Maintenance Committee

Tuesday January 25th, 2038=^

7p.m. p^of)

Friends Co-op
437 W Johnson Street
Estimated meeting time: 1 hour 30 minutes

Item Pages Sponsor Time Type

Check-in Nikki S./ 10 min Info / Discussion /
• Announcements
Tony A.
• Agenda Review

Agenda Nikki S./

Tony A.
• House Issues 10 min Discussion
• Updated MaintCo Contact List (as of 2 0 min Informational
11/29/2010) and Check-in/Check-out
Forms 3-7 5 min Informational
• HMC Monthly Checklists 5 min Informational
• Maintenance Coordinator Update
5 min Info/Discussion
• Budget: Timeline 8 30 min Discussion
• Budget: House Priorities Survey see PDF
15 min Discussion
• Budget: Introduction and Initial Questions

Check-out 10 min Discussion

• Take Home/ Check Out

Tony Anderson Nikki Signer

Maintenance Coordinator Maintenance Officer
maintenance@madisoncommunity.coop nikki.signer@gmail.com
(608) 213-3551 (262) 271-5836
Maintenance Committee Attendance
AM AU AV FR HY IN LO OF PH S
O SY
6/15/2010 X X X X X X
6/29/2010 X X X X X X
7/13/2010 X X X
7727/2010 * X X X X X
8/10/2010 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a
9/7/2010 X X X X X X X X
9/21/2010 X X X X X X
10/5/2010 X X X X X X
10/19/2010 X X X X X X X X X X
11/2/2010 X X X X X X X X X
rr
* House Maintenance Rep. emailed the Maintenance Officer at least 24hrs before the meeting. K*ht

1r«
 1/24/11

House Position Name Phone Number Email

Ambrosia HMC/Rep Peter Fiala toofarunderwater@yahoo.com
Audrey Lorde HMC/Rep Kim Byas kbyas@wisc.edu
Avalon HMC/Rep CoCo O'Connor snowyfjord@gmall.com
Friends HMC/Rep Caleb Warner cwamerl 9@gmail.com
Hypatia Rep Noah Balgooyen nsbalgooyen@gmall.com
Hypatia HMC Bobby Gryzynger gryzynger@wjsc.edu
ICH HMC/Rep Thales Santos santosethales@yahoo.com.br
Lothlorien Rep Zach Starr zacharydstarr@gmail.com
Lothlorien HMC Xylon Doulas xylon.doulas@gmail.com
Lothlorien House contact Loth Maintenance maintenance@lothwiki.org
Ofek Shalom HMC/Rep Nicole Collazo-Santiago 608-257-0035 ncollsan09@gmail.com
Phoenix HMC/Rep Henry Wideman wideman@gmail.com
Sophia HMC/Rep Matthew William Miller mwmillerl @matcmadison#du
Syntropy HMC/Rep Kate Fanis katefanls@gmall.com
MCC Maint Officer Nikki Signer 262-271-5836 nikki.signer@gmail.com
MCC Maint Coord. Tony Anderson 608-213-3551 maintenance@madisoncommunity.coop
|mcc Assist. MC CJ Carter 608-443t7223 mccmaintenance.cj@gmail.com

Macintosh HD:Users:MC:Oownloads:MCCMaint Contact list 10-30-10.xls

Proposed Budget Timeline
Jan 25 Begin Budget Discussion
Feb 8 Extended Budget Discussion
Feb 22 Budget Decision, Send to Finance Committee
Mar 1 Finance goes over initial Budget, sends budget back
Mar 8 Maintco revises budget
Mar 22 Final budget decision, send back to Finance
Mar 29 Finance approves budget, send to BoD
April 6 BoD approves budget
April 30 Budget finalized at GMM
 Proposed 2011/12 MCC Maintenance Budget
Section 1 (page 2)(actual text): This section is the proposed maintenance budget
that includes actual figures.

Section 2 (pages 3-5)(informational): This section is a glossary of the terms and

categories you will find on the proposed budget sheet.
Section 3 (pages 7-20) (actual text): This section is a prioritized listing of
proposed capital improvements.

Info needed from houses:

1) Please look at the major maintenance capital improvement section and
prioritize the projects that you and your house thinks needs to be done.
Please prioritize in this fashion: 1 = needs to be done in the coming budget
year, 2 = needs to be done in two years, 3 = needs to be done in 3 years, 10
= do in 10 years, and etc.
2) What other info would you like to see in this packet that would help you
understand the maintenance budget better?
3) What items do you think are missing that need to be added to your list?
4) What else?
 Updated 1/23/11
Proposed Maintenance Budget 2011/12

Coded Item 2 0 0 9 / 1 0 2 0 0 9 / 1 0 2 0 1 0 / 11 2 0 1 0 / 11 2 0 11 / 1 2 2 0 11 / 1 2
[Administrative Costs Budget lActual-MaylBudqet Actual-DecllBudget lActual
5724 Worker Group Sala
5725 Worker Group Employment Taxes
5726 Administrative Expense
5727 Tools
5728 Mobile Phone Service
15729 Vehicle Principal Expense
5730 Vehicle Expense
5731 Maintenance Education
5732 Fire Safety Education
5733 Parkinq Lease Exoence for Truck
5734 Supplies Restock
5735 Vehicle Interest Expense
5736 Matchlnq Grant
5737 Tool Room/Workshop Expense
5738 Meetinqs
5739 M so Admin Expenses
5740 Worker Group Health Care
5741 Worker Group Retirement
5744 UPMC Guarantee Fund
5745 Worker Group Training Funds
I To t a Administrative Costs 59,220 $ 41,235

House Maintenance Costs

Minor Maintenance
5701 Electrical
5702 Fire Safe
5703 Ptumbln
5704 Heatinq/Ventilation
5705 Walls/Floors/Ceilings
5706 Doors/Windows
IE3J3IDJHIHI53
5708 Structural/Foundation I
5709 Exterior Repairs
5710 Landscapln
5711 Wearherization/Enerqv Efficien
5712 Preventative Inspection Repairs
5713 Buildmq Inspection Repairs I
5714 Routine Maintenance !
5715 Miscellaneous I
5716 Pest Control
5717 Lead Safe
5718 Asbestos Safe
M nor Maintenance Total 55,000 $ 45,941

Maior Maintenance
0000 Capital Replacement Set-aside Fund I 49,000 S 103,604
5742 Maintenance Loan Principal (Capital Improve fr< S 24,900
5743 Maintenance Loan Interest (Capital Improve frd S 20,100
5707-IAppliances (To be capitalized/replacements) i
i I Malor Maintenance To t a l I

0000 I Unexpected Expenses

Final TOTAL $254,620 $251,381 $268,040 $153,685 $212,046

• -:.-- li.-j- . ; " : '- '"~/:'.-: : ■. .■: '■'■• . I

Increase from previous year

 2011/12 Budget Glossary
This information is presented in order for people to be able to present this information to their houses
clearly so that the membership can make a good decision concerning maintenance spending.
Note: Common initials use in this document - WG=worker group - MC=maintenance coordinator

On the yellow sheet is a chart that represents the proposed budget that maintenance committee is
recommending to the finance committee for approval and inclusion into the 2011/12 MCC budget. It is
titled, "Proposed Maintenance Budget 2011/12".
There are several columns of information.
1. The first column is a column of numbers titled "code#". These are the numbers we use
for accounting purposes so that we can organize expenses for reporting purposes.
2. The second column titled "Item" is a breakdown of the different categories of spending in
the maintenance budget. I will be giving an explanation of each of these lines in the
glossary section.
3. The third and fourth columns are what was budgeted and spent during the '09-' 10 budget
year. These numbers were what we thought we would need and what we spent when we
developed the budget this time 2 years ago. Its purpose is merely to give historical
reference to what has been spent on maintenance in the recent past.
4. The fifth and sixth are what was budgeted and spent during the '09-' 10 budget year.
These numbers were what we thought we would need and what we spent when we
developed the budget this time 1 year ago. The "actual" column is what has been spent
from June 1* 2010 through December 31" 2010. This information will be updated at the
end of each month as spending reports are generated.
5. The seventh column is what the maintenance committee is recommending that MCC
spend for maintaining and improving its houses in the next fiscal year starting June 1st
2011.

Glossary of line items;

Administrative Costs
5724 - Worker Group Wages: We typically have at least one person that does repairs and other
tasks as directed by the MC. The wages for these persons is reflected in this line.
5725 - Worker Group Employment Taxes: This is the share of workers comp insurance, social
security, and other employee paycheck deductions that MCC pays for.
5726 - Administrative Expense: This line deals with expenses associated the administrative
aspects of the maintenance department. (Examples: WG making flyers for house work, office
needs, etc.)
5727 - Tools: Equipment owned by MCC to use for upkeep of our houses. These are also
available for member use.
5728 - Mobile Phone Service: The MC and WG carry cellular phones in order to be in better
contact with each other and houses.
5729 - Vehicle Principal Expense: This would be the principal on an automobile loan if we
purchased a new maintenance vehicle. We bought a van a few years ago and paid off the last
of the loan in budget year 2009/10. There is not an expected need for a new maintenance
vehicle in the next few years.
5730 - Vehicle Expense: Gas, car washes, maintenance, & upkeep for the MCC maintenance
truck.

3
 5731 - Maintenance Education: This pays for books, videos and other educational materials
for the MCC maintenance library. It also pays for supplies needed for 'Maintenance Education
Days' that MCC periodically puts together.
5732 - Fire Safety Education: This pays for books, videos and other educational materials for
the MCC maintenance library that to fire safety. It may also be used to provide seminars.
5733 - Parking lease expense for truck: This pays for the space so we have a place to put our
maintenance vehicle.
5734 - Supplies Restock: This is for items that we use on a regular basis but are not necessarily
associated with a specific project. (Examples: trash bags, shop vac filters, misc. screws &
nails, cleaning products, dust masks, etc.)
5735 - Vehicle Interest Expense: This would be the interest on an automobile loan if we
purchased a new maintenance vehicle. We bought a van a few years ago and paid off the last
of the loan in budget year 2009/10. There is not an expected need for a new maintenance
vehicle in the next few years.
5736 - Matching Grant: This fund was set up to encourage houses to do more work to improve
their houses. Projects that are eligible are typically things that are not part of the MCC budget
and generally are items that the house wants as opposed to needs. Houses need to match a
certain amount of labor in order to obtain an equal amount from this fund. A proposal
presented to the maintenance committee is also part of the allocation process.
5737 -Tool Room/Workshop Expense: This would be a lease on a tool room/workshop,
supplies to organize this space(i.e. shelving/toolracks/etc), and/or utilities.
5738 - Meetings: This would be expenses used to set up any meetings
(seminars/workshops/etc).
5739 - Misc. Admin Expenses: These are expenses that just don't fit into one of the other
categories. Also sometimes used as a buffer in case of overruns.
5740 - Worker Group Health Care: just as it says. This is part of the benefits package WG
receives as employees if it is part of their contract.
5741 - Worker Group Retirement: This is part of the benefits package WG receives as
employees if it is part of their contract. MC has a policy that dictates eligibility requirements
and a process for setting up an account.
5744 - UPMC Guarantee Fund: This expense is associated with our membership in the
University Purchasing and Management Cooperative. This organization is a purchasing
organization that helps us get discounts and makes purchasing and billing a little easier for
everyone involved. Normally we would receive this money back at the end of the year if
UPMC realizes a profit.
5745 - Worker Group Training Funds: This is part of the benefits package WG receives as
employees if it is part of their contract. It is to pay for training to improve our workers' skills
and knowledge. This is similar to the staff training funds in staff contracts.

House Maintenance Costs

Minor maintenance: Minor maintenance is usually defined as small repairs and routine upkeep that is
integral to the upkeep and well being of a property but which doesn't necessarily add equity or
increased value of the property. MCC usually defines it as projects or repairs that cost less than $1000.
(Examples: replacing a faucet, minor dry wall patching, replacing a door lock, broken windows, etc.)
5701 - Electrical.
5702-Fire safety

T-
 5703 - Plumbing
5704 - Heating/Ventilation
5705 - Walls/Floors/Ceilings
5706 - Doors/Windows
5707-Appliances
5708 - Structural/Foundation
5709 - Exterior Repairs
5710 - Landscaping
5711 - Weatherization/Energy Efficiency
5712 - Preventive Inspection Repairs
5713 - Building Inspection Repairs
5714 - Routine Maintenance
5715 - Miscellaneous
5716 - Pest Control
5717 - Lead Safety
5718 - Asbestos safety

Major maintenance: This is associated with major repairs, renovations, major appliance replacements,
and other expenditures that add value or equity to a property. It can also be referred to in regards to
depreciation (the decline in value of an asset or the allocation of the cost of assets to certain periods of
time), which has more to do with accounting and financial planning. Typically called capital
improvements, MCC usually defines it as projects or repairs that cost more than $1000. (Examples:
roof replacement, window replacement, major structural repairs, appliance replacement,, etc.)

0000 - Capital Replacement Set-aside Fund: This is the fund that we use to cover capital
improvements. Code numbers are usually associated with a minor maintenance category code
number with an addendum number that delineates it as a capital improvement project (e.g.
5701-15-PH which delineates that it was an electrical project at Phoenix that is capitalized).
5742 - Maintenance Loan Principal: This is the principal portion of the loan we took out a
couple of years ago to cover some large capital improvements.
5743 - Maintenance Loan Interest: This is the interest portion of the loan we took out a couple
of years ago to cover some large capital improvements.
5701-1 - Appliances (to be capitalized/replacements): When we purchase new appliances that
cost more than $1000 (commercial stoves, fridges, dish washers, typically, but also higher
quality residential appliances as well sometimes), it is reflected in this category.
0000 - Unexpected expenses: We usually budget a certain amount of money in order to cover
projects or repairs that we did not anticipate during the creation of the maintenance budget or
in case we have overruns in other areas of the budget. This is usually the case every year. You
may notice that there is no figure in the actual column for this category. This is because this
money is attributed to items in another code number to more accurately reflect what we
actually spent the money on.
 Proposed Future Major Maintenance/Capital Improvement Projects - Ambrosia "Note-Shaded rows are completed projects
•Note-Items marked with '(arterUk) are capital Improvement projects
House Priority Start Data Code Category Location Description of Improvement" Estimated Actual Actual Date
AM 5701 electrical general rewire house $0.00 $0.00
AM 5702 Are safety general upgrade fire alarm system
AM $0.00 $0.00
5702 fire safety kitchen Install stove hood fire suppreslon system
AM $0.00 $0.00
5704 heating/ventilation basement replace heating systemfsteam boiler) $0.00
AM $0.00
5704 heating/ventilation basement replace heating systemfhvdronlc boiler for dining area) $0.00 $0.00
AM 5704 heating/ventilation kitchen replace stove hood $0.00 $0.00
AM 5705 walls/floors/celllng 1st floor bath(#l) bathroom remodel $0.00 $0.00
AM 5705 walls/floors/celllng 2nd floor bath bathroom remodel $0.00 $0.00
AM 5705 walls/floors/celllng 3rd floor bath bathroom remodel $0.00 $0.00
AM 5705 walls/floors/celllng 4th floor bath bathroom remodel $0.00 $0.00
AM 5705 walls/floors/celllng basement bath bathroom remodel $0.00 $0.00
AM 5705 walls/floors/celllng general reflnlsh floors as needed $0.00 $0.00
AM 5705 walls/floors/celllng kitchen malor kitchen upgrades $0.00 $0.00
AM 5705 walls/floors/celllng kitchen kitchen remodel $0.00 $0.00
AM 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
AM 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
AM 5706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
AM 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
AM 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
AM 5706 windows/doors 3rd floor replace storm windows as needed $0.00 $0.00
AM 5706 windows/doors 4th floor replace windows as needed $0.00 $0.00
AM 5706 windows/doors 4th floor replace storm windows as needed $0.00 $0.00
AM 5706 windows/doors basement replace windows as needed $0.00 $0.00
AM 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
AM 5707 appliances basement replace water softener $0.00 so.oo
AM 5707 appliances basement replace hot water storage tank $0.00 $0.00
AM 5707 appliances kitchen replace sink disposal $0.00 $0.00
AM 5707 appliances kitchen replace freezer $0.00 $0.00
AM 5707 appliances kitchen replace frldge(2-door commercial) $0.00 $0.00
AM 5707 appliances kitchen replace stoveflO-burner commercial) $0.00 $0.00
AM 5707 appliances kitchen replace dish washerfpush-through commercial) $0.00 $0.00
AM 5707 appliances kitchen replace fridge(3-door commercial) $0.00 $0.00
AM 5708 structural/foundation exterior tuckpolntlng/repair foundation walls $0.00 $0.00
AM 5709 exterior repairs exterior repaint exterior $0.00 $0.00
AM 5709 exterior repairs exterior repaint exterior $0.00 $0.00
AM 5709 exterior repairs exterior tuckpolnt building/masonry repairs $0.00 $0.00
AM 5709 exterior repairs exterior trim repairs $0.00 $0.00
AM 5709 exterior repairs front porch replace porch celling $0.00 $0.00
AM 5709 exterior repairs general city assesed projectsfstreet improvements.etc) $0.00 $0.00
AM 5709 exterior repairs roof replace roof $0.00 $0.00
AM 5710 landscaping lakeshore renovate shoreline for erosion control $0.00 $0.00
AM 5711 weather/energy eff general Insulate walls/atHce spaces $0.00 $0.00
AM 5711 weather/energy eff general replace insulation on steam pipes after asbestos removal $0.00 $0.00
AM 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
AM 5717 lead safety general lead paint abatement $0.00 $0.00
AM 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

1/22/11
Nl
 Proposed Future Major Maintenance/Capital Improvement Projects - Audre Lorde •Note-Shaded rows are completed projects
•Note-Items marked with '(asterisk) are capital Improvement projects
House Priority Start Data Code Category Location Description of improvement Estimated Actual Actual Pate
AU 5701 electrical general rewire house
AU 5702 fire safety general
$0.00 ■JO.OO
upgrade fire alarm system $0.00 _$0.00
AU 5704 heating/ventilation basement replace heating system (hydronlc) $0.00 JO.OO
AU 5705 walls/floors/celllno 2nd/3rd floor halls replace carpetJnq/floorino $0.00 JO.OO
AU 5705 walls/floors/celllng bath 1st floor bathroom remodel $0.00 _$0.00
AU 5705 walls/floors/celllng bath 2nd floor bathroom remodel $0.00 $0.00
AU 5705 walls/floors/celllng bath 3rd floor bathroom remodel $0.00 $0.00
AU 5705 walls/floors/celllng general refinlsh floors as needed $0.00 $0.00
AU 5705 walls/floors/celllng kitchen major kitchen upgrades $0.00 $0.00
AU 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
AU 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
AU 5706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
AU 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
AU 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
AU 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
AU 5706 windows/doors 3rd floor replace storm windows as needed $0.00 $0.00
AU 5706 windows/doors basement replace windows as needed $0.00 $0.00
AU 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
AU 5707 appliances basement replace drver $0.00 $0.00
AU 5707 appliances basement replace washing machine $0.00 $0.00
AU 5707 appliances basement replace water softener $0.00 $0.00
AU 5707 appliances basement replace hot water heater $0.00 $0.00
AU 5707 appliances kitchen replace sink disposal $0.00 $0.00
AU 5707 appliances kitchen replace freezer $0.00 $0.00
AU 5707 appliances kitchen replace fridge(2-door commercial) $0.00 $0.00
AU 5707 appliances kitchen replace stovef 8-burner commercial) $0.00 $0.00
AU 5707 appliances kitchen replace dish washerfunder-counter commercial) $0.00 $0.00
AU 5708 structural/foundation exterior dig up/replace pavement In driveway area $0.00 $0.00
AU 5708 structural/foundation exterior tuckoolntlng/repalr leaks foundation walls $0.00 $0.00
AU 5709 exterior repairs exterior repaint exterior $0.00 $0.00
AU 5709 exterior repairs exterior stucco repairs $0.00 $0.00
AU 5709 exterior repairs general repair trim/soffits/fascla $0.00 $0.00
AU 5709 exterior repairs general city assesed proiectsfstreet improvements.etc) $0.00 $0.00
AU 5709 exterior repairs roof replace roof $0.00 $0.00
AU 5711 weather/energy eff general Insulate walls/attlce spaces $0.00 $0.00
AU 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
AU 5717 lead safety general lead paint abatement $0.00 $0.00
AU 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

A 1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Avalon •Note-Shaded rows are completed projects
•Note-Items marked with •(asterisk) are capital Improvement projects
House Priority Start Data Code Category Location Description of improvement
AV Estimated Actual Actual Data
5701 electrical general rewire house
AV 5702 $0.00 $0.00
fire safety general upgrade fire alarm system
AV 5703 $0.00 $0.00
plumbing sewer main city to upgrade sewer main lateral $0.00
AV 5704 $0.00
heating/ventilation basement replace heating svstemfforced air furnace) $0.00
AV 5705 $0.00
walls/floors/celllng bath 1st floor bathroom remodel $0.00
AV S705 $0.00
walls/floors/celllno bath 2nd floor bathroom remodel $0.00
AV 5705 $0.00
walls/floors/celllng bath 3rd floor bathroom remodel $0.00 $0.00
AV 5705 walls/floors/celllno general reflnlsh floors as needed
AV $0.00 $0.00
S70S walls/floors/celllno kitchen replace countertop/repalr or replace cabinets $0.00
AV $0.00
5705 walls/floors/celllng kitchen major kitchen upgrades $0.00
AV $0.00
5706 windows/doors 1st floor replace windows as needed $0.00
AV 5706 $0.00
windows/doors 1st floor replace storm windows as needed $0.00
AV 5706 $0.00
windows/doors 2nd floor replace windows as needed $0.00 $0.00
AV 5706 windows/doors 2nd floor replace storm windows as needed
AV $0.00 $0.00
5706 windows/doors 3rd floor replace windows as needed $0.00
AV $0.00
5706 windows/doors 3rd floor replace storm windows as needed
AV $0.00 $0.00
5706 windows/doors basement replace windows as needed $0.00
AV $0.00
5706 windows/doors basement replace storm windows as needed $0.00 $0.00
AV 5707 appliances basement replace freezer $0.00 $0.00
AV 5707 appliances basement replace drver $0.00 $0.00
AV 5707 appliances basement replace washing machine $0.00 $0.00
AV 5707 appliances basement replace water softener $0.00 $0.00
AV 5707 appliances basement replace hot water heater $0.00
AV $0.00
5707 appliances kitchen replace sink disposal $0.00 $0.00
AV 5707 appliances kitchen replace frldoefresldentlal) $0.00 $0.00
AV 5707 appliances kitchen replace fridgef 1-door commercial) $0.00
AV $0.00
5707 appliances kitchen replace stovef4-bumer residential) $0.00 $0.00
AV 5707 appliances kitchen replace dish washer $0.00 $0.00
AV 5708 structural/foundation exterior tuckpointlnq/repalr leaks foundation walls $0.00 $0.00
AV 5709 exterior repairs exterior repaint exterior $0.00 $0.00
AV 5709 exterior repairs exterior roof repairs south dormer $0.00 $0.00
AV 5709 exterior repairs exterior trim repairs $0.00 $0.00
AV 5709 exterior repairs general city assesed prolectsfstreet Improvements.etc) $0.00 $0.00
AV 5709 exterior repairs rear porch replace/rebuild porch $0.00 $0.00
AV 5709 exterior repairs roof replace roof $0.00 $0.00
AV 5711 weather/enerov eff general Insulate walls/attlce spaces $0.00 $0.00
AV 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
AV 5717 lead safely general lead paint abatement $0.00 $0.00
AV 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

- ^ 1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Friends' •Note-Shaded rows are completed projects
•Note-Items marked with'(asterisk) are capital Improvement protects
House Priority Start Data Code Category Location Description of Improvement Estimated Actual Actual Date
FR 5701 electrical general rewire house $0.00 .$0.00
FR 5702 fire safety general upgrade fire alarm system
FR $0.00 $0.00
5702 Are safety general upgrade fire alarm system $0.00
FR 5703 plumbing .$0.00
general replace lead water supply pipes Interior of house $0.00 _$0.00
FR 5704 heating/ventilation basement replace heating svstemftrianoletube high efficiency hvdronic) $0.00 $0.00
FR 5705 walls/floors/celllno 3rd floor bath retile floor $0.00 $0.00
FR 5705 walls/floors/celllno bath 1st floor bathroom remodel $0.00 $0.00
FR 570S walls/floors/celllng bath 2nd floor bathroom remodel $0.00 $0.00
FR 5705 walls/floors/celllno bath 3rd floor bathroom remodel $0.00 $0.00
FR 5705 walls/floors/celllno general reflnlsh floors as needed $0.00
FR $0.00
5705 walls/floors/celllno kitchen malor kitchen upgrades $0.00
FR $0.00
5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
FR 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
FR 5706 windows/doors 2nd floor replace windows as needed $0.00
FR 5706 windows/doors $0.00
2nd floor replace storm windows as needed $0.00 $0.00
FR 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
FR 5706 windows/doors 3rd floor replace storm windows as needed $0.00
FR $0.00
5706 windows/doors basement replace windows as needed $0.00
FR $0.00
5706 windows/doors basement replace storm windows as needed $0.00
FR $0.00
5707 appliances basement replace freezer $0.00
FR 5707 appliances $0.00
basement replace drver $0.00 $0.00
FR 5707 appliances basement replace washing machine $0.00 $0.00
FR 5707 appliances basement replace water softener $0.00 $0.00
FR 5707 appliances basement replace hot water storage tank $0.00 $0.00
FR 5707 appliances kitchen replace sink disposal $0.00
FR $0.00
5707 appliances kitchen replace frldge(2-door commercial) $0.00
FR $0.00
5707 appliances kitchen replace stove(6-burner commercial stvle residential) $0.00
FR $0.00
5707 appliances kitchen replace kitchen stove/oven $0.00 $0.00
FR 5708 structural/foundation exterior tuckpolnttng/repalr leaks foundation walls $0.00 $0.00
FR 5708 structural/foundation rear porches jack up back porch/reolace footing & post $0.00
FR $0.00
5709 exterior repairs exterior replace/repair gutters $0.00
FR $0.00
5709 exterior repairs exterior stucco repairs $0.00
FR $0.00
5709 exterior repairs exterior repaint exterior $0.00
FR $0.00
5709 exterior repairs exterior finish trim repairs/stucco repairs $0.00
FR $0.00
5709 exterior repairs exterior redo back porch steps landing $0.00
FR $0.00
5709 exterior repairs exterior trim repairs $0.00 $0.00
FR 5709 exterior repairs general city assesed prolectsfstreet lmprovements.etc) $0.00 $0.00
FR 5709 exterior repairs roof replace roof $0.00 $0.00
FR 5710 landscaping driveway repave driveway/parking area $0.00 $0.00
FR 5710 landscaping garden area replace trees that were cut down per city Inspection $0.00 $0.00
FR 5711 weather/energy eff general Insulate walls/attlce spaces $0.00 $0.00
FR 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
FR 5717 lead safety general lead paint abatement $0.00 $0.00
FR 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Capital Improvements total $0.00 $0.00

1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Hypatia
,K 'Note-Items marked w •Note-Shafltd rows are completed pro]ects
th •(asterisk) are capital Improvement projects
House Priority Start Data Code Category Location Description of Improvement Estimated Actual Actual Date
HY R701 atai-rrlral general rewire house $0.00 $0.00
HY 5702 fire safety aeneral upqrade fire alarm system
HY $0.00 so.oo
5702 fire safety general upqrade fire alarm system $0.00 SO 00
HY 5704 heatlnq/ventllatlon basement replace heatinq systemfmain steam boiler) $0.00 SO 00
HY 5705 walls/floors/jrelling 1st floor bath bathroom remodel $0.00 $0.00
HY j•^7fic:
/Uj waiis/noors/ceiimq znd noor oatn(N) bathroom remodel $0.00 SO.OO
HY 5705 walls/floors/ceilinq 2nd floor bath(S) bathroom remodel $0.00 $0.00
HY 5705 walls/floors/celllnq basement bath bathroom remodel $0.00 $0.00
HY 5705 walls/floors/ceilinq qeneral refinish floors as needed $0.00 $0.00
HY 5705 walls/floors/ceilinq kitchen major kitchen upqrades $0.00 $0.00
HY 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
HY 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
HY 5706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
HY 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
-r".iwY
HY 5706 windows/doors basement replace windows as needed so.oo $0.00
HY 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
HY 5706 windows/doors rooms #8/#4 replace exterior doors x 2 $0.00 $0.00
HY 5707 appliances basement replace dryer $0.00 $0.00
HY 5707 appliances basement replace washinq machine $0.00 $0.00
HY 5707 appliances basement replace water softener $0.00 so.oo
HY 5707 appliances basement replace hot water heater $0.00 so.oo
HY 5707 appliances kitchen replace sink disposal $0.00 so.oo
HY 5707 appliances kitchen replace freezer so.oo $0.00
HY 5707 appliances kitchen replace fridqe(2-door commercial) SO.OO $0.00
HY 5707 appliances kitchen replace stove(6-burner commercial) so.oo $0.00
HY 5707 appliances kitchen replace dish washerfunder-counter commercial) $0.00 $0.00
HY 5708 structural/foundation exterior tuckpointlnq/repalr leaks foundation walls $0.00 $0.00
HY 5709 exterior repairs basement exit install storm drain system so.oo so.oo
HY 5709 exterior repairs east yard area block up old basement door/backfill so.oo so.oo
HY 5709 exterior repairs exterior repaint exterior so.oo $0.00
HY ^J 7' U
nQ5 exterior repairs exterior
ni tuckpoint building/masonry repairs so.oo $0.00
HY 5709 exterior repairs exterior trim repairs $0.00 $0.00
HY 5709 exterior repairs qeneral city assesed projects(street improvements.etc) $0.00 $0.00
HY 5709 exterior repairs roof replace roof $0.00 so.oo
HY 5710 landscapinq east yard area improve drainaqe/rain qarden so.oo so.oo
HY 5711 weather/enerqy eff qeneral Insulate walls/attice spaces so.oo so.oo
HY 5713 buildinq inspe repairs qeneral buildinq inspection repairs so.oo so.oo
HY 5717 lead safety qeneral lead paint abatement $0.00 $0.00
HY 5718 asbestos safety qeneral abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - International
.•Note-Items
. . . ' N o tmarked
e - S h a with
d e d'(asterisk)
r o w s are
a r ecapital
c o mImprovement
pleted pro tects
projects
House 'rlty Start Date Code Category Location Description of Improvement Estimated
IN 5701 electrical Actual Actual Date
qeneral rewire housefnew side)
IN 5701 electrical $0.00 .SO. 00
qeneral rewire household side)
IN 5702 fire safety $0.00 .so.oo
qeneral upqrade fire alarm system
IN 5702 fire safety $0.00 J0.00
qeneral upqrade fire alarm system
IN 5704 heating/ventilation $0.00 _S0.00
basement replace heating systemfdual forced air furnace new side)
IN 5704 heating/ventilation $0.00 _$0.00
new side 2nd floor replace boilerfnewer high efficiency)
IN 5705 walls/floors/ceilinq 3rd fl old side sp.oo so.oo
retlle floor
IN 5705 walls/floors/ceilinq $0.00 _S0.00
bath 1st f1oor(#l) bathroom remodel
IN 5705 walls/floors/ceilinq $0.00 .$0.00
bath 1st floor(new) bathroom remodel
IN 5705 walls/floors/ceiling $0.00 $0.00
bath 2nd floor(#21) bathroom remodel
IN 5705 walls/floors/ceilinq $0.00 $0.00
bath 2nd floorf new) bathroom remodel
IN 5705 walls/floors/ceilinq $0.00 $0.00
bath 2nd floorf old) bathroom remodel
IN 5705 walls/floors/ceilinq $0.00 $0.00
bath 3rd floor(#22) bathroom remodel
IN 5705 walls/floors/ceilinq bath 3rd floor(new)
$0.00 so.oo
bathroom remodel
IN 5705 walls/floors/ceilinq so.oo $0.00
bath 3rd floor(old) bathroom remodel
IN 5705 walls/floors/ceilinq so.oo $0.00
bath basement bathroom remodel
IN 5705 walls/floors/ceilinq dining area $0.00 so.oo
remove old tiles
IN 5705 walls/floors/ceilinq $0.00 $0.00
dining area replace flooring
IN $0.00 $0.00
5705 walls/floors/ceilinq qeneral refinlsh floors as needed
IN 5705 walls/floors/ceilinq $0.00 $0.00
qeneral replace flooring after asbestos tile removal
IN 5705 walls/floors/ceilinq $0.00 $0.00
kitchen major kitchen upgrades
IN 5706 windows/doors so.oo $0.00
1st floor replace windows as needed
IN 5706 windows/doors 1st floor $0.00 so.oo
replace storm windows as needed so.oo
IN 5706 windows/doors 2nd floor so.oo
replace windows as needed
IN 5706 windows/doors 2nd floor $0.00 so.oo
replace storm windows as needed
IN 5706 windows/doors $0.00 $0.00
3rd floor replace windows as needed
IN 5706 windows/doors $0.00 $0.00
3rd floor replace storm windows as needed
IN 5706 windows/doors $0.00 $0.00
basement replace windows as needed
IN 5706 windows/doors $0.00 $0.00
basement replace storm windows as needed
IN 5706 windows/doors so.oo $0.00
qeneral replace old exit doors
IN 5706 windows/doors old side
$0.00 so.oo
replace windows as needed so.oo
IN 5707 appliances $0.00
basement replace dryer
IN 5707 appliances so.oo $0.00
basement replace washing machine
IN 5707 appliances basement $0.00 $0.00
replace water softener $0.00
IN 5707 appliances $0.00
basement replace hot water heater
IN $0.00 $0.00
5707 appliances dining area replace old Jordan fridge
IN $0.00 $0.00
5707 appliances kitchen replace sink disposal
IN 5707 appliances
$0.00 so.oo
kitchen replace freezer
IN 5707 appliances so.oo $0.00
kitchen replace fridqe(3-door undercounter commercial)
IN $0.00 $0.00
5707 appliances kitchen replace fridqe(2-door commercial)
IN $0.00 $0.00
5707 appliances kitchen replace stove(8-bumer commercial)
IN $0.00 $0.00
5707 appliances kitchen replace dish washer booster heater
IN $0.00 $0.00
5707 appliances kitchen replace dish washerfoush-throuqh commercial)
IN 5708 structural/foundation $0.00 $0.00
exterior tuckpolntinq/repair leaks foundation walls
IN 5709 exterior repairs $0.00 $0.00
exterior repair trim/soffits/fascia
IN 5709 exterior repairs $0.00 $0.00
exterior repaint exterior
IN $0.00 $0.00
5709 exterior repairs exterior tuckpoint building/masonry repairs
IN $0.00 $0.00
5709 exterior repairs exterior trim repairs
IN 5709 exterior repairs so.oo $0.00
exterior Insulate exterior wall & stucco overfclnder block area)
IN $0.00 $0.00
5709 exterior repairs qeneral city assesed prolectsfstreet improvements.etc)
IN 5709 exterior repairs $0.00 $0.00
roof replace roof $0.00 $0.00
1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - International 'Note-shaded rows are completed projects
•Note-Items marked with '(asterisk) are capital Improvement projects
IN 5710 landscaping rear yard area Improve drainaoe/bulld rain garden $0.00 $0.00
IN 5711 weather/energy eff general Insulate walls/attlce spaces old side $0.00 $0.00
IN S711 weather/enerov eff general replace Insulation ori hot water heating pipes $0.00 $0.00
IN 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
IN 5717 lead safety general lead oalnt abatement $0.00 $0.00
IN 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

w 1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Lothlorien 'Note-Shaded rows are cemoletBd nmn»«
'note-Items marked with '(asterisk) are capital Improvement protects
House Start Data Code Category Location Description of Improvement I Estimated I Actual ~
LO 5701 electrical qeneral rewire house Actual Pate
LO 5702 fire safety $0.00 —$0.00
qeneral upgrade fire alarm system $0.00
LO 5704 heatlno/ventllatlon basement —$0.00
replace boiler $0.00
LO 5705 walls/floors/celllng 2nd floor bath remodel bathroom _$0.00
LO 5705 walls/floors/celllno $0.00 _$0.00
3rd floor bath N remodel bathroom
LO 5705 walls/floors/celllng 3rd floor bath S $0.00 _$0.00
remodel bathroom $0.00
LO 5705 walls/floors/ceillna general $0.00
replace flooring after asbestos tile removal $0.00
LO 5706 windows/doors 1st floor $0.00
replace windows as needed $0.00
LO 5706 windows/doors 1st floor $0.00
replace storm windows as needed $0.00
LO 5706 windows/doors 2nd floor $0.00
replace windows as needed $0.00 $0.00
LO 5706 windows/doors 2nd floor replace storm windows as needed $0.00
ifi. 5706 windows/doors 3rd floor replace windows as needed $0.00
$0.00
$0.00
LO 5706 windows/doors 3rd floor replace storm windows as needed
LO 5706 $0.00 $0.00
windows/doors 4th floor replace windows as needed
LO 5706 windows/doors $0.00 $0.00
4th floor replace storm windows as needed
LO 5706 $0.00 $0.00
windows/doors basement replace windows as needed
LO 5706 windows/doors $0.00 $0.00
basement replace storm windows as needed
LO 5706windows/doors $0.00 $0.00
general replace windows as needed
LO 5707 $0.00 $0.00
appliances basement replace drver
LO 5707 appliances $0.00 $0.00
basement replace drver
LO 5707 appliances $0.00 $0.00
basement replace washing machine
LO S707 appliances $0.00 $0.00
basement replace washing machine
LO S707 appliances $0.00 $0.00
basement replace heating svstemf main steam boiler)
LO 5707 appliances basement $0.00 $0.00
replace heating svstemf hot water heater for dining areal $0.00 $0.00
LO 5707 appliances basement replace water softener
LO 5707 appliances $0.00 $0.00
basement replace hot water heater $0.00
LO 5707 appliances $0.00
basement replace hot water heater
LO 5707 appliances $0.00 $0.00
kitchen replace sink disposal
LO 5707 appliances $0.00 $0.00
kitchen replace freezer ■$0.00
LO 5707 appliances $0.00
kitchen replace fridqef 2-door undercounter commercial) $0.00
LO 5707 appliances $0.00
kitchen replace fridgef 2-door commercial) $0.00
LO 5707 appliances $0.00
kitchen replace fridgef residential^ $0.00
LO 5707 appliances $0.00
kitchen replace stove(6-bumer commercial) $0.00
LO 5707 appliances $0.00
kitchen replace convection oven $0.00
LO 5707 appliances $0.00
kitchen replace dish washerfunder-counter commercial) $0.00
LO 5708 structural/foundation $0.00
exterior tuckpolntJng/repalr leaks foundation walls $0.00
LO 5709 exterior repairs $0.00
3rd floor roof replace bad portions of roof/repair dormers/etc $0.00
LO 5709 exterior repairs $0.00
3rd floor roof replace deck $0.00
LO 5709 exterior repairs $0.00
exterior Insulate exterior wall & stucco overfclnder block area) $0.00
LO 5709 exterior repairs $0.00
exterior repair cracking stucco/bad masonry $0.00
LO 5709 exterior repairs $0.00
exterior repaint exterior $0.00
LO 5709 exterior repairs $0.00
exterior trim repairs $0.00
LO 5709 exterior repairs $0.00
general cltv assesed prolectsfstreet Improvements.etc) $0.00 $0.00
LO 5709 exterior repairs rear yard area repair old fireplace as necessary
LO 5709 exterior repairs $0.00 $0.00
roof replace roof $0.00
LO 5709 walls/floors/celllng $0.00
bath 1st floorf E) bathroom remodel $0.00
LO 5709 walls/floors/celllng bath 1st floorfW) $0.00
bathroom remodel $0.00 $0.00
LO 5709 walls/floors/celling bath 2nd floorfN) bathroom remodel
LO $0.00 $0.00
5709 walls/floors/ceilinq bath 2nd floorfS) bathroom remodel
LO 5709 walls/floors/ceilinq $0.00 $0.00
bath 3rd floorfS) bathroom remodel $0.00
LO 5709 walls/floors/celllng bath 3rd floorfS) $0.00
bathroom remodel $0.00 $0.00
1/22/11
^
si
5
91

i
 Proposed Future Major Maintenance/Capital Improvement Projects - Phoenix 'Note-Shaded rows are completed projects
•Note-Items marked with '(asterisk) are capital Improvement projects
H o u s e Priority Start Data Code Category Location Description of Improvement Estimated Actual Actual Pate
PH 5701 electrical I general rewire house $0.00 $0.00
PH 5701 electrical general rewire house $0.00 $0.00
PH 5702 fire safety general upqrade fire alarm system $56.500.00 $0.00
PH 5702 Are safety general upgrade fire alarm system $0.00 $0.00
PH 5704 appliances basement replace dryer $0.00 $0.00
PH 5704 appliances basement replace washing machine $0.00 $0.00
PH 5704 appliances basement replace washing machine $0.00 $0.00
PH 5704 appliances basement replace heating svstemfmaln steam boiler) $0.00 $0.00
PH 5704 appliances kitchen replace sink disposal $0.00 $0.00
PH 5704 appliances kitchen replace frtdge(3-door undercounter commercial) $0.00 $0.00
PH 5704 appliances kitchen replace fridgef 1-door commercial) $0.00 $0.00
PH 5704 appliances kitchen replace stove $0.00 $0.00
PH 5704 appliances kitchen replace dish washer booster heater $0.00 $0.00
PH 5704 appliances kitchen replace dish washerf push-through commercial) $0.00 $0.00
PH 5704 appliances storage/fridge room replace freezer $0.00 $0.00
PH 5704 appliances storage/fridge room replace freezer $0.00 $0.00
PH 5704 appliances storage/fridge room replace fridgef2-door commercial) $0.00 $0.00
PH 5705 walls/floors/celllng bath 1st floor bathroom remodel $0.00 $0.00
PH 5705 walls/floors/celllno bath 2nd floor bathroom remodel $0.00 $0.00
PH 5705 walls/floors/celllng bath 3rd floor bathroom remodel $0.00 $0.00
PH 5705 walls/floors/celllng bath 4th floor bathroom remodel $0.00 $0.00
PH 5705 walls/floors/celllng bath basement bathroom remodel $0.00 $0.00
PH 5705 walls/floors/celllng general reflnlsh floors as needed $0.00 $0.00
PH 5705 walls/floors/celling general replace flooring after asbestos tile removal $0.00 $0.00
PH 5705 walls/floors/celllng kitchen major kitchen upgrades $0.00 $0.00
PH 5705 walls/floors/celllng kitchen Kitchen upgrades $0.00 $0.00
PH 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
PH 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
PH 5706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
PH 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
PH 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
PH 5706 windows/doors 3rd floor replace storm windows as needed $0.00 $0.00
PH 5706 windows/doors 4th floor replace skylights rooms #43 & #44 $0.00 $0.00
PH 5706 windows/doors 4th floor replace windows as needed $0.00 $0.00
PH 5706 windows/doors 4th floor replace storm windows as needed $0.00 $0.00
PH 5706 windows/doors basement replace windows as needed $0.00 $0.00
PH 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
PH 5706 windows/doors general replace/repair windows & sills as needed $0.00 $0.00
PH 5707 appliances basement replace water softener $0.00 $0.00
PH 5707 appliances basement replace hot water heater $0.00 $0.00
PH 5707 appliances basement replace hot water heater $0.00 $0.00
PH. 5707 appliances kitchen replace convection oven $0.00 $0.00
PH 5707 appliances kitchen replace convection oven $0.00 $0.00
PH 5707 appliances storage/fridge room replace fridqef residential) $0.00 $0.00
PH 5709 exterior repairs east chimney repair chlmnevffalllng masonrvVlnstall flue liner $0.00 $0.00
PH 5709 exterior repairs exterior tuckpolnt building/masonry repairs $0.00 $0.00
PH 5709 exterior repairs exterior trim repairs $0.00 $0.00
PH 5709 exterior repairs front yard area repair yard wall as necessary $0.00 $0.00
PH 5709 exterior repairs qeneral repaint exterior $0.00 $0.00
PH 5709 exterior repairs qeneral city assesed proiectsfstreet Improvements.etc) $0.00 $0.00
PH 5709 exterior repairs roof repair leaks-skylites/front valley/east dormer-replace missing $0.00 $0.00

N 1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Phoenix 'Note-Shaded rows are completed omtem
•Note-Items marked with '(asterisk) are capital Improvement projects
PH 5709 exterior repairs roof replace roof
PH $0.00 -$0.00
5709 exterior repairs terrace area replacement of pavers and reoavef per cltv project)
PH $11.533.00 -$0.00
5711 weather/energy eff general Insulate walls/attice spaces
PH 5711 $0.00 _$0.00
weather/enerov eff general replace Insulation on steam pipes after asbestos removal
PH 5713 building Inspe repairs $0.00 $0.00
general building inspection repairs
PH 5717 lead safety $0.00 _$0.00
general lead paint abatement
PH 5718 asbestos safety $0.00 $0.00
general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Capital Improvements total $68,033.00 $0.00

1/22/11
^
 Propo sed Futu re Major Malntenance/Capltiil Improvement Prer j e c t s - S o fi a 'Note-Shaded rows are completed projects -
'Nate-Items marked with '(asterisk) are capital Improvement projects
House Cade fcsnmaceo Actual Actual Pate
so 5701 electrical general rewire house $0.00 $0.00
SO 5702 Are safety general upqrade fire alarm system $0.00 $0.00
so 5704 heating/ventilation basement replace heating svstemfforced air furnace) $0.00 $0.00
so 5705 walls/floors/cellino attic space remodel attic space into usable member rooms $0.00 $0.00
so 5705 walls/floors/ceiling bath 1st floor bathroom remodel $0.00 $0.00
so 5705 walls/floors/celllno bath 2nd floor bathroom remodel $0.00 $0.00
so 5705 walls/floors/ceiling general reflnish floors as needed $0.00 20.00
so 5705 walls/floors/cellino kitchen remodel kitchen/room#l for more common space $0.00 $0.00
so 5705 walls/floors/celling kitchen major kitchen upgrades $0.00 so.oo
so 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
so 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
so 5706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
so 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
so 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
so 5706 windows/doors 3rd floor replace storm windows as needed $0.00 $0.00
so 5706 windows/doors basement replace windows as needed $0.00 $0.00
so 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
so 5707 appliances basement replace freezer $0.00 $0.00
so 5707 appliances basement replace drver $0.00 $0.00
so 5707 appliances basement replace washing machine $0.00 $0.00
so 5707 appliances basement replace water softener $0.00 $0.00
so 5707 appliances basement replace hot water heater $0.00 $0.00
so 5707 appliances kitchen replace sink disposal $0.00 $0.00
so 5707 appliances kitchen replace fridqef 2-door under counter commercial) $0.00 $0.00
so 5707 appliances kitchen replace fridgef2-door under counter commercial) $0.00 so.oo
so 5707 appliances kitchen replace stovef4-burner residential) $0.00 $0.00
so 5709 exterior repairs exterior repaint exterior $0.00 $0.00
so 5709 exterior repairs exterior trim repairs $0.00 $0.00
so 5709 exterior repairs general city assesed proiectsfstreet Improvements.etc) $0.00 $0.00
so 5709 exterior repairs roof replace roof $0.00 $0.00
so 5711 weather/enerav eff qeneral insulate walls/attice spaces $0.00 $0.00
so 5713 building Inspe repairs qeneral building Inspection repairs $0.00 $0.00 I
so 5717 lead safety qeneral lead paint abatement $0.00 $0.00
so 5718 asbestos safety qeneral abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

^ 1/22/11
 Proposed Future Major Maintenance/Capital Improvement Projects - Syntropy •Note-Shaded rows are comolewd nratcus
•Note-Items marked with '(asterisk) are capital tnwvernent Sweets'
House Priority Start Pate Code Category Location Description of Improvement Estimated Actual
SY 5701 electrical general rewire house Actual Pate
$0.00 -$0.00
SY 5702 Are safety general upqrade fire alarm system $0.00 $0.00
SY_ 5703 plumbing front yard repair main sewer line $0.00 $0.00
SY 5704 appliances basement replace drver $0.00 $0.00
SY 5704 appliances basement replace washing machine $0.00 $0.00
SY 5704 appliances kitchen replace sink disposal
SY $0.00 $0.00
5704 appliances kitchen replace freezer $0.00 $0.00
SY 5704 appliances kitchen replace fridgef 1-door commercial) $0.00 $0.00
SY 5704 appliances kitchen replace stove(4-bumer commercial style residential) $0.00 $0.00
SY 5704 appliances kitchen replace dish washer booster heater $0.00 $0.00
SY 5704 appliances kitchen replace dish washer $0.00 $0.00
SY 5704 heating/ventilation basement replace heating svstemfmunchkln hvdronlc) $0.00 $0.00
SY 5705 walls/floors/celllno bath 1st floor bathroom remodel $0.00 $0.00
SY 5705 walls/floors/cellino bath 2nd floor bathroom remodel $0.00 $0.00
SY 570S walls/floors/cellino general repair drvwall/plaster in mlsc areas $0.00 $0.00
SY 5705 walls/floors/ceillna general refinish floors as needed $0.00 $0.00
SY 5705 walls/floors/cellina kitchen major kitchen upgrades $0.00 $0.00
SY 5705 walls/floors/ceillno room #8 replace flooring $0.00 $0.00
SY 5706 windows/doors 1st floor replace windows as needed $0.00 $0.00
SY 5706 windows/doors 1st floor replace storm windows as needed $0.00 $0.00
SY S706 windows/doors 2nd floor replace windows as needed $0.00 $0.00
SY 5706 windows/doors 2nd floor replace storm windows as needed $0.00 $0.00
SY 5706 windows/doors 3rd floor replace windows as needed $0.00 $0.00
SY 5706 windows/doors 3rd floor replace storm windows as needed $0.00 $0.00
SY 5706 windows/doors basement replace windows as needed $0.00 $0.00
SY 5706 windows/doors basement replace storm windows as needed $0.00 $0.00
SY 5707 appliances basement replace water softener $0.00 $0.00
SY 5707 appliances basement replace hot water storage tank $0.00 $0.00
SY 5709 exterior repairs exterior stucco repairs $0.00 $0.00
SY 5709 exterior repairs exterior repaint exterior $0.00 $0.00
SY 5709 exterior repairs exterior tuckpoint building/masonry repairs $0.00 $0.00
SY 5709 exterior repairs exterior trim repairs $0.00 $0.00
SY 5709 exterior repairs general dty assesed orolectsfstreet Improvements.etc) $0.00 $0.00
SY 5709 exterior repairs roof replace roof $0.00 $0.00
SY 5710 landscaping sidewalks repour concrete electric meter base/repair sidewalks&steos $0.00 $0.00
SY 5711 weather/energy eff general Insulate walls/attice spaces $0.00 $0.00
SY 5713 building Inspe repairs general building Inspection repairs $0.00 $0.00
SY 5717 lead safety general lead paint abatement $0.00 $0.00
SY 5718 asbestos safety general abestos removal/abatement $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

Capital Improvements total $0.00 $0.00

o V22/11
 House Maintenance Coordinator Monthly Checklist

House HMOs Name

This is the HMC checklist for February. You need to turn this in by March 1ST. If this checklist is not
received on the due date MCC will send a member of worker group to your house to complete it and your
house will be charged for their time.
General House Items
DOK DNotOK
D D Test fire alarm system monthly and sign check sheet
General Basement Area
D D Make sure all electrical service boxes and water and gas shut offs have 3 feet in front of and
around them
□ D Areas clear of obstructions, clutter, and flammables
a □ Exit lights lit up
□ D Check fire extinguishers and sign attached tag
□ D Check smoke/heat detectors
D □ Check carbon monoxide detectors
□ □ All flammables stored properly and away from sources of ignition
a D All fire doors close and latch properly
□ □ All fire doors accessible and unobstructed
a □ All fire pull stations accessible and unobstructed
a □ Lighting and switches operate properly
D D All outlets and switches have cover plates
a □ No extension cord use
Bathrooms
□ D Lighting and switches operate properly
□ □ Check toilets, sinks, and showers/tubs for proper operation
□ D Test all GFCI outlets
□ □ Check for leaks
Basement Appliances
Water Heater
D D Check for leaks
D D Check for and remove any flammables located in the same room
Water Softener
D D Check salt level
D □ Check for leaks
Dryer
D D Check for abnormal noises and proper operation
LI □ Check for general cleanliness
Wa s h e r
D D Check for abnormal noises and proper operation
□ D Change lint sock on washing machine drain hose, if necessary
D D Check for general cleanliness
DOK DNotOK
Kitchen Area
General
Do all appliances operate properly?
D D Stove / oven
D D Refrigerators
D D Dish washer / sanitizer
D D Garbage disposal
D D Small appliances (toasters, microwaves, etc.)
D D Check fire extinguishers and sign attached tag
D D Check smoke/heat detectors
D D Do all light fixtures and their switches work properly?
D D Do all electrical outlets work and have covers?
Recycling Area
D D Area maintained so as not to cause rodent/pest infestation
D D Area organized so as not to be a fire hazard

First Floor Hall / Common Areas

D D Exit lights lit up
D D Check fire extinguishers and sign attached tag
D D Check smoke/heat detectors
D D All fire doors close and latch properly
D D All fire doors accessible and unobstructed
D D All fire pull stations accessible and unobstructed
D D Lighting and switches operate properly
D D All outlets and switches have cover plates
D D No extension cord use
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
D D Test all GFCI outlets
D D Check for leaks

Second Floor Hall / Common Areas

D D Exit lights lit up
D D Check fire extinguishers and sign attached tag
D D Check smoke/heat detectors
D D All fire doors close and latch properly
D D All fire doors accessible and unobstructed
D D All fire pull stations accessible and unobstructed
D D Lighting and switches operate properly
D D All outlets and switches have cover plates
D D No extension cord use
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
D D Test all GFCI outlets
D D Check for leaks
DOKDNot OK
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
D D Test all GFCI outlets
D D Check for leaks

Third Floor Hall / Common Areas

D D Exit lights lit up
D D Check fire extinguishers and sign attached tag
D D Check smoke/heat detectors
D D All fire doors close and latch properly
D D Alffire doors accessible and unobstructed
D D All fire pull stations accessible and unobstructed
D D Lighting and switches operate properly
D Q All outlets and switches have cover plates
D D No extension cord use
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
D D Test all GFCI outlets
D D Check for leaks
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
D D Test all GFCI outlets
D D Check for leaks

Fourth Floor Hall / Common Areas

D D Exit lights lit up
D D Check fire extinguishers and sign attached tag
D D Check smoke/heat detectors
D D All fire doors close and latch properly
D D All fire doors accessible and unobstructed
D D All fire pull stations accessible and unobstructed
D D Lighting and switches operate properly
D D All outlets and switches have cover plates
D D No extension cord use
Bathrooms
D D Lighting and switches operate properly
D D Check toilets, sinks, and showers/tubs for proper operation
DOK DNotOK
D D Test all GFCI outlets
D D Check for leaks

Exterior
D D Lawn areas mowed and clear of garbage and clutter
D D Lighting and switches operate properly .
DOK DNotOK
Administrative Items
D D Post a list for house members' maintenance suggestions.
D D Create, continuously revise and post in an obvious area a list of maintenance work that
needs to be done. (This should be work that any member can do that satisfies the 90 minutes
per month maintenance requirement)
D D Make sure all utility shut offs have a label or tag attached to them showing the proper means of
operation and clearly shows what it is for (Le. gas, water, electricity, etc)
D D Make sure there are maps of your house and a list of emergency telephone numbers, located at
all exits and next to each telephone. Maps should show the location of utility shut offs, fire
extinguishers, fire escape routes and exits, and any other pertinent information that people
who are unfamiliar with your house (i.e. new members, guests, fire persons, EMTs, etc.) may
need to know in case of an emergency.
D D Handout, collect, and turn in Member Room checklists for all new members or anyone who
may have changed rooms.
D D Keep and maintain a file and bulletin board, or other means of easily accessible public
information so house members can stay informed of house and MCC maintenance issues. This
should also include information that needs to be passed from generation to generation of house
maintenance coordinators.
D D Get in touch with your MCC maintenance coordinator and voice any concerns, questions, or
comments. Ask questions so that you can learn more about home maintenance and be able to
share this knowledge with other co-opers.
D O Turn this checklist in, either to the MCC office or at any maintenance committee meeting.
D D Turn in two copies of your Ninety Minutes of Maintenance report One should be turned in
with this checklist and one should be turned in to your house treasurer on these due
dates: Jan. I*. Apr. liUH and 0ct ■ •"• (Go tne Mcc website, click on
"members'* to find policies. Check the MCC maintenance policy "6.1 Ninety
Minutes of Maintenance/Member/ Month** for more details. If you need a form
to file your report please contact the maintenance officer or the maintenance coordinator.)

Seasonal-Fall:
D D Lawn areas mowed & clear of garbage & clutter
D D Check exterior of house for rodent entrances and seal them
D D Check all common windows for storm windows
D D Check that all windows open and close properly and have working locks
D D Check exterior condition of house (siding, trim, roof, etc.)
D D Drain and close any exterior water spigots
D D Begin gathering supplies to weatherize house when cooler weather approaches. DO NOT turn
on heat until house is weatherized.

Seasonal -Winter;
D D Sidewalk areas clear of garbage and clutter
D D Sand/salt is accessible to clear away ice
D D Exterior walkways are shoveled and free from ice and snow
D D Check all common windows for storm windows
D D Check that all windows are closed and locked properly
D D Have all house members report back to you with the condition of their radiators/heat vents.
Are they getting enough heat to their rooms?
D D Check that house is well weatherized with plastic on ALL windows and good seals on exterior
doors
D D Ensure that heat is NOT turned on before house is weatherized
noKaNotOK
Seasonal-Spring;
D D Lawn areas mowed (or shoveled) & clear of garbage & clutter
D D Check exterior of house for rodent entrances and seal them
D D Check all common windows for screens
D D Check that all windows open and close properly
D D Check that all windows stay open without the use of props
D D Have all house members report back to you with the condition of their windows and screens.
D D Turn off thermostat and remove weather-stripping when warmer weather arrives

Seasonal-Summer:
D D Lawn areas mowed & clear of garbage & clutter
D D Check exterior of house for rodent entrances and seal them
D D Check all common windows for screens
D D Check that all windows open and close properly
D D Check that all windows stay open without the use of props
D D Have all house members report back to you with the condition of their windows and screens.
D D Check exterior condition of house (siding, trim, roof, etc.)

Notes:

Questions, comments, or more Info?

Call the MCC Maintenance Coordinator
CJ Carter/Tony Anderson 213-3551 mobile phone / 251 -2667 office
maintenance@madisoncommunlty.coop