POLICY TITLE: Classified Evaluation Procedures POLICY NO:

408.73
Minidoka County Joint School District # 331 PAGE 1 of 4

The development of a strong, competent classified staff of employees, and the maintenance of
high morale among this staff, are major objectives of the Board. A program of continuous
evaluation is necessary in fulfilling these duties. The Board recognizes that thorough, regular
appraisal of performance is critical to the realization of district goals. The primary purpose of
personnel evaluation is the growth of individual staff members, the strengthening of the school
staff as a whole, and improvement of support services provided. The Board expects principals
and supervisors to exert every effort to encourage staff members to develop their performance to
an optimum degree.

A. The Classified Evaluation Form may be reviewed annually by a committee established for
that purpose.

B. The Classified Employee Evaluation Form will be used to evaluate Classified Employees.

C. Classified Employees shall be evaluated as follows:

1. Performance appraisal will be continuous; it will not be limited to items and procedures
set for formal evaluations.
2. Principals / Supervisors shall complete the initial observation for all classified employees
by March 15.
3. Observation and monitoring of the classified employee shall be done in a professional
and ethical manner. Supervision shall be as open and direct as possible allowing for
considerations for the nature of reasonable concerns.

D. Evaluation Forms
1. After discussing the annual evaluation with the Classified Employee, the annual
evaluation shall be signed by the Principal / Supervisor and the classified employee being
evaluated. If the classified employee declines to sign the document, then the Principal/
Supervisor will have a witness sign the document to verify that the classified employee
had access to the annual evaluation. Signature by the classified employee implies only
that the employee has had an opportunity to see the written evaluation. In signing the
evaluation, the classified employee does not sacrifice any right to appeal or to grieve.
2. The classified employee shall have the right to include a written statement or document
as an addendum to the evaluation form if he/she wishes to do so.
3. The original copy of the annual evaluation shall be submitted to the Superintendent for
review and placement in the respective personnel files. The second copy shall be given
to the classified employee.

Unsatisfactory Performance:
1. When aspects of a classified employee’s performance are in need of improvement, the
Principal or Supervisor will specifically identify those areas needing improvement and
will develop a Plan of Improvement. Subsequent evaluations will address themselves to
any improvement to any continuing difficulty which is observed as is provided in
Classified Supervision Procedures Policy #408.72.

SECTION 400: STAFF INDEX

Classified Evaluation Procedures—continued Page 2 of 4

2. A reasonable Plan of Improvement with terms and conditions shall be construed to be not
less than (2) months for the classified employee to demonstrate improvement. If the
classified employee is rehired, he/she would be observed formally at least one (1) time
during the next school year. This observation will be conducted by the
Principal/Supervisor.
3. Each annual evaluation will be in writing, discussed with the classified employee, and
signed by the Principal Supervisor and the classified employee. If the classified
employee declines to sign the document, then the Principal / Supervisor will have a
witness sign the document to verify that the classified employee had access to the annual
evaluation. The classified employee will be provided a copy of all formal evaluations.

Comments:

Descriptive comments are to be used as guidelines and open communication between the
Principal / Supervisor and the Classified Employee.

Attachment: Classified Employee Evaluation Form

♦♦♦♦♦♦♦

LEGAL REFERENCE:

ADOPTED: September 20, 1999

AMENDED/REVISED:

SECTION 400: STAFF INDEX

Classified Evaluation Procedures—continued Page 3 of 4

Classified Employee Evaluation Form

Employee Date

School Job Description

Years in System______________________ Conference Date

This form is a summation of the observations made of employee performance as per their job
description. Only observed behavior should be reported on the form. This includes things an
employee did or did not do.

INSTRUCTION FOR THE EVALUATOR

1. For each category please indicate which best describes the employee’s performance by
marking one of the following in the spaces provided:
S-Satisfactory, U-Unsatisfactory, C-See Comments
2. Descriptive comments are necessary to provide the employee with a better knowledge of
his/her job performance. Please use comments for above average or unacceptable
performance.
3. This conference should be held in confidence and be open for discussion between both
parties with opportunity for employee to give written comment.
4. Supervisors of this employee should work to provide a fair and positive evaluation.

A. QUALITY OF WORK:
_____ Employee is dependable and punctual
_____ Work is net, accurate and orderly.
_____ Accepts responsibilities, complete duties and assignments.
_____ Shows initiative and is alert to opportunities to improve work functions.
COMMENTS

B. PROFESSIONALISM:
_____ Employee is knowledgeable in job assignment.
_____ Attendance is good.
_____ Demonstrates interest in professional growth.
_____ Adheres to district and school policies.
_____ Maintains a level of professional behavior.
_____ Appearance is well suited to the job.
COMMENTS

SECTION 400: STAFF INDEX

Classified Evaluation Procedures—continued Page 4 of 4

C. RELATIONSHIPS:
_____ Demonstrates positive student relations.
_____ Works well with colleagues.
_____ Works cooperatively with administration.
_____ Justifies confidentiality.
COMMENTS

D. SAFETY:
_____ Observes proper safety habits necessary to the job.
_____ Has working knowledge of safety procedures.

COMMENTS

GOALS:

COMMENDATIONS/RECOMMENDATIONS:___________________________________

EMPLOYEE COMMENTS:

EVALUATORS RECOMMENDATIONS:
_____ Re-employment

_____ Re-employment with Plan of Improvement with terms and conditions.

_____ Discontinue employment with Reasons attached

Employee Signature Date

Evaluator’s Signature Date_________________

Signature indicates the employee has had a conference with the evaluator and received a copy of
the evaluation. Signature of the employee does not necessarily imply agreement with the
evaluation.

SECTION 400: STAFF INDEX