West Bengal Form No. 34 A.
Declaration of Assets as they stood on ________________________________________________________
Name (in full) of Officer _____________________________________________________ Service ________________________________
Designation ______________________________________________ now appointed as _____________________________________
Substantive Pay ___________________
Special Pay ________________________
INSTRUCTIONS FOR FILLING UP THE DECLARATION
1. (a) Every Government employee employed under the
administrative control of the Government of West Bengal, other
than a person in inferior service, shall submit to the proper authority
an annual return of the movable and immovable properties owned,
acquired or inherited by him, or his wife or dependants or held on
lease or mortgage either in his own name or in the name of any
member of his family or of any other person. These orders will not
apply to member of the All-India Services who are governed by
sub-rule 1 of Rule 16 of the All-India Service (Conduct) Rules,
1968.
(b) This Declaration of Assets must always refer to 'the 1st
January of the current year. Any asset acquired between the 1st
January and the date of declaration should not ordinarily be
entered in the declaration. But in case of doubt regarding the exact
date of the assets in question may be entered for the current year but
should be repeated in the declaration of the next year too. It is best to
submit the Declaration of Assets as soon after New Year's Day as
possible.
(c) A person who has entered Government Service for the
first time should submit the return within three months of his
joining Government Service and it should relate to his assets
as they stood on the 1st of January immediately preceding his
date of joining.
2. If there is no change of assets on the 1st January of the previous
year the declaration should never be nil. There should be a fresh
Declaration of Assets in full as on the 1st January of every year.
3. The Declaration of Assets must show the assets belonging to
the Government employee even though they may stand in the name of
his wife (in the case of a male Government employee), children, other
dependants or benamdars, and must also show the assets belonging to
the wife of a male Government employee or to his dependants
even though they are acquired by the wife or dependants in their
own right.
N.B. —If any difficulty arises regarding the declaration of
assets of a Government employee's wife (in the case of a male
Government employee) or dependants, the matter should be reported
to Government with full particulars and further instructions sought.
4. Any officer making a declaration discovered to be
materially incomplete, misleading or false will earn for himself the
penalty of immediate suspension, drawing up of proceedings, which
may ultimately result in dismissal from Government Service with
forfeiture of pension and all other discretionary benefits. A
subsequent explanation that the failure strictly to comply with
the instructions or the presence of material defects in the declaration
were by oversight or ignorance will not be accepted. Ambiguity in a
declaration must be avoided as any ambiguity will be liable to be
interpreted against him.
5. In declaring shares and stocks and other securities, jewellery,
motor cars, motor cycles, refrigerators, other valuable movable
articles and immovable property, the actual price paid by an officer
must be mentioned, whatever the face value or depreciation might
be. Movable articles costing less than Rs. 500 for each item need
not be mentioned. In columns 8 of Part A(1), 6 of Parts A(2) and
A(3), and 5 of Parts B(1) and B(2) of the form of Declaration of
Assets, the. manner of acquisition of the property must be clearly
and unambiguously given, i.e., whether the property was acquired
by means of savings from the Government employee 's salary or
from income from any other source, or by loan in cash or kind, or
by inheritance or by any other means to be specified. If an
immovable or movable property is in the process of acquisition, for
example, a piece of landed property which is being purchased in
instalments or under one of the various mortgage schemes, or a car
or a refrigerator or other pieces of furniture or jewellery are being
paid for under a hire-purchase scheme in instalments or are
mortgaged while being acquired, the full particulars of such
properties should he given even though the title to the property may
not yet have devolved upon the Government employee making the
declaration. It is incumbent upon the declarant in such cases to state
the amount paid up to the relevant date for the purchase of the
particular property.
6. In declaring Insurance Policies, the number of policy or
policies, the amount of Insurance, the name and address of the
Company, the number of years during which premia have to be
paid must be mentioned, Fully or partly paid-up Policies, Single or
Limited Payment Policies must be described as such. Any omission
in this respect will be liable to be interpreted as an attempt to
conceal real assets. The names and addresses of the Banks of the
declarant and his dependants together with the nature and number
of the accounts should be given.
7 . Every declaration must be made in the prescribed printed
form and the prescribed declaration at the foot of every page must be
signed.
8 . If in the declaration it is not possible to give a correct
statement of every assets as it stood exactly on the 1st
January, the statement should be correct to the nearest date and that
date should be mentioned. (Sometimes" it is difficult to get a precise
statement of Bank-Accounts, for example, as they stood on the 1st
January.)
9. A Government employee whose service is placed temporarily at
the disposal of the Central or any other State Government or any other
authority should be required to submit the Declaration of Assets to the
Government of West Bengal.
10. The categories of assets mentioned in brackets in the
printed declaration form are merely illustrative and not meant to be
exhaustive.
11. In declaring precise location in column 2 of Schedule A-
Immovable Property-(1) Lands, (2) Houses, record correct and
full address including the number of municipal holding with
street and lane in municipal areas and C.S. Plot numbers, C.S.
Mouza number, village, union, thana, subdivision and district
in rural areas.
12. In column 6 of Al and column 4 of A2, please state the full
value of the land and the house. If the value has not yet been
determined please state how much has generally been paid. In case of a
building, state the actual amount of money that has been spent up
to 1st January or as near that date as possible even if the
construction may be incomplete or just started. In the case of
land, please state the amount of loan, if any taken in cash, and in the
case of house the amount of such loan in cash or kind including
the value of materials purchased on credit.
1 3 . The last date of submission of this Declaration of Assets is
the 30th April every year for assets as they stood on the previous 1 st.
January of that year. Gazetted Officers will submit these declarations by
registered post at Government expense in double sealed covers direct
to their appointing authorities / Secretaries in charge of the
administrative department concerned. The outer sealed cover will be
addressed to the appointing authorities/ Secretaries in charge of
administrative department concerned and should not contain any
indication of the contents. The inner sealed cover should contain the
name of the officer, his service, rank and address and a certificate of the
date for which the declaration stands (in the form : Declaration of
Assets as they stood on 1st January, 19 ). On receipt o the
declarations the appointing authorities subordinate to Government
should send them to the Secretary of the administrative department
concerned who will maintain the declarations under his custody.
Non-gazetted officers will submit their declarations in sealed cover to
their respective heads of offices for safe custody, the above instructions
being followed mutatis mutandis. Government employees are not
required to supply more than one copy of the return, and instructions
for submission of returns in duplicate, triplicate, etc., are unauthorised.
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A—Immovable Property

(1) LANDS

In whose name
(wife, child, Date and
Serial Precise location Area Nature of Extent of Value dependant, manner of Remarks
No. land interest other relation Acquisition
or benamdar)
the asset is
1 2 3 4 5 6 7 8 9

(2) HOUSES

In whose name (wife, child, Date and

Serial Precise location Extent of interest Value dependant, other relation or manner of Remarks
No. benamdar) the asset is Acquisition

1 2 3 4 5 6 7

Signature of Declarant ……………………………………………

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(3) IMMOVABLE PROPERTIES OF OTHER DESCRIPTION

(Including mortgages and such other rights)

In whose name (wife, child, Date and

Serial Precise location Extent of interest Value dependant, other relation or manner of Remarks
No. benamdar) the asset is Acquisition

1 2 3 4 5 6 7

B—Movable Property

(1) CASH, BANK BALANCE, CREDIT, INSURANCE POLICIES, SHARES, DEBENTURES, ETC.

In the case of , loan the

Serial Description of Value In whose name (wife, child, name of the person from Date and Remarks
No. Items dependant, other relation or whom the loan was taken manner of
benamdar) the asset is and the relationship of Acquisition
the loanee with that
person
1 2 3 4 4A 5 6

Signature of Declarant ……………………………………………

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(2) OTHER MOVABLES

(Including jewellery and other valuables, motor vehicles, refrigerators and' other articles or materials of Rs. 500 and
over for each item)

In whose name (wife, child,

Serial Description of Value dependant, other relation or Date and manner of Remarks
No. Items benamdar) the asset is Acquisition

1 2 3 4 5 6

I hereby declare that the Declaration m ado above is complete, true and correct to the best of my knowledge and belief.

Date……………………………… Signature of Declarant…..…………………………………