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Detailed Project Scope Statement

1.1 General Project Information

Project Name: Laboratory Development Project

Location: Mechanical Engineering Building, University of Alberta,
Edmonton, Canada
Project Manager: Shannon MacDonald

1.2 Project Objectives

The objective of the Laboratory Development Project is to establish the plans

for setting up a new laboratory in room number MEC E 1-38 in Mechanical
Engineering building by migrating the equipment and infrastructure from room
numbers MEC E 2-22 and MEC E 2-14. This involves thoroughly inspecting
laboratories affected by the migration process for available furniture and
equipment, and a tentative layout of the new lab in MEC E 1-38 needs to be
prepared. Discussion with students, researchers, faculty members and
administrative staff who are going to be affected has to be undertaken and
feedback should be incorporated in the project plan. Any replaced furniture or
equipment must be serviceable (good working order) however quality level can
include second hand purchases.

1.3 Product Scope Description

The finished product with will be a research facility or laboratory used by up to a

total of 12 students/researchers. This lab will facilitate two separate lab
sections: a ‘clean work’ environment for analytical work and a ‘wet dirty’ section
for hands on work.

The ‘clean work’ environment will include space for 4 computer work stations as
well as other desks, tables and chairs for paperwork and studying. The ‘clean
work’ environment will also require some shelving units.

The ‘wet dirty’ section will include the usage of heavy machinery including: a
mill, a foam cutter, a refrigerator with oil sand samples, a hydraulic shaker table
(already in lab), solder station as well as additional storage space for other oil
sands materials.

1.4 Product Scope Description

The project management team at Chrome engineering will provide the planning,
scheduling and coordination of the schedule, procurement for the new MEC E
1-38 lab. We are to obtain feedback from the various stakeholders for their
input on move coordination. These stakeholders include the client Dr. Lipsett,
the coordinator for the lab technicians Dr. Glen Thomas, as well as the
researchers for the current labs. The planning for the development of the lab
will facilitate coordinated and optimized movement of lab resources in the most
efficient way possible such that the disturbance to the ongoing work/studies in
the building is minimized.

1.5 Project Boundaries

The project management team at Chrome Engineering will be responsible for

facilities planning, furniture procurement, resource allocation for these students
and researchers at the new laboratory. The migration of the current lab facilities
and resources in the MEC E 2-22 and MEC E 2-14 labs will be conducted after
the winter term of 2011 ends. The new lab space is expected to require 4-8
desks as well as additional chairs and tables as well as the setup of personal
space for students – personal storage areas (draws or lockers).

It is understood that not all researchers and equipment from MEC E 2-22 and
MEC E 2-14 are being moved. Only the resources associated with the 7
researchers working for Dr. Lipsett are being moved.

We also accept that other labs will be coordinating moves at the same time. We
must schedule to work with these other labs so that the usage of hallways and
entrances does not clash; however we are not responsible for their moves. Our
project management team is responsible for coordinating moves by producing a
schedule. We are also aware that the scheduled move does not have to
happen all at once. The move should be scheduled to minimize impact on
ongoing projects.

Part of our procurement we must ensure proper boxes/equipment are in place

to move equipment without damage. Our project management team is not
responsible for construction/structural changes. Our project management team
is not responsible for U of A responsible features (i.e fire extinguishers). We
must ensure that the lab in question has functional campus wifi as well as a
functional phone must be setup.

1.6 Project Deliverables

Our project management team will deliver three separate deliverables. The first
deliverable which has already been completed is the Phase I report outlining the
project definition. The second deliverable is an intermediate report outlining the
work in progress as well as delivering the currently completed work for review
by our client Dr. Lipsett. The final deliverable is the Final Report containing our
complete migration plan.

1.7 Project Acceptance Criteria

Product acceptance will be based on a assessment by the new lab users. The
use of a post-move survey is recommended. Project acceptance will be based
on evaluation of the completed migration plan by our client Dr. Lipsett as well as
an independent third party Dr. Sami Fahmy.

1.8 Project Constraints

The work of moving the lab will be conducted mainly with the aid of lab
technicians, researchers and students. The scheduling of this project is
constrained with reference to their work schedules and by the fact that we must
minimize the impact / disturbance to current research work. Our project is also
constrained by a budget limitation and a project completion deadline.

1.9 Project Assumptions

It is assumed that the Wifi is already available at the new location provided by
the Wifi router in the lab. We also believe that the power supply in the new lab
location is functional and that we are not required to implement any
construction/structural changes.

1.10 Initial Project Organizations

The two main coordinators that have already conducted feasibility analysis on
this project would include Dr. Michael Lipsett who is our client and Dr. Glen
Thomas who will coordinate the lab technicians.

1.11 Initial Project Risks

We do not currently have schedules for the other labs moving in the same time
frame as these labs. This uncertainty can have associated risks with the move.
As well as any unexpected expense or schedule delay.
1.12 Schedule Milestones

• Project Definition (Mar. 7)

1. Project Environment
2. Preliminary Project Scope Statement
3. Project Charter
4. Team Charter
5. Stakeholder Register
• Intermediate report outlining the work in progress (Mar. 23)
Format will be the same as the final report.
• Final Report containing the migration plan. (April. 4)
1. Comprehensive Project Plan
1. Summary of Subsidiary Plan
2. Each Subsidiary Plans
1. Detailed Scope Statement
2. Work Breakdown Structure
3. Detailed Statement of Work
4. Work Package Dictionary
5. Scope Management Plan
6. Quality Management Plan
7. Human Resources Plan
8. Procurement Management Plan
9. Risk Management Plan
10. Risk Register (Type I or Type II)
11. Communication Management Plan
12. Gantt Chart
13. Cost Management Plan
14. Estimate for entire Project
15. Simple Flow Diagram
16. Project Charter Comparison

1.13 Fund Limitation

This project has been assigned a budget of $10,000 we have been told this is
flexible, however we should stay close to this number so we will assume it is an
upper limit.

The impact of this assigned budget will be the requirement to complete a cost
estimate for the entire Project.

1.14 Cost Estimate

The moving of equipment and materials will be conducted by students and lab
techs additional paid movers will not be required, therefore the cost of the move
itself will be minimal. Therefore most of the expense expected will be in
procurement. This would be the cost of student working stations in the clean

1.15 Project Configuration management Requirements

The scope is well defined, and any changes in the scope are expected to be
minimal. Researcher surveys may include a few new or unexpected
procurement provisions, however these are not expected to be large in size.

1.16 Approval Requirements

Our client Dr. Lipsett has the final say in the approval of this project. All scope
changes, cost changes, quality changes, schedule changes require his

1.17 Project Success Factors:

This projects success is dependent on the careful considerate and

conscientious delivery of our three project deliverables. These deliverables
must be detailed, complete and functional. These deliverables will be assessed
by the Client Dr. Lipsett and the first and final deliverable will be assessed by an
independent third party Dr. Sami Fahmy