Date: 30-09-10

Requirement list based on priority:

As we are running the ERP-Batch tracking module in production floor so the
requirements in form are the first priority then the requirements on report are
second and finally the notifications. We have some other requirements which are
not related with above three types but these are also important to ensure the
proper use of ERP.

 To ensure the proper run of the software now we need the followings,

A) Need SIP (standard installation procedure).

B) Need a software package to run the module properly. At present in every

computer that are using for ERP purpose should have a secured backup of
the related software & plug-ins as a package which we are using for ERP.

C) Each and every problem that we are facing in ERP-batch tracking module
should be noted and one general guideline for common problem-fixing
should be prepared to deliver our ERP section.

 To ensure the proper use of the ERP- batch tracking module now we need the
followings,

A) To arrange Individual training session for the floor user we need a written
user manual/ guideline. It should be prepared very urgently. Which
includes,

 What is the duty of a user when a card arrives in one section?

 Who will use which forms and how?

 Which menu/button is for what purpose?

 What is the duty of a user when the card processed?

 How to get rid of a problem when a problem arises? .....and so on

…..

B) To specify the use of ERP-batch tracking module more efficiently in the

form user creation and permission we need specification of forms and
reports for ERP user mode. It will be strictly maintain/control by the ERP
officer. (Just like process selection in worker mode)
Forms
1. Printing placement problem for any defect batch card reprocess entry. (Ref.
Card-658, 1003 and so many) COMPLETED

3. In batch card creation there is a major printing problem. In print preview the
process fonts are ok but after printout it shows garbage fonts. (Ref. Card-1296,
1297, 1302, 1299 and so many) COMPLETED
4. Need printout in the card waiting for buyer approval, Lab decision etc.
COMPLETED
6. Need to make workable reject management after final inspection. NEW
ARRIVAL
7. Printout problems are needed to be solved related to print server/printer
settings. COMPLETED
8. To create batch card some cards are not printing the processes accurately.
Some portion of the process name cut off. (Ref. Card-1380) COMPLETED
9. Data specification for section to section, make it impossible to input another
section’s data. (Such as M/C no., Trolley no.) COMPLETED
10. Breakdown of Re-Final Inspection is not working. NEW ARRIVAL
11. Final Destination of partial defect fabrics should make clear. NOT
COMPLETED
14. In every searching report there should have following choosing options of
buyer/ order/ item/ finish/ color/ fabric type/ serial number. (Mainly for Waiting)
ALMOST BUT IT’S A SILLY KIND OF REQUIREMENT

15. In Final rejection (C-grade) final breakdown input possible but printing is not
working. (Ref. Card-1081) COMPLETED

Reports

2. Waiting reports are not ok. Mainly from BEFORE WR- BEFORE FINAL. Need
more specific status entry. Need to be kind cooperation for this purpose between
Mr. Shahajada & Mr. Sahadat. (Ref. Card-1087 and so many) COMPLETED
5. For batch card reprint, printout should include the reprocess & backside roll
breakdown together also. (Ref. Card-658) GOING ON

12. No movement report (1, 2, 3 …………Days) GOING ON

13. Remaining delivery date. (1, 2, 3 …………Days) GOING ON

16. Need an efficient report on Transferred cards information both together &
individual. (Transfer from which card to which card) GOING ON
 17. Shift change at 8:00 AM to 8:00 PM and 8.00pm to 8.00am of production
section should also work in ERP software and working dairy of each shift should
also be prepared individually as report. NO NEED

18. Report menu should be separated for section wise & should be look like
drop down box (as previously given in attached sheets in this mail) NO NEED

19. Waiting working process summery report need to finish as our requirement.
GOING ON

Notifications

1. Abnormal pre-inspection shrinkage GOING ON

2. Abnormal final-inspection shrinkage GOING ON
3. Delivery date should not be before received date GOING ON
4. Batch no. should be unique for the same buyer, order, item, finish, color.
5. Before entering the LOT & Actual Quantity, batching roll breakdown print
should be restricted NO NEED
6. RSL & Glostom check should be authenticated and confirmed. SO FAR NO
NEED

Then other general reports which are previously given in attached sheets
in this mail.

Note: The above requirements are not all. These were finding out by the
practical experience of our running ERP-batch tracking module up to today’s
date (30-09-10).

Md. Tanvir Rahman

(Officer-ERP)