Agreement for Hire of Campus Facilities
Conditions for Hire of Halls, Lecture and Meeting Rooms, Courtyards and Facilities
1. Applications for the use of facilities must be
made in writing on the form supplied, and
signed by an adult person attending the
function who will be held responsible for
adherence to these conditions. If an
organization is the Hirer, both the
organization and the person authorized to
sign on its behalf will be jointly and
serverally responsible and liable.
2. If requested, a “bond” of $500 may be
deposited with the University Fees office
prior to the function and will be refunded in
full within 7 days of the completion of the
function, provided that no damage is done
to the room/s and facilities, and the
surrounding property is left clean and tidy.
The Campus Manager will determine
whether all or any part of the deposit will be
refunded and his/her decision is final.
3. Nothing is to be attached in any manner to
the walls, floors, curtains or any part of the
interior or exterior of the buildings, signs or
scenery etc without the prior written
permission of the Campus Manager.
4. The University reserves the right to refuse
the hire of its facilities, if in its opinion, the
purpose for which it is to be used, is
contrary to the University’s objects. If any
moneys have been paid prior to the
University’s decision to refuse the hire of
the facilities, such moneys will be refunded.
5. The University makes no warranty or
representation to the Hirer about the
condition of the venue or facilities or their
suitability for the Hirer’s purpose. Further,
the Hirer acknowledges that they have
inspected the facilities and warrants that
the facilities are suitable for the Hirer’s
purposes.
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6. The Hirer will be responsible for any
accident, loss, damage or injury suffered by
any person using the facilities during the
hiring period and any loss, damage or
injury suffered by any person on the hired
premises caused by any negligent or
unlawful act or omission by the Hirer, their
employees, independent contractors or any
other person associated with the Hirer.
Further, the Hirer agrees to effect Public
Liability insurance, Workcover etc., and
to indemnify the University for any claim
arising from excessive noise,
disturbance or nuisance by people
attending the function.
7. The Hirer shall be liable for and shall
indemnify the University against any costs,
expenses, liability, loss, claim or
proceeding in respect of any injury, loss or
damage whatsoever to any property real or
personal in so far as such injury, loss or
damage arises in relation to the hire of the
facilities.
8. The Hirer shall be liable for and shall
indemnify the University against any costs,
expenses, liability, loss, claim or
proceeding whatsoever arising under any
legislation or at common law in respect of
personal injury to or death of any person
arising in relation to the hire of the facilities.
9. The Hirer agrees to effect insurance which
at all times covers liability to the public for
an amount not less than $10,000,000 in
respect of personal injury to or death of any
person whomsoever and in respect of any
injury, loss or damage whatsoever to any
property real or personal including property
belonging to the Hirer or in which the Hirer
has an interest, where the injury, death,
loss or damage occurs in relation to the
hire of the facilities.
 10. The Hirer shall obtain insurance or pay
levies or similar charges as required by any
legislation relating to compensation for
injured workers. Where such legislation
does not provide indemnity against claims
for common law damages by workers, the
Hirer agrees to insure against such
common law liability in relation to all
persons employed by the Hirer during the
hiring period.
11. The Hirer agrees that the insurances
referred to in clauses 6 to 10 shall be
effected so as to be in force as from the
date the University makes the venue and
facilities available to the Hirer and shall be
maintained until the end of the hiring
period. The hirer will provide a copy of the
Certificate of Currency of Public Liability
insurance to the University.
12. It is the responsibility of the Hirer to obtain
any necessary permits from the relevant
authorities as required for the planned
activities. If entertainment is to be provided,
it must be in keeping with the objects,
values and standards of the University. All
programs must be submitted for approval in
advance.
13. If kitchen facilities are to be used all
appliances must be left in a clean and tidy
condition. No food or drink may be left on
the premises and all bottles and rubbish
must be removed from the premises and
placed in the appropriate clearly marked
bins.
14. Sales of any kind are not permitted without
prior approval.
15. Sub-Letting of facilities is never permitted.
16. In case of any disputes arising, the decision
of the University’s Campus Services
Manager will be final.
I/we agree to comply with all the conditions above:
Name of Organisation:
Date of Function:
Name: Position:
Signature of Hirer:
17. Noise (music etc.) must be contained within
the requirements of the regulations
administered by the City of Fremantle.
Additionally MUSIC MUST CEASE AT
MIDNIGHT ON FRIDAYS & SATURDAYS,
10PM SUNDAYS AND 11PM FOR ALL
OTHER DAYS.
18. The Hirer of the venue and guests are
confined to the venue booked and its
accompanying facilities and this does NOT
extend to the remainder of the University’s
grounds.
19. The Hirer is aware that the venue booked is
in a residential area and that persons
attending the venue refrain from any
behavior which could be reasonably
construed as disturbing the neighbours or
infringing on a person’s property and/or
rights.
20. Approval for the consumption of alcohol
may be authorised at the discretion of the
Campus Services Manager.
21. Under no circumstances shall liquor be sold
until approval from the Campus Services
Manager has been obtained and the
necessary liquor permit is sighted prior to
the date of the event or hiring.
22. Normal liquor regulations apply. Alcohol is
not to be served to guests under 18 years
of age.
23. SMOKING IS NOT PERMITTED WITHIN ANY
BUILDINGS OR COURTYARDS ON THE
UNIVERSITY CAMPUS.
24. The University accepts no responsibility for
private property left at the University.
Function:
Date: