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Assessment Task 1.

2 Instructions

Carefully read the following:


You work for a company that has offices in Sydney, Melbourne and Brisbane. As
senior managers are based across different offices, meetings are usually held in any
one of offices, with senior managers travelling interstate to meetings.
The company has recently decided to conduct at least 50% of meetings online and
has asked you to investigate relevant software solutions. Documents will also need
to be shared during meetings, so the solutions will also need to accommodate this.
The company is keen that you investigate the latest trends and innovations in online
meeting software to ensure the most up to date, cutting edge software is used.

Complete the following activities:

1. Research cloud computing systems

Option 1: GoogleDrive
Disadvantages  Security of data may be prone to being hacked since
the service is still new
 Uploading and downloading speed capped
 Web interfaces is not so easy to use.
Advantages  Ability to edit and make changes to the files
 Ability to access documents with various devices
 Easy to search your files
Brief description  Mobile-friendly services allowing heavyweight
storage from a strong brand
Storage capability  Up to 30 TB
Pricing and plans  5GB free.
 100GB for $1.99 a month
 200GB for $2.99 a month
 2TB for $9.99 a month
 20TB for $199.99 a month
 30TB for $299.99 a month

Option 2: Microsoft OneDrive

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Disadvantages  Limited document size supporting
 Limited integrations from third-party app
 Limited offline access
Advantages  Integration from Microsoft product
 Ability to edit or make changes to file without having
to download the file
 Mobile friendly
Brief description Integrated storage services allowing editing files within its
own site from its own integrated products of Microsoft
Storage capability  Up to 50GB
Pricing and plans  5 GB Free
 50GB for $1.99 a month
 Office 365 Personal for $6.99 a month
 Office 365 Home for $9.99 a month

Option 3: Dropbox
Disadvantages  Developers may delete your file if you have not
logged on for couples of months
Advantages  Easy to use platform
 Different features offered
 Mobile friendly
 Group workspaces – upload automatically from
desktop
Brief description First mover with raft of platform supporting allowing different
features on its application
Storage capability  unlimited
Pricing and plans  3 TB for $17.50 a month
 27.50 /user/month/ minimum 3 users as much as
you need storage

Chosen option: GoogleDrive


Reasoning: with stability of the site and its established emails service, Google has
strong team in constantly developing new apps such as Chrome which has taken
over Internet Explorer. With its pricing and allowing editing through different devices.
This is the choice.

2. Send email to your trainer

To assessor,

Subject: options identified for cloud computing services

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Per request settled, I have gathered three options with details in regards to preferred
cloud service and storage. I have attached list of options along with my final choice
provided with reasoning.

Please let me know for your recommendation


Best Regards
Tanawut Ouisritanapirom,
Marketing Assistant

3. Uploading to cloud computing system


Use a cloud computing system

Set up an account in public cloud computer system

3
Log into your account

Create a suitable folder to which you upload your briefing report

Upload the briefing report

4
Share the briefing report with your trainer

Assessment Task 1.3: Intellectual property project


Assessment Task 1.3 Instructions
Bob works at Grow Management Consultants as a Marketing Assistant. Bob is leaving the company
in four weeks as he has been offered another job. Bob decides to download free cloud storage
software onto his personal mobile phone so that he can has a record of all his current workplace
documents in case he needs them in his next job.

1. Review the Grow Management Consultants Information Technology Policy


and Procedures. Has Bob acted in accordance with the policy and procedure?
Explain why or why not. (50 – 100 words)
 No, Bod has breached confidentiality agreement of the company where work
files cannot be sorted or used without authorised purposes especially he is
intended to use for self-interest not on company’s best interest.
 Storing his file in personal storage also breached confidentiality as the file is
being stored without approval and not under company’s devices.

2. What information could Grow Management Consultants add to their policy


and procedure to ensure that the use of cloud storage services meets their
compliance requirements? (50 words)

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 The company may add the clause that “only until formal permission is
provided, the employees can commence to use or store company files on
personal devices.

3. Write an excerpt for the policy and procedure document on how intellectual
property and copyright will be protected using cloud storage services. (30 – 50
words)
Protecting intellectual rights
Employee shall only use the file as per agreed and specified. Breach of using or
making duplicate may result in fines and imprisonment from breaching of
confidentiality clauses settled at employment contract.

4. Research copyright laws in Australia to find out if this scenario is a breach


of copyright laws. Explain your findings in a paragraph. (70 – 100 words)
 According to Copyright Act 1968, there is a breach of copyright laws where
data or information posted has been used without authorisations from Grow
management and being published as if the website who published are the
creator. There is also no reference made to Grow Management sites.

5. Could Better Management Consultants use the text from the blog under 'Fair
Dealing' exceptions? Explain your response in a paragraph. (120 – 150 words)
 No, it cannot be used as those clauses are allowing for users that relates the
use of information for the purpose of
o Research and private study
o Education, parody
o Review, criticism, news report
 While better management, has published it and available to all public users of
community, as if better management is creating the content as their own.

6. Explain what Grow Management Consultants can do regarding this breach


of copyright, without taking the matter to court. (30 – 50 words)
 Kindly contact the management of Better management for potential
duplications from current press of Grow management
 Request disciplinary action for direct responsible officer for the content
published.

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