SCOPE OF WORK

PROJECT MANAGEMENT ROLE

ƒ Direction, advice, monitoring and reporting on the

following key aspects and phases

PRE-CONSTRUCTION

ƒ Design Management

ƒ Procurement / Commercial Strategy

ƒ Develop Schedules

ƒ Tender Management for services packages

CONSTRUCTION STAGE

ƒ Construction Process Management

ƒ EHS Conformance

ƒ Quality review

ƒ Planning Monitoring and Reporting

ƒ Commercial Management

POST CONSTRUCTION STAGE

ƒ Testing & Commissioning

ƒ Coordinate as-built Drawings

ƒ Technical Handover

ƒ Commercial Handover
 FLOW CHART SHOWING COMMUNICATION LINKS

MANAGEMENT LINK

Client

Architects PROJECT Design

MANAGERS Consultants
[AIC]

Suppliers
Contractors

CONTRACTUAL LINK

Client

Architects PROJECT Design

MANAGERS Consultants
[AIC]

Suppliers
Contractors
 Approach to Pre-Construction

Design Management
Objectives

ƒ To establish the clients design requirements & to develop design

management strategy for the project

ƒ To control, manage & direct designers responsible for design deliverables

ƒ To ensure designers meet their contractual obligations

ƒ To ensure design out-put meets clients requirements

ƒ To manage design change effectively by evaluation of technical, time &

cost of proposed changes while maintaining the quality.

ƒ The graphic on the following page will illustrate the flow of works & how

the ACS team play important role in same.

 Design Management

DESIGN INITIAITION
Understanding
Clients Brief on the

Design
Development Brief

Discussion with Brief to Architects/ Discussion with

Architects Consultants by PM Consultants

CONCEPT DESIGN STAGE

Presentation of Design Intent Consultant’s
Design Concept Memorandum Design Basis Report

NO
30% DESIGN STAGE

Client Outline
Outline Approval specifications &
specifications &

YES

Preliminary
NO NO
Concept Drawings

DESIGN DEVELOPMENT STAGE

NO
Review by Review by PM
PM on Client for
60% DESIGN STAGE

compliance Approval compliance

to Design to applicable
brief/ DIM standards/
YES prevalent
code of
Design practices/ site
Periodic
Development
Design
Review &
coordinatio Quantity take-
n meetings. Coordinated off/ Freezing
Change Design Drawings of
DOCUMENT STAGE

Control specifications
90% DESIGN STAGE

CONSTRUCTION

& costing.
Tender Drawings/
Change
BoQ/

Shop Drawings Working Drawings

WORKING DRAWING

Review by PM Consultant’s Change Control

for Approval

YES NO
NO
STAGE

Complian GFC issued to site

TO CONSTRUCTION STAGE
 Procurement / Commercial Strategy

Procurement strategy Procurement plan

Where the strategy calls for competitive

Confirm best ƒ Cost requirements tendering, development of a concise but

Sourcing,
value ƒ Technical requirements screening and pre- competitive list of companies with requisite
procurement
qualification
objectives ƒ Execution requirements capabilities, experience and desire to
satisfactorily complete the works

ƒ Projected market activity

ƒ Supplier and contractor Production of tender documents which
capabilities clearly identify the package scope, identify
Identify and ƒ Material availability Tender documents and appropriately apportion risks, address
analyse risks
ƒ Lead times market value considerations and deliver
optimum competitive tenders
ƒ Design and construction
coordination

ƒ Cash flow, budget

ƒ Logistics, working hours and
environmental
Identify and Management of issue and return to tenders,
analyse ƒ Design and construction Tendering
and mid-tender interviews with tenderers
constraints
programmes
ƒ Project team preferences
ƒ Interfaces with other works

ƒ Supply and work packaging

splits
ƒ Contract pricing basis
Thorough analysis of the returned technical,
Consider
procurement ƒ Partnering, negotiating, Tender evaluation execution and commercial proposals to
options
tendering facilitate approval of the tender that best
ƒ Pre-engineering versus site fulfils the award criteria and objectives for
work that element of work; or

ƒ Works and materials Where the strategy identifies advantage of

re-using existing parties to the project, the
contracts split
Recommend agreement of a commercial basis for
optimum
ƒ Procurement implementation
Contract award executing the works
procurement programme
plan
ƒ Procurement implementation
procedures

• All contracts will be FIDIC based made project specific respecting Indian statute &
laws.
• GC criteria for project, past experience & local player
• GC selected for Structural / Civil/ Building MEP works based on design / commercial
competency, which will weighted by ACS
• Fitout contractors to be engaged separately by tenants
• All contracts will be item rates bids
• All payments will be against achieved milestones
• Strict observation of the penalty / Bonus clause
 Tender Management

PREPARATION OF TENDER PRE QUALIFICATION OF

EVENT SCHEDULE CONTRACTORS

BOQ & SPECIFICATIONS BY SHORT-LISTING OF

CONSULTANTS CONTRACTORS

CONDITIONS OF CONTRACT

FLOATING OF TENDER

RECIEPT OF TENDERS, REVIEW BY

PROJECT MANAGER AND CLIENT

COMPARATIVE STATEMENTS –
COMMERCIAL AND TECHNICAL

TECHNO/COMMERCIAL WITH
CONTRACTORS

FINAL RECOMMENDATIONS

ISSUE OF L.O.I.

PREPARATION OF WORK ORDER

P Commercial Management
R
E
C PREPARATION OF INITIAL
O COST PLAN
N
S
T IDENTIFICATION OF
R PACKAGES
U
C
T
I FINAL COST PLAN -
O APPROVED BY CLIENT
N

C ALLOCATE WORK ORDER

O
N
S
IDENTIFICATION OF
T
MONITOR COST AGAINST CHANGE
R
U WORK DONE
C
T REPORT VARIANCE APPROVAL OF CLIENT
I
O
N PREPARATION OF ANTICIPATED ISSUE OF CHANGE
COST REPORT ORDER TO CONTRACTOR

P
O
S FINAL CLOSURE OF
T ACCOUNTS
C
O
N
S
T SUBMISSION OF FINAL COST
R REPORT FOR PROJECT
U
C
T
I
O
 Planning Management

Planning management is the task of organizing and managing the multiple stages of a project
from inception to completion and operation. AIC Consulting Services manages and
monitors the overall process to ensure that specific requirements linked to specific activities are
considered and integrated into the project objectives in a planned and coordinated manner. The
four major levels in planning management are

L1 Master plan

L2 Milestones Approvals Design Procurement Construction

L3 Individual design programmes

L4 Construction –
Long lead items
packages

Level 1 Level 2
An overall strategic programme showing the major Summary programme for design,
elements of work and the overall direction of the procurement and construction
project

Level 3 Level 4
Individual design programmes for each discipline Detailed construction and installation
programmes
 Planning Management
P
R
E
LEVEL 1 – MASTER PROJECT PROGRAM
C
O
N
DESIGN PROGRAM
S
T
R
U PROCUREMENT PROGRAM
C
T
I REPORTING
O
N

C LEVEL 2 – SCHEDULE FOR DIFFERENT BUILDINGS

O
N
S PACKAGE WISE SCHEDULE
T
R LONG LEAD ITEMS AND
U DELIVERY SCHEDULE
C
T
I RESOURCE SCHEDULE
O
N

LEVEL 3 & 4 MICRO PLANNING AND SCHEDULE

P
O
S PACKAGEWISE &
T CONSTRUCTION SCHEDULE
C
O
N COMMISSIONING
S PROGRAMME
T
R
U BUILDINGWISE HANDING
C OVER PROGRAMME
T
I
O
N
 PRE AND CONSTRUCTION STAGE – ACS ORGANIZATION CHART

(Organogram is indicative in line with the commercial proposal and PMC will decide on team based
on project needs)

ACCOUNT MANAGER
OFF SITE 18 MONTHS @ 15% OFF SITE

PRE-CON TEAM

PROJECT MANAGER ON SITE

DESIGN & PLANNING

COORDINATOR DOCUMENT
CONTROLLER

SITE ENGINEER Services

Civil COMML &. Manager/Engineer
PROCUREMENT

FIELD Field Executive

EXECUTIVES (SERVICES)
 Project Delivery Strategy

This section describes how the project will be managed in order to achieve the project
objectives and deliverables.
Project Roadmap

ƒ A short summary of the overall approach to managing each project stage

ƒ Pertinent data and conditions relevant to each stage of the project
ƒ Construction – access strategies for construction, site availability to start work, how
STOP WORK will be managed, permits, etc.
ƒ Commissioning & Handover – Responsibilities and strategies.
ƒ Closeout & Benefits Realisation – Responsibilities and strategies for project
closeout, including financial closeout.
ƒ Responsibilities and strategies for commissioning, handover, validation, etc

Risk Management Strategy

The risk strategy documents how risk management will be tailored to the needs of the
project by addressing the following topics
ƒ The scope of risk management for the project to focus on risks that could impact
the commissioning date.
ƒ Aspects of risk management that will be addressed by others outside the project
team
ƒ How risks will be analysed, handled and monitored across the life cycle of the
project
ƒ The frequency and level of detail at which risks are analysed and reviewed and
whether formal quantitative analysis will be applied
ƒ Major strategic decisions made to reduce the project risk, such as the
development of a prototype or the decision to appoint a contractor to deliver a
turnkey solution
ƒ Major risks that are accepted into the project and their funding implications
ƒ Specialist resources, tools, or training needed to effectively implement risk
management on the project
 Contracting and Procurement Strategy

Type of goods or services to be contracted/procured, the contracting strategy,

procurement strategy, and supporting rationale:
ƒ The contracting strategy includes the type of contract (EPCM, General
Contractor, etc) and the payment scheme (lump sum, cost plus, etc)
ƒ The procurement strategy includes the supplier selection methodology (preferred
supplier, competitive bidding, etc)
ƒ Overview – Any relevant market conditions, special considerations, alternatives,
and any site-specific factors
ƒ Selection Criteria – The criteria necessary to meet the needs of the project
ƒ Contractual Terms & Conditions – Recommended contracting route and
contractual arrangements
ƒ Penalties / Bonus & Enforcement clauses

Project Control Strategy

Briefly indicating the approach for the project control activities listed.

ƒ Cost Estimates – what estimates will be prepared; who prepares each estimate;
which cost estimates will be the basis for preliminary and final funding requests.
ƒ Schedule Development – what schedules will be prepared; who prepares each
class of schedule; who prepares and maintains the Master Project Schedule;
ƒ Project Change Control – what stage formal project change control will begin
with procedures to control changes
ƒ Cost Control – Cost control functions reviewed and performed by the
management team.
ƒ Schedule Control and Progress Measurement – who is responsible for regularly
obtaining the status of client/customer activities;
ƒ Document Management – Project documentation responsibilities, formats,
distribution, storage, destruction, and archiving.
 Communication Strategy

The communication needs of the stakeholders and others in terms of who needs what
information, when they will need it, and how it will be given to them.
ƒ Sponsor’s External Communication Plan - How the Sponsor will communicate with
the business regarding this project, and how the Sponsor will get input from the
wider stakeholder community as the project progresses.
ƒ Project Communication Plan – approach for monthly reports including frequency
(monthly or more regular if required); methods and timing for exchanging other
project information.
ƒ Operation and Maintenance Review – approach for gathering lessons learned
after the first year of operational performance.
Environmental, Health, and Safety Strategy

ƒ Environmental, Health, and Safety issues specific to the project

ƒ Senior management commitment to EHS issues
ƒ Look into green issues, waste management, sustainability modelling
Review and Approval

ƒ List all persons who will provide formal review or approval of the Project Plan
ƒ Approvals must includes a minimum the Development Director, the Project
Sponsor, and the Regional Director
ƒ All Approval must be confirmed in writing

Benefits Management

ƒ The Sponsor has primary responsibility for Benefits Management and should
provide the information for this section.
ƒ Who is the customer?
ƒ Why are we doing the project (project history, business need, business
objectives)?
ƒ What benefits will the project bring?
ƒ What do we need the project to deliver in order for the benefits to be realised?