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SAP HR Interview Questions
1) What is internal recruitment ? Internal recruitment is search for internal ap
plicants. when you integrate with personal development, you can use profile matc
h up which help to search for resources internally. Also In recruitment it is re
presented by 'P' as Person and 'AP" as external person. 2) What are problems gen
erally faced while posting result to FICO ? Normally mismatching of amount get p
osted. 3) What is controlling area, what does it do, and how were is it assigned
? Controlling area is under of FI person which helps to set for costing purpose
s also based on thses fiscal variant is set. 4) What is the purpose of creating
symbolic a/c, what is transaction code for same ? Can we assign one symbolic a/c
to multiple wage types ? It depends upon your payrol requirement to create sala
ry head like expense account etc. 5) What is REPORT VARIANT FOR OFF CYCLE ACTIVI
TIES, what do we do in this step ? Variant is to save all input field parameters
. once you saved as a variant , you can use the same for future purposes. 6) Wha
t all infotypes which has to be created at the time of hiring OR PA40 and cannot
be maintained later with PA30 ? Why you require creation of infotypes... 7) If
we have to create multiple positions, what method OR tool we can use to avoid er
rors due to creating them manually. You can create muliple position by LSMW or b
atch progra ms for the Tcode PP01 or PPOCE
8) What do is LANDSCAPE in SAP Project, I think its related to no. of servers us
ed, Pls correct me if I am wrong, Or what it is ? It is related to Basis 9) What
is the role of a administrator in PA ? To restrict access to Personnel administ
ration based on PA/PSA. Administrator: we come across for Personnel admininstrat
ion, Time management, and Payroll in sap . Each admiinistrator is reponsible for
each individual activity. You can get the name of the administrator in the p ay
slip so the employee for any clarification he can meet the responsible administ
rator (accessed through payslip) This administrtor (is created in PA of PM) is r
esponsible for recruitment. *-- HR Tips by : Somasekhar 10) What is golive actua
lly ? What is the role of a functional consultant in it ? Go live is transfering
of data from Development server to Production server. Development -----> Qualit
y server In Quality you need to Unit, Integration testing, Once it is OK in Qula
ity server, Then you need Development ----> Production See also; Implementing SA
P 1) How to group employees for their allowances in payroll? Go to basic salary
of india in Payroll india and group the employee first depending on the allowanc
es to be paid and this is applied for even differantiating the employees into gr
oups depending on their pay structures. 2) In OM, how to get the details for gro
up of employees (ex.) group of Drivers in the organisation? Drivers can be ident
ified depending on their position at which they are working and you can have a d
ifferent job codes for them who do you want to look into. *-- Karthik
3) How is Time managment and payroll is integrated? TM MGMT and Payroll are inte
grated in ways are time data is collected from the info type 0007 and these hour
s are taken in basic as Number of hours worked or utilizwed, and even with time
evaluation and last with schemas integration. X000 schema carries xt00 and these
data can be transfered between other modlues. 4) What are the other modules int
egrated with OM? OM contains all the modules to be integrated, depending client
requirement it is done. As OM-PA, OM -RECT, OM-BENEFITS, OM-TRAINING & EVENT MGM
HINTE30 AND 40 ALSO. 5) In TM, if group of employees get 10 days of annual leave
, what will be the time evaluation status? TIME evaluation shows the exact detai
ls maintained over to the employee through his 2006 and 2001. if they are all al
lowed to take leave it shows leave as paid or unpaid depending on the configurat
ion done by the consultant for these situation. in processing time data in payro
ll or even Time evaluation ( Valuation of absences ) also. 6) Find the scenario
and give the result : A,B,C are employees, where A,B will get basic,HRA,DA. C ge
ts Basic and DA. How to group for the allowances?. Allowances are paid depending
on his gradation and even wages are also paid on this criteria, if AB are paid
bas, hra and DA then take three wage types ans assign to the ES Grouping and don
't give HRA wage type to C. Check basic salary of inda and ALlowances in indian
payroll thorougly, bcos first of all v have to undestand this first and then you
have to decide the emp sub gtroupings. *-- Praveen
Q: How workflow is related to SAP HR? Workflow is used to bring out more efficen
cies and transparencies in processes within SAP. For example, a leave applicatio
n by an employee using ESS needs to be sent to the employees direct supervisor/M
anager for approval. Workflow can be used for this. If the manager does not appr
ove leave within the specified time, certain events like escalation, notificatio
n etc can be initiated. You can map many processes of SAP that involves the part
icipation of many dialogue users to be implemented using workflow. There are man
y SAP Standard workflows that you can use or can be customised for specific use.
In SAP HR, you can have workflows for CATS Approval, Higer duties approval, con
tract extension, position change approval, etc. You can program the worflows to
update the infotypes, etc. Q: We have this problem at work, on the org. side the
new jobs are there but when we check in infotype 1 it does not pull through. We
've tried doing the updates using the LSMW and also a programme but nothing help
ed. We've tried to run RHINTE30 but still it does not update infotype 1 record.
The PLOGI ORGA switch is on. Where can we check or what can we do to fix this pr
oblem A: Hope that is to facilitate the workflow process.That is if you need the
flow either up ward only or downward only. Also it may be useful in ESS, MDT/MS
Sfor leave and attendance, appraisals, HR info of the employee and updation, etc
.,see the switches if it is related to jobs on the switches not only orga textc,
texto,texts switch on and try it it will come it wont work out onlywith orga Q:
Where can we see the integrations is switch on, is there a table? A: Use T77s0 f
or PLOGI ORGA. Q: Can u tell me how to find the UGR of an country? A: To find Us
er Group, Go to System -> User Profile -> > Own Data ->> Parameters -> UGR IMG >
Personnel Management > Personnel Admin > BasicSettings > User Parameters
Q: How can we give abscence quota's for a group of employees. A: I known that by
running the report RPTQTA00 we can give but what are the customizations we have
to do in IMG Q: Creation of wage type A: See you can create wage type in> PM---
-PA----Payroll dat----basic> pay---wagetypes---create Wt catalogue./ Wage> type
group> For running a payroll you need to create a payroll areas and that you nee
d to fine with client about his requirement. Q: I want the T-code of that window
where it asks for evaluation path. I want to generate the report in OM. A: Tran
saction S_AHR_61016529 or program RHNAVIG0. Q: How to find the UGR of an country
? A: An UGR would be only to users, as thename indicates is a User Group and is
not related to a country.If you want to find the user group of a person, then yo
u can go to: System->User Profile->Own Data-> Parameters.Here you can find the U
GR settings for the user. Q: Do you want to know the country grouping (molga) A:
Then see "Mol" in *System->User Profile->Own Data-> Parameters screen If you ar
e looking for Usergroup then See UGR An UGR would be only to users, as the name
indicates is a User Group and is not related to a country.If you want to find th
e user group of a person, then you can go toSystem->User Profile->Own Data-> Par
ameters.Here you can find the UGR settings for the user. Q: I have to create a r
oot organisation unit in Development system. N ow I want to transport the change
s to Test and production system. The Transport settings in The IMG is 'X' that n
o transport request should be generated. So, is it advisable to change the setti
ngs to blank and then develop the transport request and arrange the settings bac
k to normal once the transport request is generated for PPOCE. A: If you only ne
ed to create one root object, it's simpler to do it manuallly in all three syste
ms. Don't forget to check the range number in all the systems, though.
Q: Or is there any other way to transport the changes made in PPOCE or shall I d
o that manually in every system. I have to only create a Root organisational uni
t with same object Id in all the systems. A: Just find with the basis consultant
he will make it for you. Give sugestion becoz generally we release the transpor
t request in dev. server from there the basis consutlant will transport to QAS a
nd production server. There are so many transport request goes to system. So if
it get jam. You can tell your basis consultant to restart server. Then it will b
e clear. Q: I need to execute one scenario. "Coordinators will try to book one e
mployee for one business event, but on that day he will be on leave", what shoul
d be the process incase I need to see that the person is not booked. A: For chec
king whether the person is booked or not, go to transaction psv1 Q: Can somebody
explain me with examples about the following terms? - Staffing Status - Staffin
g Percent - Percentage Approved - Percentage Reserved A: This is reg your 4 term
inologies staffing status is related to "position" in OM as vacancy, or no vacan
cy or obselete etcstaffing percentage is related to a particular personnel no .
Its stored in Relationship table HRP1001. You ca n understand that some % of wor
king time is spent in specified position.the other 3 terminologies "percentage a
pproved and "percentage reserved" to be explored. Q: First of all we wanna tell
you what we are doing step by step. After logon process, we entered the transact
ion code PM01 to access "Create InfoType" screen. Then we selected the tab "Sing
leScrn" to generate new objects into existing infotype. To do this, we entered "
0005" as infotype no and "YU" as infotype version for Serbia. And then we just c
licked on the button "Generate Objects" which exists right hand side of the scre
en.We got the error message "HCMT_BSP_PA_YU_R0005 does not exist". A: IT0005 is
a standard IT and already exists, you cannot CREATE it. If you want to create a
customer infotype, it has to start with 9*. Tips by : Battacharya
SAP HR Transaction Codes
Master Data PA10 - Personnel file PA20 - Display HR Master Data PA30 - Maintain
HR Master Data PA40 - Personnel Events PA41 - Change Hiring Data PA42 - Fast Dat
a Entry for Events PRMD - Maintain HR Master Data PRMF - Travel Expenses : Featu
re TRVFD PRML - Set Country Grouping via Popup PRMM - Personnel Events PRMO - Tr
avel Expenses : Feature TRVCO PRMP - Travel Expenses : Feature TRVPA PRMS - Disp
lay HR Master Data PRMT - Update Match code PS03 - Info type Overview PS04 - Ind
ividual Maintenance of Info types Time Management PA51 - Display Time Data PA53
- Display Time Data PA61 - Maintain Time Data PA62 - List Entry of Additional Da
ta PA63 - Maintain Time Data PA64 - Calendar Entry PA70 - Fast Data Entry PA71 -
Fast Entry of Time Data PBAB - Maintain Vacancy assignments PT01 - Create Work
Schedule PT02 - Change Work Schedule PT03 - Display Work Schedule Payroll PC00 -
Run Payroll PC10 - Payroll menu USA PE00 - Starts Transactions PE01 PE02 PE03 P
E01 - Schemas PE02 - Calculation Rules PE03 - Features PE04 - Create functions a
nd Operations PE51 - HR form editor PRCA - Payroll Calendar
PRCT - Current Settings PRCU - Printing checks USA PRD1 - Create DME SM31 - Main
tain Table SM12 - Locked Secessions TSTC - Table Look up SPRO - IMG SE16 - Data
Browser (Table Reports) PP03 - PD Tables PPOM - Change Org Unit PO13 - Maintain
Positions PO03 - Maintain Jobs Benefits PA85 - Benefits - Call RPLBEN11 PA86 - B
enefits - Call RPLBEN07 PA87 - Benefits - Call RPLBEN09 PA89 - COBRA Administrat
ion PA90 - Benefits Enrollment PA91 - Benefits - Forms PA92 - Benefits Tables -
Maintain PA93 - Benefits Tables - Display PA94 - Benefits - Access Reporting Tre
e PA95 - Benefits IMG - Jump to Views PA96 - Benefits reporting PA97 - Salary Ad
ministration - Matrix PA98 - Salary Administration PA99 - Compensation Admin - r
el. Changes PACP - HR-CH : Pension fund, interface General Reporting PM00 - Menu
for HR Reports PM01 - Dialogs in HR - Create Custom info types PRFO - Standard
Form PSVT - Dynamic Tools Menu PAR1 - Flexible Employee Data PAR2 - Employee Lis
t Organizational Management PPOM - Change org Unit PO03 - Maintain Jobs P013 - M
aintain Position PO10 - Maintain Organizational Unit PP01 - Maintain Plan Data (
menu-guided) PP02 - Maintain Plan Data (Open)
PP03 - Maintain Plan Data (Event-guided) PP05 - Number Ranges PP06 - Number Rang
es Maintenance HR Data PP07 - Tasks/Descriptions PP69 - Choose Text for Organiza
tional Unit PP90 - Setup Organization PP01 - Change Cost Center Assignment PP02
- Display Cost Center Assignment PP03 - Change Reporting Structure PP04 - Displa
y Reporting Structure PP05 - Change Object indicators (O/S) PP06 - Change Object
indicators OS PPOA - Display Menu Interface (with dyn.) PPOC - Create Organizat
ional Unit PPOM - Maintain Organizational Plan PPOS - Display Organizational Pla
n PQ01 - Events for Work Center PQ02 - Events for Training Program PQ03 - Events
for Job PQ04 - Events for Business Event Type PQ06 - Local Events PQ07 - Resour
ce Events PQ08 - Events for External Person PQ09 - Events for Business Event Gro
up PQ10 - Events for Organizational Unit PQ11 - Events for Qualification PQ12 -
Resource Type Events PQ13 - Events for Position PQ14 - Events for Task PQ15 - Ev
ents for Company PSO5 - PD : Administration Tool PSOA - Work Center Reporting PS
OC - Job Reporting PSOG - Org Mgmt General Reporting PSO1 - Tools Integration PA
-PD PSOO - Organizational Unit Reporting PSOS - Position Reporting PSOT - Task R
eporting Recruitment PB10 - Initial Entry of applicant master data PB20 - Displa
y applicant master data PB30 - Maintain applicant master data PB40 - Applicant e
vents PB50 - Display applicant actions
PB60 - Maintain Applicant Actions PB80 - Evaluate Vacancies PBA0 - Evaluate Adve
rtisements PBA1 - Applicant Index PBA2 - List of applications PBA3 - Applicant v
acancy assignment list PBA4 - Receipt of application
Find out the transaction codes used for SAP HR
Execute the program RPDTRA00 to list all HR Transactions. The followings are som
e useful SAP HR Tcodes:
SE16 PP03 PP0M P013 PO03 Run Payroll Payroll menu USA Starts Transactions PE01,P
E02,PE03 Schemas Calculation Rules Features Create functions and operations HR f
orm editor Payroll calendar Current Settings Printing Checks USA Create DME Main
tain Tables Locked Secessions Table lookup IMG Data Browser (Table reports) PD T
ables Change Org Unit Maintain Positions Maintain Jobs.
SE16 allows you to view data stored in different fields in tables ,structures et
c . eg: absences stored for pernrs can be viewed in PA2001 also check out PA0000
, PA0001, PA0002 SM30/31 would allow you to maintaining the values in these tabl
es eg: absences to be configured can be done thru SM30 check out v_001p_all ; v_
503_all ......etc What the difference between the transaction codes SE16 & SE16N
SE16 is a normal transaction. SE16N is an Enjoy Transaction. Enjoy Transaction i
s nothing but having some graphics and look is completely different with the nor
mal transaction.
Task Specific SAP HR Tcodes
How to get the personnel number ranges' internally and externally'? Where is it
configure? In SPRO, check feature NUMKR. Path: Personnel Management->Personnel A
dministration->Basic settings-> Default no. ranges for personnel nos. I am worki
ng on global scenarios, where in a action IT 710 and 715 are listed in fogropu i
n INS mode, but while exuctuting action the two infotypes are not getting execut
ed also I am unable to maintain them in PA30, I am getting this error: Informati
on type 'Details on Global Assignment (0710)' not permitted Message no. PG628 Al
though permissibility is alredy maintained in table T582L Check your country gro
uping (UGR) parameter in your own parameters. Path: System--> User Profile --> O
wn Data (its not IMG path); in paramenters tab check the parameter 'UGR' Assigni
ng PCR and CAP The path for assigning PCR & CAP for ESG is SPRO -> SAP reference
img -> Personnel management -> Personnel Administration -> Payroll Data -> Basi
c Pay -> Define EE subgroup grouping for PCR & CAP What is CAP/PCR?
CAP: collective agreement provisions. PCR: Personnel Calculation Rule which we u
sed in Schemas Employee subgroup grouping for personnel calcul ation rule. A div
ision of employee subgroups, for which the same personnel calculation rules are
defined for payroll accounting and evaluations in payroll. Use 1 = hourly wage e
arners 2 = periodic payments (e.g. monthly wage earners) 3 = salaried employees
4 = payments (public service sector Germany) The meanings of these groupings are
fixed and must not be changed. ES grouping for collective agreement provision.
An employee subgroup grouping for collective agreement provisions combines subgr
oups which are governed by the same valid collective agreement provisions. A pro
vision is a specific labor law regulation within the collective agreement. Examp
les 1 = Industrial workers/hourly wages 2 = Industrial workers/monthly wages 3 =
Salaried employees 4 = Non pay scale employees 5 = Public servant Create Jobs P
ath to Create Jobs in Organization & Staffing interface is - Human Resources ->
Organization Management ->Organizational Plan ->Organization & Staffing -> Chang
e On the Menu bar, Edit -> Create Jobs Here, you create jobs in Organization & S
taffing mode..... What steps I will have do to integrate payroll with FI? These
steps need to maintained: IMG> Payroll> Payroll India> Reporting for Posting Pay
roll Results to Accounting> Activities in the HR system> Define employee groupin
g acct determination IMG> Payroll> Payroll India> Reporting for Posting Payroll
Results to Accounting> Activities in the HR system> Define Symbolic Accounts IMG
> Payroll> Payroll India> R eporting for Posting Payroll Results to Accounting>
Activities in the HR system> Maintaining Wage Types> Define Posting Characterist
ics of Wage Types *-- Sai
IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting
> Activities in the HR system> Maintain Posting Dates for payroll Periods IMG> P
ayroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Acti
vities in the HR system> Create Posting Variants
Finding the list of HR module Tables
Is anybody is having a complete list of HR module tables? All personnel administ
ration tables start with PA and the infotype number behind it. All personnel dev
elopment/OM tables start with HRP and infotype (e.g. 1000) behind it. All recrui
tment tables start with PB and infotype num ber behind it. There also are HR tab
les that start with HRA, HPD, HRT, etc. The easy way to get a list is to use SAP
's 'Application Hierarchy', transaction SE81 (select all HR modes in the tree th
at you are want a list of tables for, click on the 'Informa tion System' button,
under Abap Dictionary --> Basic Objs, double click on 'database tables', increa
se your 'maximun no. of hits' and execute). Use transaction se11...type in PA* d
o dropdown and enter, do the same for HRP* and you will have most of the HR tran
saparent Tables. To access them look for RP_read_* and RP_provide* in Table TRMA
C to read a infotype or use the 'select' statement to access the Transparent tab
le. Transaction SE16 (data browser) is also useful. As mentioned above, the PA i
nfotype tables all begin with PA and are followed by the infotype number e.g. PA
0001 for the Org Man infotype. PA* - PA infotype tables PCL* - HR clusters PB* -
recruitment tables PCERT - payroll posting runs Another useful table is CATSDB
for CATS, and PTEX2000 for the CATS transfer table for infotype 2001/2002.
The rest of the HR Tables are as follows: DD01L Domains DD02L SAP tables DD03L T
able Fields DD03T DD: Texts for fields (language dependent) DD04L Data elements
DD04T R/3 DD: Data element texts DD05S Foreign key fields DD06L Pool/cluster str
uctures DD20L Matchcode Ids DD24S Fields of a matchcode ID T000 Clients T001 Com
pany Codes T001E Company code-dependent address data T001P Personnel Areas/Subar
eas T012 House banks T012K House bank accounts T012T House bank account names T5
00L Personnel Country Grouping T500P Personnel Areas T500T Personnel Country Gro
upings T501 Employee Group T501T Employee Group Names T502T Marital Status Desig
nators T503 Employee Groups / Subgroups T503K Employee subgroup T503T Employee S
ubgroup Names T504A Benefits - Default Values (NA) T504B Benefit Option Texts (N
orth America) T504C Benefit Type (NA) T504D Benefit Credit Group Amount T504E Be
nefit Amount T504F Benefit Costs T508A Work Schedule Rules T508T Texts for Emplo
yee Subgroup Groupings for Work Schedules T510 Pay Scale Groups T510A Pay Scale
Types T510F Assign Pay Scale > Time Unit, Currency T510G Pay Scale Areas T510H P
ayroll Constants with Regard to Time Unit T510I Standard Working Hours T510J Con
stant Valuations T510L Levels T510M Valuation of pay scale groups acc. to hiring
T510N Pay Scales for Annual Salaries (NA) T510S Time Wage Type Selection Rule T5
10U Pay Scale Groups T510Y Special Rules for Wage Type Generation T511 Wage Type
s T512R Cumulation Wage Types in Forms T512S Texts for Cumulation Wage Types in
Forms T512T Wage Type Texts T512W Wage Type Valuation T512Z Permissibility of Wa
ge Types per Infotype T513 Jobs T514S Table Name Texts T514T Field Name Texts T5
1D2 Wage Type Classes T51D3 Reduction Rules T51D4 Cumulation Rules T527X Organiz
ational Units T528B Positions - Work Centers T528C Wage Type Catalog T528T Posit
ion Texts T529A Personnel Event T529F Fast Data Entry for Events T529T Personnel
Event Texts T52BT Texts For HR Objects T52C0 Payroll Schemas T52C1 Payroll Sche
mas T52C2 Texts for Personnel Calculation Schemas T52C3 Texts for Personnel Calc
ulation Schemas T52C5 Personnel Calculation Rules T52CC Schema Directory T52CD S
chema Directory T52CE Directory of Personnel Calculation Rules T52CT Text Elemen
ts T52CX Cross References via Generated Schemas T52D1 Valid Processing Classes T
52D2 Valid Values for Processing Classes T52D3 Valid Evaluation Classes T52D4 Pe
rmitted Values for Evaluation Classes T52D5 Wage Type Groups T52D6 Wage Type Gro
up Texts T52D7 Assign Wage Types to Wage Type Groups T52D8 Valid Processing Clas
ses - Texts T52D9 Valid Values for Processing Classes - Texts T530 Reasons for E
T530E Reasons for Changes T530F Reasons for Changes T530L Wage Types for Special
Payments T530T Event Reason Texts T531 Deadline Types T531S Deadline Type Texts
T533 Leave Types T533T Leave Type Texts T539A Default Wage Types for Basic Pay
T539J Base Wage Type Valuation T539R Events for Standard Wage Maintenance T539S
Wage Types for Standard Wage Maintenance T548 Date Types T548S Date Conversion T
548T Date Types T548Y Date Types T549A Payroll Areas T549B Company Features T549
C Decision Trees for Features (Customers) T549D Feature Directory T549L Date mod
ifiers T549M Monthly Assignment: Payroll Period T549N Period Modifiers T549O Tex
t for date modifier T549P Valid Time Units for Payroll Accounting T549Q Payroll
Periods T549R Period Parameters T549S Payroll date types T549T Payroll Areas T54
9M Monthly Assignment: Payroll Period T549N Period Modifiers T549O Text for date
modifier T549P Valid Time Units for Payroll Accounting T549Q Payroll Periods T5
49R Period Parameters T549S Payroll date types T549T Payroll Areas T554S Absence
and Attendance Types T554T Absence and Attendance Texts T554V Defaults for Abse
nce Types T554Y Time Constraints in HR TIME T555A Time Types T555B Time Type Des
ignations T559A Working Weeks
T559B Name of Working Week T572F Event Texts T572G Allowed Values for Events T57
2H Event Value Texts T582A Infotypes T582B Infotypes Which Are Created Automatic
ally T582S Infotype Texts T582V Assignment of Infotypes to Views T582W Assigns I
nfotype View to Primary Infotype T582Z Control Table for PA Time Management T584
A Checking Procedures - Infotype Assignment T588A Transaction Codes T588B Infoty
pe Menus T588C Infotype Menus/Info Groups T588D Infogroups for Events T588J Scre
en Header Definition T588M Infotype Screen Control T588N Screen Modification for
Account Assignment Block T588O Screen Modification for Assignment Data T588Q Sc
reen types for fast entry T588R Selection Reports for Fast Data Entry T588S Scre
en Types for Fast Entry T588T Menu and Infogroup Designations T588V Business obj
ect type T588W Event types for infotype operations T588X Cust. composite definit
ion of event types for IT operations T588Z Dynamic Events T591A Subtype Characte
ristics T591B Time Constraints for Wage Types T591S Subtype Texts T596F HR Subro
utines T596G Cumulation wage types T596H _Cumulation wage type texts T596I Calcu
lation rule for cumulation wage types T596U Conversion Table T599B Report Classe
s T599C Report Classes T599D Report Categories T599F Report Classes - Select Opt
ions T777A Building Addresses T777T Infotypes T777Z Infotype Time Constraints T7
78T Infotypes T778U Subtypes
Error Messages tables T100 Messages T100A Message IDs for T100 T100C Control of
messages by the user T100O Assignment of message to object T100S Configurable sy
stem messages T100T Table T100A text T100V Assignment of messages to tables/view
s T100W Assign Messages to Workflow T100X Error Messages: Supplements
Structures in Human Resources
Enterprise Structure - Company code, personnel area and personnel subarea Person
nel Structure - Employee group, employee subgroup, payroll accounting area Organ
ization Structure - Organizational units, jobs and positions Employees - Which p
osition does the employee hold? - What tasks does the employee have? - Where doe
s the employee work? - Which public holidays apply to the employee? - How will t
he employee be paid? - What are the employee working hours? - How much holiday d
oes the emplyee get? Most important is the allocation of employees to the struct
ures in their enterprise as it is the first step in entering the personal data.
You assign employees in infotype 0001, Organizational Assignment which will incl
ude the employees in the 1. enterprise, personnel and organational structures, 2
. company code, a personnel area and a payroll area, 3. positions, organizationa
l unit, a job and a cost center.
The personnel area is used exclusively in Personnel Administration and is unique
within a client. Each personnel area must be assigned to a company code. The fi
nal element of the company structure, also unique to Personnel Administration is
the personnel subarea. Grouping are defined for personnel subareas to specify w
hich entries from subsequent settings can be used for employees assigned to a pa
rticular company code or personnel area. These groupings directly or indirectly
affect Time Management and Payroll Accounting. Enterprise Structure 123 Groups C
lient Sub-1 Sub-2 Sub-3 Company Code Location-1 Location-2 Location-3 Location-4
Peronnel Area Headquater Production Personnel Subarea The administrative person
nel structure consists of the following elements: 1. Employee group 2. Employee
subgroup 3. Payroll accounting area 4. Organizational key The organizational per
sonnel structure consists of the following elements: 1. Position 2. Job 3. Organ
izational unit In Personnal Administration, you use the object manager to find e
mployees whose data you want to display or edit. The object manager is connected
to the following transactions: - Display HR Master Data (PA20) - Maintain HR Ma
ster Data (PA30) - Personnel Actions (PA40) Organizational Key The organizationa
l key improves the enterprise structure and the personnel structure. You can use
an organizational key to carry out a further organizational assignment for empl
oyees. The elements company code, personnel area and personnel subarea from the
company structure, help to make up the organizational key. The organizational ke
y is a part of the authorization check.
How Many Structures In HR
How many structures are there in HR? (I said 3, Interviewer said 4) Ans: Any Org
anization has 2 main structures. 1. Organization structure and 2. Administrative
Structure Organization structure is hierarchical structure which consists of fo
llowing element a. b. c. d. e. O - Org. Unit C - Job S - Position P - Person K -
Cost Center
Administrative Structure is further sub-divided in to two sub-structures. 1. Ent
erprise Structure 2. Personal Structure Enterprise Structure is consists of two
main elements. [T-508] 1. Personnel Area 2. Personnel Sub-Area. Personnel Struct
ure is consists of two main elements [T503] 1. Employee Group 2. Employee Sub-Gr
oup. Any Organization also have Pay scale structure consists of following elemen
ts 1. Pay scale type 2. Pay scale area 3. Pay scale group 4. Pay scale level Tha
t is why he said, there are 4 structure. i.e. Org. Structure, Enterprise Stru.,
Personnel Stru. and Pay Scale Stru.