Vendor Master Records

SAP FI 4.
6 Exercises
Financial Accounting - Chapter 08 Vendor Master Records
OBJECTIVE:
In order to simulate Boots-R-Us’ business processes, you will need to add several of their
vendors to the system. The goal of the following exercises is to enable you to:
• Create Vendor master records that will control how business transactions are
posted to a Vendor Account.
• Learn how to configure Payment Terms in Vendor master records.
• Configure authorizations and tolerances.
NOTE: For the remainder of the exercises, the normal procedure, unless otherwise directed, will
be to leave fields and screens blank or at their default values. In addition, the instructions will
not include the normal end-of-screen instructions for either <Enter> or <Save>.
Exercise 1. Create Vendor Account Group
Create a Vendor Account Group XXVG.
Menu Path:
➢ IMG
➢ Financial Accounting
➢ Accounts Receivable and Accounts Payable
➢ Vendor Accounts
➢ Master Records
➢ Preparation for Creating Vendor Master record
➢ Define Account Group with Screen Layout
Screen Name: Change View “Vendor Account Groups”: Overview
1. Select <New Entries> and enter the account group XXVG and a name
2. Double-click <General data> and incorporate the following:
• “Postal Code, City” should be mandatory.
3. Return to the initial screen, double-click <Company code data> and incorporate
the following:
• Reconciliation Account and Terms of Payment must always be entered.
Exercise 2. Identify Vendor Number Range
Duplication or distribution of this material in any form to client personnel is strictly forbidden.
©Copyright PricewaterhouseCoopers LLP, 1998.
Page 1 March 14, 2000

SAP FI 4.6 Exercises
Your Vendors will have external and alphanumeric numbering. The system delivers one
external Number Range for Vendors. Identify the Vendor Number Range that is used for
external number assignment. Do not create it, just view.
Menu Path:
➢ IMG
➢ Vendor Accounts
➢ Master Records
➢ Preparations for Creating Vendor Master Records
➢ Create Number Ranges for Vendor Accounts
Screen Name: Vendor Number Ranges
Vendor Number Range: _________________________
Exercise 3. Assign Number Range to Vendor Account Group
Assign the Number Range identified in Exercise 2 to the Vendor Account Group XXVG
created in Exercise 1.
Menu Path:
➢ IMG
➢ Vendor Accounts
➢ Master Records
➢ Preparation for Creating Vendor Master record
➢ Assign Number Ranges to Vendor Account Groups
Screen Name: Change View “Assign Vendor Account Groups->Number Range”:

Overview
Exercise 4. Create Vendor Master Record- Company Code XXPH
Create the Vendor master records listed below using the Vendor Account Group XXVG
defined in Exercise 1.
Menu Path:

➢ Accounting
➢ Accounts Payable
➢ Master Records
➢ Create
Screen Name: Create Vendor: Initial Screen
Vendor Number
Global Ball Bearing Co. XX_GLOBAL
Tools Unlimited XX_TOOLS
Allied Products XX_ALLIED
Incorporate the following information for Global Ball Bearing:

• Search Term: Global
• Language: English
• Postal code: Any 5-10 digit number
• City: Any city of your choosing
• Country: US
• Reconciliation Account: XX1600 - Trade Payables
• Payment Terms: 0001 (payable immediately, due net)
Note: Although they contain the same data, navigating through the vendor master screens is
different than navigating through the customer master screens. Use <Next Screen> and
<Previous Screen> to navigate between screens.
Repeat Exercise 4 for Tools Unlimited and Allied Products.
Hint: Copying an existing vendor may speed up the creation process.
Exercise 5. Create Vendor Master Record - Company Code XXSF
For your second Company Code (XXSF), copy the XX_Global master record created in
XXPH. You should enter XX_Global in both the vendor number and reference fields.
Vendor Number
Global Ball Bearing Co. XX_GLOBAL
Incorporate the following information

• Search Term: Global
• Language: English

• Country: US
• Reconciliation Account: XX1600 - Trade Payables
• Payment Terms: 0001 (payable immediately, due net)
Exercise 6. Terms of Payment
A. View the Payment Terms Table and note the different Payment Terms that are acceptable
for your vendors.
Menu Path:
➢ IMG
➢ Business Transactions
➢ Incoming Invoices/Credit Memos
➢ Maintain Terms of Payment
Screen Name: Change View “Terms of Payment”: Overview
Note: To view the details of a payment term, double-click on its name.
B. Create a Term of Payment.
Your vendors offer you the following terms of payment:
• 3% discount if payment is received within 12 days;

• 1.5% discount if payment is received within 15 days; and
• Net payment is due within 20 days.
Create Payment Terms, 00XX, to reflect these conditions. Make the payment terms valid
for Customer and Vendor accounts by flagging the Customer and Vendor fields under the
Account Type area on the first screen.
Hint: Copy an existing payment term (e.g., 0003) by selecting it and then pressing
<Copy>. Make the appropriate changes.
Exercise 7. Maintain Vendor Master Record
Update your Allied Products vendor master record in Company Code XXPH with the terms
of payment created in Exercise 6.

Menu Path:
➢ Accounting
➢ Accounts Payable
➢ Master Records
➢ Change
Screen Name: Change Vendor: Initial Screen
Flag [Payment Transactions] in the Company code data section to go to Payment Terms
screen directly.
Exercise 8. Create Employee Tolerance Group
Create an Employee Tolerance Group.
Menu Path:
➢ IMG
➢ Financial Accounting Global Settings
➢ Document
➢ Line Item
➢ Define Tolerance Groups For Employees
Screen Name: Change View “FI Tolerance Groups for Users”: Overview
1. Select <New entries>

2. Enter the following information:
• Group: ETXX
• Company Code XXPH.
3. Upper limits for posting procedures:
• Amount per document: $50,000,000.00
• Amount per account open item: $40,000,000.00
• Cash discount per line item: 3%
4. Permitted payment differences
• Revenue: $1,500.00 or 5%
• Expense: $1,500.00 or 5%
Repeat Exercise 8 for Company Code XXSF. To save time, highlight the tolerance group
you just created and select <Copy>.

Note: Make sure that there are no “blank” Tolerance Groups for Company Codes XXPH and
XXSF. If you do not delete the blank Tolerance Group, the system will first read the blank
Tolerance Group to pick up information instead of from the newly created Tolerance Group,
ETXX.
Exercise 9. Assign Employee Tolerance Group to Accounting Clerk
Assign the Employee Tolerance Group created in Exercise 8 to your system ID (Your ID is
“FI##”). You will now be considered an “Accounting Clerk” that is limited by the
tolerances established for ETXX.
Menu Path:
➢ IMG
➢ Financial Accounting Global Settings
➢ Document
➢ Line Item
➢ Assign User/Tolerance Groups
Screen Name: Change View “Assign Users->Tolerance Groups”: Overview
Exercise 10. Create Customer/Vendor Tolerance Group (in both Company Codes)
Create a Tolerance Group for your Customers/Vendors.
Menu Path:
➢ IMG
➢ Accounts Receivable & Accounts Payable
➢ Business Transactions
➢ Incoming Payment
➢ Manual Incoming Payments
➢ Define Tolerances (Customers)
Screen Name: Change View “Customer/Vendor Tolerances”: Overview
1. Select <New Entries>

2. The tolerance group should incorporate the following:
• Company Code: XXPH
• Tolerance Group: CTXX

• Grace Period: 5 days
• Permitted Payment Differences: $1,000 or 5% for gains and losses.
Repeat Exercise 10 for Company Code XXSF

Exercise 11. Maintain Customer/Vendor Master Records (in both Company Codes)
For this exercise, you will use Mass Maintenance to update all of your Customer and
Vendor master records with the Tolerance Group created in Exercise 10 in both company
codes (except the one time customer account).
Menu Path (for vendors):

➢ Logistics (from application side)
➢ Material Management
➢ Purchasing
➢ Master Data
➢ Vendor
➢ Mass Maintenance
Screen Name: Mass Maintenance
Menu Path (for customers):

➢ Logistics
➢ Sales and Distribution
➢ Master Data
➢ Customer Master Mass Maintenance
Screen Name: Mass Maintenance
Notes:
• The steps below outline changing vendor master records; however, the process is
nearly identical for customer master records.
• Enter through any warning or informational messages that you receive during this
process. If you like, you may disable them.
1. Select the push button to the left of the entry that identifies the Company Code
table of the master record and press <Execute>
2. Enter the selection criteria for both vendors and company codes. You may enter
a range or select <Multiple Selection> to make individual entries. Be sure to include all
of your vendors from both company codes
3. Press <Execute> to open the mass maintenance screen. You should see a list of
vendors. If there are vendors included in the list that do not belong to you, deselect
them.

4. If the tolerance group field is not shown, press <Select fields> (first button in the
transaction window). A window will open with a list of available fields. Scroll down
and select tolerance group. Select <Choose> to add it to the selection criteria.
5. Select the Tolerance group column.
6. Enter your tolerance group, CTXX in the new values field.
7. Press <Chg field values> (sixth button from the left)
8. <Save> your changes. The system will return a window that shows whether any
problems were encountered during processing
9. Repeat for the customer records.

Vendor Master Records

Hochgeladen von

Dokumentinformationen

Originalbeschreibung:

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Vendor Master Records

Hochgeladen von

Copyright:

Verfügbare Formate

SAP FI 4.

Exercise 1. Create Vendor Account Group

Create a Vendor Account Group XXVG.

Screen Name: Change View “Vendor Account Groups”: Overview

Exercise 2. Identify Vendor Number Range

Page 1 March 14, 2000

Screen Name: Vendor Number Ranges

Vendor Number Range: _________________________

Exercise 3. Assign Number Range to Vendor Account Group

Screen Name: Change View “Assign Vendor Account Groups->Number Range”:

Exercise 4. Create Vendor Master Record- Company Code XXPH

Page 2 March 14, 2000

Screen Name: Create Vendor: Initial Screen

Incorporate the following information for Global Ball Bearing:

Repeat Exercise 4 for Tools Unlimited and Allied Products.

Hint: Copying an existing vendor may speed up the creation process.

Exercise 5. Create Vendor Master Record - Company Code XXSF

Incorporate the following information

Page 3 March 14, 2000

Exercise 6. Terms of Payment

Screen Name: Change View “Terms of Payment”: Overview

Note: To view the details of a payment term, double-click on its name.

B. Create a Term of Payment.

Your vendors offer you the following terms of payment:

• 3% discount if payment is received within 12 days;

Exercise 7. Maintain Vendor Master Record

Page 4 March 14, 2000

Screen Name: Change Vendor: Initial Screen

Exercise 8. Create Employee Tolerance Group

Create an Employee Tolerance Group.

1. Select <New entries>

Page 5 March 14, 2000

Exercise 9. Assign Employee Tolerance Group to Accounting Clerk

Screen Name: Change View “Assign Users->Tolerance Groups”: Overview

Create a Tolerance Group for your Customers/Vendors.

Screen Name: Change View “Customer/Vendor Tolerances”: Overview

1. Select <New Entries>

Page 6 March 14, 2000

Repeat Exercise 10 for Company Code XXSF

Menu Path (for vendors):

Screen Name: Mass Maintenance

Menu Path (for customers):

Screen Name: Mass Maintenance

Page 7 March 14, 2000

Page 8 March 14, 2000

Das könnte Ihnen auch gefallen