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Subledger Accounting
What It Is, What It Does, How It Works
Alyssa Johnson
April 2008
Agenda
• What It Is
• Setup
– Accounting Setup Manager
– Accounting Methods Builder (AMB)
– Customizing Journal Entries
• How it works
– Create Accounting
– Personalizing Journal Views
– Drilldown from GL
– Subledger Control Accounts
– Reporting
• What Happens in an Upgrade
• More Information
2
What It Is
What It Is
What It Is
6
What It Is
GENERAL LEDGER
Primary Ledger
Secondary Ledger(s)
Drilldown to Subledger
Accounting
Accounting Details
Subledger Accounting (SLA)
Drilldown to
Subledger Accounting
Transaction Details
Subledgers
What It Is
• Purchasing • Projects
• Payables • Payroll
• Assets • Loans
• Receivables • Lease Management
• Cash Management
• Property Manager
• Intercompany
• Public Sector/Federal
• Cost Management
• Globalizations
• Process
Manufacturing
8
What It Is?
99
Setup
Accounting Setup Manager
10
Setup
Accounting Setup Manager
11
Setup
Accounting Setup Manager
12
Setup
Subledger Accounting Options
• Subledgers
assigned to a
ledger inherit its
subledger
accounting
method
• Users can define
alternate
accounting rules
for any subledger
Define Subledger
Accounting Options
13
14
Setup – Update Accounting
Options
Receivables
Module
Setup
Update System Options
16
Setup
Accounting Methods Builder (AMB)
17
Account
Derivation
Rules
Journal
Journal Lines Lines
19
20
AMB
Subledger Accounting Methods
Subledger Accounting Method
Setup
Subledger Accounting Methods
22
Setup – Chart of Accounts
23
24
AMB
Application Accounting Definitions
Security
Journal Line
Definitions
25
26
Journal Entry Descriptions
Click on Details to
update Journal Entry
Description
Conditions to utilize
specific description 27
Journal
Header
Assignments
Journal Line
Definitions
28
Journal Line Definition
Journal Line
Types
Journal Entry
Description
Account
Derivation Rules
29
30
Conditions
31
32
Journal Entry Description
Journal Line
Types
Journal Entry
Description
Account
Derivation Rules
33
34
Account Derivation Rules
Journal Line
Types
Journal Entry
Description
Account
Derivation
Rules
35
Value Type:
Source,
Constant,
Account
Derivation
Rules,
Mapping Set
36
Mapping Sets
Input
Validation
Output
Validation
37
Setup Example
Customizing Journal Entries
38
Default Journal Entry
39
40
Application Accounting Definition
Copy
41
Click to
modify
Journal
Header
Description
42
Journal Entry Description Copy
Note
Owner
On copy,
Enter New
Header values
43
44
Validate Changes
Click to Validate
Accounting
Definitions
45
Validate Changes
46
User-defined Accounting Method
User
defined
Accounting
Definition
47
Update Subledger
Accounting Method
48
Update Subledger Accounting
Method
User-defined Subledger
Accounting Method
49
50
How It Works
Create Accounting
51
How It Works
Create Accounting
Final
Accounting Entries
cannot be changed;
Transferred to GL
Users can now
choose the mode
in which to create
Final Post
accounting
Accounting Entries
Transferred and
Posted to GL
Draft
Use to determine
accounting impact
of journal entries
52
How It Works
Create Accounting
• Draft Mode
– Determine accounting impact of journal entries
– Can be deleted and recreated
– Transaction or accounting definition can be altered
– Can be included on accounting reports
– Cannot be transferred to General Ledger
– Does not update balances or reserve funds
53
How It Works
Create Accounting
54
How It Works – View Accounting
View Accounting
Events, Journal
Entries, and
Journal Lines from
the Subledger
55
How It Works
Create Accounting
Draft Mode
Entries Can Be
Deleted
Create Manual
Drilldown Journal Entries
Journal
Entry Status
56
How It Works
Create Accounting
57
How It Works
Create Accounting
58
How It Works
Create Accounting
Also View As
Accounting
Event
Show Details
Note:
Event
Status
59
How It Works
Create Accounting
60
How It Works
Personalizing Journal Views
61
How It Works
Personalizing Journal Views
Toggle between
Search and
View Modes
62
How It Works – Personalizing Journal
Views
63
Document,
accounting, and
reporting Seq Num;
Total Accounted
Credit, Debit
64
How It Works – Personalizing Journal
Views
Specify Sorting
Personalize Search
65
66
How It Works – Personalizing Journal
Views
Ability to Compare
Journal Entries
Note: Total
67
68
How It Works
Drilldown From GL
69
Drilldown from GL
Review Journal
70
Drilldown from GL
Line Drilldown
71
Drilldown from GL
Further
Drilldowns
72
Drilldown from GL - Transaction
73
74
Account Analysis and Drilldown
Personalized View
Drilldown to Journal
Lines and Summary
Accounts
75
Drilldown to
Journal Lines
76
How It Works
Subledger Control Accounts
77
78
How It Works – Subledger Control
Accounts
Flexfield
Segment
Qualifier
79
How It Works
Reporting
80
How It Works - Reporting
• XML Report
• Data Extract
More than
100 columns
of data
82
Account Analysis Report
• XML Report
• Over 100
Data Elements
in Extract
83
84
What Happens in an
Upgrade?
85
• Automated upgrade
• Product accounting programs become subledger
accounting definitions
• Existing account derivation mechanisms respected
– Workflow Account Generator
– Receivable Auto-Accounting
– Projects Auto-Accounting
– Accounting flexfields stored on setups and transactions
– Passed as defaults
86
Summary
87
Summary
• Streamlined reconciliation
– Transaction level journals
– Transaction Details
– Reporting and drilldown
– Integration with XML publisher
– Reconciliation reference
88
Summary
89
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91
Thank You!
Alyssa Johnson
ajohnson@solutionbeacon.com
www.solutionbeacon.com
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