400 Series Supervisor Reference

Supervisor’s Reference
Series 400 Terminal
Explains how to perform functions and execute commands

with the Series 400 Timekeeper® and Gatekeeper® terminals
in supervisor and guard modes.
Document Part Number: 4701183-001

Document Revision: D
The information in this document is subject to change without notice and should not be construed as a commitment
by Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in this
manual. This document or any part thereof may not be reproduced in any form without the written permission of
Kronos Incorporated. All rights reserved. Copyright 1995–2000.
CardSaver, Datakeeper, Datakeeper Central, Gatekeeper, Gatekeeper Central, Imagekeeper, Jobkeeper,

Jobkeeper Central, Keep.Trac, Kronos, the Kronos logo, ShopTrac, the ShopTrac logo, Solution In A Box,
Start.Time, TeleTime, Timekeeper, Timekeeper Central, TimeMaker, and Visionware are registered trademarks of
Kronos Incorporated. CommLink, Comm.Mgr, DKC/Datalink, HyperFind, Labor Activity Manager, Labor Plus, Prism,
ShopTrac Pro, Smart Scheduler, Starter Series, Start.Labor, Start.Quality, Start.WIP, Tempo, the Tempo logo,
Timekeeper Express, Timekeeper Web, Workforce Activities, Workforce Central, the Workforce Central Suite logo,
Workforce Express, Workforce Manager, Workforce Smart Scheduler, Workforce Scheduler, Workforce TeleTime,
Workforce Timekeeper, and Workforce Web are trademarks of Kronos Incorporated.
AS is a trademark, and AS/400 and IBM are registered trademarks of International Business Machines Corporation.
Carbon Copy and Carbon Copy 32 are trademarks, and OpenVMS is a registered trademark of Compaq Computer
Corporation. INFORMIX-OnLine is a registered trademark of Informix Software, Inc. INTERSOLV is a registered
trademark of MERANT Solutions Inc. Java and all Java-based trademarks and logos are trademarks or registered
trademarks of Sun Microsystems, Inc. in the United States and other countries. Microsoft, Windows 95, and
Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries. Netscape and Netscape Navigator are registered trademarks of Netscape Communications
Corporation in the United States and other countries. ORACLE is a registered trademark of Oracle Corporation.
Pervasive.SQL is a trademark of Pervasive Software Inc. in the United States and/or other countries. Seagate
Crystal Reports is a registered trademark of Seagate Software, Incorporated. Show N Tel is a registered trademark
of Brooktrout Technology. UNIX is a registered trademark in the United States and other countries, licensed
exclusively through X/Open Company Ltd. Velcro is a registered trademark of Velcro Industries B.V. Visual DataFlex
is a registered trademark of Data Access Corporation.
When using and applying the information generated by Kronos products, customers should ensure that they comply
with the applicable requirements of federal and state law, such as the Fair Labor Standards Act.
Published by Kronos Incorporated

400 Fifth Avenue, Waltham, Massachusetts 02451-8746
Phone: 781-890-3232, Fax: 781-890-8768
Kronos Incorporated Global Support: 1-800-394-HELP (1-800-394-4357)
For a complete list of the international subsidiaries, see the following Kronos Incorporated Web page:
http://www.kronos.com/info/locations.htm
Document Revision History
Document Revision Product Version Release Date
A 400.4 November 1995

B Revision B of this document was not officially released.
C 400.6B February 2000
D 400.6B July 2000
Contents
About This Guide

Organization of This Guide ........................................................................viii
Abbreviations and Terms ............................................................................. ix
Related Documents ........................................................................................ x
Chapter 1: Overview
Parts of theSeries 400 Timekeeper Terminal .............................................1-2
Understanding Terminal Operating Modes ................................................1-3
Chapter 2: Performing Supervisor Mode Functions

What Are Supervisor Mode Functions? .....................................................2-2
Entering and Exiting Supervisor Mode ......................................................2-4
Using Function Keys in Supervisor Mode .................................................2-5
Performing Functions .................................................................................2-7
Cancel Meal Deduction ........................................................................2-7
Pay Code Transaction ..........................................................................2-8
Delayed Department or Labor Account Transfer ................................2-9
Department or Labor Account Transfer .............................................2-11
Display Current Schedule ..................................................................2-12
Display Elapsed Time Since Last Punch ...........................................2-14
Display Last Punch ............................................................................2-15
Display Next Schedules .....................................................................2-17
Display Punch Status .........................................................................2-18
Display Totals ....................................................................................2-19
Employee Credit Transaction ............................................................2-20
Employee Debit Transaction ..............................................................2-22
End Activity .......................................................................................2-24
Enter Tips ...........................................................................................2-25
Gate Entry Only .................................................................................2-27
Contents
Generic Punch ................................................................................... 2-28

Quantity Transaction ......................................................................... 2-29
Simple Punch ..................................................................................... 2-30
Review Stored Punches ..................................................................... 2-31
Start Activity ..................................................................................... 2-34
View Acknowledged and Unacknowledged Messages ..................... 2-36
Chapter 3: Performing Supervisor Mode Commands

What Are Supervisor Commands? ............................................................. 3-2
Executing Commands ................................................................................ 3-4
Command 2: Single Home Employee Restriction Override ............... 3-5
Command 3: Global Home Employee Restriction Override ............... 3-6
Command 4: Global Non-Home Employee Restriction Override ...... 3-8
Command 5: Single Non-Home Employee Restriction Override ..... 3-10
Command 6: Ring Bell ...................................................................... 3-11
Command 7: Silence Bell .................................................................. 3-12
Command 8: In/Out Punch Type Display Enable/Disable ............... 3-12
Command 10: Display Badge Contents ............................................ 3-14
Command 21: Edit Timekeeper Terminal Off-Times ....................... 3-16
Command 27: Add/Edit/Delete Modem Off Schedule Times .......... 3-17
Command 28: Erase Modem Off Schedule Times ............................ 3-20
Command 29: Display Modem Off Schedule ................................... 3-21
Command 35: Print Home Employee Report .................................... 3-22
Command 37: Print List Report ........................................................ 3-23
Command 39: Print On-Premises Report .......................................... 3-24
Command 40: Print Individual Employee Information Report ......... 3-25
Command 41: Determine Lithium Battery Life ................................ 3-27
Command 43: Print Off-Premises Report ......................................... 3-29
Command 50: Add a Punch ............................................................... 3-30
Command 51: Delete a Punch ........................................................... 3-32
Command 52: Perform Hours Transaction ........................................ 3-34
Command 53: Perform Pay Code Adjustment .................................. 3-36
Command 54: Perform Department or Labor Account Transfer ...... 3-38
Command 55: Perform a Decimal Transaction ................................. 3-39
Command 57: Supervisor Transaction .............................................. 3-41
iv Kronos Incorporated
Contents
Command 58: Supervisor Print Bell Schedule Times .......................3-42

Command 59: Cancel Meal Deduction ..............................................3-43
Command 62: Supervisor Adjust Time .............................................3-44
Command 65: Edit Bell Schedule ......................................................3-45
Command 66: Delete All Scheduled Bells ........................................3-47
Command 67: Display Bell Schedule ................................................3-48
Command 69: Change Supervisor Password .....................................3-49
Chapter 4: Performing Guard Mode Commands

Overview of Guard Mode ...........................................................................4-2
Perimeter Management ........................................................................4-2
Gate Entry ............................................................................................4-3
What Are Guard Mode Commands? ..........................................................4-6
Entering and Exiting Guard Mode .............................................................4-7
Executing Commands .................................................................................4-8
Command 12: Open Gate for an Individual .........................................4-8
Command 14: Open Gate for a Length of Time ..................................4-9
Command 15: Perform a Guard Transaction .....................................4-10
Command 16: Door Open Warning Override ....................................4-12
Command 17: Add/Edit Gate Open Schedule ...................................4-13
Command 18: Delete Gate Open Schedule .......................................4-15
Command 19: Display Employees on Premises ................................4-16
Command 20: Display Gate Open Schedules ....................................4-17
Index
Series 400 Terminal Supervisor’s Reference v

Contents
vi Kronos Incorporated
About This Guide
This guide is written specifically for supervisors who use the Series 400
Timekeeper terminal in supervisor or guard mode to perform functions and
execute commands.
This preface contains the following sections:

M Organization of This Guide
M Abbreviations and Terms
M Related Documents
About This Guide
Organization of This Guide

This guide contains the following information:
M Chapter 1, “Overview,” describes the purpose of each operating mode of the
Series 400 Timekeeper®terminal, focusing on supervisor and guard modes.
M Chapter 2, “Performing Supervisor Mode Functions,” explains how to enter
and exit supervisor mode at the terminal, perform functions that allow you to
view employee information (for example, punch status, schedules, hours
totals), and perform transactions for employees.
M Chapter 3, “Performing Supervisor Mode Commands,” explains how to
execute commands to perform activities such as managing gate schedules,
overriding employees’ punch restrictions, and printing reports.
M Chapter 4, “Performing Guard Mode Commands,” explains how to enter and
exit guard mode, and execute commands related to entry management, such
as opening gates, creating and editing gate schedules, and showing which
employees are on the premises.
viii Kronos Incorporated

Abbreviations and Terms
Abbreviations and Terms

The guide uses the following abbreviations and terms:
Abbreviation Meaning
AFT Arbiter File Transfer program
APS Kronos Auxiliary Power Source
CRC cyclical redundancy check
CSA Canadian Standards Association
DOS disk operating system (for example, IBM PC-DOS)
EAN-8 European Article Numbering-8 bar code symbology
EAN-13 European Article Numbering-13 bar code symbology
EPROM erasable programmable read-only memory
FCC Federal Communications Commission
FIFO first in, first out RAM buffer
FRU field replaceable unit
I/O input/output
I 2-of-5 Interleaved 2-of-5 bar code symbology
K kilobyte of memory
LCD liquid crystal display
LED light-emitting diode
PC personal computer (for example, IBM PC/XT/AT or PS/2)
PIN personal identification number
RAM random access memory
TKC Kronos Timekeeper Central® software
TKCWin Kronos Timekeeper Central® software for Windows
UL Underwriter’s Laboratory
UPC-A Universal Product Code-A bar code symbology
UPC-E Universal Product Code-E bar code symbology
Series 400 Terminal Supervisor’s Reference ix

About This Guide
Related Documents
In addition to this guide, the following documentation is available to help you use
the Series 400 Timekeeper terminal:
M Series 400 Terminal Installation Guide (part number 4701180-001) provides
step-by-step instructions for installing the Series 400 terminal.
M Series 400 Terminal Host Software Interface Guide (part number
4700692-001) provides information on configuring Series 400 terminals that
interact with Kronos data collection and entry management host applications.
The guide also provides instructions for configuring and communicating with
Series 400 terminals that interact with host software other than Kronos
applications.
M Series 400 Terminal Configuration Guide (part number 4701181-001)
provides information on configuring operating parameters for the Series 400
terminal. The guide also includes a list and explanation of the procedures and
steps that comprise these parameters, as well as configuration worksheets.
M Series 400 Terminal Maintenance and Troubleshooting Guide (part number
4701182-001) presents information on maintaining and troubleshooting the
Series 400 terminal. The guide includes information on maintenance
commands and field replaceable units.
M Series 400 Terminal Quick Reference Card (part number 4701184-001) details
operating mode functions, including how they appear on the Series 400
terminal, and the appropriate responses to terminal prompts. The card also
contains a list of error messages with their meanings and resolutions.
M Series 400 Terminal Hardware Options (various part numbers)explain
available Series 400 terminal options in individual, stand-alone documents
that contain product information, as well as troubleshooting and installation
procedures.
x Kronos Incorporated
Chapter 1
Overview
This chapter contains the following sections:

M Parts of theSeries 400 Timekeeper Terminal
M Understanding Terminal Operating Modes
Chapter 1 Overview
Parts of theSeries 400 Timekeeper Terminal

This secion presents an illustration of the Series 400 Timekeeper terminal and
identifies the parts of the terminal you use to perform functions and execute
commands.
3
o
1 o 4
o
5
2 6
Legend
1 LCD display—Displays feedback, prompts, and error messages
2 Function keys—Used to initiate functions and commands, depending on how the
terminal is configured
3 Good read LED—Indicates that the terminal successfully read the badge you swiped
4 Bad read LED—Indicates that the terminal did not successfully read the badge you
swiped
5 Power status LED—Indicates that the terminal is powered
6 Numeric keypad—Used to enter data while performing functions and commands
7 Badge swipe reader—Used to read badges you swipe
1-2 Kronos Incorporated

Understanding Terminal Operating Modes
Understanding Terminal Operating Modes

You can operate the Series 400 Timekeeper terminal in any of the following five
modes:
M Employee mode—Used for employee functions, including punching and
department and labor account transfers. In employee mode, the terminal
accepts punch data entered using its badge reader or keypad, if enabled.
M Supervisor mode—Used by specific individuals who possess coded
supervisor badges to perform restricted functions and commands, such as
editing employee punches, adding employee punches, and overriding
restrictions to allow employees to punch.
This Supervisor’s Reference explains how to use the terminal in supervisor
mode. For instructions on entering and exiting supervisor mode and
performing supervisor functions, see Chapter 2, “Performing Supervisor
Mode Functions.” For instructions on performing supervisor commands, see
Chapter 3, “Performing Supervisor Mode Commands.”
M Guard mode—Used by specific individuals who possess coded guard badges
to perform entry management tasks, such as opening a gate for an individual,
opening a gate for a period of time, and producing an on-premises report. This
Supervisor’s Reference explains how to use the terminal in guard mode. See
Chapter 4, “Performing Guard Mode Commands.”
M Maintenance mode—Used by specific individuals who possess coded
maintenance badges to perform diagnostic tests for troubleshooting terminal
problems and to enter program mode. For more information on maintenance
mode, see the Series 400 Terminal Maintenance and Troubleshooting Guide.
M Program mode—Used to configure the operating parameters of the Series
400 terminal. Program mode is accessed through maintenance mode. For
more information on program mode, see the Series 400 Terminal
Configuration Guide.
How the terminal is configured and the mode in which it is operating determine
the features and functions available for use by employees and supervisors. For
example, when the terminal operates in supervisor mode, a supervisor can use a
supervisor badge to enter supervisor mode and add a punch for an employee who
forgot to punch.
Series 400 Terminal Supervisor’s Reference 1-3

Chapter 1 Overview

Chapter 2
Performing Supervisor Mode Functions

M What Are Supervisor Mode Functions?
M Entering and Exiting Supervisor Mode
M Using Function Keys in Supervisor Mode
M Performing Functions
Chapter 2 Performing Supervisor Mode Functions
What Are Supervisor Mode Functions?

You use supervisor functions to do the following:
M View employee information, such as punch status, schedules, and hours totals.
M Perform transactions for employees, such as labor account transfers, pay code
transactions (adding or subtracting hours from pay codes), and payroll
deductions.
Note
The difference between supervisor functions and supervisor commands is that
functions allow you to view and edit employee data, while commands allow you
to perform administrative tasks such as creating and editing gate schedules,
printing reports, and overriding punch restrictions. For more information on
supervisor commands, see Chapter 3, “Performing Supervisor Mode Commands.”
In supervisor mode, you initiate functions using the terminal’s function keys.
Which functions are initiated by which function keys depends on how your
terminal has been configured. For instructions on how to program your terminal’s
function keys, see the Series 400 Terminal Configuration Guide.
Most function key-initiated functions can be performed in both employee and

supervisor modes. Some function key-initiated functions behave in a slightly
different way when the terminal is in supervisor mode.
The following is a list of the supervisor functions you can perform using the
Series 400 Timekeeper terminal:
M Cancel Meal Deduction
M Pay Code Transaction
M Delayed Department or Labor Account Transfer
M Department or Labor Account Transfer
M Display Current Schedule
M Display Elapsed Time Since Last Punch
M Display Last Punch

What Are Supervisor Mode Functions?
M Display Next Schedules

M Display Punch Status
M Display Totals
M Employee Credit Transaction
M Employee Debit Transaction
M End Activity
M Enter Tips
M Gate Entry Only
M Generic Punch
M Quantity Transaction
M Simple Punch
M Start Activity
M View Acknowledged and Unacknowledged Messages

Entering and Exiting Supervisor Mode

To enter supervisor mode:
1. Swipe your supervisor badge through the badge reader, or if the personal
identification number feature (PIN) is enabled, enter your PIN. The password
prompt appears on the terminal’s display.
2. Enter your 5-digit password. (The digits you enter do not display as you enter
them.) The date, time, and the words SUPERVISOR MODE appear on the
display.
3. If the PIN feature is not enabled, press the asterisk key once. If the PIN
feature is enabled, press the asterisk key two times. The ENTER COMMAND
NUMBER prompt appears on the display.
4. Type the number of the command you want to execute. If the command is
associated with a function key, you can also press the function key to initiate
the function.
To exit supervisor mode when the display is in its idle state (displays the date,
time, and the words SUPERVISOR MODE):
2. Press ENTER. The terminal reverts to employee (normal) mode.
Note
If you do not perform the procedure for exiting supervisor mode, the terminal
returns to employee mode if no keystrokes are performed for a specific interval of
time. You can set this time-out interval using Procedure 40, Step 1, of the
Timekeeper terminal program. If you do not set a time-out interval, the terminal
automatically times out after 45 seconds.
For instructions on setting this time-out interval, see the Series 400 Terminal

Using Function Keys in Supervisor Mode
Using Function Keys in Supervisor Mode

By pressing the Series 400 terminal's function keys while it is operating in
supervisor mode, you can perform some or all of the functions explained in this
chapter. The functions you can perform at a particular terminal are determined by
how the terminal is configured.
Note the following:

M To perform a supervisor function, you must first enter Supervisor Mode. (See
“Entering and Exiting Supervisor Mode” on page 2-4.)
M When you respond to a prompt by typing an entry using the keypad, always
finish the entry by pressing ENTER or #. The exceptions are when you press a
function key to initiate a function, or press a special character.
M Some of the functions allow you to specify a memory scan interval that
searches the terminal’s memory for all data that is time stamped within the
specified interval.
M Most functions described in this chapter have a loop feature that causes the
terminal to prompt for additional badges after the first badge input. This
feature allows supervisors to apply the function to multiple employees
without having to press the function key multiple times. If looping is available
for a function, it is noted as part of the procedure for that function.
Note
If a terminal is configured to allow functions with a loop feature to be used in
both employee and supervisor mode, looping is disabled. For instructions on
setting up functions to work in both employee and supervisor modes, see the
Series 400 Terminal Configuration Guide.
M If your terminal is configured to prompt for a supervisor comment code, enter

the three-digit code, which is enabled using Procedure 5, Step 5. A supervisor
comment code represents a comment to accompany supervisor-initiated
punches at the terminal. Refer to the Series 400 Terminal Configuration
Reference for more information.

M The prompts used in this guide may differ from those used at your site.
Because prompts are configurable, your terminal might be configured to
display different prompts.
M Some functions allow receipt printing, but only if the Series 400 Terminal is
connected to a serial printer and receipt printing is enabled. The information
printed on the receipt is the same as that displayed on the screen. Supervisor
functions that allow receipt printing are noted in this chapter.
M If your terminal is configured to use 12-hour time, you must enter all times
using the AM and PM keys.

Performing Functions
This section presents instructions for performing functions at the Timekeeper
terminal while it is in supervisor mode. Functions are presented in alphabetical
order.
Cancel Meal Deduction
Description
This function allows you to cancel an employee's automatic meal deduction.

(Some host software has the ability to deduct meal time automatically from shift
time.) With this function, you can create in the terminal’s memory a record of the
override of the automatic meal deductions.
Procedure
To cancel an automatic meal deduction:

1. Press the function key configured with this function.
The prompt for the function temporarily appears, followed by WORKED
THROUGH MEAL. Then the prompt ENTER BADGE appears.
2. Swipe the badge of the employee whose automatic deduction you want to
cancel, or enter * and enter the badge number using the keypad and press
ENTER. The terminal displays the employee’s name or PIN.
3. If looping is in effect, the terminal prompts again for a badge. To cancel meal
deductions for more employees, repeat step 2 until you have completed all
cancellations.
If looping is not in effect, go to the next step.
4. Press CLEAR to exit the function.

Pay Code Transaction
Description
At many sites, the terminal is configured to collect information that affects hours
against pay codes stored on the host. For some host software, employees or
supervisors can record hours associated with a pay code. Many sites use pay codes
to record nonproductive time, such as vacation and sick time.
Procedure
To perform a pay code transaction:

1. Press the function key configured with this function.
The function’s prompt appears temporarily, followed by the prompt ENTER
DAY.
2. Enter the two-digit day of the month associated with the transaction.
For example, if you are using the function to record an employee’s sick time
taken on October 1, enter 01.
The terminal responds with the prompt ENTER TIME.
3. Enter the time associated with the transaction.
Enter the time in the format hh:mm. You can make the hours a one-digit or
two-digit entry; always make the minutes a two-digit entry. For example, if
the time associated with the transaction is 8:15, enter 815.
4. Respond to the ENTER PAY CODE prompt by typing the pay code.
Note that pay codes are referenced by numbers in the host software. Your site
may use a default value for the pay code; if so, skip this step.
Your terminal responds to your pay code entry by displaying the text for the
specified pay code followed by the prompt ENTER HOURS (see step 6) or
ENTER BADGE (see step 7), depending on how your terminal is configured.

5. Type the number of hours for the transaction.

Use the minus key (-) for entering negative hours. Some terminals are
configured for a default value for the hours. In those cases, the terminal skips
this step.
The terminal prompt ENTER BADGE appears.
6. Swipe the employee’s badge or press * and type the employee’s PIN.
If looping is in effect, repeat step 6 until you have completed all of the
necessary pay code transactions.
Delayed Department or Labor Account Transfer
Description
This function allows you to specify the day and the time of the department or
labor account transfer. The terminal is capable of having separate function keys
configured to represent different departments or labor accounts. Alternatively, the
configuration can require that the employee enter labor account numbers or
department numbers.
Procedure
To perform a delayed department or labor account transfer function:

1. Press the function key configured for the Department or Labor Account
Transfer function.
The terminal responds with the prompt ENTER DAY and displays the current
day of the month.
2. Enter the two-digit day of the month on which the transfer occurred.
For example, if the transfer occurred on November 3, enter 03 as the day.
The prompt ENTER TIME and the current time appear.

3. Enter the time of the transfer.

Enter the time in the format hh:mm. Note that you can enter the hour as a one-
digit or two-digit time, but you must enter the minutes as a two-digit entry.
For example, to enter 8:01, enter 801.
4. If prompted for a labor field or department, perform this step. Otherwise, go
to the next step.
a. If prompted for a department, enter a valid department number.
b. If prompted for a labor field, you can swipe a labor account badge, swipe
an appropriate labor field badge, or manually enter a valid labor field
number.
If you use the labor field badge or manual entry methods, you may be
prompted for more labor fields, depending on how the terminal is
configured. Complete all labor fields.
5. If prompted for a comment code, perform this step. Otherwise, go to the next
step.
Enter the three-digit comment code you want to associate with the transfer.
For example, you might enter 123 to associate the transfer with the 123
comment code.
The terminal displays the text for the comment code, for example, TRAINING
1 2 3, and then prompts ENTER BADGE.
6. Swipe the employee badge or press * and type the employee’s PIN.
The terminal responds with IN-DEPT followed by the employee’s PIN or
name.
7. If looping is in effect, repeat step 6 until you have completed all of the
necessary delayed department or labor account transfers.

Department or Labor Account Transfer
Description
This function allows you to use a single key to perform a department or labor
account transfer for an employee. You can have your terminal configured in either
of the following ways:
M Assign different departments or labor accounts to separate function keys.
M Require supervisors to enter a labor account number or department number.
Procedure
To perform a department or labor account transfer:

1. Press the function key configured for the department or labor account transfer
function.
Note
If this function key is set up to represent a specific department or labor
account, the terminal automatically associates this transfer with that
department or account. Go to step 3.

to the next step.
b. If prompted for a labor field, you may swipe a labor account badge, swipe
number.

step.
comment code.
4. Swipe the employee badge or press * and type the PIN.
The terminal responds with IN-DEPT followed by the employee’s PIN or
name.
necessary department or labor account transfers.
Display Current Schedule
Description
This function allows you to display the schedule for a shift that an employee is
currently working. For an employee’s schedule to display on a particular terminal,
the employee must be a home employee of the terminal and have a valid in-punch.
If the home employee’s in-punch is within the schedule margins of an assigned

schedule, the scheduled start and end times are displayed. If the employee is
working an unscheduled shift (and the employee is not restricted from doing so),
the displayed start time is the time of the actual in-punch. Likewise, the displayed
out-punch is the in-punch time plus the employee's unscheduled shift length. For
example, suppose John is working an unscheduled shift and he punched in at 5:00
P.M. If the company’s shifts are normally eight hours, the end time would display
as 1:00 A.

Note the following:

M If the employee has not punched in, or the punch is too far in the past, the
terminal displays NO DATA AVAILABLE.
M If your terminal has receipt printing, you can use it with this function.
Procedure
To display an employee's current working schedule:
1. Press the function key configured for the Display Current Schedule function.
After temporarily displaying the name of the function, the terminal prompts
ENTER BADGE.
2. Swipe the employee’s badge or press * and type the PIN.
The terminal displays the employee’s current start day, start time, and end
time, for example, WE 9:00A - 5:00P.
3. If looping is in effect, repeat step 2 until you have completed the function for
all the employees for whom you want to display current schedules.

Display Elapsed Time Since Last Punch
Description
This function allows you to display how much time has elapsed since an employee
last punched at the terminal. Note that this function is terminal specific. It does not
display the employee’s last punch if it was done at another terminal. If your
terminal has receipt printing, you can use it with this function.
Procedure
To display the elapsed time since the last punch:

1. Press the function key configured for the Display Elapsed Time Since Last
Punch function.
After temporarily displaying the name of the function, the terminal prompts
SPECIFY INTERVAL.
Type the amount of time that you want the terminal to scan in its memory to
look for the last punch.The maximum time interval is 72 hours.
The terminal responds by prompting ENTER BADGE.
2. Swipe the employee’s badge or press * and type the employee’s PIN. The
terminal responds by displaying either:
– The prompt for the punch and the elapsed time in hours and minutes since
the last punch. For example, if the last punch for the employee was at
12:30 PM, it would display:
SINCE LAST PUNCH
24:30
– NO DATA AVAILABLE to indicate that the terminal’s search of the specific
interval failed to find any punch by the employee.
displays of elapsed time since last punch that you want to do. If looping is not
in effect, go to the next step.

Display Last Punch
Description
This function allows you to display an employee's most recent punch at that
particular terminal. Note that this function is terminal specific. If an employee did
a more recent punch at another terminal, it will not display at the current terminal.
If your terminal has receipt printing, you can use it with this function.
Additionally, this function loops in supervisor mode when the function is
available only in supervisor mode.
Procedure
To display an employee’s last punch at the terminal:

1. Press the function key configured for the Display Last Punch function.
The terminal prompts SPECIFY INTERVAL.
2. Type the amount of time that you want the terminal to scan in its memory to
look for the last punch.
The maximum time interval is 72 hours.
After displaying the prompt for the function, the terminal prompts ENTER
BADGE.
Either of the following then occurs.
– The terminal displays the punch type, the day, and the time of the
employee’s last punch at the terminal. The following table shows five
examples of possible displays and an explanation of each.
Example Display Explanation

PUNCH WE 13:45 The employee’s last punch was an in, out, or cross-
punch on Wednesday at 1:45 P.M. Note that in this
example the terminal is using the 24-hour clock.

Example Display Explanation

MISC MO 8:50 The employee’s last punch was a tip entry on Monday
at 8:50.
ACT 01 WE 15:55 The employee’s last punch was the start or end of
activity 1 on Wednesday at 3:55 PM.
F01 TH 9:50 The employee’s last punch was a generic punch on
Thursday at 9:50.
XFER FR 7:50 The employee’s last punch was a department or labor
account transfer made on Friday at 7:50.
– The terminal displays NO DATA AVAILABLE to indicate there are no

punches in the terminal memory for the specified time interval.
displays of employees’ last punch that you want to do.

Display Next Schedules
Description
This function allows you to display an employee's future schedule. The display
shows the employee’s start and end times.
The number of future schedules that you can display is dependent on the number
of schedules your terminal is configured to store in memory. The maximum is 14.
The schedules that you can display are only as current as the most recent
download from the host PC. However, the Display Next Schedule function can
display schedules regardless of the employee’s punch status. Unlike the Display
Current Schedule function, the employee does not need to be currently punched in
at the terminal.
Additionally, this function loops in supervisor mode when the function is only
available in supervisor mode.
Procedure
To display an employee’s next schedule:

1. Press the function key configured for the Display Next Schedules function.
After temporarily displaying the function key prompt, the terminal prompts
ENTER BADGE.
2. Swipe the employee badge or press * and type the employee’s PIN.
The terminal displays either:
– The day, start time, and end of the employee’s next schedule as it is stored
in the terminal’s memory.
For example, if the employee’s next schedule is for Thursday from 8:00
A.M. to 4:00 P.M. the terminal would display TH 8:00A-4:00P.
– NO DATA AVAILABLE, indicating there is no next schedule in the
terminal’s memory. If you receive this prompt, skip to step 4.

3. Press NEXT to view the next schedule.

Continue to use the NEXT and PREV keys to scroll forward and backward
through the future schedules in the terminal’s memory.
4. If looping is in effect, repeat steps 2 and 3 until you have completed all of the
displays of employees’ next schedules that you want to do. If looping is not in
effect, go to the next step.
Display Punch Status
Description
This function allows you to display the most recent punch that an employee made
at the terminal. The Display Punch Status function is terminal specific. Punches
that the employee made at another terminal are not displayed with this function.
Procedure
To display an employee’s punch status:

1. Press the function key configured for Display Punch Status function.
ENTER BADGE.
The terminal responds by displaying the employee’s status, that is IN, OUT, or
X-PUN (for cross-punched).
3. If looping is in effect, repeat step 2 until you have completed all necessary
displays of punch status. If looping is not in effect, go to the next step.

Display Totals
Description
This function allows you to display up to seven employee hourly totals, up to and
including a given date. The host application must send this information to the
terminal because the terminal is unable to do totals on its own. As a result, the
totals reported are only as current as the most recent totals sent from the host
application. The maximum number of hours that you can display is 9,999:59.
Procedure
To display totals for an employee:

1. Press the function key configured to Display Totals.
ENTER BADGE.
2. Swipe the employee’s badge or press * and enter the employee’s PIN.
The terminal responds with one of the following:
– The total hours recorded, up to and including the current time and date.
For example, if the employee has accrued 35 hours and 45 minutes up to
the current time and date (which is on a Monday), the terminal responds:
TOTAL HOURS RECORDED
MO 35:45
– NO DATA AVAILABLE, which indicates that for the particular employee,
there is no punch information stored in the terminal’s memory.
3. Do you want to display more totals?
a. If yes, use the plus (+) and the minus (-) or NEXT and PREV keys to scroll
through the list of up to seven totals.
b. If no, press the CLEAR key to exit the function.

Employee Credit Transaction
Description
This function allows you to enter decimal transaction information in different pay
codes for employees.
Additionally, this function loops in supervisor mode when the function is
Procedure
To enter an employee credit transaction:

1. Press the function key configured for entering an Employee Credit
Transaction.
to the next step.
number.
3. If prompted for a pay code, perform this step. Otherwise, go to the next step.
Enter a pay code. Your terminal may skip this step if the pay code is the
default for all employee credit transaction functions.

step.
comment code.
1 2 3, and then prompts ENTER AMOUNTS $_._.
5. Type a decimal amount, for example 545 to represent $5.45.
You can configure the terminal to use the minus (-) key for negative entries.
The terminal responds with the prompt ENTER BADGE.
The terminal responds by indicating that the credit transaction is recorded and
by displaying the employee’s badge number or PIN.
necessary decimal credit entries for the pay code.

Employee Debit Transaction
Description
This function allows you to enter decimal transaction information in different pay
codes, for employees.
Procedure
To perform an employee debit transaction function:

1. Press the function key configured for entering an Employee Debit
Transaction.
to the next step.
number.
3. Does your terminal prompt ENTER PAY CODE?

a. If yes, enter the pay code.
b. If no, skip to step 4.
Your terminal might skip this step if the pay code is the default for all
employee credit transaction functions.

step.
comment code.
1 2 3, and then prompts ENTER AMOUNTS $_._.
5. Type a decimal amount, for example 545 to represent $5.45.
Note that since this transaction automatically enters a debit, you do not have
to enter a minus sign.
The terminal responds with the prompt ENTER BADGE.
The terminal responds by indicating that the debit transaction is recorded and
by displaying the employee’s badge number or PIN.
necessary decimal debit entries for the pay code.
Note
To undo a prior debit transaction, perform this function a second time, placing a
minus sign (-) before the amount that was deducted. This action cancels the
previous debit transaction.

End Activity
Description
This function allows you to end an activity within a shift that was started by a
Start Activity punch. For example, some companies use this transaction to end a
department transfer that was started by a Start Activity punch.
Procedure
The following steps describe how to end an activity:

1. Press the function key configured for an End an Activity.
to the next step.
number.
step.
comment code.


Optionally, you can also press the # key, and then you are prompted to enter
your department number.
The terminal responds by displaying ACCT followed by the employee’s PIN
or name.
5. If looping is in effect, repeat steps 2 through 4 until you have completed all of
the necessary end activities.
Enter Tips
Description
This function allows you to enter tips and a gross receipt amount (if so
configured), for an employee.
Procedure
To enter tips and gross receipts for an employee:
1. Press the function key configured for Enter Tips.

The terminal responds with E NTER AMOUNTS $_.__.
2. Key in the tip amount.
For example, to enter $15.00, type 1500.
The maximum amount you can enter is 999999. Alternatively, you can have
the terminal configured to have a negative value for any amount you enter.
Your terminal responds with GROSS AMOUNTS $_.__, if your terminal is
configured for this variable. Otherwise go to step 4.

3. Key in the gross receipts amount.

For example, to enter $60.85, type 6085.
The maximum amount you can enter is 999999. Alternatively, you can have
the terminal configured to have a negative value for any amount you enter.
The terminal responds with ENTER BADGE.
to the next step.
number.
5. Respond to the ENTER BADGE prompt by swiping the appropriate
employee’s badge, or press * and type the employee’s PIN.
The terminal responds with MISC followed by the employee’s name or PIN.

Gate Entry Only
Description
This function allows you to perform a gate entry-only punch. Gate entry-only
punches allow employees on the Gate List to open a door without affecting their
in/out status.
Procedure
To perform a gate entry-only punch:

1. Press the function key configured for gate entry only.
2. Swipe the employees badge or press * and enter the employee’s PIN.
3. If the terminal prompts for a password, enter the employee’s entry code and
press ENTER . Whether you are prompted for a password or not, note the
following:
If the door opens, the employee is on the gate list and can open the door.
If the door does not open, the employee is not on the gate list and the terminal
displays NOT ALLOWED.
necessary gate entry-only punches.

Generic Punch
Description
This function allows you to create a generic record in the terminal’s memory. The
host software can then interpret this data if the application is configured to support
this type of entry.
Procedure
To enter a generic punch:

1. Press the function key configured for a Generic Punch.
to the next step.
number.
3. Swipe the employee badge or press * and type the PIN when prompted
ENTER BADGE.

Quantity Transaction
Description
This function allows you to enter a numeric value and associate it with an
employee. For example, a company with workers who produce piece work may
want to use this feature to record the number of pieces completed by each
employee at the end of the day.
Procedure
To enter a quantity transaction:

1. Press the function key configured for Quantity Transaction.
The terminal prompts ENTER TRANSACTION.
2. Enter the numeric number that you want to associate with the employee.
For example, if the employee completed 45 pieces, enter 45. You can make
your entry one to six digits long.
The terminal responds by displaying EDIT followed by the employee’s name
or PIN.
the necessary Quantity Transactions for employees.

Simple Punch
Description
Performing this function allows employees to punch in or out while the terminal is
in supervisor mode.
Procedure
To perform a simple punch:

1. Press the function key configured for a simple punch function.
The prompt assigned to the function key displays temporarily, followed by the
prompt ENTER BADGE.
2. Swipe the employee’s badge or press * and type the PIN.
The terminal responds by displaying IN, OUT, or X-PUN (whichever is
relevant to the punch), followed by the employee’s name or PIN.
necessary simple punches for employees.

Review Stored Punches
Description
This function allows you to review an employee's punch records that are in the
terminal’s memory. You can step forward through the punch history using the plus
(+) or NEXT key, starting with the oldest punch record and proceeding to the most
recent punch.
You can also step back through the punch history by pressing the minus (-) or
PREV key. There is a step back limit of nine punches (a “window” of 10 punches).
If you have stepped forward more than nine punches and want to review a punch
more than nine punches in the past, press CLEAR and swipe the badge (or enter
the PIN).
For example, assume you are reviewing 15 punches. After reviewing the oldest to
the newest punch, you are on the 14th punch from the end. You decide to review
the punches, that is, go from 14 backward to the oldest punch. You can press the -
or PREV key and review the 13th punch from the end to the 4th punch from the
end. To review punches 2 through 1 from the end, you must press CLEAR and
reinsert the employee’s badge or PIN.
While you review punches, you may, in some cases, notice a second line on the
display. This line can include additional information, such as the amount of a tip
entry. Press the # key to toggle the display of the second line of information on
and off.
Additionally, Review Punches loops in supervisor mode when the function is

Procedure
To review an employee’s punch history:

1. Press the function key configured for Review Punches.
2. After displaying text to indicate the selected feature, the terminal prompts
SPECIFY INTERVAL and displays the default value of 12.
3. You can accept the default value of 12 hours by pressing ENTER.
Alternatively, use the backspace key to change the entry of the number of
hours back that you want to review.
Note
You can review only the last 72 hours.
4. The terminal responds by prompting ENTER BADGE.

The terminal responds by displaying the oldest punch from the hours interval
that you entered. The following tables show examples of what you might see
on the terminal display.
6. Press + sign to review additional lines of display for the punch.
Sample Display Explanation

PUNCH WE 07:55 The punch record is a standard punch on Wednesday
at 7:55. When receipt printing is enabled, the printed
report shows the date of the transaction.
XFER WE 08:00 The employee transferred departments or labor
accounts on Wednesday at 8:00.
F2 TH 7:30 The employee has an 01 generic punch made at 7:30.
MISC TU 10:30 The employee has a tip entry made on Tuesday at
10:30.
ADDED TU 7:30 The supervisor added a punch for Tuesday at 7:30
DELETED WE 10:55. The supervisor deleted a punch for Wednesday at
10:55.
ACT TU 9:00 The employee entered a Start or End Activity punch
on Tuesday at 9:00.

Sample Display Explanation

NO DATA AVAILABLE The terminal does not have any records for the
employee for the specified time interval.
Some of the punches have additional lines, as shown in the following table:
Sample Display Explanation of Additional Display Lines

XFER WE 08:00 Employee transferred to department 120.
000120
MISC TU 10:30 Employee entered a tip of $7.25 when working on

$7.25 labor account 223010.
223010
ACT TU 9:00 The employee did an activity punch for department 22
22 with the 123 comment code, that is, Training.
123
TRAINING
7. Continue to review the employee’s punches using the + or NEXT keys (and -
or PREV keys as needed) until you have reviewed all the punches in the time
interval that you specified in step 2.
the necessary punch reviews for employees.

Start Activity
Description
This function allows you to designate a shift as a special activity shift for which an
employee is paid differently than the normal rate. Therefore, hours worked on an
activity Shift must be made to accrue in a special pay code so that the employee is
paid correctly for the shift. For example, if employees work the late night shift,
they may be paid at a different rate than when they work the day shift.
Procedure
To perform a start activity:

1. Press the function key configured for the Start Activity function.
The terminal prompts ACTIVITY CODE.
2. Enter the two-digit activity code that is associated with the shift.
The terminal displays the text associated with the activity. For example, if you
entered 10 for night shift, the terminal might display NIGHT.
to the next step.
number.

step.
comment code.
The terminal responds by displaying ACT followed by the employee’s PIN or
name.
the necessary start activities.

View Acknowledged and Unacknowledged Messages
Description
This function allows you to view messages assigned to employees. Depending on

the configuration, these messages might be acknowledged or unacknowledged.
Alternatively, you can have two separate function keys configured, one for
acknowledged messages and the other for unacknowledged messages.
Note the following:

M Each employee can have up to two messages at a time. Two examples of
possible messages are SEE YOUR SUPERVISOR and REPORT TO WORK
CENTER 5.
M If your terminal has receipt printing, you can use it with this function.
Procedure
To review an employee’s acknowledged or unacknowledged messages:

1. Press the function key configured for either View Acknowledged Messages
function or View Unacknowledged Messages functions.
The terminal prompts ENTER BADGE.
The display shows either of the following:
– The employee’s acknowledged or unacknowledged messages (whichever
are displayed). If there are two messages, the first is displayed and is then
followed by the second.
– YOU HAVE NO MESSAGE is displayed, indicating the employee has no
messages. If you receive this prompt, go to step 4.

3. Choose an action from the following table:
Action Explanation
Press ENTER To acknowledge the message.
Press CLEAR. To clear the message. (You can view it again later.)
Press the plus (+) key. To repeat the message. If there were two messages,
both display again, starting with the first.
Let the message time The message is left unacknowledged.
out.
necessary start activities.


Chapter 3
Performing Supervisor Mode Commands

M What Are Supervisor Commands?
M Executing Commands
Chapter 3 Performing Supervisor Mode Commands
What Are Supervisor Commands?

You use supervisor commands to perform activities such as managing gate
schedules overriding employees’ punch restrictions, and printing reports. With the
terminal in supervisor mode, you initiate supervisor commands by entering the
number of the command to execute.
Note
The difference between supervisor functions and supervisor commands is that
functions allow you to view and edit employee data, while commands allow you
to perform purely administrative tasks. For more information on supervisor
functions, see Chapter 2, “Performing Supervisor Mode Functions.”
The following is a list of the supervisor commands you can perform using the
Series 400 Timekeeper Terminal.
M 2 - Single Home Employee Restriction Override
M 3 - Global Home Employee Restriction Override
M 4 - Global Non-Home Employee Restriction Override
M 5 - Single Non-Home Employee Restriction Override
M 6 - Ring Bell (not supported by Models 420G, 421G)
M 7 - Silence Bell (not supported by Models 420G, 421G)
M 8 - In/Out Punch Type Display Enable/Disable
M 10 - Display Badge Contents
M 21 - Edit Timekeeper Off Times
M 27 - Add/Edit/Delete Modem Off Schedule Times
M 28 - Erase Modem Off Schedule Times
M 29 - Display Modem Off Schedule
M 35 - Print Home Employee Report
M 37 - Print List Report
M 39 - Print On-Premises Report (not supported by Models 420G, 421G)

What Are Supervisor Commands?
M 40 - Print Individual Employee Information Report (not supported by

Models 420G, 421G)
M 41 - Determine Lithium Battery Life
M 43 - Print Off-Premises Report (not supported by Models 420G, 421G)
M 50 - Add a Punch (not supported by Models 420G, 421G)
M 51 - Delete a Punch (not supported by Models 420G, 421G)
M 52 - Perform Hours Transaction (not supported by Models 420G, 421G)
M 53 - Perform Pay Code Adjustment (not supported by Models 420G, 421G)
M 54 - Department/Labor Account Transfer (not supported by Models 420G,
421G)
M 55 - Decimal Transaction (not supported by Models 420G, 421G)
M 57 - Supervisor Transaction (not supported by TKC)
M 58 - Print Bell Schedule Times (not supported by Models 420G, 421G)
M 59 - Cancel Meal Deduction (not supported by Models 420G, 421G)
M 62 - Adjust Time (+ or - 99 min.)
M 65 - Edit Bell Schedule (not supported by Models 420G, 421G)
M 66 - Delete All Scheduled Bells (not supported by Models 420G, 421G)
M 67 - Display Bell Schedule (not supported by Models 420G, 421G)
M 69 - Change Supervisor Password
M 70 - Display Host Report Directory (not supported by Models 420G, 421G)
M 71 - Print One Host Report (not supported by Models 420G, 421G)
M 72 - Print All Host Reports (not supported by Models 420G, 421G)
M 73 - Print and Delete One Host Report (not supported by Models 420G, 421G)
M 74 - Print and Delete All Host Reports (not supported by Models 420G, 421G)
M 75 - Delete One Host Report (not supported by Models 420G, 421G)
M 76 - Delete All Host Reports (not supported by Models 420G, 421G)
M 79 - Print Parameters Report

Executing Commands
This section presents instructions for performing supervisor commands at the
Timekeeper terminal while it is in supervisor mode. You initiate all supervisor
mode commands by pressing the * key and then entering the number of the
command. Your terminal may be set up to associate function keys with specific
commands.
Note the following when using supervisor mode commands:

M You must first enter supervisor mode before performing any supervisor mode
commands. See “Entering and Exiting Supervisor Mode” .
M Once in supervisor mode, press the * key. You are prompted ENTER
COMMAND NUMBER. Respond by typing the number of the command you
are executing and press ENTER.
M Follow entries made on the keypad by pressing ENTER. The exceptions are
when you enter special characters, such as *, #, +, NEXT, - or PREV.
Note
There is also a supervisor mode command 0, which is used for exiting supervisor
mode.

Executing Commands
Command 2: Single Home Employee Restriction Override
Description
Command 2 enables you to configure the terminal to ignore an individual home

employee restriction. This is useful when some home employees need to punch at
a time when they are normally restricted from punching.
The terminal keeps track of restrictions using 0 and 1 as follows:

M A 0 indicates the employee is restricted from making a punch during a
restriction period. This is the default unless it is changed by a supervisor.
M A 1 indicates the employee can make the punch even during a restricted
period. A 1 level of restriction is also referred to as a restriction credit. Only
supervisors can set an employee’s restriction credit to 1.
You can temporarily change the 0 status to 1, giving the employee a credit
restriction. When the employee punches, the restriction status changes back to 0.
The maximum restriction credits for any employee is one. Once the employee
uses the restriction credit by punching, the employee has used the allotted number
of restriction credits and the credit restriction is reset to 0.
Likewise, you can change a restriction of 0 to a restriction of 1. Again, the change

lasts for only the next punch and then reverts to the original setting.
Procedure
To change an individual home employee punch restriction:

1. In supervisor mode, enter 2 at the ENTER COMMAND NUMBER prompt, and
press ENTER.
2. At the ENTER BADGE prompt, swipe the badge or press * and type the
employee’s PIN for the employee whose restriction you want to override or
press * and type the PIN.
The terminal then displays the employee’s current restriction credit.

3. If the restriction credit is set to 0 (meaning the employee is restricted), and

you want to remove the restriction, type 1. Otherwise, press ENTER to accept
the setting.
If the restriction credit is set to 1 (meaning the employee can make the punch
at restricted times), and you want to restrict the next punch, type 0. Otherwise,
press ENTER to accept the setting.The terminal responds in all cases with the
prompt ENTER BADGE.
4. Swipe a different badge or press * and type the employee’s PIN to edit another
employee's restriction credit, or press ENTER again to exit the command.
Command 3: Global Home Employee Restriction Override
Description
Command 3 enables you to override the punch restrictions for all home employees
at a particular terminal. When you execute the command, all home employee
restrictions in the terminal are overridden until you use the same command to
remove the restriction credit or until the length of the override expires. The length
option can be specified only for restriction overrides (credit = 1). Maximum
length = 100 hours (unless indefinite).
You might use this command if you have to have all home employees work on a
restricted shift, such as having them all work on Saturdays.
You and the employees can determine from the punch when global overrides are
enabled as follows:
M A plus sign (+) is displayed between the date and the time on all terminal
displays when global home employee override restrictions are enabled, for
example,
MO 10-JAN-00 + 12:25P.

Executing Commands
M An asterisk (*) is displayed when both home and non-home global restriction
overrides are in effect, that is, Command 3 and 4. (See “Command 4: Global
Non-Home Employee Restriction Override” for more information.) The
following example shows the restriction override for both home and
non-home employees:
MO 10-JAN-00 * 12:25P.
Use of Commands 3 and 4 together is sometimes referred to as putting the
terminal in “snowstorm mode,” because it is often done before or during a
snowstorm to allow all employees to punch out for an early release.
Procedure
To change the restriction credit for all home employees:

1. In supervisor mode, enter 3 at the ENTER COMMAND NUMBER prompt, and
press ENTER.
2. If you want to disable the global home employee override, type 0 and press
ENTER. This exits you from the command.
If you want to extend the global home employee override indefinitely, press
ENTER. This exits you from the command.
If you want to specify a length for the override, press # and go to the next step.
3. For the ENTER LENGTH prompt, enter the length of the restriction override
in the format hh:mm.
For example, enter 1200 if the override is to be for 12 hours. The maximum
length is 24 hours.
4. Press ENTER to exit the command.

Command 4: Global Non-Home Employee Restriction Override
Description
Some Series 400 Terminals are configured to restrict badges whose numbers have
not been sent from the host. Command 4 enables you to lift this restriction on all
non-home (cross-punching) employees.
You can make the override period indefinite, that is, until a supervisor removes the
override, or limit it for a specified amount of time. The maximum length of the
specified override period is 100 hours (unless specified as indefinite). This
command is helpful in the event that one terminal fails and employees must punch
in at another terminal until their home terminal is repaired.
You and the employees can determine from the punch when global overrides for
non-home employees are enabled as follows:
M An “x” displays between the date and the time when a non-home employee
global override is in effect, for example:
MO 10-JAN-00 x 12:25P
M An asterisk (*) displays when both home and non-home global restriction
overrides are in effect, that is, Commands 3 and 4. (See Command 3 for more
information.) The following is an example display of a home and non-home
global restriction override:
MO 10-JAN-00 * 12:25P
Use of Commands 3 and 4 together is sometimes referred to as putting the
terminal in “snowstorm” mode, because it is often done before or during a
snowstorm to allow all employees to punch out for an early release.

Executing Commands
Procedure
To change the restriction credit for all non-home employees:

1. In supervisor mode, enter 4 at the ENTER COMMAND NUMBER prompt and
press ENTER.
2. If you want to disable the global non-home employee override, type 0 and
press ENTER . This exits you from the command.
If you want to extend the global non-home employee override indefinitely,
press ENTER. This exits you from the command.
If you want to specify a length for the override, press # and go to step 2.
3. For the ENTER LENGTH prompt, enter the length of the restriction override
in the format hh:mm.
For example, enter 120 if the override is to be for 1 hour and 20 minutes. Note
that the maximum length is 24 hours.
4. Press ENTER to exit the command.

Command 5: Single Non-Home Employee Restriction Override
Description
Command 5 enables you to override a cross-punching restriction and add a punch

for one or more individual non-home employees. Use this command whenever
you have one or more individual non-home employees who are restricted from
punching at a particular terminal, and you want to add a punch for the employees.
For example, if there are three non-home employees who need to punch when
cross-punching is not allowed, you can use this command to allow each of the
three employees to punch.
Procedure
To override a punch restriction for one or more individual non-home employees:

press ENTER.
2. Respond to the ENTER BADGE prompt by swiping the non-home employee’s
badge or press * and type the employee’s PIN.
The terminal displays XPUN followed by the employee’s PIN to indicate that
the restriction override for the non-home employee is in effect. The terminal
then prompts for more badges.
Note
The terminal displays 09 HOME EMPLOYEE if a home employee badge or
PIN is entered.
3. Repeat step 2 until you have completed all the necessary non-home employee
restriction overrides.
4. Press CLEAR to exit the command.

Executing Commands
Command 6: Ring Bell
Description
Command 6 allows you to ring immediately the bell system attached to the
terminal. The bells continue ringing for the number of seconds specified in the
command.
Note that to execute Supervisor Command 6, the terminal must be configured to

manage a bell. Otherwise, when you execute the command, you receive the
message 62 NOT INSTALLED.
Procedure
To ring the bell:

press ENTER. The prompt SPECIFY INTERVAL appears.
2. Type the desired bell ring duration in seconds. You can enter a value from 1 to
9 seconds. The default is 2 seconds.
3. Press ENTER. The terminal automatically exits the command.

Command 7: Silence Bell
Description
Command 7 enables you to silence the bells system attached to the terminal. Note
that the terminal must be configured to manage a bell rather than a gate.
Procedure
To execute the silence bell command, in supervisor mode, enter 7 at the ENTER
COMMAND NUMBER prompt and press ENTER. The bells immediately stop
ringing.
Note
If you execute this command at a terminal that is not configured for bells, the
terminal displays 62 NOT INSTALLED.
Command 8: In/Out Punch Type Display Enable/Disable
Description
Showing the status of a punch is called punch typing. If the terminal’s punch
typing is turned on (set to 1), an IN, OUT displays when an employee punches. If
the punch typing is turned off (set to 0), the punch status does not display.
Command 8 allows you to enable or disable the display of an employee's punch
status (IN, OUT).
An option for this command allows you to specify how long the display of punch
types is disabled. Press the # key to set the LENGTH option as described in the
following procedure. The length option disables the display of punch types for a
specified period of time. The maximum length is 100 hours.

Executing Commands
Note
The IN/OUT punch status does not apply to Security Access Features.
Procedure
To disable the punch type display:

press ENTER.
2. If you want to turn punch typing on, check the punch typing status number on
the display. If the setting is 1, press ENTER. If the setting is 0, type 1. You
have completed this procedure.
If you want to turn punch typing off indefinitely, check the punch typing
status number on the display. If the setting is 0, press ENTER. If the setting is
1, type 0. Both turn off the in/out status display for an indefinite period of
time. You have completed this procedure.
If you want to turn punch typing off for a specified time period, press the #
key. The terminal responds by prompting ENTER LENGTH. Go to the next
step.
3. Type the length of time that you want punch typing disabled. Enter the time in
the format hh:mm. For example, if you want to disable punch typing for 12
hours, enter 120.

Command 10: Display Badge Contents
Description
Command 10 tests the operation of the terminal’s integral swipe badge reader or
optional remote swipe badge reader by reading a badge and displaying its
contents. The information that displays includes:
M Type of badge (Kronos standard badge or generic badge)
M Reader used to read the badge
M Number of characters encoded on the badge
M Barcode symbology used by the badge
M Badge contents (numeric or alphanumeric)
When you swipe a standard Kronos badge, or press * and type the employee’s
PIN, a nine-digit employee ID appears. If necessary, leading zeroes precede the
badge number. When you swipe a generic badge, all data encoded on the badge is
displayed, using both lines of the display if necessary. A generic badge can
contain up to 32 alphanumeric characters.
If an “S” Supervisor or “G” Guard badge is read, only the last two digits of the
badge number display for security reasons. Reading a Maintenance Badge causes
the command execution to terminate.
The following is an example of information that appears when you execute this
command:
K 1 18 I 2OF5
123456789
The following explains how to interpret this information:
M “K” indicates a standard Kronos badge.
M “1” indicates that the badge was read by the first remote reader.
M “18” is the number of characters encoded on the badge.
M “I 2OF5” indicates the barcode symbology.
M “123456789” are the contents of the badge.

Executing Commands
Note
If the contents of the badge are too long to fit on one line with the rest of the data,
they are displayed alone below the other badge information. The length of time
information is displayed is managed by the setting for Procedure 1, Step 3 of the
terminal program.
Procedure
To display badge contents:

press ENTER.
2. Respond to the ENTER BADGE prompt by swiping the badge to be read.
The terminal responds by temporarily displaying the contents of the badge
followed by the prompt ENTER BADGE.
3. Continue to test badges until you are done.

Command 21: Edit Timekeeper Terminal Off-Times
Description
Command 21 enables you, the supervisor, to edit the terminal’s off-times of both
home and non-home employees. A terminal’s off-time is a period of the day when
all employees are restricted from punching. If off-times are configured, they apply
every day of the week (Sunday through Saturday). During off-times, the terminal
shows the time but not the date on the top line of its display, and it shows the
message OFF-TIME on the second line of its display.
If an employee attempts to punch during an off-time, the terminal displays the

message 07 OFF TIME and does not record the punch. (The terminal can read
Supervisor and Guard badges when it is operating in an off-time.).
Procedure
To edit a terminal’s off-time:

press ENTER.
2. If you want to create an off-time, respond to the OFF TIME prompt by
entering the time of day to begin the off-time. Enter the time, in the format
hh:mm. For example, if the off-time is to begin at 1 P.M., type 100 and press
the PM key or type 1300 if the terminal uses a 24-hour clock. Then, press
ENTER.
If you want to edit an off-time, you can change either the time that the
off-time begins, or the length of the off-time. Note the following:
– If you are changing the time the off-time begins, respond to the OFF
TIME prompt by enter the new time for the off-time to begin.
– If you are satisfied with when the off-time begins, press ENTER to accept
the current setting.
If you want to delete an off-time, type 000.
In all cases, the terminal responds by prompting ENTER LENGTH.

Executing Commands
3. If you are creating or changing the off-time, type the duration of the off-time
in the format hh:mm, for example 120 for an hour and 20 minutes.
If you are satisfied with the duration of the off-time, press ENTER.
If you are deleting off-times entirely, type 000 and press ENTER.
You are prompted OFF TIME for the terminal’s second off-time.
4. To add, edit, or remove the second off-time, repeat this procedure beginning
with step 2.
Command 27: Add/Edit/Delete Modem Off Schedule Times
Description
Command 27 allows you to create or edit a schedule for when the modem
connecting the terminal to the Polling PC is on and off.
Specifically, this command allows you to specify:

M The times when the modem is off (off-time)
M The times when the modem switches back on (on-time)
M The days of the week on which the on and off periods are not in effect.
This command is useful, for example, if you want to keep a phone line open
during the day and want to transmit data only at night to and from the Polling PC.
You can store up to seven different on-time and off-time schedules with this
command. You can also delete or edit an existing off-time using Command 27.
Specifically, you delete an existing off-time by making the on-time match the off-
time.
Note
When using Command 27 in supervisor mode, you must enter all times using the
AM and PM keys if your terminal is configured to use 12-hour time.

Any schedules set up with Command 27 can be erased entirely using Command
28 (see Command 28).
Procedure
To add, edit, or delete modem off schedules:

press ENTER.
2. If you are adding or editing the modem off-time schedules, respond to the
MODEM OFF TIME prompt by entering the time at which you want the
modem to switch off. Type the time in hh:mm format. For example, if the
terminal uses 12-hour time format, type 1000 and press the AM key. If the
terminal uses 24-hour time format, type 1000. After you enter the time, press
ENTER.
If you are retaining or deleting modem off times, respond to the MODEM OFF
TIME prompt by pressing ENTER.
The terminal responds by prompting MODEM ON TIME.
3. To add or edit the modem on time schedules, enter the time you want the
modem to turn back on. Type the time in hh:mm format. For example, if the
terminal uses 12-hour time format, type 900 and press the AM key. If the
terminal uses 24-hour time format, type 2100. After you enter the time, press
ENTER.
To retain the current MODEM ON setting, press ENTER to accept the entry.
To delete the modem off-time schedule, enter the same time as your MODEM
OFF setting. The terminal interprets the two matching settings to mean that it
should not turn off modem answering capability.
The terminal responds by prompting SPECIFY OPTION. Note that if the
terminal displays ERROR 22, you have eight off times specified. You must
delete one.

Executing Commands
4. Enter the figure to represent the days of the week that the schedule is not in
effect.
You determine this figure by adding the relevant values from the following
tables and then type the sum.
Value Meaning
2 Cancel on Sunday
4 Cancel on Monday
8 Cancel on Tuesday
16 Cancel on Wednesday
32 Cancel on Thursday
64 Cancel on Friday
128 Cancel on Saturday
For example, if the Modem on/off schedule is to remain in effect on Monday

through Friday, you would type 130, the sum of Sunday and Saturday. Press
ENTER if the sum displayed is correct for your schedule. Enter 0 if you want
the schedule to remain in effect every day of the week.
The terminal prompts MODEM OFF TIME.
5. Continue to enter modem schedules. You can enter up to seven schedules.

Command 28: Erase Modem Off Schedule Times
Description
Command 28 erases all modem off-times you have previously set up with
Command 27. You may want to use this command as a quick way of deleting all
modem schedules before you reset them with Command 27.
If the terminal is in off-time when executing Command 28, the modem reactivates
immediately.
Procedure
To erase all modem off schedules, enter 28 at the ENTER COMMAND NUMBER
prompt, and press ENTER. The terminal prompts ARE YOU SURE?
To erase the schedules, press ENTER.
To exit the command without erasing the schedules, press CLEAR.

Executing Commands
Command 29: Display Modem Off Schedule
Description
Use Command 29 if you want to check the times that the terminal switches off its
availability to the modem and the times it switches it on again.
Procedure
To display modem schedules:

press ENTER.
2. Note the second line of the MODEM OFF SCHEDULE display, which shows
the number of active modem off-time schedules.
3. Press ENTER to view the individual off-times.
Press the plus (+) and minus (-) keys or NEXT and PREV keys to scroll
through the entire schedule. Use the # key to display the day of week
exclusion.

Command 35: Print Home Employee Report
Description
Use Command 35 to print the Home Employee Report on the serial printer
connected to the terminal. This report shows, in 40-column format, a list of all
home employees at the terminal and their respective employee IDs.The following
is a sample printout:
EMPLOYEE LIST 05-JAN-00 17:36

DONNA DELENA 135797531
CHARLES LUCAS 246808642
CHARLENE CALLAHAN 000134679
ANTHONY SCIORTINO 000124578
SINEAD WELDON 000235689
JOHN ANTHONY 000118950
DEREK FROIO 000000017
Procedure
To print the Home Employee Report, enter 35 at the ENTER COMMAND

NUMBER prompt and press ENTER. While the report is printing, the terminal
displays EMPLOYEE LIST PRINTING IN PROGRESS. To stop printing, press
CLEAR.

Executing Commands
Command 37: Print List Report
Description
The host application software has several reports that it can download to a serial
printer attached to the terminal. Command 37 allows you to select a report and
print it on the serial printer connected to the terminal. The following are some
reports that your application may support:
M Gate Open Schedules
M Modem Off Schedules
M Restriction Programs
M Generic Schedules
M Logical Gate List
M Physical Gate List
M Department/labor Accounts
M Lists for labor fields 7, 6, 5, 4, 3, 2, 1
M Message Assignments
M Message Dictionary
M Comment Codes
M Employee Transactions
Note that the printed reports all have a 40-column format.
Procedure:
To select and print a report from the host application:

press ENTER.
2. Scroll through the list of reports, using the plus (+) and minus (-) or NEXT
and PREV keys.

3. Press ENTER when you locate the report you want to print.
The printer begins to print the report. While it does so, the terminal displays
PRINTING IN PROGRESS. You can abort the printing by pressing CLEAR.
4. When the printing is complete, you can repeat step 2 and choose to print
another report. Continue printing until you have printed all the reports you
want.
Command 39: Print On-Premises Report
Description
Command 39 prints the On-Premises Report on the serial printer connected to the
terminal. The On-Premises Report lists all home employees who have punched in
at the terminal (that is, who are on the premises) and their respective employee
IDs.The report uses a 40-column format.
The following is a sample printout:
ON PREMISES 16-JAN-00 17:36

SEAN WELDON 357975312
MARIE DELENA 346797689
JIM MCCABE 245787464
DAN LAVERTY 101010101
MARY MACDOUGALL 237609881
KEITH MOULAISON 123765899
JULIA BARROW 398754048
LISSA STORY 177618610
FRANK ROQUE 189519483
RYAN CHEUNG 149219351
PAUL VINCUILLA 941275000

Executing Commands
Procedure
To print the On-Premises Report, enter 39 at the ENTER COMMAND NUMBER

prompt and press ENTER. The report begins to print on the attached serial printer.
While the report is printing, the terminal displays ON PREMISES PRINTING IN
PROGRESS.
To stop printing, press CLEAR.
Command 40: Print Individual Employee Information Report
Description
Command 40 prints the data currently stored in the terminal's memory for a given
home employee. When you execute this command, the amount of data that you
can print depends on how the terminal program is configured. The terminal must
be connected to a serial printer.
The Individual Employee Information Report uses a 40-column format. The

following is a sample printout:
EMPLOYEE 05-JAN-00 17:36

NAME JANE WELDON
PR/SCHD 1/2
ID NUM 333008921
SFLAG 0102
PREPUN 27-JAN-00 15:30
STRTIME 27-JAN-00 08:00
ENDTIME 27-JAN-00 17:30
MISOUT 28-JAN-00 01:30
START1 26-JAN-00 08:00
START2 27-JAN-00 08:00


START3 28-JAN-00 08:00
EMPREF 3160
TOTAL1 0120:40
TOTAL2 0012:00
I-MSG1 101(A) MO
I-MSG2 010
Procedure
To print the Individual Employee Information Report:

press ENTER.
The ENTER BADGE prompt appears.
2. Swipe the badge of the employee for whom you want a report, or enter the
employee’s PIN. The report begins to print immediately as the terminal
displays PRINTING IN PROGRESS.

Executing Commands
Command 41: Determine Lithium Battery Life
Description
Use Command 41 to display the number of days the battery is capable of

supplying backup power. The number of days varies according to the amount of
memory you have in your terminal, as shown in the following chart:
RAM Size Lithium Battery Life

128K 90 days
256K 60 days
512K 30 days
1024K 15 days
Each time external power is restored to the terminal after it has been operating on
lithium battery backup, the terminal checks the amount of time the terminal has
been operating on lithium battery backup and the amount of RAM installed. The
terminal displays the message LOW LITHIUM BATTERY if the battery is within 14
days of its limit.
Note
When the terminal is cold-started (that is, both its DC wall supply and lithium
battery are removed, then reinstalled), it prompts for entry of the lithium battery's
life. Thus, prior to cold-starting the terminal, you must always determine the
lithium battery's life by executing this command and recording the displayed
value.

Procedure
To determine the lithium battery’s remaining life, enter 41 at the ENTER

COMMAND NUMBER prompt and press ENTER. The terminal displays the
number of days that the battery is capable of supplying backup power. For
example, if the remaining battery life is 50 days, the display shows:
BATTERY LIFE 50
<CLEAR >TO CONTINUE
Press CLEAR to exit the command.

Executing Commands
Command 43: Print Off-Premises Report
Description
Command 43 prints the Off-Premises Report on the serial printer connected to the
terminal. The Off-Premises Report lists the employees who have punched out at
the terminal, that is, the home employees who are no longer on the premises. This
list shows both the names and the employee IDs.
The Off-Premises Report uses a 40-column format. The following is a sample

printout:
OFF PREMISES 16-JAN-00 17:36

LOUIS DELENA 808642999
DIANE WELDON 056897659
JOHN DUNCAN 191819038
JIMMY CALLAHAN 195541414
JOE DECZARO 024564756
JUDY LEMMO 195814449
GIL SULLIVAN 000080900Abo
Procedure
To print the Off-Premises Report, enter 43 at the ENTER COMMAND NUMBER

prompt and press ENTER. As the report prints, PRINTING IN PROGRESS
appears on the terminal’s display.

Command 50: Add a Punch
Description
Use Command 50 to add punches when employees forget to punch in or out.
Command 50 is generally used to add punches in the past. You can, however, add
punches for the next day, although changing the effective date of the edit must
conform to the expectations of the host software. If you do add punches for the
next day, be aware that employees receive the error message 04 REPUNCH
RESTRICT when attempting to punch. This error occurs until the terminal’s
internal clock indicates that it has passed the date and time of the added punch.
Command 50 affects the employee's in/out status. If, for example, some
employees forget to punch in, they are then restricted from punching out unless
you add their in-punches using Command 50. After you enter their in-punches,
they can do a normal out-punch.
Procedure
To add a punch for an employee:

press ENTER.
2. For the ENTER DAY prompt, type the date of the month for which you want to
add the punch.
You can enter a date from 1 to 31, for example, 14 for the 14th of the month.
The terminal assumes that, unless the punch is added for either the current
date or for the next day, the entry is a day that has passed. For example, if the
current date is the 15th of the month, and you type 22, the terminal assumes
the punch is for the 22nd of the previous month.
The terminal responds with the prompt ENTER TIME and displays the current
time.

Executing Commands
3. Type the time of the added punch.

For example, if the punch is to be added for 1:30 PM, type 130 and press the
PM key.
4. If prompted for an activity code, perform this step. Otherwise, go to the next
step.
Enter a two-digit activity code. The terminal displays the text associated with
the activity. For example, if you entered 10 for night shift, the terminal might
display NIGHT.
step.
comment code.
to the next step.
an appropriate labor field badge, press * and type the employee’s PIN, or
manually enter a valid labor field number.
7. If you want to enter a labor account or department, respond to the ENTER
BADGE prompt by pressing # and then entering a department or account.
Otherwise, go to the next step.
8. Respond to the ENTER BADGE prompt by swiping the employee’s badge
whose punch you are adding, or press * and type the employee’s PIN.
The terminal responds temporarily by displaying EDIT followed by the
employee’s PIN or name. Then the prompt ENTER BADGE appears.
9. If you want to add the same punch for other employees, continue swiping
badges or entering PINs.

Command 51: Delete a Punch
Description
Use Command 51 to delete an employee’s punch. You can use this command to
delete an in or out punch when the employee made the punch with the wrong
badge. However, before you use Command 51, you must ensure that your terminal
is configured to support it.
Unlike Command 50, the employee's in/out status at the terminal is unaffected by
Command 51. Some host software reflects the deleted punch only after collecting
the punch data from the terminal.
Procedure
To delete a punch for an employee:

press ENTER.
2. Respond to the ENTER DAY prompt by typing the date of the month for which
the punch should be deleted.
Note that the terminal assumes that unless the punch is added for either the
current date or for the next day, the entry is a day that has passed. For
example, if the current date is the 15th of the month, and you type 22, the
terminal assumes the punch being deleted is for the 22nd of the previous
month.
time.
3. Type the time of the punch you are deleting.
For example, if the punch is to be deleted for 3:30 PM, type 330 and press the
PM key.

Executing Commands
4. If prompted for an activity code, perform this step. Otherwise, go to the next
step.
Enter a two-digit activity code. The terminal displays the text associated with
the activity. For example, if you entered 10 for night shift, the terminal might
display NIGHT.
5. If you are not prompted for a department or labor account and want to enter
one, respond to the ENTER BADGE prompt by pressing # and then entering a
department or account. Otherwise, go to the next step.
to the next step.
8. If prompted for a comment, perform this step. Otherwise, go to the next step.
comment code.
9. Respond to the ENTER BADGE prompt by swiping the employee’s badge
whose punch you are deleting, or press * and type the employee’s PIN.
employee’s PIN or name. Then, the prompt ENTER BADGE appears.
10. If you want to delete the same punch for other employees, continue swiping

Command 52: Perform Hours Transaction
Description
Command 52 allows you to add hours to or subtract hours from a pay code for an
employee. You can execute Command 52 only if your terminal has been
configured to support it. The pay codes used in this command are referenced by
number in the software application.
Note
If you need to add a decimal amount to a pay code, you must use Command 55.
Procedure
To add or subtract hours from a pay code for an employee:

press ENTER.
2. Respond to the ENTER DAY prompt by typing the date of the month for the
transaction you are editing.
terminal assumes the transaction you are editing is for the 22nd of the
previous month.
time.
3. Type the time of the transaction you are editing.
For example, if the transaction you are editing is for 3:30 PM, type 330 and
press the PM key.
4. Type the pay code of the transaction you are editing.

Executing Commands
5. Type the number the hours you are adding or subtracting for the employees.
Use the minus (-) key to type hours you are subtracting. For example if you
are subtracting 6 hours and 30 minutes, type -0630. If you are adding 8 hours,
type 0800.
The terminal responds by prompting APPLY OVERTIME?
6. If the hours you are entering apply to overtime, type 1. Otherwise, type 0.
step.
comment code.
to the next step.
10. Respond to the ENTER BADGE prompt by swiping the badge of the employee
for whose transaction you are adding or subtracting hours or by pressing *
and typing the employee’s PIN.
employee’s PIN or name. It then prompts ENTER BADGE.
11. If you want to add the same transaction for other employees, continue swiping

Command 53: Perform Pay Code Adjustment
Description
Command 53 allows you to move hours from one pay code to another. For
example, you may want to move hours for an employee from sick time to training.
Pay codes are referenced by number in the pay code list of the host application.
Note
You may perform Command 53 only if your terminal has been configured to
support it.
Procedure
To perform a pay code adjustment:

press ENTER.
2. Respond to the ENTER DAY prompt by typing the date of the month for the
added transaction.
terminal assumes the transaction you are editing is for the 22nd of the
previous month.
time.
3. Type the time when the adjustment goes into effect.
For example, if the transaction is effective at 3:30 PM, type 330 and press the
PM key.
The terminal responds by prompting FROM PAY CODE.
4. Type the pay code from which hours are removed.

Executing Commands
5. If you are not prompted for a department or labor account from which to
move hours, and want to enter one, press # and enter a department or account.
Otherwise, go to the next step.
6. If prompted for a labor field or department from which to move hours,
perform this step. Otherwise, go to the next step.
7. Type the hours and minutes to be moved in the format hhmm.
For example if you are transferring six hours and 40 minutes, type 0640
8. Enter the pay code to which the hours are to be added.
to the next step.
step.
comment code.

11. Respond to the ENTER BADGE prompt by swiping the badge of the employee
to whose transaction you are adding or subtracting hours or by pressing * and
typing the employee’s PIN.
employees PIN or name. It then prompts ENTER BADGE.
Command 54: Perform Department or Labor Account Transfer
Description
Command 54 allows you to perform department or labor account transfers for

employees. For example, you may want to apply hours to a department or labor
account other than the employee's normally assigned department or labor account.
Procedure
To perform a department or labor account transfer:

press ENTER.
2. If prompted for a labor field or department from which to move hours,
perform this step. Otherwise, go to the next step.

Executing Commands
step.
comment code.
4. Respond to the ENTER BADGE prompt by swiping the employee’s badge or
by pressing * and typing the employee’s PIN.
The terminal temporarily displays IN-DPT and the employee’s name or PIN
followed by the prompt ENTER BADGE. (Note that INSHF displays if this is
the employee’s first punch).
5. If you want to perform this account transfer for other employees, continue
swiping badges or entering PINs.
Command 55: Perform a Decimal Transaction
Description
Use Command 55 to add a decimal transaction to a pay code for specific

employees. You cannot add negative decimal quantities.
Note
If you want to add or subtract hours from a pay code for an employee, use
Command 52.
Command 55 may be executed only if your terminal has been configured to

support it.

Procedure
To perform a decimal transaction:

press ENTER.
2. Respond to the ENTER DAY prompt by typing the date of the month for which
you are making the edit.
time.
3. Type the time for which you are making the edit.
For example, if the transaction you are editing is for 3:30 PM, type 330 and
press the PM key.
The terminal prompts ENTER PAY CODE.
4. Type the pay code that the edit affects.
The terminal prompts ENTER AMOUNT $_._.
5. Type the amount of dollars to be added to the pay code.
The maximum entry is 999.99. An example entry might be 88.79.
6. If you are not prompted for a department or labor account for this transaction,
and want to enter one, press # and enter a department or account. Otherwise,
go to the next step.
7. If prompted for a labor field or department for this transaction, perform this
step. Otherwise, go to the next step.

Executing Commands

by pressing * and typing the employee’s PIN.
The terminal responds with EDIT followed by the employee’s name or PIN
and then prompts ENTER BADGE.
Command 57: Supervisor Transaction
Description
Use Command 57 to record a transaction code and associate it with your

supervisor ID. Optionally, you may also associate the transaction code with an
employee and a department or labor account. This record created by Command 57
is written to the host software.
Procedure
To perform a supervisor transaction:

press ENTER.
2. Respond to the ENTER TRANSACTION prompt by typing a transaction code
of up to seven characters, and press ENTER.
3. If you are not prompted for a department or labor account for this transaction
and want to enter one, press # and enter a department or account. Otherwise,
go to the next step.
4. If prompted for a labor field or department for this transaction, perform this
step. Otherwise, go to the next step.

typing press * and the employee’s PIN.
The terminal responds with EDIT followed by the employee’s name or PIN
and then prompts ENTER BADGE.
6. If you want to perform the same transaction for other employees, continue
swiping badges or entering PINs.
Command 58: Supervisor Print Bell Schedule Times
Description
Use Command 58 to print information regarding bell schedule times. The bells are
enabled when the Series 400 Terminal is configured. The report indicates the time
of day the bell rings, how long the bell rings, the days of the week that it rings, and
whether or not a warning bell is rung prior to the actual bell.
The Bell Time Schedule Report uses a 40-column format. The following is a
sample printout:
BELL REPORT 17-JAN-00 17:36

08:00 2 MTWTFSS W
10:30 4 MTWTF
12:00 2 MTWTFSS W
14:30 4 MTWTF
4 BELLS

Executing Commands
Procedure
After you enter the command number 58, the Bell Report begins to print. As it
does so, the terminal displays PRINTING IN PROGRESS. Should you want to
abort the printing, press CLEAR.
Note
The terminal displays 62 NOT INSTALLED if the terminal is not configured
with a bell. You are then immediately exited from the command.
Command 59: Cancel Meal Deduction
Description
Use Command 59 to cancel meal deductions when necessary. The command

converts the employee’s entire shift to worked time. This command does not
affect the employee's in/out punch status.
Procedure
To cancel an automatic meal deduction:

press ENTER.
by pressing * and typing the employee’s pin.
The terminal responds by temporarily displaying EDIT and the employee’s
name or PIN followed by the prompt ENTER BADGE.
3. If you want to cancel meal deductions for other employees, continue swiping

Command 62: Supervisor Adjust Time
Description
Use Command 62 to adjust the terminal’s time forward or backward one to 99

minutes.
Caution
Adjusting time in the negative direction often causes problems—especially if the
time is adjusted across midnight (00:00). Be aware that you can also adjust the
terminal’s time from the host.
This command affects repunch restrictions for scheduled (home) employees; it

does not affect repunch restrictions for cross-punching (non-home) employees.
Procedure
To adjust the terminal’s time forward or backward:

press ENTER.
2. Enter the two-digit number of minutes by which to adjust the time.
By default, the command assumes you are adjusting the time forward unless
you enter a minus sign (-) before the two digits. For example, to adjust the
time six minutes ahead, type 06, and to adjust the time eight minutes back,
type -08.

Executing Commands
Command 65: Edit Bell Schedule
Description
If your terminal is configured to manage a bell, this command allows you to add,
change, or delete the times at which the bell rings and to specify the duration of
the ring. You can schedule up to 48 times for the bells to ring and 96 if warning
bells are included.
Procedure
To edit the bell schedule:

press ENTER.
2. Respond to the ENTER TIME prompt by typing the time you are adding for a
bell to ring, or the time you are deleting from the bell schedule.
For example, to add to the bell schedule a bell at 4:00 PM, enter 400 and press
the PM.
The terminal prompts SPECIFY INTERVAL.
3. To delete a time from the bell schedule, set the interval to 0 and press ENTER.
You have finished deleting the time from the bell schedule.
To add a new time or edit an existing bell time, type the number of seconds
you want the bell to sound and press ENTER. The default is two seconds,
which is the value set when you respond to the prompt only by pressing
ENTER. The terminal responds by prompting SPECIFY OPTIONS.
4. Using the following table, add up the desired option numbers and type the
total at the terminal.

Option Number Explanation

1 Warning Bell
2 Cancel on Sunday
4 Cancel on Monday
8 Cancel on Tuesday
16 Cancel on Wednesday
32 Cancel on Thursday
64 Cancel on Friday
128 Cancel on Saturday
For example, if you are adding a warning bell that is to ring every day except
Saturday and Sunday, you would type 131, the sum of the “Cancel on
Sunday” and “Cancel on Saturday” options. If you are deleting a bell that
rings every day except Saturday and Sunday, you would type 124, the sum of
the “Cancel on Monday” through “Cancel on Friday” options. This cancels
the bell for the days it is currently running.
The terminal responds to your entry by prompting ENTER TIME.
5. If you want to add more bell times or delete bell times, repeat this procedure
beginning with step 2. Otherwise, press CLEAR to exit the command.
Note
with a bell and the terminal immediately exits the command.

Executing Commands
Command 66: Delete All Scheduled Bells
Description
If your terminal is configured to ring a bell, use Command 66 to remove the entire
bell schedule.
Procedure
To delete all scheduled bells:
1. In supervisor mode, enter 66 at the ENTER COMMAND NUMBER prompt.

The prompt OK? appears on the terminal’s display.
2. Press ENTER.
Note
If the terminal is not configured with a bell, the message 62 NOT INSTALLED
appears and the terminal exits the command.

Command 67: Display Bell Schedule
Description
If the terminal is configured to ring a bell, use Command 67 to display the entire
bell schedule for the terminal.
Procedure
To display a terminal’s bell schedule:

press ENTER. The bell schedule displays on your terminal.
2. As you review the schedule, note the following:
M The first line displays the number of bells programmed using Command
65. For example, if there are three bells programmed using Supervisor
Command 65, the terminal displays 03 BELLS PROGRAMMED
M The second line displays the time until the next pending bell schedule for
the current day.
M If there are no further bells scheduled, it displays NO BELLS PENDING.
3. Press ENTER to view the first scheduled bell time and duration.
4. Press # to display the day of week for the first bell that is scheduled to ring.
5. Press NEXT to see the second scheduled bell, and repeat step 4 to see the other
days of the week that the bell is scheduled to ring.
6. Continue to press the NEXT and PREV keys to scroll through the bells, using
the # key to view days of the week each scheduled bell is to ring.
Note
with a bell, and the terminal immediately exits the command

Executing Commands
Command 69: Change Supervisor Password
Description
Use Command 69 to change the supervisor password to which you have access.
Supervisors can use supervisor passwords in one of three ways, depending on how
the terminal program has been configured:
M List—Both guards and supervisors can use any of the passwords.
M Group—The last digit of your supervisor or guard number indicates which of
the 10 passwords you can use.
M Unique—The last two digits of your supervisor or guard number indicate
which of the 98 passwords you can use.
Procedure
To change your supervisor password:

press ENTER .
2. Respond to the ENTER OLD PASSWORD by typing your current password.
3. Type your new password.
Remember that it must be five characters long.
The terminal prompts VERIFY PASSWORD.
4. Retype your new password.
The password takes effect immediately, and the terminal exits the command.
The terminal responds to the correct entry of your old password by prompting
PASSWORD.
Note
If you type an incorrect old password or type your new password incorrectly when
verifying it, the terminal responds 95 INVALID PASSWORD.


Chapter 4
Performing Guard Mode Commands
M Overview of Guard Mode

M What Are Guard Mode Commands?
M Entering and Exiting Guard Mode
M Executing Commands
Chapter 4 Performing Guard Mode Commands
Overview of Guard Mode

Guard mode is accessible only to those who possess a specially-coded badge and
who know a unique configured password. You use guard mode at the Timekeeper
terminal to execute commands related to entry management applications. In these
applications, the terminal manages the opening of a gate or door that is connected
to it via a relay.
Whoever configures your terminal must first modify your Timekeeper terminal’s
configuration to meet your company's security requirements. These parameters
manage the gate that is wired to the terminal to prevent unauthorized personnel
from entering a specified area.
You can configure the terminal for one of three levels of entry management:
M Perimeter management
M Gate entry
M Turnstile entry
This section describes each of these levels of entry.
Perimeter Management
Perimeter management is the most restrictive level of entry management and is
available only on Gatekeeper terminals (model 420, with the optional Input/
Output board).
The primary features of perimeter manage are the following:

M Your location can manage entry into a restricted area by requiring employees
to swipe a badge or type a PIN, which is then validated through a Gate List.
M You can have the system tied to a motion detector or a floor mat. The terminal
can then operate a door strike, which allows the door it manages to be opened
without requiring any action. People can, therefore, open the door without
first swiping their badges or entering their PINs.
M This features allows for easy exiting from a restricted area.

M You can have the terminal tied into an audible alarm system that alerts the
system of an entry violation. This alarm can also include sounding an alarm
when the door to a restricted area remains open too long.
M You can wire the terminal to override the alarm system for a time you set,
thereby allowing the employee to open the door and pass through, with the
door closing behind the employee.
M You can have the terminal configured to sound an alarm when the door
remains open too long.
You can configure any number of terminals for some or all of these features.
Gate Entry
Gate entry is the next restrictive level of entry management for the Series 400
Terminals. When the terminal is configured for gate entry, its memory has two
lists of employee IDs:
M Gate List 0
M Gate List 1
Note
If your terminal is configured for gate entry, it may be set up to manage one or
both gates. If you are not sure, check with your system administrator or Kronos
representative.
The host application may use only Gate List 1. The terminal accepts punches from
home employees and cross-punching employees. However, only employees
included on Gate List 1 are allowed entry to the secured area when they punch.

The following tables summarizes what happens when an employee punches at a

Timekeeper terminal configured for gate entry and with cross-punching disabled.
Employee on Employee Not on

Gate List 1 Gate List 1
Punch Accepted? Yes Yes
Gate Opened? Yes No
The following table summarizes what happens when an employee punches in at

the same terminal, which is configured for gate entry with cross punching
enabled.
Home Employee Non-Home Employee

On Gate Not on On Gate Not on
List 1 Gate List 1 List 1 Gate List 1
Punch Accepted? Yes Yes Yes Yes
Gate Opened? No No Yes Yes
When the terminal is configured for gate entry, employees cannot enter a secured
area when any of the following conditions occur:
M Employee’s badges are encoded with the wrong company code.
M Employees attempt to cross-punch (that is, punch at a terminal other than their
home terminal) when cross-punching is disabled.
M Employees' IDs are not on Gate List 1 of the terminal at which they are
punching.

Turnstile Entry
Turnstile entry is the least restrictive of the three levels of entry management.
When the terminal is configured for turnstile entry, the terminal can do the
following:
M Accept punches from home employees and cross-punching employees.
M Open the gate for employees who possess badges that are encoded with the
correct company code.
Typically, you install a terminal configured for turnstile entry near a company exit
to allow all employees of the company onto the premises when they swipe their
badges or type their PINs. However, employees without badges or PINs are
restricted from entering the premises.

What Are Guard Mode Commands?

Guard mode commands allow you to open gates for employees, create and edit
gate schedules, and determine which employees are on the premises.
The following commands are available only in guard mode. This chapter presents
instructions for executing these commands.
M Command 12: Open Gate for Individual
M Command 14: Open Gate for Specified Length of Time
M Command 15: Guard Transaction (not available on the model 420G
Gatekeeper terminal)
M Command 16: Door Open Warning Override
M Command 17: Add/Edit Gate Open Schedule
M Command 18: Clear Gate Open Schedules
M Command 19: Show Employees on Premises
M Command 20: Display Gate Open Schedules
The following commands are available in guard or supervisor mode. For

instructions on how to execute these commands, see Chapter 3, “Performing
Supervisor Mode Commands.”
M Command 0: Exit Guard or Supervisor Mode
M Command 2: Single Home Employee Restriction Override
M Command 3: Global Home Employee Restriction Override
M Command 4: Global Non-Home Employee Restriction Override
M Command 5: Single Non-Home Employee Restriction Override
M Command 6: Ring Bell
M Command 7: Silence Bell
M Command 8: Disable In/Out Punch Type Display
M Command 10: Display Employee Badge Number

Entering and Exiting Guard Mode
Entering and Exiting Guard Mode

To enter guard mode:
1. Swipe your guard badge through the badge reader, or if the personal
identification number feature (PIN) is enabled, enter your PIN. The password
prompt appears on the terminal’s display.
2. Enter your 5-digit password. (The digits you enter do not display as you enter
them.) The date, time, and the words GUARD MODE appear on the display.
4. Type the number of the command you want to execute.
If the command is associated with a function key, you can also press the function
key to initiate the function.
To exit guard mode when the display is in its idle state (displays the date, time,
and the words GUARD MODE):
2. Press ENTER. The terminal reverts to employee (normal) mode.
Note
If you do not perform the procedure for exiting guard mode, the terminal returns
to employee mode if no keystrokes are performed for a specific interval of time.
You can set this time-out interval using Procedure 40, Step 1, of the Timekeeper
terminal program. If you do not set a time-out interval, the terminal automatically
times out after 45 seconds.
For instructions on setting this time-out interval, see the Series 400 Terminal

Executing Commands
This section explains how to enter and exit guard mode, and how to execute guard
mode commands.
Note
The prompts that appear on your terminal’s display may differ, depending on how
your terminal is configured.
Command 12: Open Gate for an Individual
Description
Command 12 allows you to open a gate for an individual employee. If the

terminal is so configured, this command can also generate a record to be written to
the terminal’s memory.
Procedure
To open a gate for an individual:

1. In guard mode, enter 12 at the ENTER COMMAND NUMBER prompt, and
press ENTER.
2. If the terminal manages only one gate, go to the next step.
If the terminal manages two gates (1 and 2), the terminal prompts you to
specify a gate. Type 1 or 2, as appropriate, and press ENTER.
3. At the ENTER BADGE prompt, swipe the badge of the employee, or press *,
type the PIN, and press ENTER.
The gate opens. The terminal then prompts for more employee badges.
4. If you want to open the gate for other employees, repeat step 2 for each
employee. Otherwise, go to the next step.

Executing Commands
Command 14: Open Gate for a Length of Time
Description
Command 14 allows you to open a gate for an indefinite period of time or for a
length of time you specify. The command also enables guards to close a gate. For
example, you might want to open a gate for moving equipment through a gate or
to allow many official visitors through a gate, and then close the gate.
If the terminal is so configured, this command can also generate a record to be

written to the terminal’s memory.
Procedure
To open a gate for an indefinite period of time:

press ENTER.
If the terminal manages one gate only, the gate opens. You have completed
this procedure.
If the terminal manages two gates (1 and 2), go to the next step.
2. The terminal prompts you to specify which gate to open. Type 1 or 2, as
appropriate, and press ENTER . The gate opens.
To open a gate for a period of time you specify:

press ENTER .
2. If the terminal manages one gate, the ENTER LENGTH prompt appears. Go to
the next step.
If the terminal manages two gates (1 and 2), the terminal prompts you to enter
which gate to open. Type 1 or 2, as appropriate, and press #. The ENTER
LENGTH prompt appears.
3. Enter a length of time, in hh:mm format, and press ENTER. For example, if
you want the gate to stay open for 1 hour and 45 minutes, enter 0145.

Note
The maximum length of time is 100 hours. When the specified length of time
has passed, the gate closes automatically.
To close a gate that you opened for an indefinite period of time:

press the # key.
2. For the ENTER LENGTH prompt, type 0000 and press ENTER. The gate
closes.
Command 15: Perform a Guard Transaction
Description
This command allows you to enter or edit employee-specific data at the terminal
rather than from the host application. The terminal writes the transaction into
FIFO memory, as a type 2 record.
Note
Command 15 is not available with the model 420G (Gatekeeper terminal).
To use Command 15, the host software must have transaction codes defined to
perform specific tasks. For example, a transaction code could be defined to add
hours to an employee's sick time. Each code can be up to six digits in length.

Executing Commands
Procedure
To add or edit employee-specific data at the terminal:

press ENTER.
2. At the ENTER TRANSACTION prompt, type the 1- to 7-digit transaction
code. Be sure that the transaction code you enter is defined in the host
application.
3. If you want to associate the transaction with one or more employees, press #
and go to the next step. Otherwise, press ENTER to execute the transaction
code and exit the command.
4. In response to the ENTER BADGE prompt, swipe the employees badge, or
press * and enter the employee’s PIN.
5. Continue to swipe employee badges.

Command 16: Door Open Warning Override
Description
Command 16 applies only to Gatekeeper terminals. Whenever a gate or door is

left open for longer than the prescribed length of time, the terminal alarm sounds.
Use Command 16 to cause the alarm shunt to ignore the open door or gate. The
maximum length of time for an open door warning override to be in effect is 100
hours. You can also use the command to exit the override.
Procedure
To enable the door open warning override:

1. In guard mode, enter 16 at the ENTER COMMAND NUMBER prompt.
2. If you want to enable the override for an indefinite period of time, press
ENTER. The override is now effect until either 100 hours pass or you end the
override (explained in the next procedure). You have completed this
procedure.
If you want to specify a period of time that the override is in effect, press #.
The ENTER LENGTH prompt appears.
3. Enter the amount of time you want the override to remain in effect. Make your
entry in hh:mm format. For example, for a 30 minute override, enter 0030.
Note
The maximum length of time that you can enter is 9960 (100 hours).
To end the override:

press ENTER.
2. Press the # key and enter 0000.
3. Press ENTER.

Executing Commands
Command 17: Add/Edit Gate Open Schedule
Description
Use Command 17 to create or change a schedule that defines times and days for
unrestricted entry through the gate or door. During these gate open times,
employees do not have to swipe badges.
This command allows you to create and edit up to seven gate open time periods
for each gate that the terminal manages. The time periods you define for a gate
constitutes the “gate open schedule” for that gate.
Note
If the terminal is configured for 12-hour time, you must enter all times using the
AM and PM keys.
Procedure
To add or edit a gate open schedule:

press ENTER.
3. The ENTER TIME prompt displays. Enter or change the start time of the gate
open time period and press ENTER. The ENTER OFF TIME prompt displays.
Note
If a gate open time period beginning at the time you enter already exists, its
off time, or gate closing time, displays at this prompt.
4. Enter the end time of the gate open time period and press ENTER.

5. Refer to the following list of settings to enter the days of the week that gate
open time periods should not take effect, and press ENTER.
1 = reserved for future use
2 = cancel on Sunday
4 = cancel on Monday
8 = cancel on Tuesday
16 = cancel on Wednesday
32 = cancel on Thursday
64 = cancel on Friday
128 = cancel on Saturday
For example if the gate schedule calls for leaving the door open only on
Friday, type 190. If you want to remove the gate open time period from the
schedule, type 254 (the sum of the values for each day of the week).
6. If you want to create or edit another gate open time period, repeat this
procedure beginning with step 2. Otherwise, press ENTER to exit the
command.

Executing Commands
Command 18: Delete Gate Open Schedule
Description
Use Command 18 to delete a gate open schedule created with Command 17. (See
“Command 17: Add/Edit Gate Open Schedule” for information on how to create
and edit gate open schedules.)
Caution
This command removes the entire gate open schedule for the gate you specify. Do
not use this command if you want to remove individual gate open time periods
within the schedule. Use Command 17 to edit or remove individual time periods.
Procedure
To clear all time periods in a gate open schedule:

press ENTER.
3. Press ENTER at the ARE YOU SURE? prompt to clear the gate open schedule
for the gate you specified.
4. To exit the command without clearing the gate open schedule, press CLEAR.

Command 19: Display Employees on Premises
Description
Use Command 19 to display how many employees have swiped in and have yet to
swipe out. You can also choose to display the ID of each of these employees. The
terminal displays the IDs of those employees still on the premises at a rate
determined in the terminal’s configuration.
The in/out status is determined by the information stored in the terminal at the
time you execute the command. Therefore, the status may not agree with the data
in the host application if the terminals have not been updated recently.
Procedure
To display the number of employees on premises:

press ENTER.
The number of home employees on the premises displays. For example, if
there are 1124 employees still on the premises, the terminal displays the
number 000001124.
2. If you want to display the ID of those home employees still on the premises,
press ENTER . The terminal then displays the IDs one at a time.
If you do not want to display IDs, press CLEAR to exit the command.

Executing Commands
Command 20: Display Gate Open Schedules
Description
Use Command 20 to review the number and the detail of Gate Open Schedules
that are still in effect. These are the schedules that you can create with Command
17. (See “Command 17: Add/Edit Gate Open Schedule” for information on how
to create and edit gate open schedules.)
Procedure
To display gate open schedules:

press ENTER.
3. The terminal displays the number of active schedules. If you want to display
the detail of the schedules, press ENTER and go to the next step. Otherwise,
press CLEAR to exit the command to complete this procedure.
4. Use the + and - keys or the NEXT and PREV keys to scroll through the entire
schedule.
5. Use the # key to display the day or days of the week the schedule is not in
effect.


Index
A deleting punches (Command 51) 3-32

deleting scheduled bells (Command 59) 3-47
abbreviations ix
department transfer, performing 2-11, 3-38
activity
display current working schedule 2-12
ending 2-24
display elapsed time since last punch 2-14
starting 2-34
display next schedules 2-17
adding punches (Command 50) 3-30
display totals 2-19
automatic meal deduction, canceling 2-7
displaying the most recent punch 2-18
door open warning, overriding 4-12
B
battery, determining life of 3-27 E
bell
elapsed time since last punch, displaying 2-14
ringing 3-11
employee credit transaction, performing 2-20
silencing 3-12
employee debit transaction, performing 2-22
bell schedule
Employee Information Report 3-25
displaying 3-48
entering a generic punch 2-28
editing 3-45
entering supervisor mode 2-4
bell schedule times 3-42
exiting supervisor mode 2-4
bell schedule times, printing 3-42
C F
function keys 2-5
cancelling meal deductions (Command 59) 3-43
credit transaction, performing 2-20
current working schedule, displaying 2-12
G
gate access 4-2, 4-3
D gate entry punch, entering 2-27
gate lists, definition of 4-3
debit transaction, performing 2-22
gate open schedule, deleting 4-15
decimal transaction, performing 3-39
gate open schedules, displaying 4-17
delayed department transfer, performing 2-9
gate open schedules, editing 4-13
delayed labor account transfer, performing 2-9
gate, opening 4-9
deleting a punch 3-32
Index
generic punch, entering 2-28 O

guard mode commands
off times, editing 3-16
12 (Open Gate for Individual) 4-8
Off-Premises Report 3-29
14 (Open Gate for a Length of Time) 4-9
On-Premises Report 3-24
15 (Perform a Guard Transaction) 4-10
open a gate for an individual 4-8
16 (Door Open Warning Override) 4-12
operating modes 1-3
17 (Add/Edit Gate Open Schedules) 4-13
override restrictions
18 (Delete Gate Open Schedule) 4-15
all home employees 3-6
19 (Show Employees on Premises) 4-16
all non-home employees 3-8
20 (Display Gate Open Schedules) 4-17
single home employee 3-5
guard transaction, performing 4-10
single non-home employee 3-10
overriding the door open warning 4-12
H
Home Employee Report 3-22 P
hours transaction, performing 3-34
parts of the terminal 1-2
passwords, changing 3-49
I pay code transactions 2-8
Individual Employee Information Report 3-25 pay code, adjusting 3-36
perimeter control 4-2
L plus sign (+) (on display) 3-6
labor account transfer, performing 2-11 punch types, enabling the display of 3-12
last punch, displaying 2-15 punches
List Report 3-23 adding (Command 50) 3-30
lithium battery, determining life of 3-27 deleting (Command 51) 3-32
looping 2-5 displaying last 2-15
displaying the most recent 2-18
M performing a simple punch 2-30
reviewing 2-31
meal deduction, canceling 2-7
meal deduction, cancelling (Command 59) 3-43
messages, viewing 2-36
Q
Modem Off schedule 3-21 quantity transaction, performing 2-29
modem off schedule times
adding, editing, deleting 3-17 R
erasing all 3-20 reports
most recent punch, displaying 2-18 Employee Information 3-25
Home Employee 3-22
N Individual Employee Information
next schedules, displaying 2-17 Report 3-25
List 3-23
Index-2 Kronos Incorporated

Index
Off-Premises 3-29 53 (Supervisor Perform Pay Code

On-Premises 3-24 Adjustment) 3-36
reviewing punches 2-31 54 (Perform Department/Labor Account
ringing the bell 3-11 Transfer) 3-38
55 (Perform a Decimal Transaction) 3-39
S 57 (Supervisor Transaction) 3-41
scheduled bells, deleting (Command 66) 3-47 58 (Supervisor Print Bell Schedule
scrolling 2-19 Times) 3-42
show employees on premises 4-16 59 (Cancel Meal Deduction) 3-43
silencing the bell 3-12 6 (Ring Bell) 3-11
simple punch 2-30 62 (Supervisor Adjust Time) 3-44
snowstorm mode 3-7, 3-8 65 (Edit Bell Schedule) 3-45
supervisor commands 66 (Delete All Scheduled Bells) 3-47
10 (Display Badge Contents) 3-14 67 (Display Bell Schedule) 3-48
2 (Single Home Employee Restriction 69 (Change Supervisor Password) 3-49
Override) 3-5 7 (Silence Bell) 3-12
21 (Edit Off-Times) 3-16 8 (In/Out Punch Type Display Enable/
27 (Add/Edit/Delete Modem Off Schedule Disable) 3-12
Times) 3-17 executing 3-4
28 (Erase Modem Off Schedule Times) 3-20 supervisor mode
29 (Display Modem Off Schedule) 3-21 entering 2-4
3 (Global Home Employee Restriction exiting 2-4
Override) 3-6 function keys with 2-5
35 (Print Home Employee Report) 3-22 functions 2-2
37 (Print List Report) 3-23 supervisor mode commands 3-2
39 (Print On-Premises Report) 3-24 supervisor mode functions
4 (Global Non-Home Employee Restriction display elapsed time since last punch 2-14
Override) 3-8 pay code transactions 2-8
40 (Print Employee Information supervisor transaction, performing 3-41
Report) 3-25
40 (Print Individual Employee Information T
Report) 3-25 terminal operating modes 1-3
41 (Determine Lithium Battery Life) 3-27 terminal, parts of 1-2
43 (Print Off-Premises Report) 3-29 time, adjusting 3-44
5 (Single Non-Home Employee Restriction tips, entering 2-25
Override) 3-10 totals, displaying 2-19
50 (Add a Punch) 3-30 turnstile access 4-5
51 (Delete a Punch) 3-32
52 (Perform Hours Transaction) 3-34 V
viewing messages 2-36
Series 400 Terminal Supervisor’s Reference Index-3

Index
Index-4 Kronos Incorporated

400 Series Supervisor Reference

Hochgeladen von

Dokumentinformationen

Originalbeschreibung:

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

400 Series Supervisor Reference

Hochgeladen von

Copyright:

Verfügbare Formate

Supervisor’s Reference

Series 400 Terminal

Explains how to perform functions and execute commands

Document Part Number: 4701183-001

CardSaver, Datakeeper, Datakeeper Central, Gatekeeper, Gatekeeper Central, Imagekeeper, Jobkeeper,

Published by Kronos Incorporated

Document Revision History

Document Revision Product Version Release Date

A 400.4 November 1995

About This Guide

Chapter 2: Performing Supervisor Mode Functions

Generic Punch ................................................................................... 2-28

Chapter 3: Performing Supervisor Mode Commands

Command 58: Supervisor Print Bell Schedule Times .......................3-42

Chapter 4: Performing Guard Mode Commands

Series 400 Terminal Supervisor’s Reference v

This preface contains the following sections:

Organization of This Guide

viii Kronos Incorporated

Abbreviations and Terms

Series 400 Terminal Supervisor’s Reference ix

This chapter contains the following sections:

Parts of theSeries 400 Timekeeper Terminal

1-2 Kronos Incorporated

Understanding Terminal Operating Modes

Series 400 Terminal Supervisor’s Reference 1-3

1-4 Kronos Incorporated

This chapter contains the following sections:

What Are Supervisor Mode Functions?

Most function key-initiated functions can be performed in both employee and

2-2 Kronos Incorporated

M Display Next Schedules

Series 400 Terminal Supervisor’s Reference 2-3

Entering and Exiting Supervisor Mode

2-4 Kronos Incorporated

Using Function Keys in Supervisor Mode

Note the following:

M If your terminal is configured to prompt for a supervisor comment code, enter

Series 400 Terminal Supervisor’s Reference 2-5

2-6 Kronos Incorporated

Cancel Meal Deduction

This function allows you to cancel an employee's automatic meal deduction.

To cancel an automatic meal deduction:

Series 400 Terminal Supervisor’s Reference 2-7

Pay Code Transaction

To perform a pay code transaction:

2-8 Kronos Incorporated

5. Type the number of hours for the transaction.

Delayed Department or Labor Account Transfer

To perform a delayed department or labor account transfer function:

Series 400 Terminal Supervisor’s Reference 2-9

3. Enter the time of the transfer.

2-10 Kronos Incorporated

Department or Labor Account Transfer

To perform a department or labor account transfer:

2. If prompted for a labor field or department, perform this step. Otherwise, go

Series 400 Terminal Supervisor’s Reference 2-11

Display Current Schedule

If the home employee’s in-punch is within the schedule margins of an assigned

2-12 Kronos Incorporated

Note the following:

To display an employee's current working schedule: