan Murray

(Sept 2011) Design Mr Stuart Bennett
ESALA Prof. Fiona McLachlan
History of Art Dr. Viccy Coltman
Music Prof. Peter Nelson
Students work throughout the college in various locations learning new skills and experiencing different artistic
environments. Where a student is allocated to a particular discipline the health, safety and wellbeing of that student
is the direct responsibility of that particular head of subject area. Heads of subject areas ensure that suitable and
sufficient risk assessments have been undertaken of any significant risk within their particular School environment
prior to students engaging in UoE activity and that staff are fully informed of all safety procedures and systems
appropriate for the specific workplace. Heads of subject areas shall ensure that each student is given adequate
supervision, guidance and information with respect to health, safety and wellbeing during periods of tutor led
activity and/or directed self-study within in the College.
Additionally, it is a University Court requirement that heads of subject areas must appoint, or arrange access to, a
school/subject safety adviser from amongst the school staff. No formal qualifications or standards of training for
Health and safety advisers have yet been set down in any of the relevant legislation. Appropriate training, to assist
school/subject safety advisers to understand and perform their role and functions within their own schools/subject,
is available from the Health and Safety Department.

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Health and Safety is also a standard agenda heading at both the Staff/Student Liaison and Staff Committee Meetings
within the Subject Areas.
Subject Areas Safety Advisers
Subject area safety advisers are concerned with the day-to-day safety organisation within his or her school or
building. Primary tasks are to advise and assist the head of subject areas in the management of all health and safety
matters and liaise between the school and the Director of Health and Safety. The subject safety adviser will normally
be a senior member of the academic or technical staff who has gained a wide experience and a sound understanding
of the work carried out in his or her academic subject area. School safety advisers will require sufficient time to
discharge their duties efficiently and should have the expertise necessary and the authority to perform these duties.
The subject safety adviser has no statutory obligations specifically laid upon him or her, but should act as a focus for
the flow of health and safety information to, from and within their school or area.
Tutors / Technicians
Tutors, supported by specialist technicians, are responsible for inducting new and existing students (and other new
members of staff) into the specific workplaces, work processes and activities. In this context fire escape routes, first
aid provision and local safety rules will form part of this induction and further on-going monitoring of student health
and safety. Tutors/ Technicians will ensure that records are kept of student’s health and safety induction and that
these are ready for inspection. No student is authorised to operate any equipment without having been trained by a
competent person, demonstrated knowledge and understanding of the same and having signed to say they have
received such training.
Students
Whether you are a new student to the University or a returning one you must receive health and safety induction
training as part of your studies here at the University. During induction you will receive best practice guidance and
advice on a range of safety issues and these will be supplemented on site in your particular workplace. The
University cannot tolerate deviation from these safe systems of work so students are required to demonstrate that
they have knowledge and understanding of these systems prior to using any piece of equipment or particular
activity. Such deviation would be considered a disciplinary event.
Additionally, students must;
 take care of themselves and those who may be affected by their acts,
 co-operate with UoE on all health and safety matters,
 not interfere with any item which has been provided in the interest of safety,
 report any hazards or suspicious activities, and
 report all accidents and incidents you become aware of.
For greater detail on overall University of Edinburgh health and Safety Policy please refer to;
http://www.ed.ac.uk/schools-departments/health-safety/policy-cop/policy
2.3 Health and Safety Committee
In line with University of Edinburgh Guidelines the Edinburgh College of Art has a health and safety committee that is
a forum to discuss and share wellbeing issues. This committee will meet quarterly and be chaired by the Principal (or
school administrator in his/her absence. The purpose of this committee is to ensure that the health and safety
performance, the climate and culture within the Edinburgh College of Art is commensurate with the expectations
and aspirations of the College of Humanities and Social Science. This can be achieved by the engagement through
dialogue of all stakeholders within the College. The records of these meeting will be available to all staff and students
within the ECA.
Page 7

The committee comprises of the following groups;
 Chairperson: ECA Principal

 Deputy Chairperson and Secretary: School administrator
 Heads of Subject Areas (5)
 School Safety Officers (5)
 Student representatives (2)
 ECA Health and Safety Advisor
 Trade Union Representatives (2)
The Chairperson can request additional representation where this would facilitate a specific purpose.

Page 8

4. Risk assessment
The cornerstone of all professional practice, in the context of
health, safety and wellbeing, is the suitable and sufficient
assessment of all activities that present significant risk and to
put in place appropriate control measures to mitigate,
Click for more info remove or reduce harm or loss. This is particularly so in the
academic environment when young people express their
creativity through artistic construction.
Tutors, Technicians and Students [essentially, everyone involved with the activity] should work together in the
planning stage of any activity to identify hazards and to take steps to reduce the likelihood of injury or loss. This is
the Law [Management of Health and Safety at Work Regulations 1999].
The Health and Safety Executive - 5 Steps to Risk Assessment
Hazard is
Anything or any situation that can If you are doing the assessment yourself, walk around your
Step 1
cause harm if uncontrolled. workplace and look afresh at what could reasonably be
Look for the Hazards expected to cause harm. Ignore the trivial and concentrate on
Hazard Example significant hazards which could result in serious harm or affect
Physical Fire, electricity, several people.
vibration, noise
Ask your employees or their representatives what they think.
Chemical Fertilizers, pesticides,
lead, carbon They may have noticed things which are not immediately
monoxide obvious. Manufacturer’s instructions or data sheets can also
Biological Hepatitis, HIV, help you spot hazards and put risks in their true perspective. So
legionella disease
can accident and ill-health records.
Ergonomic Display screen
equipment, manual Young workers, trainees, new and expectant mothers, etc. who
handling Step 2
Psychological Stress, bullying
may be at particular risk - cleaners, visitors, contractors,
Unsafe Acts Not following Decide who may get maintenance workers, etc. who may not be in the workplace all
procedures, using harmed and how the time, members of the public, or people you share your
makeshift or faulty workplace with, if there is a chance they could be hurt by your
equipment, driving
too fast for the activities.
conditions
Consider how likely it is that each hazard could cause harm.
Unsafe Slippery floor, faulty Step 3
Conditions ladder, torn carpet, This will determine whether or not you need to do more to
blocked fire exit Evaluate the risks and reduce the risk. Even after all precautions have been taken,
decide whether the some risk usually remains. What you have to decide for each
Risk is existing precautions significant hazard is whether this remaining risk is high,
the chance, high or low, that are adequate or medium or low.
somebody could be harmed by whether more should
these and other hazards,
be done
together with an indication of
how serious the harm could be. If you have fewer than five employees you do not need to
Step 4
write anything down, though it is useful to keep a written
Controlling the risk Record your findings record of what you have done. But if you employ five or more
Is it possible to eliminate the hazard
people you must record the significant findings of your
altogether? If not, how can I control
the risks so that harm is unlikely? assessment. This means writing down the significant hazards
When controlling risks, apply the and conclusions.
principles below, if possible in the Sooner or later you will bring in new machines, substances and
following order: Step 5
procedures which could lead to new hazards. If there is any
 try a less risky option (e.g. switch to
Review your significant change, add to the assessment to take account of
using a less hazardous chemical);
 prevent access to the hazard (e.g. by
assessment and revise the new hazard. Don’t amend your assessment for every trivial
guarding); it if necessary change, or still more, for each new job, but if a new job
 organise work to reduce exposure to introduces significant new hazards of its own, you will want to
the hazard (e.g. put barriers between consider them in their own right and do whatever you need to
pedestrians and traffic);
keep the risks down. In any case, it is good practice to review
 issue personal protective equipment
your assessment from time to time to make sure that the
(e.g. clothing, footwear, goggles etc.);
precautions are still working effectively.
 provide welfare facilities (e.g. first aid
and washing facilities for removal of
http://www.ed.ac.uk/schools-departments/health-safety/risk-assessments-checklists
contamination).

Page 9

5. Lone and ‘out of hours’ working
ECA recognises that many students may need

and want to work out of normal hours, late in What is Lone Working?
the evening or at weekends. This however
presents a greater risk of harm and even more Lone workers are those who work by themselves
without close or direct supervision, those who work
so for lone workers when there are no trained alone in a specific area or building or mobile workers
first-aid personnel or others around to assist in who work alone in a number of locations.
emergency situations and perhaps a greater Lone working can occur at any time. Working alone
risk for personal safety going to and from place in an office or studio during normal hours carry’s less
of work late at night. It is prohibited to do work of a risk than say late in the evening when there may
not be many others around in the building.
which entails a risk of serious personal injury by
working alone in the evenings or at weekend Within the normal working hour’s environment and
(see ‘risk assessment’ below). in the course of your duties it may be expected that
others would be aware of your presence.
Permission and periods for late working can only be given by the head of subject area and can be
withdrawn at any time should a student fail to apply the procedures and rules outlined.
When should I inform Security?
If you are a lone or out of hours worker you must inform the Security Department of your
presence on arrival and when departing. This also applies to those already in a school
building and whose work has extended beyond normal expected building occupancy.
Security
A telephone will be situated at the entrance to all school buildings for this purpose.
Determination of Risk:
Lone workers Low risk activity should not require an individual risk assessment
following the above stated guidelines should be sufficient.
Medium to High-risk activities by a lone worker shall not be carried
out at any time; this would apply especially to work carried out in
workshops.
Out of Hours Low risk activity should not require an individual risk assessment
following these guidelines should be sufficient.
If your work involves an activity that could represent a significant
risk to you, others or the estate the activity must be risk assessed by
yourself in association with your tutor/technician/safety officer. The
assessment should be undertaken on the prescribed form.
http://www.ed.ac.uk/schools-departments/health-safety/risk-
assessments-checklists
If you are a lone or out of hours worker

TELEPHONE SECURITY ON (6)502257
IN AN EMERGENCY TELEPHONE 2222

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6. ECA buildings
Studios, workshops, practice rooms, computer labs and exhibition spaces

Care, good housekeeping and appropriate behaviours are predominant factors of successful health &
safety within studios, workshops and exhibition spaces. Each of the spaces you will be working in have
been assessed to ensure they are safe working environments. Because of the diverse activities within the
Edinburgh College of Art the various safe systems of work and rules/procedures for every workplace
cannot be inserted into this booklet. Each workplace however brings with it its own specific risk and in
these spaces there are local rules that must be applied. The rules will be highlighted during your
workplace induction and they form part of our contract with you to allow access and use of the workplace
and its facilities.
Safety on special occasions

Special occasions, such as whole school events, receptions, exhibitions and lectures held out of hours,
require increased attention to both general and fire safety. Organisers of such occasions must appoint
safety representatives for the occasion and inform their local safety adviser who that will be. There must
be at least one safety representative present at all times from beginning to end of a special occasion. He
or she must take responsibility for stopping any behaviour likely to constitute a risk.
Safety representatives will also be responsible for ensuring that temporary installations, exhibitions or
decorations do not constitute a fire hazard.
Visitors and contractors

All visitors and contractors must make their presence known when entering a school building; this will
usually be done by using the ‘signing in’ book.
Children
Only in exceptional circumstances and with the express permission of the head of subject area may
persons using University premises bring any children into school buildings, especially out of hours. If
permission is granted it is absolutely essential to provide strict supervision at all times. Children are not
allowed into laboratories and workshops, other than in connection with open days, etc.
Bicycles
Bicycles are not allowed in any of the school buildings, dedicated mounts for locking are available at most
buildings or nearby.
Animals
Dogs and other pets are not allowed in University buildings, with the exception of guide dogs.
Work that is sited on Campus outwith workspaces
If students wish to create an installation or carry out work outwith their designated studio, i.e. in
corridors, then they should consult their tutor who should liaise with UoE Fire Safety unit. Staff
are sympathetic to the needs of students and will attempt to facilitate student work whilst being
mindful of everyone’s safety.
Essentially though, Staircase enclosures and fire exit routes are not viable areas for siting work.
Unauthorised materials or constructs will be immediately removed by Janitorial staff and the
relevant School/department recharged. Failure to comply with this instruction is liable to
disciplinary action being taken. This must be carefully monitored by all staff.
Students must ensure, when such a project is completed, the removal of their work and leaving all areas as found.
Page 11

Energy, Waste & Recycling
The University of Edinburgh is committed to
continuing our legally compliant, environmentally
sound and financially controlled practice with the
setting, monitoring and achievement of key targets.
In particular to reducing the unnecessary use of raw
www.ed.ac.uk/recycling
materials, reuse of products and by encouraging and www.ed.ac.uk/estates/energy
enabling recycling, composting or energy recovery.
We will reduce landfill waste and when disposal is the Please visit the website for advice. The
only option we will dispose of materials in an team will be pleased to hear from
environmentally responsible manner. We recognise anyone requiring advice or assistance
the impact of the transport, treatment and disposal with matters regarding the Switch and
of resources and subsequent wastes on our local and Save Energy Reduction and/or Waste
global environment, and on our carbon footprint. We Reduction campaigns. Your main point
are committed to reducing this impact through the of contact in Chambers Street is Keith
Milne (McGovern Media Centre,
continued improvement of our Recycling and Waste
Room 2.09 Maltings,
Management practices, good procurement practice mcgovernmediacentre@ed.ac.uk).
and the promotion of sustainable behaviour amongst
members of the University community.
PREVENTION / REDUCTION: This is a key priority for

the University, you can help by printing only what Switch off lights that aren’t needed and make
you need and when you do, print on both sides of maximum use of natural daylight
your paper by selecting 'duplex' or 'two-sided Switch off lights in any unoccupied area
printing' under printing preferences. Log off from your computer when you leave your desk
REUSE / REPAIR - Get yourself a reusable shopping Report any faults – dripping taps, broken windows etc.
bag from the University Gift Shop.
RECYCLING: You can recycle most things very easily at
the University. Dedicated triangular bins are located
throughout most buildings for paper recycling. All
desk bin waste and clear lined bins waste is for mixed
recyclables, all empty packaging will be taken off site,
segregated and recycled Food waste should be
placed in black lined bins to prevent contamination

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7. Work equipment
Please note that only work equipment authorised and duly tested* by the UoE Estates
team, academic tutors or specialist technicians can be used within the ECA. There are
no exceptions to this rule. Where required for a particular process, the tutor or
technician authorising the use of non ECA equipment, in association with the student,
shall ensure that a comprehensive assessment is made of the risk to the user (this may
also include noise and vibration assessment) and that suitable and sufficient training is
provided to the student.
Emergency stop button
found near machinery. *In addition to a portable appliance electrical test.
Hand Tools
Students must inform their tutor of any hand tools they propose to use. A hand tool can be used as long as the tutor
is satisfied that it is fit for purpose and the student has been adequately instructed and can demonstrate
competence in its use. Students must also ensure that any Personal Protective Equipment (PPE) required is used
appropriately.
Power Tools
By Power Tools, we mean tools powered by an electric motor, a compressed air motor, or a combustion engine.
No Student is permitted to use power tools unless a member of staff is present and is appropriately supervising.
Students must inform their tutor of any power tool they propose to use. All equipment and processes employed by a
student should be risk assessed so that relevant measures can be taken to ensure the process is safe.
Tutors/technicians must be satisfied that the student has been adequately instructed and can demonstrate
competence in the use of a particular power tool. Students must also ensure that any Personal Protective Equipment
(PPE) required is used appropriately.
Props and studio equipment
 If any student finds any faulty electrical equipment they are required to bring to bring it to the attention of
the appropriate technician as soon as possible so that it can be repaired.
 Care should be taken not to overload extension leads.
 Tutors/technicians will lock away all portable still life materials and equipment before they leave at the end
of the teaching period. If the equipment forms part of an agreed on-going set up it can be left in situ but
must labelled with a sign indicating who is responsible and when it will be cleared away.

Page 13

8. Working with computers
Whilst not an obvious and immediate risk, working with computers for long periods
can bring about a variety of ailments some of which can be particularly debilitating.
Whilst health and safety law covers, primarily, employees the guidance and advice
Click for more info from the Health and Safety Executive is appropriate to everyone. If you anticipate
working with computers for long periods, i.e. writing up notes, dissertation,
animations etc. the following advice is a must!
The image opposite is considered a good position for

working with computers. Note the height of the
monitor in relation to the eyes – preventing the
need to bend the neck. The document holder too
prevents a reader having to move the head and eyes
down to the desk.
Your back is very important and bad posture can

result in various back problems – all uncomfortable
and most painful. By supporting it properly you can
reduce the pressure on the back.
The angles indicated show the best ergonomic

positions in relation to joint pressure. If your feet
aren’t flat on the ground there will be pressure on
the knee joints and the leg muscles. The same
applies for elbow and typing position.
Taking some simple steps can prevent injury – it only

takes a few moments!
Take a Break Posture - Sit Correctly and Stay Comfortable
Take a break for 10 minutes after every Adjust your chair so that:
uninterrupted 60 minutes of computer work.  Your lower back is supported.
Short, frequent breaks are more beneficial than  Your knees are level with your hips.
occasional, longer breaks  Your feet are flat on the floor.
 Your eye level is just above the top of the screen.
Computer Screens
Most PC monitors swivel and tilt for comfortable Eye Strain
viewing. Symptoms of eye strain can include:
• Headaches
Lighting • Itching/painful eyes
• Burning sensation in the eyes
Screen glare can be an issue in well-lit areas. Blinds • Blurred vision
are excellent where glare from sunlight may be a • Nausea
problem. • Fatigue.
[http://www.ed.ac.uk/schools-departments/health-safety/guidance/workplaces-general/personal-computing]

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9. Control of substances hazardous to health - COSHH
Only substances authorised and assessed [control of substances

hazardous to health risk assessment - COSHH] by heads of subject
areas (or by their specialist staff) may be used in ECA premises or by
ECA staff or students. Full lists of these assessments are available
Click for more info
from the appropriate technician upon request or where this forms
part of your health and safety induction.
Use of Aerosols
Inhaling spray solvents and paints can be hazardous and harmful.
These rules are designed to protect your future health and that of
your students.
Harmful Highly Flammable Dangerous for the
environment
The use of aerosols within the building out with the designated areas
contravenes the College Health and Safety Policy and disciplinary
action will be taken against anyone who ignores this rule.
Any evidence of paint or glue on floors, furniture or walls, college
grounds or paved pathways will be treated as vandalism. Students
Oxidising
Toxic Corrosive can use aerosols outside only if they take measures to protect the
Common symbols used when ground from paint or glue with newspaper or similar and remove all
marking containers/bottles litter when they have finished spraying so that the area is left as
containing hazardous found.
materials/substances
Explosive
Students must not use aerosol sprays anywhere inside the college
except in spray rooms E16 and B12a, as appropriate:
Room B12a
This room is located in the basement of the main building at the end of the printmaking corridor. The local exhaust
ventilation (extractor system) should come on when the light is switched on. This room is available for work with:
 fibreglass
 resin
 spray paints
This room can only be booked through a tutor or technician from the Janitorial staff who hold the key for the room. PPE will be given to the
person who is using the room and this must be worn as a condition of use. The PPE and Key must be returned by the time agreed at the time
of booking.
Room E16
This room is in the stairwell one floor above the photography offices and is available for work with:
 spray adhesives
 spray fixatives
Students must use only authorised, assessed materials in these rooms. They must inform their tutor of any
materials they propose to use and the tutor must be satisfied that the material is authorised and assessed and that
the student has been adequately instructed in its use and can demonstrate competence in its use. The tutor must
also ensure that any Personal Protective Equipment (PPE) is used appropriately.
Stop Press!

Page 15

You may see different labels on hazardous materials in the future.
The UN Globally Harmonised System aims to make all classification etc. of
substances harmonised the world over to reduce confusion and aid risk
reduction measures.
http://www.ed.ac.uk/schools-departments/health-safety/risk-assessments-checklists/risk-
assessments
10. Working in noisy environments
The Control of Noise at Work Regulations 2005 requires

employers to take action to prevent or reduce risks to
health and safety from exposure to noise at work. They also
Click for more info define action levels, where specific additional actions are
required, and limit values, which must not be exceeded. In
ECA noise assessments measuring sound levels have been undertaken to ensure
that students are afforded the same safe conditions as staff. Where particular
sounds levels cannot reasonably be reduced ECA will have control measures in
place to ensure safety. Where you see signs indicating the use of hearing
protection these are mandatory. Failure to wear the appropriate hearing
protection may damage your hearing and may be considered a disciplinary
event.
And in case you wondered!
In April 2008 the existing Regulations protecting workers in the music and entertainment
sectors from exposure to excessive noise will be replaced by the Control of Noise at Work
Regulations 2005 (Noise Regulations). This recognized that music is unusual as it is noise
deliberately created for enjoyment and therefore practical guidelines are necessary to
help workers, employers and freelancers in the music and entertainment sectors protect
their hearing and safeguard their careers. Music and entertainment sectors are defined in the Noise
Regulations as all workplaces where:
a) live music is played, or
b) recorded music is played in a restaurant, bar, public house, discotheque or nightclub, or alongside live
music or a live dramatic or dance performance.
In this University the regulations will therefore have significant implications for the Edinburgh College of
Arts subject area of Music
Some technical stuff:
Noise is measured in decibels (dB). The action

levels are defined in terms of daily noise exposure
(the average over the working day), and peak
noise exposure (sudden noises).
The ‘lower exposure action values’ are 80 dB for
daily exposure and 135 dB for peak noise. The
‘upper exposure action values’ are 85 dB for daily
exposure and 137 dB for peak noise.
http://www.hse.gov.uk/noise/

Page 16

11. Lifting and moving objects
Here at ECA manual handling is a part of everyday life. It is something that we cannot eliminate,
but also something most of us can improve on. Where activities involve manual handling
operations students should ensure that due care and attention is given and that the
appropriate, suitable and sufficient, assessment of risk has been undertaken.
Click for more info
Manual Handling Risk Assessment Good Practice
These are the 4 main steps to Manual Handling Risk Before Manually Handling
Assessment. The process is listed below.
Conduct a suitable and sufficient Risk Assessment
1. Task - Look at the task at hand. Factors to
consider are: Why is manual handling so important?
 Is there any twisting in your movement? Statistics

 Is there any bending in your posture?
 Is there a risk of sudden movement of load? 80% of us will
 Does it require frequent or prolonged physical experience back pain
effort? at some time in our
adult lives. 90% of
2. Individual – Take into account the size, build and people get better
physical strength of the person within a few days,
but recurrence is
 Does the job require unusual height or strength? common with 50%
 Does it put at risk those who are pregnant/have return in the first
health problems? year and 75% within
 Does it require special knowledge or training to the second year.
be done safely? Back injuries may
affect -
3. Load – Consider the object being help/
transported • Spine/joints
• Soft tissues
 It is heavy? • Discs
 Is it bulky? • Nerves
 Is it difficult to grasp?
 Is it unstable or with content likely to shift?
 Is it sharp? If a mechanical aid is simply not an option, simply
 Is it hot? avoid these 4 movements to reduce the risk of
injury.
4. Environment – Judge if the environment is safe
1. Stooping – Bending your back puts pressure on
 Is there insufficient space?
the disk, increases the leverage effect and
 Is there an uneven, slippery or unstable floor? abuses the back muscles.
 Are there variations in levels of floors or work
surfaces? 2. Twisting – The disks are placed under a great
 Is the temperature too extreme? deal of pressure when you twist your spine
 Is it poorly lit?
3. Over Stretching – this can lead to straining the
Page 17

back muscles which can lead to more problems
4. Parallel Hands and Feet – Here you lack stability

and cannot use your leg muscles to lift
effectively
http://www.ed.ac.uk/schools-departments/health-safety/risk-assessments-checklists/risk-assessments
12. Working at heights
There should be little call for use of ladders by students but if the situation should arise the following rules are based
on guidance produced by the Health and Safety executive. You must always consult your Tutor or Technician prior to
working at heights.
If working high up or with heavy or awkward materials or above ground level for a prolonged period students should
use a scaffolding tower or platform erected by an authorised person (UoE Estates staff). Otherwise Students shall
adhere to the undernoted ‘safe use’ criteria. Power tools should never be used on a ladder or Stepladder.
Ladders Step Ladders

Before use – check the condition of the ladder! Before use – check the condition of the stepladder!
A leaning ladder in good condition has: A stepladder in good condition has:

Both feet firmly attached and with a good tread Feet firmly attached
Clean rungs Clean treads
Undamaged stiles (the side pieces that the rungs are attached to) Secure locking devices
Secure fastenings when it is extended Secure fastenings when it is extended
A leaning ladder in a good position: A stepladder in a good position:
Is at an angle of 75° - one unit out for every
four units up Is fully open and Is locked into
place
Will not move at the Will not move at the bottom
top (rests on a strong
upper resting point – Stands on a surface that is:
not plastic guttering Firm, level, clear, dry and not
or a window} and slippery
stands on a surface
that is: firm, Level, Do not work on the top three
clear, dry, and not rungs of this type of
slippery. stepladder
In use
Only work on a ladder for a maximum of 15 - 30 minutes at a time

In use
Only carry light materials and tools
Only work on a stepladder for a maximum of 15 - 30 minutes at a time
(up to 10 kg).
Always grip the ladder when climbing.
Do not overreach - make sure your
Only carry light materials and
belt .buckle (navel) stays within the
tools (up to 10 kg)
stiles.
Do not overreach - make sure
Keep both feet on the same rung or
your belt buckle (navel) stays
step throughout the task.
within the stiles
Do not work off the top three rungs -
Keep both feet on the same
this provides a handhold.
rung or step throughout the
keep three points of contact with the
task
ladder
Make sure you have a safe
handhold available on the steps
[Three points of contact means both Avoid side-on working
feet and one hand in contact with the
ladder or stepladder.]
Do not work on the top three
rungs of this type of stepladder
Page 18

If students are working or standing below a ladder ensure that hard hats are used
Useful Links:
http://www.legislation.hmso.gov.uk/si/si2005/20050735.htm
http://www.hse.gov.uk/pubns/indg401.pdf
http://www.hse.gov.uk/falls/
13. Personal protective equipment (PPE), local exhaust ventilation and signs & notices
a) Personal protective equipment (PPE)

Where PPE is required as a control measure in any process or procedure students are required
to wear these and to report any defect found. Staff shall ensure that the PPE is appropriately
worn (this will require instruction), stored, regularly inspected for wear/defect and cleaned
after use. Any student not wearing the provided PPE at any time will be counselled by the staff
Click for more info
member supervising in the first instance. Subsequent failures by a student to wear PPE will be
reported to the head of subject area for action.
Where signs and notices indicate the use of PPE their use is mandatory. Your technician will be able to give advice
and guidance on the correct type, use (including the correct way to wear the PPE) and storage of the available PPE.
Mandatory
Respiratory protection required Eye protection required
Ear protection required
Other signs may be evident that may indicate

warning. Staff will explain to students, as part
of student induction, the meaning of such
Hand protection required Foot protection required signage.
b) Local Exhaust Ventilation (LEV)
Thousands of people in Britain contract occupational lung and other diseases, including cancer, each year. They
develop them because they breathe in too much dust, fume or other airborne contaminants at work. Local exhaust
ventilation can remove airborne contaminants before people breathe them in.
Processes within the College have been assessed for levels of process contaminants. Where appropriate, competent
LEV deemed has been installed. This LEV is tested by engineers on an annual basis and maintained by Technicians i.e.
filters cleaned etc.
Where LEV is fitted ensure that students are familiar with its correct use. If you believe the LEV to be defective in any
way you must stop the process and inform the relevant technician.
Daily checklist for LEV

 Does the indicator show the LEV is working properly?
 Is it taking away all the harmful dust, mist, fumes and gas? Remember, some
of these may be invisible.
 Is the student close enough to it so it can do its job properly?
 Are there any signs it is not working properly, like smells or settled dust?
Page 19

 Are there any unusual noises or vibration coming from it?
Fixed capturing Hood Small Booth
c) Signs and Notices
Signs and notices are placed around the College to ensure that information on a condition or product is easily
communicated. The above PPE signs are mandatory – you have to comply. Other signs have different meaning and
these are highlighted below;
Where there is a sign in place or on a product or piece of equipment tutors must ensure students comply with the
notice and understand its meaning.
Sign Types
Symbol Sign Category Meaning Shape/Colour Use of Sign
Safe Procedure SAFE emergency Square or oblong. White To show the way to medical assistance.
escape route or first symbol or symbol and text To show the way to an area of safety.
aid on a green background To indicate that a course of action is safe to take.
Mandatory YOU MUST Circular. White symbol or To convey actions that must be carried out.
symbol and text on a blue To confirm emergency procedures in the event of
background fire.
Fire Equipment FIRE - Fire Fighting Square or oblong. White To indicate the location of fire equipment.
symbol or symbol and text To comply with the fire precautions (workplace)
on a red background regulations, which require any non-automatic
firefighting equipment to be indicated by signs.
Warning BE CAREFUL - Triangular. Black symbol or To warn staff and public of the potential dangers
Warning symbol and text on a yellow in and around the workplace.
background surrounded by
a black triangular band.
Prohibition DO NOT - Danger, Circular with cross band. To convey prohibited actions.
alarm Black symbol on a white To reduce the risk of fire.
background, inside a red To prevent personal injury.
circle with a red cross bar
Supplementary Supplementary Square or oblong. Black text To provide further information.

Information on a white background or
the safety colour of the
safety sign that is
supplemented, with text in
Page 20

the relevant contrasting
colour
14. Fieldwork and placements
Many courses will involve fieldwork where students have the opportunity to engage in different
environments for professional development. Staff are governed by standards set by the UoE on the way
these trips are assessed for safety and the way they are conducted. On the students part the undernoted
standards would be expected. These rules may be supplemented by the tutor or head of subject area
depending upon the event or circumstance.
General
All participants in a field trip have a responsibility to adhere to sensible standards of behaviour. They are
specifically advised to:
 Obey all instructions given by field trip leaders; this is a condition for participating in the field trip;
 Stay with the party, except by clear arrangement with the leader;
 Report any personal injury or illness;
 Wear appropriate footwear and clothing as advised beforehand; and
 Avoid interfering with any machinery or equipment, or taking unnecessary risks of any kind.
 Every individual is responsible, by law, for the observance of safety provisions.
Building Site Visits

In addition to observing the general rules set out above, participants in visits to building sites must
recognize that the visit is by permission of the Contractor in possession of the site, whose instructions and
conditions must be obeyed entirely.
No one may visit any building site without wearing an approved safety helmet at all times, properly
adjusted to fit securely. Approved footwear, with strong soles, and suitable clothing will have been
advised where appropriate, but loose clothing and hanging straps or belts should be avoided, and both
hands should be kept free at all times in case you lose balance.
Avoid entering trenches or underground places unless this is approved by both the Contractor and the
leader of the group; in any event, never do so on your own. Avoid ladders and scaffolding unless this is
approved by both the Contractor and the leader of the group, in which case take special care and watch
out for those above and below you.
Building Surveys
Page 21

In addition to observing the general rules set out above, there are additional conditions attaching to the
carrying out of surveys for individual projects, especially in old or dilapidated buildings and structures.
You should never conduct a building survey on your own, especially in a vacant or derelict building.
If you do need to survey a building for an individual project, you and your colleague(s) must inform the
member of staff who is your supervisor and agree on appropriate equipment and clothing (including
approved safety helmets), and, if so advised, you must complete the standard form described above,
reporting back on your return. In any event, whenever working in small groups, ensure that your
intentions are known to a responsible person who will start an enquiry if you are late in returning from
the site
In all cases, the building owner must be informed of your intentions, and his/her permission must be
obtained; this is your responsibility.
Placements
When going on placement UoE staff will have assessed the proposed workplace in
terms of health, safety and wellbeing to ensure a safe environment and its academic
appropriateness and suitability. In this context students participating in work
Click for more info placement have the same protection under health and safety law as employees and,
as such must;
 Take reasonable care of their own health and safety and that of other people who may be affected
by their actions;
 Co-operate with the placement provider in complying with the provider’s legal duties.
It is essential that students maintain appropriate contact with your immediate tutor to ensure any
placement issues are addressed immediately. Placement safety will involve you being inducted into the
placement environment and acceptance of their local rules.
In the unlikely event a student feels their safety is compromised during their placement they are
authorised to withdraw and contact a member of their academic team immediately, highlighting their
particular concerns.
[http://www.ed.ac.uk/schools-departments/health-safety/guidance/students-young-persons]

Page 22

14. Estate rules
It is essential that ECA assets are carefully monitored and maintained. The following are rules for the protection of
the Estate;
Working at Heights? Building Works
No matter at what height you are Work requests should be planned and submitted well in advance of the degree show or
working you must make the exhibition.
appropriate arrangements with your
respective technician to use the  Work requests for work to be carried out by Estates must be approved and signed by
appropriate equipment (ladders) and the head of subject areas.
to be shown its correct use. This  Only authorised maintenance staff can remove fixtures and fittings from the building,
would be considered essential, safe,
professional practice. i.e. doors, etc.
Anyone found using unsafe practices

at height will be referred to their
respective Head of subject area.
Electrical
 No electrical work to be carried out, except by permission of UoE Estates.
 No electrical appliances may be used in the Edinburgh College of Art without the
appropriate portable appliance test.
No electrical heating appliances are  No electrical cables shall be laid across corridors or doors (other cables must be
allowed in exhibition spaces.
protected by ‘walkovers’).
Very Important
A definite ‘NO’ Building Fabric and Use
 No felt pens to be used on walls.
 No painting other than in Studios (protect floors before painting walls in studios and ensure that all
electrical sockets and switches, signs, doors, light fittings etc. are protected from paint).
 No fixing to floors.
 No drilling into walls is permitted.
 No ‘sticky fixers’ be used anywhere.
 The suspension of any artistic construct at height must be approved by the UoE Estates and/or
Health and Safety Advisor at least 14 days in advance.
A definite ‘Yes’ Wall Finishes and Approved Fixings
Wall fixings to be only as listed below and removed after Show.
 Temporary degree show partitions – any fixing except sticky fixers.
 Floors and walls to be kept clean of spray adhesive – temporary bonding instructions to be followed
and any remaining adhesive removed.
 Pinboards – pins, blu-tac, etc.
 Sculpture Court wood walls – screws, not larger than No.6, pins, mirror plates, picture hooks, blu-tac
only.
 Sculpture Court columns and pilasters – blu-tac only.
 Corridor walls – hang from picture rails only.

Page 23

General
 Only students and College staff are permitted to work within the College. In exceptional
circumstances a head of subject areas may issue written authorisation to allow other assistance.
 All damage will be charged to the responsible person/subject area.
 All exhibits must be dismantled within two days of your show closing.
 Fire precautions limit the numbers attending the Private View. Entry will be strictly by ticket only
(two double tickets per exhibitor).
Finally, the Janitorial/Servitor team, Health and Safety Advisor and UoE Estates have the authority to
remove any item that in their opinion represents a serious risk to the health and safety of persons or
UoE property.
15. Electricity
The Electricity at Work Regulations 1989, apply wherever the Health and
Safety at Work Act 1974 applies and wherever electricity may be encountered.
The Edinburgh College of Art provides an environment where electrical

systems and devices are regularly checked to ensure competency. Prior to use
students must ensure that the equipment they are using is in good condition
with the appropriate PAT label attached. The equipment must be used in
accordance with academic direction and the manufacturer’s advice. Many
accidents are caused by using a piece of kit incorrectly. Bets professional
practice is to seek out the most appropriate device for the specific job in hand.
Short cuts lead to short circuits lead to electrical shock.
The obvious hazards associated with electricity are;

 contact with live parts causing shock and burns,
 faults, which can cause fire,
 Fire or explosion where electricity could be the source of ignition.
Danger signs
Hot plugs and sockets, fuses that blow for no obvious reason, flickering
lights, scorch marks on sockets or plugs, are all signs of loose wiring or
other problems.
Badly wired plugs

If the coloured wires are sticking out of the plug, but water and debris
could get inside.
Fraying power leads

The outer covering of a power lead must not be damaged.

Page 24

Overloaded sockets
If you plug too many appliances into an adaptor you could
overload the socket, which can lead to overheating.
Multipoint adaptors
Multipoint adaptors should not be used unless absolutely necessary, and then should only be of a type
authorised by the Works Division. No more than one such adaptor may be used at any one mains outlet.
Portable Appliance Testing
At Edinburgh College we require all appliances being connected to the main system to be periodically
tested in accordance with the Institute of Electrical Engineers (IEE) guidance documents. What this means
that every device used by a student that requires connection to our electrical systems must be
appropriately tested before plugging it into ECA sockets. This includes extension leads, computers, lamps,
hairdryers etc.
The test themselves are quite straight forward but

require a competent person to undertake them
(usually a person who has undertaken a PAT
course) and to make suitable records. Students
should examine the device and cabling to ensure
there is no damage prior to using any piece of
equipment. The frequency of the test will be
determined by the use of the device. The
undernoted table indicates the frequency required
by the University of Edinburgh;
Workshop Equipment, hand held power tools, etc. every 6 months

Most equipment in Laboratories including IT Equipment every 12 months
Most equipment in offices, libraries and similar accommodation (excluding IT every 24 months
equipment)
IT equipment in offices, libraries and similar low risk accommodation has been removed from the PAT
Testing regime, visual checks by users or competent persons will suffice.
If you identify and electrical device that you suspect has been damaged or does not have a PAT label you
must bring this to the attention of your tutor or specialist technician.

Page 25

16. Student Wellbeing
Student Services
University life can bring personal and academic challenges, so we intend to make sure you are fully
supported throughout your time here.
If you experience any difficulties in adjusting or have any concerns, you will find plenty of advice available
to help you find a solution.
The Advice Place The Student Counselling Service

The Edinburgh University Students' Association Our free, confidential service provides professional
(EUSA) runs the Advice Place which offers free, short-term help for any personal concerns,
confidential and independent advice on: whether or not they are related to study.
 health We also offer a range of self-help workshops and
 disability issues literature.
 finance Our counsellors are experienced and professionally
 accommodation trained.
 academic issues Student Counselling Service
 financial and legal matters
 Specific information for international
and mature students is also available.
You can drop into any of our three centres at
King’s Buildings, Holyrood or Bristo Square to
discuss any personal or academic concerns.
The Advice Place
The Health Centre

The University Health Centre is an independent NHS partnership.
To use this service you must register with the practice and live within the practice area.
The centre offers:
 comprehensive medical care
 contraceptive advice
Page 26

 antenatal services
 child welfare services
 nursing services
 physiotherapy clinic
 psychiatry clinic
Alternatively you may wish to register with another general practitioner in Edinburgh.
University Health Centre
Meningitis and Septicaemia

In recent years a number of universities and colleges in the United Kingdom have experienced solitary
cases, or clusters of cases, of Meningitis and Septicaemia. The following information describes the
symptoms associated with both infections. Be on the lookout – these are real issues!
The meningococcus (Neisseria meningitis) is an

infectious organism which has significance for two
reasons -
(i) it has the potential to cause a form of
meningitis (inflammation of the covering
membranes of brain and spinal cord) and/or
septicaemia (blood poisoning), both of which
are very serious conditions which can rapidly
prove fatal;
(ii) there is an increased risk of meningococcal
disease occurring in young people living in
institutions, e.g. first year university students in
halls of residence.
Meningitis symptoms

Page 27

Bacterial
Meningitis
Meningitis is an
infection of the
meninges of the
brain and the spinal
cord and when this infection is caused by bacteria, it is
called bacterial meningitis. Occurrence; Common
bacterial strains that are the cause of infection of the
meninges involves Streptococcus pneumoniae,
Haemophilus influenzae and Neisseria meningitidis.
Septicaemia symptoms

Page 28

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University of Edinburgh

College of Humanities and Social Science

Edinburgh College of Art

Student Safety Handbook 2011 - 12

APPROVED BY: Art Mr. Alan Murray

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

A copy of this document can be made available in alternative formats

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

Edinburgh College of Art

This handbook is intended as a ‘first stop’ reference which is

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

3 Health and safety policy and arrangements 6

5 Lone & out of hours working 10

8 Working with computers 14

9 Control of substances hazardous to health (COSHH) 15

10 Lifting and moving objects 17

12 Personal protective equipment (PPE), local exhaust ventilation and 19

Other useful quick links (click on image to access hyperlink)

Edinburgh University Students’ Provides a range of care to the

The Student Disability Service is Student Services have an

Student Disability Service

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

If in doubt contact the Health and Safety Advisor.

Special arrangements and plans can be

First Aid and other Emergencies

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

The Health and Safety at Work etc. Act 1974

Who is responsible for what?

Post holder (Sept 2011): Dr. Chris Breward

Heads of Subject Areas

Post holders Art Mr. Alan Murray

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

Subject Areas Safety Advisers

Additionally, students must;

2.3 Health and Safety Committee

Review Date: 10 Sept 2012

 Chairperson: ECA Principal

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

ECA recognises that many students may need

When should I inform Security?

If you are a lone or out of hours worker

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

Studios, workshops, practice rooms, computer labs and exhibition spaces

Safety on special occasions

Visitors and contractors

Work that is sited on Campus outwith workspaces

Review Date: 10 Sept 2012

PREVENTION / REDUCTION: This is a key priority for

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

Props and studio equipment

Edinburgh College of Art Health and Safety

Review Date: 10 Sept 2012

The image opposite is considered a good position for

ECA Health & Safety Manual 2011-12STUDENTS SAFETY HANDBOOK

ECA Health & Safety Manual 2011-12STUDENTS SAFETY HANDBOOK