Beruflich Dokumente
Kultur Dokumente
.
2 The following figures show the different versions of
Windows.
TURNING OFF:
1. Close all windows. Do this by clicking of the X
button (top-right side of each window).
2. Click on Start>Turn Off>Turn Off
Note: For Windows XP, you can also turn off the
computer by simply pressing the power button for 3-
seconds.
Screen Elements:
The figure below shows the desktop upon successful
login. The entire rectangular area is called desktop.
On top of it is the wallpaper or background.
Wallpaper is basically any picture which the user can
select from pre-defined choices or any customized
image file. Scattered on the desktop are
icons/shortcuts. Programs can easily be launched
by simply doing a double-click on the corresponding
icon or shortcut. Start button is the gateway to any
procedure, be it opening a program, turning off, or
searching for a file. Taskbar lists down any
program that is actively running. System tray
contains the clock and any other program that are
running in the background.
Mouse Operation:
You can select an object or activate a button using
the mouse. Mouse is an input device which can
control the movement of pointer or cursor onscreen.
Cursor is a visually distinct mark on a display
indicating where newly typed text will be inserted.
The cursor moves as text is typed.
Customizing Desktop:
One good thing about Windows is the users’
capability to customize its appearance, wallpaper,
screensaver and other settings. To start with, you
can customize desktop’s background or wallpaper.
Windows XP contains a selection of backgrounds to
choose from. You can also import image files from a
digital camera or copy from other sources and save
it to the local disk. These images can be set as
desktop wallpaper. Following are simple steps to
give your desktop a fresh look:
Background or Wallpaper:
1. Click Start, and then click Control Panel.
2. Click Appearance and Themes
Note: If your Control Panel is switched to classic
view,
Click on Display.
3. Under Pick a task, click Change the desktop
Background
Note: To shorten the first three steps, you may
simply right-click on any free area on the desktop,
then click Properties.
4. On the Desktop tab, do one or more of the
following:
• In the Color box, select a color
• In the Background list, click a background
picture. In the Position list, click Center,
Tile, or Stretch to define how your picture
will be displayed.
• Click Browse to search for a background
picture in other folders or on other drives.
You can use files with the following
extension: .bmp, .gif, .jpg, .dib, .png,
or .htm. In the Position list, click Center,
Tile or Stretch to define how your picture
will be displayed, and then click OK or
Apply.
• If you want to use a picture from a Web
site, on the site, right-click the image, and
then click Set as Desktop Background.
Screen Saver
Theme
Select a theme
1. Click Start, and then click Control Panel.
2. Click Appearance and Themes.
Note: If your Control Panel is switched to
classic view, click on Display.
3. Under Pick a task, click Change the desktop
Background to go to the Display
Properties
Dialog box.
Note: To shorten the first three steps, you
may
simply right-click on any free area on the
desktop
then click Properties.
4. On the Themes tab, in the Theme list, click
the
Theme you want, and then click OK.
To change desktop elements individually,
go to
The Display Properties dialog box as
described
above.
Then:
1. On the Appearance tab, choose elements
to
Customize from the drop-down menus and
modify them by clicking the Effects button
to open windows containing further
instructions.
2. When you are satisfied, click OK.
Sound
Taskbar
Desktop Icon
Notes:
You can use letters, numbers, spaces, and some
punctuation marks in desktop icon names. You
cannot use these characters in icon names: \ : / * ? >
<
Notes
• To open My Computer, click Start, and then
click
My Computer
• You can also drag an item to the desktop
with the right mouse button, and then click
Create shortcut(s) Here.
• To change the shortcut’s properties, right-
click the shortcut, and then click Properties.
• When you delete a shortcut to an item, the
original item is not deleted. It still exists on
your computer in its original location.
Windows
Notes:
• Simple folder view displays all the folder
contents and the subfolders within that
folder. When you click a folder, all other
folders are automatically closed.
• To display multiple open folders, click the
plus or minus sign next to the folder instead
of clicking the folder itself.
Notes
• To open Windows Explorer, click Start, point
to All Programs, point to Accessories, and
then click Windows Explorer.
• If you drag an item while pressing the right
mouse button, you can move, copy or
create a shortcut to the file in its new
location.
• To copy the item instead of moving it, press
and hold down CTRL while dragging.
• If you drag an item to another disk, it is
copied, not moved. To move the item, press
and hold down SHIFT while dragging.
• Dragging a program to a new location
creates a shortcut to that program. To
move a program, right click and then drag
the program to the new location. You must
be logged on as an administrator to move a
program.
Subject Area Code Chapter 2 Time Allocation
Subject Area Microsoft Excel
Instructional Hours (hr) Assessment Methods
Lecture 2.0 Written
Practical 1.5 Oral
Self Learning 1.0 Practical
Total 4.5 Total
Opening MS Excel
. Define the basic terms of an Excel file Title Bar - it displays the name of the
2 application, in this case Microsoft Excel.
Menu Bar – main level commands;
corresponding pull-down sub-menu is displayed
once a button is clicked.
Standard Toolbar – composed of graphic icon
buttons; quick way to perform an action
instead of using the menus. Examples are:
creating a new file (New), saving the current
file (Save) and printing the current file (Print).
Formatting Toolbar – most commonly used
commands for formatting are included here. It
includes: Font type and size, alignment, fill and
font colors.
Caption Buttons – It is composed of buttons
for maximizing, minimizing, restoring and
closing the window.
Formula Bar – displays information entered or
about to be entered in a cell. The Name box on
the other hand gives the address location of
that cell.
Column – vertical partitions labeled by letters.
Row – horizontal divisions labeled by numbers
Cell – it is the basic unit of a spreadsheet; area
intersected by a column and a row.
Block – it is a group of adjacent cells.
Worksheet – composed of grid matrix of cells
where spreadsheets data are entered.
Status Bar – it displays information on the
current state of the program.
Vertical Scrollbar – tool for upwards or
downwards movement onscreen; used to view
the hidden portion of current file.
2. Data Entry
3
. Discuss the cell selection methods
1 Make sure that the proper cell is selected
before you input anything. This is the most
common error committed and therefore, it is
emphasized here.
Selecting Cells
Editing
Number Tab
Alignment Tab
Font Tab
Border Tab
(Table)
Example 1: =((D5+E7)/F30)+SUM(A1:A10)
The sum of D5 and E7 will be divided by F30.
Resulting value will be added to the summation
of all cells from A1 up to A10.
Example 2: =(AVERAGE(F3:J3)*4.50)/a1
The average value of cells F3,G3,H3,I3 and J3
will be multiplied by 4.5. Its result will then be
divided by A1.
Example 3: =ROUND(AVERAGE(R10:R20),0)
It will compute for the average of all values from
R10 to R20. The result will be rounded-off to the
nearest ones (No decimal values included)
Example 5: =IF(F10>A10/2,”Above”,”Below”)
If cell F10 is greater than A10 divided by 2, word
“above” will be printed, else, output will be
“below”.
Opening Stock
Invoice List
Purchases
Multiple Sheets
. =’sheetname’!celladdress
3
This formula should be entered to the correct
cell in the destination worksheet. Sheetname
is the name given to the source worksheet,
while cell address is the location of the data in
the source worksheet. Single quotes are
required if the given sheetname is composed of
more than two words separated by white
space/s.
As an example: =D4/$F$3
=D5/$F$3
=D6/$F$3
=D7/$F$3
….
=D10/$F$3
Instead of these:
=D5/F5
=D6/F6
=D7/F7
….
=D10/F10
(Table)
Tilapia =C6/B14
Beef Tapa =C7/B15
Sausage =C8/B16
Pork Liempo =C9/B17
Tilapia =C6/B$13
Beef Tapa =C7/B$13
Sausage =C8/B$13
Pork Liempo =C9/B$13
Page Setup
Page Tab
3.2 Computations
. Discuss the computation of victualling Feeding Days
1 days, rate and consumption, average
pricing The number of men multiplied by the number of
days gives the number of “Feeding Days”. Note
that one feeding day is equivalent to three
meals.
Victualling Rate
Consumption
Average Pricing
Example:
Short deliveries
Menu Card
.
Some ships require that a Menu for the Day is
3
prepared in a Menu Card to be displayed at each
table on the Officer’s Messroom. Create a file in
Microsoft Word with the heading Menu for the
Day and followed by the menu for Breakfast,
Lunch and Dinner. You can just edit each day
for the menu list you have prepared and print
out copies