SIME DARBY PLANTATION ACADEMY

MONTHLY MEETING
NO. 2 – 2010/11

MEETING DATE: 7TH September 2010 (TUESDAY)

VENUE: Library Meeting Room, Sime Darby Plantation Academy

PRESENT:

Name Department Initial

Raymond De Gracious (Chairman) Head, L&D RDG

G. Ramachandran Head, SDPA
GR
Norhaliza Abdul Rahim Finance
NAR
Nor Emeros Rosle Program Delivery NER
Nor Eriza Ishak (Secretary) Program Delivery NEI
Fauzuwairi Mat Yusop Facilities FMY
Noorhaniza Nordin Housekeeping NN
Pauzayah Ithnin F&B PI
Abdul Halim Mohamed Din Maintenance AHMD

That chairman welcomed all members and thanked everyone for making time to
attend the 2nd SDPA Monthly Meeting for year 2010/2011.

Review on the matters arising. (7th September 2010)

Below is the matter arising during meeting:

NO ISSUE DESCRIPTION ACTION BY
1 Photocopy / - To reduce the usage of photocopy by doing All
Papers the major photocopy at Education office.
- To control the usage of the paper (e.g.
Lecture notes) and photocopy when
necessary.
2 Electricity - To reduce the usage of electricity. Switch All
off all the electronic
- To check the meter reading at SDPA & West FMY
Estate. To identify which areas are using
more electricity.
3 Housekeepin Comforter
g - All comforters to be place in the every NN
room’s cupboard.

4 CAPEX - To call Fadzliana to find out about CAPEX NAR

e.g. Student Dining Hall, Cold Room and
Upgrading Hostel. NAR
- To find out about Multimedia Display
System with business school and to get
quotation.
5 Annual Leave - To discuss with own superior and get All
approval before submitting the leave
request.
6 ODCC - To check the flying fox condition and to GR/FMY
come out with proposal/decision on the
utilization of ODCC facilities.
7 Audio Visual - To find a vendor who can repair the FMY
at Main Hall microphone/ sound system at SDPA.
8 Library - To follow up regarding on hand over GR
matters NAR
- To update books & users listing. Get
assistance from students to produce book
listing. Use the ILMU Maintenance budgeted NAR
to pay students who assist us.
- To discuss with procurement on the
submission of OPEX to purchase new books.
9 Transportatio - To prepare the rate for SDPA vehicles usage FMY
n for internal & external users.
10 Meal - To review and reduce the rate of Food & PI/FMY
Beverages service.
- To come out with the new rate base on new PI/FMY
menu options in the next meeting. To apply
surcharge concept if applicable.
11 Accommodati - To update the Occupancy Rate base on two NN
on options, with Sunday and without Sunday.
12 Maintenance - To do a report based on maintenance form AHMD
and status of the repair jobs.
- Request staff advance to repair the broken AHMD
window at Mawar 2.
13 Wiring - To see the condition of wiring at staff AHMD
quarters (Sazali House) and prepare a
report for maintenance works.
14 Student - Budget Training & Development for student
was not utilized yet.
- To coordinate Team Building Program NER
before semester break and to find trainer
for English Class. NER
- To fill up and submit Vendor Form as NER
instructed by YSD
NEXT MEETING

The next meeting is scheduled on 8th October 2010 at 10.00 am, at Library Meeting
Room.

Prepared by,
Nor Eriza Ishak