P3W Implementing Guidelines-Formatted

Office of the President of the Philippines
National Anti-Poverty Commission

Water and Sanitation Coordinating Office (WASCO)
IMPLEMENTING GUIDELINES
OF THE
PRESIDENT’S PRIORITY PROGRAM
ON WATER (P3W)
July 4, 2005
(signed)
Sec. Imelda N. Nicolas
Lead Convenor
PREFACE
The following Implementing Guidelines for the President’s Priority Program on Water (P 3W) was
prepared with technical assistance from the Streams of Knowledge, German Technical Cooperation
(GTZ) and World Bank’s Water and Sanitation program (WB-WSP), through the Water and Sanitation
Coordinating Office (WASCO) of the National Anti-Poverty Commission (NAPC). This technical
assistance provided by STREAMS, GTZ and WB does not in any way pin the matter of any
responsibility on the quality of implementation of this program.
This document provides a blueprint to implement the water and sanitation program of the government
as set forth in the 2004-2010 Medium Term Development Plan. It contains the following: (1) an
implementation strategy to attain the objectives of the program; (2) the desired outcomes of the
program; (3) type of projects to be supported by the program; (4) an organizational design to
implement the strategy of the program; (5) the various stages and phases of project development
cycle; (6) the process on how funds flow in a project cycle; and (7) general policy guidelines in the
procurement of goods and works needed for the project.
With funding coming largely from the public funds of the Department of Public Works and Highways
(DPWH) these implementing guidelines shall apply to all water supply and sanitation projects in the
“waterless” areas (less that 50% water access of households) as selected by WASCO including those
barangays and municipalities with existing and on-going water-supply and sanitation projects under
the KALAHI-CIDSS program and some foreign donor agencies.
Specifically, the program hopes to attain certain quantitative outcomes when it ends by 2010. These
targets are: (1) Increased access to water supply and sanitation services coverage by 50%; (2)
Reduced incidence of diarrhea by 20%; (3) Improved access of the poor to water supply and
sanitation services by at least 20%; and (4) 100% sustainable operation of all water supply and
sanitation projects constructed, organized, and supported by the program.
Owing to the costly lessons learned from the past, the major strategic thrust of this program is to
support water and sanitation projects based on the real demand and need of the beneficiaries and to
involve them in the most politically feasible manner in the various stages of project development
cycle. To establish co-ownership of the projects, beneficiaries through the leadership of their LGUs
are required to sink in their local counterpart contribution. They are also provided with opportunities to
develop their management and technical skills necessary to enable them run the project by
themselves. The encompassing objective of sustainability in a broad sense is given a very high
importance in this program.
This program also enjoins the private sector to participate as program partners to broaden the base of
support for this project. This program will adopt an “open menu” of options on how best to solve the
problems and needs of water supply and sanitation of the target areas.
SECRETARY IMELDA N.NICOLAS
PRESIDENT’S PRIORITY PROGRAM ON WATER (P3W)
Office of the President of the Philippines
National Anti-Poverty Commission
Water and Sanitation Coordinating Office (WASCO)
LEAD CONVENER, NATIONAL ANTI-POVERTY COMMISSION

TABLE OF CONTENTS
TABLE OF CONTENTS
CHAPTER 1 PURPOSE, OBJECTIVES,

AND SCOPE .........................................................................................................................................1
CHAPTER 2 DEFINITION OF TERMS. 3
CHAPTER 3 IMPLEMENTATION STRATEGY . 7
CHAPTER 4 TARGET OUTCOMES
OF THE PROGRAM .............................................................................................................................9
CHAPTER 5 PROJECTS TO BE
ASSISTED .........................................................................................................................................11
CHAPTER 6 SPECIAL
IMPLEMENTATION ARRANGEMENTS WITH WATER DISTRICTS..................................................13
CHAPTER 7 ORGANIZATIONAL DESIGN. . .15
CHAPTER 8.........................................................................................................................................21
STAGES AND PHASES OF PROJECT DEVELOPMENT CYCLE FOR COMMUNITY-BASED
PROJECTS..........................................................................................................................................21
CHAPTER 9.........................................................................................................................................27
FUNDS MANAGEMENT......................................................................................................................27
CHAPTER 10 PROCUREMENT GUIDELINES 30
ANNEXES
ANNEX 1 - Financing and Management Options
ANNEX 2 - Forms
Form 1 Format for Each Level 1 Proposed Project Data
Form 2 Format for Level 2 Feasibility Study
Form 3 Survey Form
Form 4 Map of the Proposed Project Area (Spot Map)
Form 5 Design Criteria
Form 6 Schematic Diagram of the Existing and Proposed System
Form 7 Design of Pipe Lines
Form 8 Design of Reservoir and Pump
Form 9 Detailed Design Plan
Form 10 Bill of Materials
Form 11 Cost Summary
Form 12 Financial Analysis
Form 13 Typical Program of Works
ANNEX 3 - Municipal Water and Sanitation Profile
TABLE OF CONTENTS
CHAPTER 1 -1
Chapter 1
PURPOSE, OBJECTIVES, AND SCOPE
Article 1. Title. These implementing guidelines shall be known as the “Implementing Guidelines for
the President’s Priority Program on Water.”
Article 2. Purpose. The purpose of these implementing guidelines is to implement Chapter 3

(Environment and Natural Resources), Part II (Goals, Strategies and Action Plans), Letter D (Thrust
No. 4 – Create Healthier Environment for the Population), No. 2 (Water Resources) of the 2004-2010
Medium Term Development Plan, which states:
“b. Specific Strategies
• Potable water for the entire country by 2010
 “Provide potable water to the entire country by 2010, with priority given to at least 200
“waterless” barangays in Metro Manila and 200 “waterless” municipalities outside
Metro Manila through private sector or public investment. (Note: “Waterless is”
defined as areas with less than 50 percent water supply coverage). To achieve the
priority target of 200 waterless municipalities without access to potable water, it is
estimated that PhP1.90 billion and PhP10.77 billion are needed to construct 38,097
level I and 7,696 level II systems for these municipalities, respectively;
 “Ensure that all barangays/municipalities that will be provided with water supply
services have the corresponding sanitation facilities for proper disposal of
wastewater/septage;
 “Continue to provide capacity building programs and technical assistance on water

supply and sanitation planning, management and project implementation for all Water
Service Providers (WSPs) needing assistance;
 “Develop technology options for water supply (e.g. solar desalination for isolated
islands, windmill technology, etc.);
 “Promote private sector or public investment in the provisions of water to waterless

barangays and municipalities;”
Article 3. Objectives. The objectives of the Implementing Guidelines are as follows:
a) To craft an implementation strategy to attain the objectives of the program;
b) To define the desired outcomes of the program;
c) To determine type of projects to be supported by the program;
CHAPTER 1 -2
d) To craft an organizational design to implement the strategy of the program;
e) To set some guidelines on the various stages and phases of project

development;
f) To define the process on how funds flow in a project cycle; and
g) To set general policy guidelines in the procurement of goods and works

needed for the project.
Article 4. Scope. These implementing guidelines shall apply to all water supply and sanitation
services projects implemented by program partners in the areas selected by WASCO including those
barangays and municipalities with existing and on-going water-supply and sanitation services projects
selected and assisted by KALAHI-CIDSS program and some foreign donor agencies. It shall also
cover areas under various peace agreements with GRP-RPMP/RPA/ABB, CPLA, MNLF and such
other similar peace agreements with other former rebel groups that the Government of the Philippines
will sign in the future.
CHAPTER 2 -3
Chapter 2
DEFINITION OF TERMS
Article 5. Definition of Terms. For purposes of these Implementing Guidelines, the following
terms shall be construed to mean as follows:
A. Access to Water Supply Facilities – access to water supply is categorized by the following
levels of service:
Level I - the farthest user is not more than 250 meters from the point source.
Level II - the farthest house is not more than 25 meters from the communal faucet system.
Level III - the house has service connection from the system
B. Adequately Served – refers to those with access to safe water in accordance with the
following rate of consumption:
Level I - at least 20 liters/capita/day

Level II - at least 60 liters/capita/day
Level III - at least 100 liters/capita/day
C. Barangay Assembly is the congregation of all Filipino citizens aged 15 years and above,
who have been residing in the barangay for the past six months and who are registered in the
records of the barangay as members of the Barangay Assembly.
D. Community Based Organization (CBO) - non-stock, non-profit organization envisioned to

operate and manage a water supply facility.
E. District Engineering Office – A unit within the DPWH organizational structure based in the
province. Its area of responsibility includes certain geographical area involving certain
municipalities where it implements various infrastructure program and projects of the said
department at the local level. It reports directly to Regional DPWH office.
F. Ecological Sanitation (Ecosan) - An alternative and holistic approach to overcoming the lack
of sanitation and negative impacts of conventional systems. Ecosan is an approach with the
objective of closing the nutrient loop between sanitation and agriculture. It incorporates all of
the following ecological principles: (1) conscious conservation of resources, (2) recycling and
reuse, (3) minimization of energy and water use, (4) pollution prevention, and (5) rendering
recyclables safe for use (human and animal excreta, greywater). The objectives of ecosan is
better achieved by (1) separation of different flowstreams, such as urine, faeces and
greywater, and (2) non-dilution of waste streams.
G. Levels of Service
CHAPTER 2 -4
1. Level I (point source) - a protected well or a developed spring with an outlet but
without a distribution system, generally adaptable for rural areas where the houses
are thinly scattered. A Level 1 facility normally serves an average of 15 households
(HH).
2. Level II (communal faucet system or standpost) - a system composed of a source,

a reservoir, a piped distribution network, and 2 or more communal faucets. Usually,
one faucet serves 4 to 6 households (HH). Generally suitable for rural and urban
fringe areas where houses are clustered densely to justify a simple piped system.
3. Level III (waterworks system or individual house connections) – A system with a

source, a reservoir, a piped distribution network and household taps. It is generally
suited for densely populated areas.
H. PMO-RWS (Project Management Office – Rural Water Supply) - A unit within DPWH
organizational structure tasked to plan, implement, monitor and coordinate water supply
projects of the said Department.
I. Population Served – no. of population adequately served by a water system.
Level I - no. of Level I system x 15 HH x 6/HH

Level II - no. of Level II facility x 25 HH x 6/HH (Rural)
Level II - no. of Level II facility x 60 HH x 6/HH (MWSS Service Area)
Level III - no. of connections x no. of persons served/conn
J. Project refers to projects generated through the “President’s Priority Program on Water.”
K. Proposed Project Area Map - A map taken from a spot map showing the proposed site of a
water supply or sanitation project that includes location of houses (differentiating poor and
non-poor groups), buildings and other structures to be served, sources of water, possible
location of storage tanks, possible routes of distribution pipes, and elevation points.
L. Program refers to the “President’s Priority Program on Water.”
M. Spot Map -A community based map usually devised by people in the community showing
physical (man-made), natural resource of the community, including water resources, and
social conditions.
N. Safe Drinking Water/Potable Water – water that is free of microorganisms or disease-

producing bacteria (pathogens). In addition, the water should not possess undesirable tastes,
odors, color, levels of radioactivity, turbidity or chemicals and it should pass the standards of
the Philippine National Standards for Drinking Water (PNSDW).
O. Service Area – geographic jurisdiction of water utilities.
P. WASCO (Water and Sanitation Coordinating Office) – an office under the National Anti-
poverty Commission (NAPC) and the Office of Water and Power Czar tasked to oversee and
coordinate the planning and implementation of the “President’s Priority Program on Water.”
CHAPTER 2 -5
Q. Water District – a government-owned and controlled corporation (GOCC) mandated to

provide commercial water supply to water users.
R. Water Supply – the supply of water for domestic, municipal, and industrial/commercial uses.
S. Water Supply Service Coverage – refers to the number of people in a given community or
geographical area who have access to safe water. The extent to which the population of a
geographical area is covered (expressed in terms of the number of people served compared
to the total population of that community or area).
T. Water Source and System -
1. Ground Water - is that portion of the rainwater that has percolated into the earth to form
underground deposits called aquifers (water bearing soil formations). Groundwater as a
source of water supply can be extracted through the following:
a) Wells – groundwater can be tapped by digging a hole or sinking pipes into the
ground and installing water-drawing equipment such as pumps. Wells can be
classified according to the following:
i. Deepwell – are wells with depths greater than 20 meters constructed in

areas characterized by aquifers or water-bearing formations generally
located at a depth of more than 20 meters below ground surface
(mbgs).
ii. Shallow Well – are wells with depth of not more than 20 meters and
are generally used for rural water supply development, particularly
levels I and II services.
iii. Dug Well – normally circular or rectangular in shape, with diameter

ranging from 1 to 1.5 meters. After the well is dug, it is necessary to put
a lining made of permanent materials like masonry, brickworks of
reinforced concrete that serve as protection against surface or outside
contamination.
b) Springs – spring water occurs when water in water-bearing stratum reaches the
surface of the ground. Spring can be developed by enlarging the water outlet and
constructing an intake structure for water catchments and storage.
2. Surface Water - is a mixture of surface run-off and groundwater. Surface sources include
rivers, lakes, streams, ponds and impounding reservoirs.
CHAPTER 2 -6
CHAPTER 3 -7
Chapter 3
IMPLEMENTATION STRATEGY
Article 6. Implementation Strategy. Taking into consideration the internal factors (strengths
and weaknesses) and external factors (opportunities and threats) that may affect the attainment of the
objectives of the program, the following strategic directions shall be pursued:
A. Leverage DPWH Funds through Grant Matching. – Grant Money for the Program from
DPWH shall be used to match local counterpart contributions from program partners
(Municipal LGUs, Water Districts, NGOs, corporations, etc.) and beneficiaries. This approach
shall be used to establish sense of co-ownership of the project with project proponents and
beneficiaries.
B. Partnership Building of LGUs With Other Stakeholders. – The program shall build
partnerships with national and local government agencies. The GAA allows DPWH to
delegate the implementation of their projects to LGUs with demonstrated capability. To enable
LGUs to establish partnership with other stakeholders, this program enjoins NGOs, People’s
Organization, Water Districts, and other local water supply providers to participate, bringing
with them their own field of expertise, resources, and logistics.
C. Demand Driven Approach In Supporting Projects. – Projects that will be supported by the
program shall be based on clear and actual consumer demand. Potential beneficiaries
therefore shall be directly and actively involved to select, based on informed choices, water
supply and sanitation projects in terms of the level of service, technology, and location of
facilities that best fit their needs, with a clear understanding of the costs and responsibilities
that these options bear.
D. Sustainability of Projects. –- The program shall ensure that projects for water supply and
sanitation services should be done in a sustainable manner by continuously delivering them
to customers for an indefinite period. Proposed projects therefore should contain the following
components:
i. Financial Sustainability. – There should be sufficient funds to cover all

costs involved in continuing the services to be delivered. This shall be done
with the setting of adequate tariffs to keep the project as a going concern.
Priority shall be given to financial plans demonstrating recovery or
replacement of grant money, particularly where the market can support such
recovery. Program partners who offer “pay back” schemes shall be accorded
higher priority.
ii. Technical Sustainability. - Appropriate technology shall be applied to keep

the project physically operational. Locally available materials will be given
priority. Water supply projects shall ensure that water sources be
continuously available for different uses in the community.
CHAPTER 3 -8
iii. Social and Institutional Sustainability. – Project beneficiaries, owners, and

operators of this program are required to develop their technical, planning,
and management skills before a project will be turned over to them. Priority
will be given to proposal demonstrating adequate institutional arrangements,
but the program shall provide various training opportunities based on the
needs of the project beneficiaries to ensure that project will be run efficiently
and effectively. To ensure its institutional sustainability, the program requires
that proposed projects must have strong and effectively enforced internal
checks and balances. The program shall ensure that project management
structures be easily be monitored where its status, management decisions,
and actions are made visible to and easily understood by all stakeholders.
iv. Environmental Sustainability. – Projects under this program shall be

allowed only if they will not cause permanent damage to the living
environment. Proposals must clarify the over-all sustainability of the water
source; plans on managing consumption or wastage and reducing pollution of
water source.
E. Gender and Poor Sector Sensitive - Findings from the field show that traditional project
management approaches limit the voice and participation of women and the poor in the
design and implementation of community’s water supply and sanitation system. Special care
therefore should be taken to take the voice of the poor and women, who are most often the
real managers of family’s water and hygiene requirements. The projects shall help empower
the marginalized groups in the communities instead of being additional burden to them.
F. Institutionalization of WATSAN Development Councils – The municipal LGUs who will

participate in this program are required to organize and institutionalize Municipal Water and
Sanitation Development Councils. They will play a major role in coordinating and overseeing
all plans and implementation activities of the municipalities’ water supply and sanitation
programs.
G. Resource Prioritization. - In the context of limited and scarce resources, program partners,
together with participating communities shall work together in analyzing their real needs,
capacities and their problems, and seeking ways and means to leverage available funds.
They shall identify collectively the projects that have the greatest social benefits to their
community.
H. Promotion of Hygiene and Sanitation, and Ecological Sanitation. – Hygiene and

Sanitation promotion is imperative to protect the gains achieved in increasing access to safe
water supply to achieve its optimum impact on improved health. Sanitation refers to the
access to, and use of, excreta and wastewater facilities and services that provide privacy and
dignity while at the same time ensuring a clean and healthful living environment.
This new paradigm introduces the concept of sustainability to sanitation by recognizing that
human excreta and water from households should not be considered as a waste but as a
resource that should be made available for reuse. This program shall promote this new
paradigm that is a holistic approach to sanitation and water management based on the
systematic closure of local material flow-cycles.
CHAPTER 4 -9
Chapter 4
TARGET OUTCOMES OF THE PROGRAM
Article 7. Program Outcomes. At the end of the six-year program, the intended outcomes are
the following:
A. Increased access to water supply and sanitation services coverage to at least 50%;
B. Reduced incidence of diarrhea by 20%;
C. Improved access of the poor to water supply and sanitation services by at least 20%;
D. 100% sustainable operation of all water supply and sanitation projects constructed,
organized, and supported by the program;
E. Qualitative reduction of social tension and inequity brought about by inadequate access to
water supply and sanitation in areas with peace agreements with the GRP.
CHAPTER 3 -10
CHAPTER 5 -11
Chapter 5
PROJECTS TO BE ASSISTED
Article 8. Projects to be Assisted. - The Program offers an “open menu” of water supply and
sanitation projects to the communities so long as these projects improve the access of water supply
and sanitation services to the pre-selected 212 barangays in Metro Manila and 432 municipalities
outside Metro Manila whose households have less than 50% water service coverage. These projects
include, but is not limited to, the following:
A. Construction and/or rehabilitation of Level 1 or Level 2 water supply system
B. Upgrading of existing Level 1 water supply system to Level 2 system
C. Expansion of Level 2 or 3 systems
D. Technical and non-technical training of existing and newly organized water user
associations/community-based organizations
E. Support for new and innovative technologies for water supply delivery and sanitation system
F. Training on planning, implementation and management of water supply and sanitation

projects
G. Construction of Ecological Sanitation Projects
Items D to G are currently not fundable under the DPWH program funds but can be funded from LGU
or other program partner’s equity.
Article 9. Negative List. - The following negative list shall not be supported by the program:
A. Use of funds for purchase or compensation of land;
B. Maintenance and operation of existing facilities provided with project funding;
C. Activities that have alternative prior sources of committed funding;
D. Recurrent government expenditures (e.g. salaries for government and LGU staff);
E. Construction or repair of government offices meeting halls, and places of religious worship;
F. Salaried activities that employ children below the age of 16 years; and
G. Activities that exploit women or men at any age.
CHAPTER 3 -12
CHAPTER 6 -13
Chapter 6
SPECIAL IMPLEMENTATION ARRANGEMENTS WITH WATER
DISTRICTS
Article 10. Projects Within Franchise Area. For water supply projects covered under an
existing franchise area by a local water district, the following arrangements shall be followed:
A. Participation – A tripartite MOA among the water district, LGU, and DPWH shall govern the
implementation mechanism of this arrangement. WD shall provide equity for the project.
B. Tariff Setting – Water Districts shall collect water tariffs from local water users based on
affordability of local water users and existing market rates. The setting of tariff rates shall be
done by LWUA or NWRB using their mandated tariff-setting or review power.
C. Remittance to Local WATSAN Development Fund – Water Districts shall remit back to the
LGU, on a mutually agreed time frame, the total cost of the grant to constitute the Local
WATSAN Development Fund. These remittances shall cover the total DPWH grant money
disbursed and utilized for the project. This Local WATSAN Development Fund shall be
managed by LGU and shall be used for future funding of water and sanitation programs of the
municipality as determined by the Municipal WATSAN Development Council.
Article 11. Level 2 Projects Outside Franchise Area. For Level 2 water supply projects
not covered under existing franchise area by a local water district, the latter can participate as a
bidder-contractor for the project.
Article 12. Level 3 Projects. Water districts shall be allowed to implement Level 3 projects
under the P3W provided the WDs provide the funding required for the source facility and house
connections. WDs shall secure the necessary water permits for its projects.
CHAPTER 3 -14
CHAPTER 7 -15
Chapter 7
ORGANIZATIONAL DESIGN
Other
IAs
Water
Districts
LWU
A
Program
NAP DPW
Steering
Committee C
(WASCO H
(PMO-
) RWS)
Municipal District
LGUs Eng Ofc
Provincial Municipal
Technical
WATSAN Dev’t WATSAN
Assistance
Council Dev’t Group (TAG)
Council
Project
Manageme
nt
Committee
Barangay
Council
CBO Assembly
Article 13. Role of NAPC/WASCO. This office shall perform over-all coordinating functions for
the implementation of the various projects of the program. It shall perform the following functions:
A. Identify target barangays and municipalities for the program;
B. Review, together with DPWH-PMO-RWS, project documents submitted by District

engineering Office from the field for final approval.
C. Monitor progress of the various water supply and sanitation projects under this Program;
D. Evaluate program partners’ capability and willingness to participate in the program; and
E. Submit regular reports to the Office of the President on the status of the various projects of
the program.
Article 14. Role of Department of Public Works and Highways. The Department of
Public Works and Highways (DPWH) is one of the two main partners of the program. The department
CHAPTER 7 -16
shall provide the main national government counterpart funds for the program. Its fund shall come
from the annual budgetary allocation from Congress. The following are the specific roles of DPWH:
A. Release the appropriate funds for the project as national government’s counterpart
contribution to the program;
B. Provide technical assistance and advise in the design and construction of water supply and
sanitation services project;
C. Terminate a project contract if it incurs more than 15% negative slippage and implement the
said project by administration, provided that prior written concurrence and approval by
WASCO is established; and
D. Prepare and administer various contracts and MOAs entered into among DPWH, WASCO,
LWUA, LGUS and other program partners.
Article 15. Role of Municipal Local Government Units. The municipal LGU is also one
of the two main partners of the program. It is the custodian of grant money channeled to them from
DPWH, which in turn, delegates the disbursement of which to the Municipal WATSAN Development
Council, who will act as the project implementing arm. The roles of Municipal LGUs are, among
others, the following: (1) Assign counterpart staff to the project; (2) Set the local counterpart
contribution to total project cost based on feedback from the Barangay Assembly; (3) Provide
counterpart contributions in support of the project; (4) Provide technical and institutional assistance to
participating barangays; and (5) Monitor and generate feedback on the implementation of the projects.
Article 16. Roles of Municipal Water and Sanitation Development Council. The role
of the Council is not focused only on the implementation of the projects under this program. It shall
perform the task of designing and implementing a long-term water supply and sanitation program of
the municipality aimed to achieve 100% sustainable access to safe water and adequate sanitation.
Specifically, the following are the recommended functions of the Council:
a) Design a long-term water supply and sanitation plan for a municipality aimed to
achieve and sustain 100% sustainable access to safe water and adequate basic
sanitation;
b) Oversee the implementation of the said water supply and sanitation plan;
c) Coordinate all project activities related to water supply and sanitation system among
the different barangays in the municipality;
d) Review and recommend policy changes in the implementation of water supply and
sanitation projects to the Municipal Development Council;
e) Recommend measures and safeguards against pollution and for the preservation of
the natural ecosystem;
f) Recommend measures to generate resources, funding and implementation of

projects and activities as specified in the duly approved Municipal Water Supply and
Sanitation Plan.
CHAPTER 7 -17
g) Identify areas in the municipality which have common water and sanitation problems
as basis for planning local water supply and sanitation system;
h) See to it that the required water permits and Certificates of Public Conveyance
( CPCs) are secured from the NWRB for all water systems within its domain.
i) Facilitate the clustering of barangay units to solve common water supply and
sanitation problems;
j) Prioritize implementation of water supply and sanitation projects among barangays in

the context of limited and scarce resources;
k) Spearhead an educational campaign to promote sustainable and ecological-friendly

approach in implementing water supply and sanitation projects;
l) Convene regular meetings for the Municipal WATSAN Development Council at least
every month for purposes of integrating, synchronizing, monitoring and evaluating the
development and implementation of the plan and its projects; and
m) Spearhead social and institutional programs to ensure system sustainability.
Article 17. Composition of the Municipal Water and Sanitation Development

Council. The Council is chaired by the Municipal Mayor or its designated representative with the
following as permanent members:
A. Municipal Planning and Development Coordinator
B. Municipal Treasurer
C. Municipal Health Officer
D. Municipal Environment and Natural Resources Officer
E. Municipal Engineer
F. Municipal Social Welfare and Development Officer
G. Water District General Manager (if any)
The Council shall include three non-government representatives who will represent the private
stakeholders from the following:
A. NGO (Non-governmental Organization) and PO (People’s Organization) sector whose

principal purpose is the promotion of community-based water supply and sanitation systems
and the protection of water quality and sustainability;
B. Existing community-based water and sanitation organizations in the municipality or province;

CHAPTER 7 -18
C. Academic sector that specializes in the field of water and sanitation engineering, public
health, hydro-geology, public administration, business management, and community
development.
The appointment of these non-government representatives shall be based on their independence,

integrity, and competence.
Article 18. Roles and Composition of Provincial WATSAN Development Council.

The functions of this Council are similar with the Municipal Water and Sanitation Development
Council. The primary role of Provincial Watsan Development Council in the context of the
implementation of this program is to provide technical and institutional assistance to its municipal
counterpart during the implementation of the various projects under this program. Members within the
Provincial Watsan Councils shall be taken from Provincial Officers, National government agencies
with water and sanitation projects within the province, the Provincial Association of Water Districts,
NGOs, and Federations of CBOs.
Article 19. Roles of Non-Governmental Organizations (NGOs). Generally, Non-

Governmental Organizations (NGOs) are encourage to participate as program partners for the
different projects of the program. They shall bring their own resources, logistics, and expertise that are
needed for the program. Depending on their capabilities and willingness, they may provide the
following value-added services to the program:
A. Contribute to the development of the long term municipal water and sanitation plans.
B. Conduct training to the Barangay Volunteer Research Group to equip them with adequate
skills to run the Barangay Water Supply & Services Survey, Spot Mapping, and Community
Socio-Economic Profile Research.
C. Conduct organizational development training on team leadership, group facilitation, coaching,

change management to project committee chairpersons and members.
D. Conduct learning sessions to project committee chairpersons and members to improve their
skills in Effective Leadership, Project Management, Quality Management, Financial Recording
and Analysis, Group Problem-Solving, and Crisis Management.
E. Conduct orientation-workshop to project committee chairpersons, members, and barangay

volunteers on key elements of a sustainable water supply and sanitation system.
F. Conduct orientation-workshop to project committee chairpersons, members, and barangay

volunteers on the concept and technologies of ecological sanitation (EcoSan).
G. Provide technical expertise on appropriate technology to solve the community’s water and
sanitation problem.
H. Provide technical personnel and project funds to form part as local counterpart contribution to
the project.
I. Assist in formation and institutional development of a Community Based Organization (CBO)

which will eventually operate the system.
CHAPTER 7 -19
Article 20. - Role of Barangay Residents and Beneficiaries. Generally, barangay

residents and beneficiaries are encouraged to help implement the approved project, to ensure that its
objectives are attained, and to help enforce accountability to the parties concerned. The Barangay or
CBO Assembly shall elect their representatives to the various ad hoc project committees as the
Municipal WATSAN Development Council may require. In addition, the barangay members shall have
the following responsibilities:
A. Attend assemblies;
B. Review the project implementation plan as well as the budget;
C. Monitor project implementation and call the attention of the Project Management Committee
(PMC) if full transparency is not being practiced or if there are negative observations, such as:
1. No publication or announcement of bidding, approved contracts, expenditures;
2. No assembly is called to make a report to the community of the project status and
fund utilization; and
3. Questionable conduct of bidding, sub-standard materials used, implementation not

according to program of work, etc.
D. Report any form of grievances against the leadership and staff of the Municipal WATSAN
Development Council and its project committees to WASCO;
E. Provide counterpart contribution (land, labor, materials, etc.); and
F. Participate in the operations and maintenance of the project after completion.
Article 21. Roles of Technical Assistance Group (TAG). This group is comprised mostly
of technical experts from both government and non-government organizations tapped and organized
by the Municipal WATSAN Development Council to help them technically in the planning and
implementation of various water supply and sanitation projects of the municipality. The Council may
also tap existing technical assistance groups organized by KALAHI-CIDSS, particularly the Regional
KALAHI Convergence Groups (RKCG).
Article 22. Role of the Project Management Committees. The functions and
memberships of the Project Management Committee are the following:
Project Committee Functions and Responsibilities Chairperson & Members

Project Management • In charge of the over-all management of the • Chairperson: elected by the
Committee project Municipal WATSAN Dev’t
Council
• Formulate policies and make decisions for the
project • Three Members: Elected
among members of Municipal
• Oversee project implementation, monitoring, WATSAN Dev’t Council
maintenance and sustainability after project
completion. • Other Members: Appointed
from Barangay Councils or
CHAPTER 7 -20
Project Committee Functions and Responsibilities Chairperson & Members
• Conduct orientation to Barangay Council or CBO concerned.

CBO concerned to explain the objectives of
the project, and to generate popular support,
commitment, and active participation in the
planning, implementation, and management of
the project.
• Evaluate feasibility of proposed projects

CHAPTER 8-21
Chapter 8
STAGES AND PHASES OF PROJECT DEVELOPMENT CYCLE FOR
COMMUNITY-BASED PROJECTS
Article 23. Project Development Cycle. The following stages and phases of project
development cycle are applicable to community-based water supply projects and sanitation system
with funding coming from the DPWH or from other sources. The detailed description of these stages
and phases are presented in the following table/diagram.
Stage 1: Orientation of Project Implementing Agencies and Partners
Step 1: Identify Project Implementing Agencies and Partners

Step 2: Endorsement to LGUs of Possible Partners
Step 3: Organization/Activation of Provincial/Municipal Water & Sanitation
Development Council (WATSAN Council)
Step 4: Orientation Workshop for Implementing Agencies and Partners
Stage 2: Pre-Investment Activities
Step 5: Proposal Preparation

Step 6: Proposal Endorsement
Stage 3: Project Implementation
Step 7: Pre-Implementation Activities

Step 8: Project Implementation
Stage 4: Operation and Maintenance
Step 9: Operation and Maintenance
Stage 5: Monitoring and Evaluation
CHAPTER 7 -22
CHAPTER 8-23
Stages and Steps of Project Development Cycle
Stages/Steps Activity Responsibility Expected Output
Stage 1: Orientation of Project Implementing Agencies and Partners

Step 1: Identify Project  Identify Municipal LGUs with less than 50%  WASCO  Identified Mun
Implementing Agencies and water supply coverage and gov’t. supported WSS programs in TWG LGUs as possible major project
Partners the area. partner
 Write letter to Mun Mayor asking for: (1) initial  WASCO  Letter to the Mun
feedback re his municipality being chosen as possible program TWG Mayor sent and Received
beneficiary, (2) his willingness to contribute to the project, (3) to  Copy of Letter to
fill up Municipal Watsan Profile (4) possible list of partners the Mayor furnished to DPWH
PMO-RWS and District Eng
Office
 Write letter to heads of NGOs, POs, Academe,  WASCO  Letter to NGOs,
or WDs/WSPs re possibility to become project partners and TWG POs, Academe, or WDs/WSPs
willingness to contribute sent & received
Step 2: Endorsement to LGUs of  Based on the response letters of other potential  WASCO  Endorsement
Possible Partners project partners (NGOs, POs, Academe, or WDs/WSPs), TWG letters to LGUs
endorse to LGU concerned
Step 3: Organization/Activation  Make representation with Provincial Governor &  WASCO  Provincial and
of Provincial/Municipal Water & Municipal Mayor to strongly suggest that Provincial & Municipal Municipal WATSAN Dev’t
Sanitation Development Council WATSAN Dev’t. Councils, respectively, be organized to assist Council established in the areas
(WATSAN Council) the municipal LGU to implement effectively the project. of Project Management.
Step 4: Orientation Workshop  Conduct orientation workshop for selected LGUs  WASCO  MOA among
for Implementing Agencies and and their WATSAN Councils & other short-listed project TWG & DPWH PMO- DPWH, Municipal LGU, and
Partners partners re the objectives, strategies, stages/phases of the RWS other program partners signed
program, & accountabilities of each party. stipulating support for the
project and specific
accountabilities of each party.
 Workshop
participants showed
demonstrated understanding of
the program’s objectives,
strategies, stages/phases of the
CHAPTER 7 -24

program & accountabilities of
project partners
Stage 2: Pre-Investment Activities

Step 5: Proposal Preparation  Municipal WATSAN Councils to inform  WATSA  Consultation with
concerned barangay Councils and other partners to N Council/DEs program partners and start of
prepare/solicit project proposals or FS, and start social social preparation
preparation for the consultation process.
 WATSAN Council to collate proposals from  -do-  List of proposals
various proponents and reviews same. Forward for different barangays
recommendations to DEs
 DEs review proposals and makes revisions or  -do-  Corrected

corrections if necessary proposals for different
barangays
Step 6: Proposal Endorsement  DEs to Endorse proposal to RKCG  Endorsed list to
 RKCG Endorses proposal to NAPC NAPC
 NAPC endorses proposals passing their criteria  Endorsed list to
to PMO-RWS, DPWH DPWH
Stage 3: Project Implementation
Step 7: Pre-Implementation  Pre Construction Workshop  DE &  Workshop on
Activities Project Management Construction & O & M
Committee (PMC)
 Training for O & M & Financial  WATSA  Workshop on
N Construction & O & M
Step 8: Project Implementation  Procurement & Delivery of Materials  DE &  System
 Construction/Installation PMC Construction
 System Test Run  Monthly reports
 Water Quality Testing of Des to PMO-RWS then to
 Submission of Completion Report WASCO
Stage 4: Operation and Maintenance
Step 9: Operation &  System turnover  DE’s  System
Maintenance and Concerned Operation
Barangay or CBO
 Annual Monitoring Reports Submitted  WATSA  Annual Reports
CHAPTER 7 -25

N Councils to WASCO
Stage 5: Monitoring and Evaluation
Step 10: Monitoring and  Periodic Monitoring Reports Submitted to  CBO  Operational
Evaluation Watsan Council and Watsan Council Monitoring for sustainability
purposes
 Report on Project Outcomes  WATSA  Report on water
N Councils access figures and probable
future project identification.
Provinc
e
PROJECT DEVELOPMENT
Consult
Form Quick Prioritize
CYCLE
Council
Bgys. Assessment / Detailed
Rules Technical
(Watsan) Conditions Select Proposal
Financial
Data Institutional
Endorse to
DE, RKCG,
NAPC
(Prov/Mun.
Dev. Council)
RDC
NAPC
Form/Train Endorse
Implement
Association to
DPWH
Post
Monitoring MOA
and
DPWH
Evaluation
LGU
CHAPTER 8-26
Article 24. General Guidelines.
1. Minimum Criteria In Selecting and Prioritizing Projects. - The following are the
quantitative and qualitative criteria in selecting and prioritizing projects.
A. Percentage of Local Counterpart Contribution (LCC) to Total Project Cost

(TPC). - Projects with high percentage LCC are preferred. LCC refers to cash and in-
kind contributions (local materials) from members of the community, the barangay
LGU, the municipal LGU, the provincial LGU if any, development funds of congress
persons, NGO donors, loans granted to LGU from public or private sources, and all
other sources mobilized by the community. Very high priority shall be given to LGUs
with very high percentage of their LCC coming from internally generated funds and
Internal Revenue Allocations.
B. Cost Effectiveness. – pertains to the ratio of total cost to the number of households
directly benefiting from the project.
C. Benefits for the Poor – the project should have clear benefits for the poorest
households in the community.
D. Adequacy of the Proposal – the proposed project must address the cause of the
water supply and sanitation-related problem of the community and be adequate to
ensure project sustainability from the technical, financial and environment viewpoints.
E. Institutional Capacity - the organization should possess management capabilities

they will eventually manage the facilities.
F. Strategic Value. - The project should have strategic value in the sense that it
addresses other related problems aside from the ones prioritized. It should also
consider whether the project could trigger more development projects or contribute to
further development of the community.
G. Sustainability. – The project should show evidences of financial, technical, social

and institutional, and environmental sustainability.
2. DPWH Takeover. - If DPWH finds an LGU not capable to implement a project by themselves,
the DPWH shall implement the project by contract or by administration. Even in this case
when the DPWH will implement the infrastructure portion of the project, stages and steps of
the project development cycle will still be followed to ensure that adequate organizational
development, participation and empowerment of the beneficiaries are developed. This social
preparation and organizational development component is a very critical to the sustainability
of the project.
CHAPTER 9-27
Chapter 9
FUNDS MANAGEMENT
Article 25. Description of Program Fund. The main financing source for the program comes
from government grant through the annual DPWH budgetary allocation in the General Appropriations
Act in the amount of PhP 500 million. It shall be complemented by local counterpart contribution from
LGUs and other sources. The WASCO and its partners will continuously try to mobilize other
resources to augment this fund.
Article 26. Transparency and Community Participation. There is community participation

in the whole process of developing the project. The detailed proposal and budget, procurement plan,
and local counterpart contribution plan are all presented to the barangay or CBO assembly or its
representatives for approval prior to submission to the Municipal WATSAN Development Council
through the Project Management Committee. Issues or questions raised by the community are
addressed and suggestions entertained. Revisions are made if necessary. This process is the best
mechanism for internal control, the community is involved and there is full disclosure of all the details
of the project.
Article 27. Management of DPWH Funds.
A. Projects to be Funded by DPWH. - The following projects shall be funded by DPWH grant
money:
1. Construction of new Level 1 or Level 2 water supply system
2. Rehabilitation of existing Level 1 or Level 2 water supply system
3. Upgrading of existing Level 1 to Level 2 water supply system
4. Expansion of Level 2 or 3 systems
5. Technical and non-technical training for officers, managers and support staff of
existing and newly organized water user associations
6. Support for new and innovative technologies for water supply delivery and sanitation
system
B. Funds Flow. - Funds will be released and disbursed according to the MOA between the LGU
and the DPWH.
C. Audit Requirements. – Grant money from DPWH for the projects comes from public funds.
These are funds from the national government out of taxes paid by the people. The fund
managers and custodians (Municipal Treasurer and members Chairpersons of the PMC, are
accountable for the proper use of funds not only to DPWH and the local government unit,
which put up a counterpart, but more importantly to their community.
CHAPTER 9-28
LGU and DPWH auditors shall also perform audit functions as provided for in COA Circular
No. 94-013 (Rules and Regulations in the Grant, Utilization and Liquidation of funds
Transferred to Implementing Agencies).
D. Unused DPWH Funds. – The LGU shall return to DPWH any unused balance upon
completion of the project as provided for in section 4.9 of the COA Circular No. 94-013 (Rules
and Regulations in the Grant, Utilization and Liquidation of funds Transferred to Implementing
Agencies).
Article 28. Local Counterpart Contribution. The Municipal WATSAN Development Council
shall establish their portion of local counterpart contribution to total project cost. The following are the
types and forms of local counterpart contribution:
1. Cash Counterpart Contributions. - Cash counterpart contribution can come from

members of Congress or Senate or the local government units out of their operations or
Internal Revenue Allotment. These contributions should be contained in the MOA
between LGU and DEO. Allocation shall be evidenced by a provincial, municipal or
barangay council resolution appropriating funds for the project, in the case of LGU
contributions. A certification of commitment from members of the Senate and Congress,
NGOs and other private contributors should be obtained by LGU.
2. In-kind Counterpart Contributions.

Possible Forms of Local Counterpart Contributions in Kind
• Office space and utilities (water, electricity) in the barangay hall for use by the
PMC
• Use of the municipal LGU’s heavy equipment for the project
• Services of municipal engineer and staff, in preparing detailed engineering design
• Food and other facilities such as hall, sound system, vehicle, etc. provided by the
LGU for barangay assembly or committee meetings and other activities
• Services of municipal engineer in project implementation supervision;
• Other services provided by LGU staff members, which are directly related to
project implementation.
• Labor
• Materials
• Lot, land, or any other real property donation
• Use of residential house or private building as office of the PMC
• Services provided by a private engineer (except when such services of a private
engineer are paid for by DPWH) in the preparation of detailed proposal and/or
project supervision
• Food and other provisions contributed by community members during meetings
or other activities of the PMC
• Volunteer services provided by committee or team members
• Others as may be agreed upon by the community
Article 29. Provision of Additional 3.5% of Total Project Cost. Consistent with the
special provisions of GAA, responsible parties who will prepare the financial requirements of the
project shall add on 3.5% of the total project cost. This amount representing 3.5% of the total project
cost shall be retained at the DPWH national office to cover for the administrative and overhead
CHAPTER 9-29
expenses of the project. The usage and expenses of this amount shall be reported to the Senate and
the House of Representatives as provided for in the special provisions of the GAA.
Article 30. Recording of Transaction. The accounting entries in recording the transfer and
utilization of the transferred funds shall be consistent with COA Circular No. 94-013 (Rules and
Regulations in the Grant, Utilization and Liquidation of funds Transferred to Implementing Agencies).
Article 31. Reports. The following reports shall be submitted by the municipal WATSAN
Development Council and LGUs to District Engineering Office, which in turn, submit the same to
DPWH PMO-RWS with copy furnished to WASCO:
A. Statement of Disbursement (Form 4 - SOD)
B. Statement of Expenditures (Form 5 - SOE)
C. Physical Progress Report with a narrative report in case of significant differences in actual
accomplishment versus the target, or between physical accomplishment and percent fund
utilization (more than + or – 15%).
CHAPTER 10-30
Chapter 10
PROCUREMENT GUIDELINES
Article. 32. Importance of Procurement Activity. Procurement is one of the most critical
activities in project implementation. This refers to the acquisition of all the goods, supplies, and
materials needed by the project, as well as the contracting of the entire or a portion of the works in an
infrastructure project. It is also the most sensitive because it involves disbursement of funds.
Article 33. General Procurement Policies. The following are the procurement policies of the
program:
A. All procurement-related activities of the projects under this program shall follow the
Implementing Rules and Regulations of Republic Act No. 9184 (Government Procurement
Reform Act).
B. Procurement for the projects whose beneficiaries involve BWSAs shall be the responsibility of
the local government units. Procurement of materials and labor for projects which will be
managed and operated by Water Districts will be undertaken by the Water Districts
themselves. Existing Procurement, and Bids and Awards Committees of implementing LGUs
or water districts shall be utilized.
C. In procuring the materials, preference should be given to procure the materials locally within
the barangay or municipality.
D. Transparency should be practiced in all stages of the procurement process, from the public
announcement of invitation to quote or to bid, awarding of contracts, contract implementation
to payment to suppliers, contractors and local workers. This shall be achieved through
conduct of barangay assemblies and posting of notices and reports in the Project billboards or
bulletin boards within the municipality or barangays.
E. It shall be the responsibility of DPWH to assess the capability of LGUs to implement the
projects. A Department Order should stipulate both the qualitative and quantitative criteria to
be followed in assessing capabilities of LGUs. The DPWH District Engineering Office shall
conduct the initial assessment and recommend action for approval or disapproval of selected
LGUs. The final approval shall be decided by the Regional DPWH.
F. If DPWH finds an LGU not capable to implement a project by themselves, the DPWH shall
implement the project by contract or by administration. Even in this case when the DPWH will
implement the infrastructure portion of the project, stages and steps of the project
development cycle will still be followed to ensure that adequate organizational development,
participation and empowerment of the beneficiaries are developed. This social preparation
and organization components of the project are critical to the sustainability of the project.
G. The LGUs or the DPWH shall use the Lowest Calculated and Responsive Bid/Quotation as
the criterion for selection of suppliers and contractors as provided for in Section 32 of
Implementing Rules and Regulations of Republic Act No. 9184 (Government Procurement
CHAPTER 10-31
Reform Act). This criterion shall be publicly announced to the community and to all interested
parties.

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Office of the President of the Philippines

National Anti-Poverty Commission

Sec. Imelda N. Nicolas

SECRETARY IMELDA N.NICOLAS

LEAD CONVENER, NATIONAL ANTI-POVERTY COMMISSION

CHAPTER 1 PURPOSE, OBJECTIVES,

ANNEX 1 - Financing and Management Options

ANNEX 3 - Municipal Water and Sanitation Profile

Article 2. Purpose. The purpose of these implementing guidelines is to implement Chapter 3

“b. Specific Strategies

• Potable water for the entire country by 2010

 “Continue to provide capacity building programs and technical assistance on water

 “Promote private sector or public investment in the provisions of water to waterless

Article 3. Objectives. The objectives of the Implementing Guidelines are as follows:

a) To craft an implementation strategy to attain the objectives of the program;

b) To define the desired outcomes of the program;

c) To determine type of projects to be supported by the program;

d) To craft an organizational design to implement the strategy of the program;

e) To set some guidelines on the various stages and phases of project

f) To define the process on how funds flow in a project cycle; and

g) To set general policy guidelines in the procurement of goods and works

Level I - at least 20 liters/capita/day

D. Community Based Organization (CBO) - non-stock, non-profit organization envisioned to

2. Level II (communal faucet system or standpost) - a system composed of a source,

3. Level III (waterworks system or individual house connections) – A system with a

I. Population Served – no. of population adequately served by a water system.

Level I - no. of Level I system x 15 HH x 6/HH

L. Program refers to the “President’s Priority Program on Water.”

N. Safe Drinking Water/Potable Water – water that is free of microorganisms or disease-

O. Service Area – geographic jurisdiction of water utilities.

Q. Water District – a government-owned and controlled corporation (GOCC) mandated to

T. Water Source and System -

i. Deepwell – are wells with depths greater than 20 meters constructed in

iii. Dug Well – normally circular or rectangular in shape, with diameter

i. Financial Sustainability. – There should be sufficient funds to cover all

ii. Technical Sustainability. - Appropriate technology shall be applied to keep

iii. Social and Institutional Sustainability. – Project beneficiaries, owners, and

iv. Environmental Sustainability. – Projects under this program shall be

F. Institutionalization of WATSAN Development Councils – The municipal LGUs who will

H. Promotion of Hygiene and Sanitation, and Ecological Sanitation. – Hygiene and

B. Reduced incidence of diarrhea by 20%;

A. Construction and/or rehabilitation of Level 1 or Level 2 water supply system

B. Upgrading of existing Level 1 water supply system to Level 2 system

C. Expansion of Level 2 or 3 systems

F. Training on planning, implementation and management of water supply and sanitation

G. Construction of Ecological Sanitation Projects

A. Use of funds for purchase or compensation of land;

B. Maintenance and operation of existing facilities provided with project funding;

C. Activities that have alternative prior sources of committed funding;

G. Activities that exploit women or men at any age.

A. Identify target barangays and municipalities for the program;

B. Review, together with DPWH-PMO-RWS, project documents submitted by District

f) Recommend measures to generate resources, funding and implementation of

j) Prioritize implementation of water supply and sanitation projects among barangays in

k) Spearhead an educational campaign to promote sustainable and ecological-friendly

m) Spearhead social and institutional programs to ensure system sustainability.

Article 17. Composition of the Municipal Water and Sanitation Development

A. Municipal Planning and Development Coordinator

C. Municipal Health Officer

D. Municipal Environment and Natural Resources Officer

F. Municipal Social Welfare and Development Officer

G. Water District General Manager (if any)