The Ajinomoto Scholarship Foundation

Ajinomoto Scholarship for ASEAN International Students

2012 Application Guidelines

1. Aims
This program enables students from five ASEAN countries (Thailand, Indonesia, Malaysia,
the Philippines, and Vietnam) wishing to enroll in a master’s course (major in one of the
sciences) at the University of Tokyo, to secure scholarships before their arrival in Japan. It
aims to cultivate individuals capable of leading Asia in the twenty-first century and to
contribute to the development of Asia and the world as well as to mutual understanding
between these countries and Japan.

2. Eligibility
Applicants who wish to enroll in a master’s course and major in one of the sciences (except
medicine and veterinary medicine) at the University of Tokyo and who fulfill the following
requirements and qualifications.
1. Applicants must be citizens of Thailand, Indonesia, Malaysia, the Philippines, or
Vietnam.
2. Applicants must have graduated or be expected to graduate with an excellent
academic record (with 16 years of education completed or expected to be completed)
and must receive the recommendation of their university president or academic
advisor or be otherwise qualified to enroll in the University of Tokyo.
3. Applicants must be under the age of 35 on April 1, 2012.
4. In principle, the applicant must be able to obtain approval of acceptance as a
Postgraduate International Research Student (hereinafter “Research Student”), from
the University of Tokyo and be registered as a Research Student for April 2012 or
October 2012.
However, the applicant may enroll directly as a master’s course student of some
graduate schools in the University of Tokyo. In that case, the applicant must be able to
obtain approval of enrollment from the University of Tokyo and be registered as a
master’s course student for Apr 2012 or Oct 2012.
5. Applicants must acquire adequate Japanese language proficiency that is required in

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 order to research and study in a master’s course, when enrolling as a master’s course
student of the University of Tokyo.
6. Applicants must apply from the above 5 countries and be able to attend selection
procedures when necessary.
7. Applicants must be in good physical and mental health and have a strong motivation for
learning.
8. Applicants must not be receiving other scholarships.

3. Scholarship Amounts
a) Research Student at graduate school: ¥150,000/month (for max. 1 year)
b) Master’s course at graduate school: ¥180,000/month (for max. 2 years)
c) Examination, Admission and Tuition fees: covered in full
d) Airfare (to and from Japan): covered up approximately to ¥200,000 (equivalent amount
for economy class ticket. Actual amount in principle)

4. Number of students to be accepted

1 student from each of 5 countries (Thailand, Indonesia, Malaysia, the Philippines, and
Vietnam)

5. Period of Scholarships
Scholarships will be provided for max. 3 years, 1 year studying as a Research Student and
max. 2 years studying in a master’s course. The scholarship will be suspended if the
scholarship recipient fails to pass the entrance exam for a master’s course within a year
after arriving to Japan if the recipient enters as a Research Student.
If the recipient enters as a master’s course student, scholarships will be provided for max. 2
years.

6. Application details of each graduate school of the University of Tokyo

Applicants can enroll as Research Students or master’s course students in one of the
sciences (except medicine and veterinary medicine) of the graduate schools in the
University of Tokyo. Refer appendix 1 for details.

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7. Application Deadline
March 31, 2011

8. Application Documents
1. Application form (Form 1) and study program (assigned form)
2. Transcript of scholastic record issued by the university or graduate school attended (no
photocopies, written in Japanese or English)
3. A letter of recommendation from university president or academic advisor (assigned form.
Additional recommendation letter would be accepted)
4. Additional documents (Optional)
A copy of documents proving Japanese Proficiency of the applicant, such as JPLT result,
certificate of attendance to Japanese higher education facilities and Japanese Training
institutions may be considered.
5. The documents submitted shall not be returned under any circumstances.

9. Selection Process
1. 1st Screening
The screening will be based on the received documents, such as research activities and
study plans, university transcript and the letter of recommendation.
2. 2nd screening
The screening for the successful applicants will be based on the following documents.
a) Necessary document required by the Graduate School that the applicant wishing to
enroll.-TOEFL Score, etc. (Refer appendix ２)
b) Certificate of Graduation (or Graduation Letter) or Student Registration Certificate
Note: An interview will be held for 2nd selection (in English or in Japanese)
Note: An interview will be held for 2nd selection (in English or in Japanese)

10. Suspension or Termination of Scholarship

The scholarship will be suspended or terminated, if any one of the following conditions
applies to the scholarship recipient: According to the circumstances, the scholarship
amount already disbursed may be subject to repayment in full or in part:
a) False information found in the application form.
b) Receives any other scholarship.
c) Fails to pass the entrance examination to a University of Tokyo master’s course within

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one year after arriving to Japan (recipient who enters as a Research Student).
d) Fails to arrive in Japan by the appointed date.
e) Shows poor academic performance due to absence, lack of desire to study or being
unable to keep up research for some reason.
f) Has difficulty continuing to study due to illness or other health problems.
g) Violates the rules and regulations of the University of Tokyo or the Ajinomoto Scholarship
Foundation.

11. Selection and Notification

st
1 Screening Late March – April, 2012
nd
2 Screening May – July, 2012
Notification of the results July, 2012

Note:
The nominated applicants who had passed the 2nd Screening must compile all the necessary documents
for applying to University of Tokyo, assigned by each graduate school (refer appendix 2 “Documents for
2nd Screening and Required documents for applying as a Postgraduate International Research Student
to the University of Tokyo”. The accomplished documents are reviewed by faculty council. For the
applicants who are requested to enroll in April, the letter of acceptance will be issued in Jan, 2012. They
should take all the adequate process, such as visa, for entering to Japan and will enroll in April.
In addition, the nominated applicants requested to enroll in October should pay attention to the
applying period and the date of issuance of the letter of acceptance, because they differ. Please
contact with the graduate school you wish enroll for details.

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 Appendix 1
Application details of each graduate school of the University of Tokyo
(Science courses, except medicine and veterinary medicine) \
◇ Applicants may apply either from Research Student or Master’s course for Graduate School of Engineering, Information Science and
Technology, Frontier Science, and Science. [NOTE]Applicants for Graduate School of Science may only apply when obtaining required
GRE subject test score.
◇ Applicants may apply only from Research Student for Graduate School of Pharmaceutical Science and Agricultural and Life Science.
◇ Applicants may apply only from master’s course for Graduate School of Mathematical Science and Information, Technology and
Society in Asia Course, Interdisciplinary Information Studies(ITASIA), ITASIA is a program in English and may enroll from Oct.
◇ Graduate School of Science, Engineering, Agricultural and Life Science and Frontier Science have special Program in English. Confirm
the details for applying in University of Tokyo website.

◎Refer the following chart

Graduate schools
schools Science Pharmaceutic Engineerin Information Agricultural Interdisciplinary Frontier Mathematic
al Science g Science and and Life Information Science al Science
Technology Science Studies
(ITASIA)
Enrollment to
Research Student
course ○ ○ ○ ○ ○ × ○ ×
+
Master’s course
Enrollment to master’s
course ○ × ○ ○ × ○ ○ ○
. Enrollment in
Oct only

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 Appendix 2

Documents for ２ nd Screening and Required documents for applying as a

Postgraduate International Research Student to the University of Tokyo
[ Reference ]
Postgraduate Int’l Research Student

Graduate Schools Documents for 2nd Screening

Remarks for required and necessary
documents
（In applying to graduate schools,2010）
Engineering ＜Required Documents＞
①Application form for international
research student

（Assigned Form）
②Brief Study Program（Assigned
Form）
③Study plan in Japan（Including
Financial Plan）

（ Assigned Form）
④Graduation or degree certificate

（English preferable）
⑤Original university transcript for
all University attended （English
preferable）
⑥A letter of recommendation from
the University president or a dean.
（issued within 6 month
from applying date）
⑦Certificate of Japanese language
proficiency from Japanese language
teacher
（Assigned form or proof for
Japanese language
proficiency）

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 ⑧Medical Report （issued within 6
month from applying date）
⑨Address form (Assigned form）
Science ・Those who wish to major physics、 For applying, inquire details to a
submit the score of GRE Subject graduate school of science.
Test（P77,physics）
General Test is unnecessary.
・ Those who wish to enter
biophysics, submit the score of GRE
Subject Test （ P77,physics ） and
also accept GRE Subject Test
（ B22: Biochemistry, Cell and
Molecular Biology） if necessary.
・ Those who wish to major
astronomy, submit the score of
GRE Subject Test（P77,physics）.
・Those who wish to major earth and
planetary science, submit the score
of GRE General Test and TOEFL.
Agricultural and Receive consent from the academic
Life Science advisor of the University of
（Excluding Tokyo.
Veterinary
Medical ＜Required Documents＞
Sciences） ①Application form for International
research student

（Assigned Form）
②Graduation or degree certificate
③Original university and graduate
school transcript
④A letter of recommendation from
the University or graduate school
president or academic advisor
⑤Certificate of Japanese language
proficiency

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 （Assigned form）
⑥Medical Report （issued within 3
month from applying date. Assigned
form）
⑦Study plan in Japan（Assigned
Form）
Pharmaceutical Need informal consent from the
Science academic advisor of the University
of Tokyo before applying
Notify the following details to the
academic advisor
① Academic background 、 ②
Employment record
③How the applicant know about
the academic advisor and the
laboratory .
④Why the applicant choose this
academic advisor
⑤Study plan in Japan
⑥Whether the applicant is
advancing to graduate school
(Master’s or Doctorial Course)、
⑦Name, profession and the
address of the referee and the
relation between the referee.
⑧Financial Plan during the stay in
Japan
⑨A copy of graduation or degree
certificate and university transcript
⑩A copy of letter of
recommendation from University
academic advisor
⑪Proof of Japanese language
proficiency.

＜Required Documents＞
①Application form for International

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 research student
②Graduation or degree certificate
of university and graduate school.
③Original university and graduate
school transcript
④A letter of recommendation from
the University or graduate school
president, dean or academic advisor
⑤Certificate of Japanese language
proficiency

(Assigned form )
⑥Medical Report(Assigned form）
⑦Study plan in Japan（Assigned
Form）
⑧Financial Plan for the stay in
Japan

（Assigned form）
⑨Certificate of deposit balance
（at the
time of applying）
⑩Trading certificate of the bank
（3 month
before applying）
・If the applicant uses scholarship
program to study in Japan, submit
the scholarship recipient certificate
of the association.

Frontier Science ・Receive the signature from the

（Except Arts academic advisor and dean.
course）
＜Required Documents＞
①Application form for International
research student

（Assigned form）

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 ②Brief Study program and the
concept

(Assigned Form）
③Study plan in Japan (Assigned
form)
④Certificate of Japanese language
proficiency

(Assigned form)
⑤Medical Report(Assigned form）
⑥Graduation or degree certificate
of university and graduate school.
⑦Original university and graduate
school transcript
⑧Return mail envelope（A4）
Information ・Need informal consent from
Science and academic advisor before
Technology applying
＜Required Documents＞
①Application form for International
research student

（Assigned form）
②Study program (Assigned form)
③Graduation or degree certificate
of university and
Graduate school
④Original university and graduate
school transcript
⑤A letter of recommendation from
the University or graduate school
dean or academic advisor
(issued within 6 month from
application deadline)
⑥Certificate of Japanese language
proficiency

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 (Assigned form. Issued within
6month from
application deadline)
⑦Medical Report(Assigned form.
Issued within 3 month from applying
deadline)
⑧Study plan in Japan a (Assigned
Form）
⑨Return mail envelope（A4）

・Other documents might be needed

according to the majors in time of
applying.
・Interview might be held.
Mathematical Apply directly to a graduate school
Science master’s course.
（International research students are
not accepted.）

Interdisciplinary Apply directly to a graduate school

Information master’s course.
Studies （International research students are
（ITASIA） not accepted.）

・Please refer HP, etc, of each graduate schools for the latest assigned documents
before applying.
・Please prepare the necessary document, such as TOEFL Official Score Report,
according to the above list.
・The scores of TOEFL, GMAT, and GRE should be within 2 years from applying date.

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