Citizen Registration and Appointment for

Vaccination

User Manual

Date: 27-Feb-2021 Version: 1.1

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User Manual
Citizen Registration and Appointment for Vaccination

Content

• Overview………………………………………………………………………………………...……....3

• Process Flow……………………………………………………………………………………..…......3

• Register Citizen ………………………………………………...………………………………..…….3-4

• Add More Individuals …………………………………………………………………………..….……5

• Edit/ Delete Individuals ………………………………………………………………………………..6

• Booking Appointment for Vaccination…………….……………………………………………..….7-9

• Rescheduling an Appointment …………..……………………………..………………………..….10

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Citizen Registration and Appointment for Vaccination

Overview
Government of India is taking all necessary steps to ensure that the nation is prepared to face the
challenge and threat posed by the growing contagion of COVID-19. The exemplary groundwork and
precaution advisory by the Government has helped in containing the spread of the virus in our
country. At present, the priority is to make COVID -19 vaccine available to all, ensuring vaccine
traceability and beneficiary tracking from production to last mile administration. COVID-19
vaccination drive has been initiated to cover healthcare and frontline workers and is to be scaled up
to cover citizens above 60 years of age and and/or citizen above 45 years of age suffering from
comorbidities.

Co-WIN application is the digital back bone for the vaccination drive in India. With scaling up of
vaccination; the number of vaccination facilities and sessions has to be increased and managed
effectively. The CO-WIN application will facilitate the citizen with an option to register and schedule
the vaccination session online in Centers of their choice. The Citizen self-registration module will
ensure fool-proof identification of deserving candidates for receiving the vaccines. The Co-WIN
application facilitates multiple role creations for orchestrating vaccination drive at various levels.

The objective of the document is to handhold the citizens to register and schedule an appointment
for vaccination. Currently the application is open for Citizens above 60yrs of age and for People
above 45 yrs of age with comorbidities

Features of Citizen Self registration Module

Register Schedule Date for Get Yourself vaccinated from

Select Vaccination
Yourself and vaccination from available selected center on
center of Your
others (4 Max) slots at center of Your scheduled date
choice
convenience

The following features will be available for the Citizen in Self Registration module

• Register for a vaccination session (with a choice of registering additional 3 members)

• Selection of Vaccination center of convenience

• Schedule vaccination Date as per slot availability at a Center

• Reschedule Vaccination date

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Citizen Registration and Appointment for Vaccination

Work Flow

Registration
► Citizen Registers with his
Mobile no. and approved
IDs
► Citizen can register himself
and others (max 3) for
vaccination
Login
► User access CoWIN
Citizen registration
► User login with OTP from
registered mobile no.
Schedule Vaccine
Appointment
► Schedules himself to the
available timeslots in near
by Vaccination center
► Option for rescheduling
Vaccination appointments

Vaccination Completed Confirmation of appointment

► Citizen get vaccinated at the scheduled ► Citizen can download the

center on the appointed date after verification confirmation
at the vaccination centre
► The appointment is also shared as
► Automatically scheduled appointment for SMS on registered mobile no.
dose 2 after 28 days

1 Register
► Citizens can register by logging in “www.cowin.gov.in”’

• Enter valid mobile number. Clicks on “Get OTP” button.

• OTP is sent at the phone number via SMS.
• Enter the OTP and click “Verify” button.

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Citizen Registration and Appointment for Vaccination
• Once the OTP is validated, the “Registration of Vaccination” page appears
• Enter details required in the “Registration of Vaccination” page

Mandatory Field to be Filled by Click “Register”

the Citizen for Registration Button

► The below table shows the details to be entered in the “Registration of Vaccination” page.
Please note that all fields in this Form are Mandatory
# Field Name Details
1. Photo ID Proof • Select appropriate ID Card from the Dropdown list .
Citizen must carry selected ID at the time of taking the vaccination.

2 Photo ID Number Citizen to enter ID number

2. Name Enter the name as per the selected ID proof
3. Year of Birth Enter the year of birth as per the ID Proof in the format YYYY

4. Gender Select Gender (Male/ Female/ Others)

5. Comorbidities Citizens 45+ years of age to select the relevant option as per the case.
Citizen should carry a medical certificate at the time of vaccination

Once the details are entered for registration, Click “Register” Button at the bottom right.

Receives Confirmation message on successful registration

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Citizen Registration and Appointment for Vaccination

2 Add More Individuals

• Once registration is completed; the system will show the “Account Details”
• Citizen can further add 3 more people linked with this mobile number by clicking on “Add
More” button at the bottom right side of the Page

Click on “Add More” for adding 3 more

individuals linked to this mobile number

Enter all the details of the individual to be included and then click on the Add button

Click on “Add” for adding

additional members linked to
this account

Receives Confirmation
message on successful
addition of member

All Fields are Mandatory to be filled

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Citizen Registration and Appointment for Vaccination
3 Delete Individuals
• Citizen can Delete individuals linked with his mobile number

“Delete” button – to
Delete existing member

1. Login with username and password, and Navigate to the dashboard.

1. Click “ ” action button to Delete a member

• Confirmation message will appear on Deletion

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Citizen Registration and Appointment for Vaccination
4 Booking Appointment for Vaccination
• Citizen can schedule Appointment from the “Account Details” page.

“Schedule” Button – to book

vaccination appointment

• Clicks on “ ” button for Booking Vaccination Appointment or Click “SCHEDULE APPOINTMENT”

• System navigates to “ Book Appointment for Vaccination” page

• Searches the Vaccination Centre of choice by State, District, Block and Pin Code from the dropdowns

Select the State/UT Select the District Select the Block Select the PINCODE
from the drop down coming under the coming under the coming under selected
selected State from the selected District from Block from the drop down
drop down the drop down

Click “Back” Button to land Click “Search” Button to find the

back to “Account Details” page Vaccination Center in selected location

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• On clicking “Search” button, system will display below the list of Vaccination centre as per
Search Criteria
• Center Name will be displayed at right panel of the page
• On clicking any centre at the panel, the available slots (date and capacity) will be displayed

Available
Vaccination
centre based on
search criteria

Click to
check
next week
slots

Click Center of
choice for Available Date and capacity Select by clicking Clicks Book Button to
Vaccination at selected Center the date of Book the Appointment
convenience
Click “Back” Button to land
back to “Account Details” page
• Once “Book” button is clicked, the “Appointment Confirmation” page is displayed
• Click “Confirm” button after verifying the details for final confirmation on booking

Verify the Center, Date

selected are correct

Verify the name is

appearing as in the Photo
ID selected

Click “CONFIRM” if all

details are correct to
Click “Back” to Navigate to “Book
confirm booking
Appointment for Vaccination” page 9
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Citizen Registration and Appointment for Vaccination

• Once confirmed, the confirmation page with “Appointment Successful” message will be
displayed

Click “Download” to download and

save the confirmation

Citizen should keep the confirmation details to

show at the Vaccination Center on scheduled date

5 Rescheduling an Appointment
• Once the Appointment is fixed, it can be rescheduled at any later stage but before the
vaccination appointment day.
• For this, Re-login to “Citizen Registration” module; with your already registered mobile no.

How to Re-Login to “Citizen Registration Module?

Enter his/her already
registered mobile number.
Clicks on “Get OTP”
button.

OTP is sent at the phone

number via SMS.

Enter the OTP and click

“Verify” button.

Navigate to “Account
Details” Page

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Click on to re-schedule an already booked appointment.

Citizen is Directed to Book Appointment for Vaccination” page; wherein he can Search the revised
1
date and Center
2 Once the new Date is selected; Click “Book” to reschedule;
3 Confirm by clicking “ Confirm” of the revised Schedule
4 Once confirmed, the confirmation page with “Appointment Successful” message will be displayed

1
3
Search new
Verify and confirm new Slot and
Center
Book

2 4
Search new Slot and Confirmation
Book Message
• Once Vaccinated for the 1st Dose, the Citizen will be automatically scheduled appointment for
dose 2 for the same centre of receiving the first dose of vaccination.
• In case the user has moved to another city, appointment can be rescheduled for the nearest
vaccination centre in that city.
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