JOB DESCRIPTION

(Classified Employee)

Job Title: Administrative Associate Date: June, 1996

Job Code: 0015

Statement of the Job

Employee performs administrative, supervisory and complex clerical work. Work involves
considerable internal and external contacts, difficult non-routine tasks, access to confidential
information and administration of department policies and procedures. Judgment and initiative are
frequently exercised in answering verbal and written communications and in interpreting
departmental policies, rules and regulations. Work is performed under general rather than specific
instruction.

Duties of the Job

* 1. Supervises other regular clerical personnel; duties include recommending applicants for
employment or for discipline, termination or retention.
* 2. Coordinates projects or departmental activities for which the employee is totally
responsible.
* 3. Communicates verbally and in writing on non-routine matters which may involve
interpretation of policy.
* 4. Represents the department to internal and external individuals and groups, which
includes making decisions that affect the department.
5. Coordinates processing of personnel actions, including confidential information,
consistent with University policy and procedures.
6. Maintains financial records, prepares financial reports and makes recommendations
about accounts management
7. Schedules and makes arrangements for meetings and conferences, including scheduling
rooms, food service, travel and housing for internal and external contacts.
8. Prepares publications and reports, including research, writing, editing and coordinating
publication.
9. Processes payroll for departmental employees
10. Coordinates operation and maintenance of all office equipment and recommends lease or
purchase of office equipment.
11. Develops and revises programs to provide other units with information and/or
instruction about departmental procedures.
12. Performs all duties of an Administrative Assistant I.

Asterisked (*) duties are the essential functions, or fundamental duties, of the System-wide classification. The
essential functions of individual positions within the classification may differ. The University may assign
reasonably related additional duties to individual employees consistent with policy and collective bargaining
agreements.
 JOB SPECIFICATION
(Classified Employee)

Job Title: Administrative Associate Job Code No.: 0015

Wage Grade: 22 Total Points: 422

FACTOR DEGREE POINTS

1. Knowledge and Skills 5 180
Specialized knowledge to analyze and solve complex
problems.
2. Effort
I. Mental and Visual Effort 5 40
Concentrated, exacting mental and visual
effort to plan and perform complex work.
II. Physical Effort 2 20
Light physical effort or significant manual
dexterity.
3. Responsibility for Cost Control 4 32
Sustained high degree of attention required to prevent
damage or waste.
4. Responsibility for Others
I. Injury to Others 1 8
Little or no action required to prevent physical
injuries.
II. Supervisory Responsibility 4 32
Assigns, reviews and checks work of regular
employees during a major portion of the time;
or supervises regular employees, including
making recommendations about personnel
actions.
III. Sensitive Information and Records 5 40
Significant discretion in creating, processing
and controlling highly sensitive information.
5. Working Conditions 3 30
Frequent exposure to several adverse stimulations or
to one which is particularly disagreeable.
6. Responsibility for External and Internal Relations 5 40
Frequent, complex contacts with many external and
internal parties.