METTU UNIVERSITY

FACULTY OF ENGINEERING AND TECHNOLOGY

DEPARTEMENT OF COMPUTER SCIENCE

PROJECT OF SOFTWARE ENGINEERING
TITLE: ONLINE DORMITARY MANAGEMENT SYSTEM
Section Two Group Six

Group name Id no

1. Naol Feyisa……………………………………RET 1392/10

2. Seyfudin Abdukadir………………...………. RET 1327/10
3. Solan Abera………………………………….. RET 2086/10
4. Saada Shezali………………………………… RET 242 /10
5. Niguse Shoma………………………………… RET 1931/10

Submitted To Mr. Hadho

Submission Date: 23/12/2019

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 CHAPTER ONE

1.1 Introduction
Technology is spreading its wing in almost every walks of human life activities. Now a day it is better if
every activity is done using new technology in order to fulfill the need of human being, Organization,
Enterprise etc. As today’s world there are many organizations and each organizations needs to be
preferable, computable and work on fastest way in order to satisfy users interest etc. i.e. they should have
facilitate their activities in computerized way.
Many developing countries are in a good position to exploit the opportunity of technology revolution and
advance human development. The information and communication technology provide new resource
materials for expanding communication.
Hence, developing the system using technology has a tremendous effect for organizations and offices;
which is in our case the Mettu University Online dormitory management system (MEUODMS).
Currently, the system is manual based; due to this the students and proctors faces some problems Because
of this, we are initiating to develop our project on dormitory system in order to minimize the problem by
using computerized system.

1.2 Background of the Organization

Mettu University is located in Oromia Regional state, which is 600kms west of Addis Ababa. The
University started its operation in 2001 E.C. The main objective of this academy is to produce educated
and mannered human power which is capable of creating new idea and solving wide society problem.

1.2.1 Vision

Mettu University aspires to be the center of technology creation and origin of new and useful ideas in
order to solve and facilitate wide society problem.

1.2.2 Mission

 Produces graduates who are confident in their ability of professional practice and leadership
through training aided by appropriate technology and well trained and effective student.
 Provide high quality education experiences to its staff members and students while pursuing
new knowledge through research.

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 1.3. Strength and weakness of current system

1.3.1. Strength of the Current System

The current working system of Mettu university dormitory management system is manual and
everything need personal interaction as long as everything is done by hand. We can call it secured. And
dormitory take attendance of student in the dorm each day and check for student eligblity in the place
where they are living. this help our academy property to be checked every day and safe.

1.3.2. Weakness of the current system

As long as the current system is manually done there may be a lot of error made such as:-
Redundancy:-placing student to more than one place.
Missing:- some student left unplaced.
Placing;- student can’t find allocation on time they need.

1.4. Statement of the problem

Currently, MEU dormitory management system uses manual approach. To process the operation first the
ministry of education sends all the student information to the registrar bureau and gives to the student
affairs (dormitory) and to the dinning office. After taking the list, they assigned students to each block
and room. At that time they face different problems during operating their tasks. Working by paper based
i.e. manual system is not only affecting the management members, rather it also for student during
viewing of their dormitory information. Some of those problems are:-
 Data duplication and Time consuming.
 Require more human power to assign the students.
 Problem for student to find their dorm on the beginning of each academic year.
 No Security of student material.

1.5 Objective of the project

1.5.1 General Objectives

The main objective of this project is to develop a new Web Based Dormitory Management System for
Mettu University.

1.5.2 Specific Objectives

In order to achieve the main objective, we have the following specific objectives:
 Developing user friendly interface.
 To keep the overall records associated with the dormitory and student information in a
permanent database.

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  To minimize the work load of the employees (proctors).
 To solve Problem for student to find their dorm on the beginning of each academic year.

1.6 Scope and limitations of the project

1.6.1 Scope of the project

MEU dormitory management performs its basic tasks manually the scope of this project is to
develop and implement a new web based Dormitory Management system which will avoid the
problems associated with the manual processing.
The proposed system includes:-
 Assign the dorm accordingly
 Enable students view their dormitory information easily and quickly
 Manage dormitory related information.
 Secure student equipment with material record kept.

1.6.2 Limitations of the project

 It’s difficult to know students information and give clearance while they are living the campus.
 Failure of electric power and network connection

1.7. Feasibility analysis

Feasibility study is essential to evaluate the cost and benefits of the new system. On the basis of the
feasibility study decision is taken on whether to proceed or to cancel the project.
Need of the feasibility study:
 It determines the potential of the existing system.
 It used to determine/finds out the problem of the existing system.
 It finds all possible solutions of the problems of the existing system

1.7.1 Operational Feasibility

The system to be developed will provide accurate, active, secured service and decreases labor of
workers and also it is not limited to particular groups or body. And also it is platform independent i.e. it
run’s in all operating system.

1.7.2Technical Feasibility
The system to be developed by using technologically system development techniques such as PHP,
Java script, css and MySQL database without any problems and the group members have enough
capability to develop the project. So the system will be technically feasible.

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1.7.3 Economic Feasibility
The system to be developed is economically feasible and the benefit is outweighing the cost. Since
this project already computerizes the existing system, by now the reduction of cost for materials used in
manual operation becomes beneficiary to the organization.
Generally the system that we developed, MEUODMS brought a number of tangible and intangible
benefits.
Tangible benefits:
1. Cost Reduction
2. Error Reduction
3. Increase Speed of activity.
4. Decrease material used to record and print out the list.
Intangible benefits:
1. Reduce Resource Consumption
2. Increase security
3. Increase Management flexibility
4. Persons satisfaction

1.7.4 Schedule Feasibility

The project is going to be developed with 3 months with three months we can conduct every process of
the project from begging to end with the given time. The software development process is decomposed in
to several parts and each part of the take from 4-12 days and with the number decomposed system the
schedule is feasible.

1.7.5 Legal feasibility

The system to be developed is not conflict with any government directives, because it gives services for
the people effectively and efficiently, all the stakeholders also agreed before the system developed. So the
government is profitable and the system will be politically feasible.

1.8 Beneficiaries of the new system

The beneficiaries of the system are:
 Students: the students can view their dormitory information easily and on time.
 Proctors and other administrative officials: they can access dormitory and information easily.
 University: the university gets better audience.

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 1.9 Methodology

1.9.1 Requirement Gathering and Methodology

The data collection instruments used to gather accurate information about the existing system and the
requirements for the new system. Interviews and questionnaires were administered to Stakeholders like
Students, Proctors and Dormitory management officer to collect user requirements. Observation of the
current existing system was done at the Dormitory management office in order to find out how the
existing system functions, the problems encountered and how they can be solved by the new
computerized system.
To get a precise data, the team member has used the following data collection techniques. Those are:
-
A. Interview: - to get the basic information and background information about the existing
management system, the team members has interviewed the proctors and some students about the
services that are given to them, and the problems associated with that environment.
B. Direct observation: even though interview is very important to gather information, direct
observation is simple and we project team members physically observe information that cannot
maintain from the interview or others and also it is important if they are unable to communicate
with others because of the difficulties they have to the language.
C. Questionnaires: since proctors as well as higher officials of proctors have work load they cannot
able to answer/give information what we ask. So we prepare some sample questions to get
précised information.
D. Existing document: To get more information about the project we use earlier documents that
help us to develop the project. During the analysis of documents, we give a special consideration
to those documents which can bring more features to the project.

1.9.2 Requirement analysis and modeling

Here for the analysis of our project we have selected object oriented system analysis and design
method specifically UML (Unified Modeling Language) model. We have selected this because of the
following advantages:-
 To simplify the design and implementation of complex program.
 To make it easier for teams of designers and programmers to work in a single software project.
 To enable a high degree of re-usability of designs and of software codes.
 To decrease the cost of software maintenance.
 Increase re-usability.
 Reduce maintenance burden.

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  Increased consistency among analysis, design and programming activities.
 Improved communication among users, analysis, design and programming.

1.9.3 System implementation methods

There are different types of methodology like water fall, spiral .etc Among this we have choose iterative
method since in this method we can move to forward and backward through phase of design as needed

gathering requirement

Requirement analysis

NO

Yes

Design

NO

Yes
Implementation

NO

Yes

Testing

NO

Yes

maintaining

Fig 1.1 System Implementation diagram.

1.10 Budget
1.10.1 Hardware cost

No Material Amount Price per unit Total price

1 A4 size paper 2 Destin 200Birr 400Birr
2 Pen 7 4 Birr 28Birr
3 Flash disk 2 240 Birr 480Birr
4. For Print 100 sheet 1 Birr 100Birr
5 CD 6 8 Birr 48 Birr
6 Hp computer 1 12,500 Birr 12,500 Birr
Total 13,556.00 birr

Table 1.4 Hardware cost in the project

1.10.2 Software cost

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 No Material Price per unit
1 Microsoft office 2007 Free
2 Microsoft office 2010 Free
3 Rational rose Free
4 Apache Xamp server Free
5 Notepad, Notepad++ Free
Total 00.00 Birr

Table 1.5 Software cost in the project

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