Data Center Relocation Proposal

Mike Salmans
United Telephone Association, Inc.
1107 McArtor Road
Dodge City, KS 67801

February 16, 2006

Who we are

The Computer Cure consists of four individuals: Jason Adkins, Nolan Banks, Doug
Cure, and Brian Kirkland. Each individual is an Information Networking and
Telecommunications major with an emphasis in Networking at Fort Hays State
University.

Qualifications

Each team member has participated in the Cisco Academy program at Fort Hays State
University and has extensive knowledge of computer networking. Several of the team
members have first hand experience with computer networking jobs by working for
various companies in the Information Technology field.

Our Services

The Computer Cure provides computer hardware and software support and network
consulting services for businesses. We emphasize value to the customer in all
situations and strive to support our customers with world-class service.

Thank you for your interest in The Computer Cure network consulting services. We look
forward to working with you on successful completion of this project.

Sincerely,

Doug Cure
Situation Appraisal

United Telephone Association, Inc. is currently experiencing positive growing pains. In

addition to operating as an Internet Service Provider, United has recently launched
wireless internet and digital PCS mobile phone services. The new services have
overwhelmed an already understaffed Information Technology (IT) department. This
lack of human resources has led to crudely implemented server infrastructure spread
out over different buildings. This has led to ineffective system monitoring and backup, in
addition to poorly documented physical infrastructure. New equipment racks and power
backup systems were purchased in June 2005, but have not been put into service due
to a lack of time and resources within the IT department. The organization needs a re-
designed and consolidated data center which will provide effective management,
monitoring, backups, and physical documentation.

Objectives

Our objectives for this project include:

• Consolidating all network equipment to a new set of racks in a secure datacenter

• Reducing support costs by leveraging a single point of access to all essential
network equipment
• Increasing remote manageability of servers

Value to the organization

The value to United Telephone Association, Inc. will include

• A reduction in support costs

• Easy network equipment access
• An organized cabling system, eliminating unnecessary cable traces
• Increased physical security
• Increased network uptime and availability
Methodology

We will conduct on-site evaluations of the current data centers, and collect information
on physical, environmental, and support needs of all equipment to be consolidated into
the new data center. This information will be used by our team to prepare a relocation
timeline which will detail the precise order to relocate systems with minimal network
downtime and inconvenience.

We will notify various vendors of our timeline for each relocation so the vendor can
make manufacturer support available if needed.

We will also conduct research on several pieces of equipment that will need to be
purchased and installed as part of the relocation. This will include an IP-based KVM
solution that will allow for remote access to all servers stored in the data center. A
system to document all cable runs and track them electronically is necessary. In
addition, layer two network switches will be required to connect all equipment and allow
for fast backups. We will recommend a single combined solution for each of these tasks
and if accepted will implement and test each as part of the datacenter relocation.

Once everything is in place, we will conduct the datacenter relocation at a mutually

agreeable time. We will provide the resources and manpower necessary to complete
the project.

Timeline

Phase 1 – Document and Research (February 16 – March 6)

February 16 – Proposal Submitted

February 24 – On-site to document current equipment

March 6 – Quotes submitted to United for approval

Phase 2 – Order equipment and prepare (March 17 – March 30)

March 17 – Equipment ordered and shipped to United

 Phase 3 – Complete Data center relocation (March 31- April 2)

March 31 through April 1 – On-site to prepare for data center relocation

April 2 – Data center relocation

Phase 4 – Project completion (April 3 – May 12)

April 30 – Final report delivered

May 12 – Convocation

Accountabilities

Our accountability includes

• Adherence to agreed-on deadlines

• Progress reports

United’s accountability includes

• Provide availability of IT department staff

• Provision of all information having a bearing on the project
• Payment in conformance with the terms below
• Provide a technician(s) to be on hand during the data center relocation

Our joint accountabilities will include the following

• We will alert each other of anything we learn that may materially affect the
success of the project.
• We will respect each other’s confidentiality and proprietary materials and
approaches.
• We will achieve reasonable accommodation for conflicts, unforeseen events, and
other priorities.
Budget

The budget for this project will be determined as part of the proposal, but it estimated to
be approximately $55,000.

IP-based KVM solution - $10,000

Six 24-port Gigabit switches with Fiber MDA Adapters - $40,000

Cable labeling system - $2,000

Consulting fees - $3,000

Terms and Conditions

• Fees
o The fee for the proposed project is $3,000
• Payment terms
o A 50 percent deposit is required to commence work, with the balance due
upon project completion
o Please make checks payable to “Nolan Banks”
• Expenses
o All of our expenses, with the exception of equipment to be purchased by
United, are included in the fees for this project.

Your deposit, in the absence of your signature below, also will indicate acceptance of
this project and the terms and conditions as stated herein.

Acceptance

Your signature below indicates acceptance of the terms of this proposal.

For The Computer Cure: For United Telephone Association, Inc.:

_______________________ _______________________

Doug Cure Mike Salmans

IT Manager

Date: __________________ Date: __________________